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Decatur Swim Club

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Decatur Swim Club. Annual Meeting September 19, 2010. Agenda. Call to Order Treasurer’s Report- Cindy Staudenmaier President’s Report- Sue Miller Coach’s Report New Business Nomination and Election of Board Members 2010-11 Nomination of committee chairs- 2010-11 - PowerPoint PPT Presentation
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Decatur Swim Club Annual Meeting September 19, 2010
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Page 1: Decatur Swim Club

Decatur Swim ClubAnnual Meeting

September 19, 2010

Page 2: Decatur Swim Club

AgendaCall to OrderTreasurer’s Report- Cindy StaudenmaierPresident’s Report- Sue MillerCoach’s ReportNew Business

Nomination and Election of Board Members 2010-11

Nomination of committee chairs- 2010-11Next Board Meeting- September 20, 2010

Page 3: Decatur Swim Club

Treasurer’s ReportCindy Staudenmaier

Page 4: Decatur Swim Club

2009-10 Budget versus Actual•Challenges•New Coach started September 09•Lost the majority of the seniors•Membership mix did not provide the same income stream•Focus of the board and coach was put towards membership instead of fundraising

•Plans to add a meet did not work out.

•Paid Coach Kat in the interim to create a smooth transition

•Other•Audit will be completed by Melissa Livasy, results will be posted on the website

Summary Budget 2009-10 Actual Variance

Dues 39,500 31,297 (8,203)

DSC Registration 2,300 2,600 300

Corporate Contributions 2,500 4,049 1,549

Fundraising, net (meets) 12,600 7,284 (5,317)

Other Fundraising, net 5,500 - (5,500)

Other 650 627 (23)

Total Receipts 63,050 45,856 (17,194)

Coaches Expense 41,200 51,891 10,691

Pool Expense/ other program 13,000 10,200 (2,800)

Mgmt & General 8,850 7,960 (890)

Total Disbursements 63,050 70,051 7,001

Net Loss - (24,195)

Page 5: Decatur Swim Club

Pricing for 2010-11

•Dues are slightly higher for this season.

•Added a punch card system for the High School athletes

Proposed Dues pricing 2010-11

Bronze $ 45.00 per month

Silver $ 70.00 per month

Gold $ 85.00 per month

Senior $ 115.00 per month

FF 10 and under $ 40.00 per month

FF 11 and over $ 65.00 per month

Masters $ 44.00 per punch card (8 uses)

High School $ 44.00 per punch card (8 uses)

DSC Registration Fee $ 50.00 per family per year

USA Registrations $ 60.00 per swimmer per calendar year

Page 6: Decatur Swim Club

2010-11 Budget

Membership growth expected this year

Membership mix expected to produce greater income

Need to produce more income from meets

Summary

Dues 55,000.00

DSC Registration 3,000.00

Corporate Contributions 4,000.00

Fundraising, net (meets) 10,000.00

Other Fundraising, net 1,000.00

Other 350.00

$ 73,350.00

Coaches Expense 50,000.00

Pool Expense/ other program 13,300.00

Mgmt & General 10,050.00

$ 73,350.00

Page 7: Decatur Swim Club

Team Unify siteBetter Communication through email and

websiteAutomated Billing & payment processingMeet Entry managementTime TrackingVolunteer time management for meetsSponsor fundraisingGetOutSwim.com

Page 8: Decatur Swim Club

President’s ReportSue Miller/ Cindy Staudenmaier

Page 9: Decatur Swim Club

Coach’s ReportCoach Johnson

Page 10: Decatur Swim Club

Assistant Coaches

Chris Sykes

Ally Staudenmaier

Jill Stern

Page 11: Decatur Swim Club

Membership Report

Group NumberFnF- 10 and under 17FnF- 11 and over 8

Bronze 8Silver 4Gold 4

Senior 16Masters 9

Total 66

Page 12: Decatur Swim Club

Group Target Age Monday Tuesday Wednesday Thursday Friday

Fun and Fit10 and under 5-10 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p

Fun and Fit11 and over 11 and up 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p

Bronze 5-8 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p

Silver 8-10 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p

Gold 11 and up 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p

Senior/ National 13 and up 5:30a-6:30a

5:45p-8:00p 5:45p-8:00p5:30a-6:30a5:45p-8:00p 5:45p-8:00p

5:30a-6:30a4:45p-6:45p

High School 5:30a-6:30a5:45p-7:30p 5:45p-8:00p

5:30a-6:30a5:45p-7:30p 5:45p-8:00p 5:30a-6:30a

Practice Schedule

Practice Schedule

Page 13: Decatur Swim Club

Meet ScheduleDate Meet LocationOctober 23-24 Spooktacular Meet Peoria, ILNovember 6-7 Champaign HEAT

MeetChampaign, IL

November 13 Girls HS Sectional Champaign, ILNovember 19 Girls HS State Chicago, ILNovember 20-21 Redbird Meet Bloomington, ILDecember 9-11 SC Junior Nationals Atlanta, GADecember 11 DOCS Meet Peoria, ILJanuary 7-9, 2011 DSC Seth Dunscomb Decatur, IL

Page 14: Decatur Swim Club

Meet Schedule, continuedJanuary 22-23 Champaign HEAT

MeatChampaign, IL

February 4-6 Indy Dolphins Invite Indianapolis, INFebruary 11-13 Redbird Meet Bloomington, ILFebruary 19 Boys HS Sectionals Champaign, ILFebruary 25-26 Boys HS State Finals Chicago, ILFebruary 25-27 Regional Champs Peoria, ILMarch 3-6 Senior State Champs Chicago, ILMarch 11-13 Age Group State

ChampsChicago, IL

March 11-14 Speedo Sectional Champs

University of Minnesota

Page 15: Decatur Swim Club

Meet Performance SheetMeet Performance Sheet Meet Name     Swimmer Name        Meet Date              Event   Lifetime Best Time Season Best Time Goal Time Official Result Coaches Comments                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Notes:                                            

Page 16: Decatur Swim Club

Team SuitsSizing:

TBA… coach will email time

Click icon to add picture

Page 17: Decatur Swim Club

Parent InvolvementHealthy parent- coach relationship

Trust and listen to the coachRespect and support the coach’s decisionsStay in the backgroundSupport your child, but don’t add

additional pressure

Page 18: Decatur Swim Club

Parent Volunteer OpportunitiesBoard positionsCommittee positionsFundraisingHome meetsOfficial Training

Page 19: Decatur Swim Club

New BusinessSue Miller

Page 20: Decatur Swim Club

Board of Directors 2010-2011

Member Position Term expiresCindy Staudenmaier President 2012Sally Anselmo Vice President 2012Secretary Maureen Ruski 2011Treasurer Carol Cunningham 2012Member Allison Hinch 2013Member Phil Shils 2013Member Scott Roberts 2013Member Ian Clark 2011Member Mark Morthland 2011

Page 21: Decatur Swim Club

Committee Chairs 2010-2011

Member CommitteeMelissa Livasy ClothingJamie McCoy FundraisingPublicity Mary Kay

ThompsonMembership Rhonda KellermanWebsite Ian ClarkSocial OpenTravel Open

Page 22: Decatur Swim Club

OtherDSC Clothing---Melissa Livasy

Examples here todayOrders will be taken through end of

September

Membership Chair--Rhonda KellermanTeam Picture

Page 23: Decatur Swim Club

Any Questions????Call Coach Johnson at 217-422-7946Visit website: decaturswimclub.org

E-mail from website


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