December 18, 2018 - College of Lake...

College Lake County.

Community College District 532

Grayslake, Illinois

Report to the

Board of Trustees

December 18, 2018

Mission

The College of Lake County is a comprehensive community college that delivers high quality, accessible learning opportunities to advance student success and strengthen the diverse communities we serve.

Goals and Objectives

Advance student learning, success and completion.The college will help students identify and work toward their educational goals and prepare them to participate in the workforce.

Maximize educational opportunity and equity in student outcomes. The college will enhance, develop and promote educational opportunities and work to increase enrollment and external partnerships.

Promote excellence in the areas of Diversity, Global Engagement, Sustainability, and Wellness as strengths within the college and Lake County community. The college will strive to build an inclusive community that recognizes, values and respects people of all cultures and ways of life while cultivating social justice, global citizenship and environmental responsibility

Enable a culture of innovation, excellenceand continuous improvement. The college will promote employee engagement to create and sustain a culture of high performance, intellectual growth, collaboration and innovation that supports continuous improvement of academic programs and college processes.

Values

We hold these values to be the cornerstone to fulfilling the College’s mission.

Learning: Compels us to create an atmosphere of academic excellence and life-long learning by pursuing the best ideas, approaches and methods.

Integrity: Requires us to work together honestly and respectfully.

Quality: Commits us to ongoing continuous improvement and excellence.

Service: Calls on us to serve as a force for improving the educational, economic, social and cultural quality of life of our students and the community.

Accountability: Guides us to be responsible and exercise good stewardship.

Diversity: Drives us to embrace and respect the uniqueness of students, employees and community members.

COLLEGE OF LAKE COUNTY COMMUNITY COLLEGE DISTRICT NO. 532

December 18, 2018 5:00 P.M.

The Board of Trustees of Community College District No. 532, College of Lake County, will convene the regular meeting in the Board Room (C213), 19351 West Washington Street, Grayslake, Illinois. 01. Board Convenes the Regular Meeting 01.1 Call to Order and Roll Call 01.2 Approval of the Agenda 02. Approval of Minutes * 02.1 Committee of the Whole Meeting of November 6, 2018 02.2 Closed Meeting of the Committee of the Whole Meeting of November 6, 2018 * 02.3 Regular Meeting of November 20, 2018 02.4 Closed Meeting of November 20, 2018 03. Receipt of Notices, Communications, Hearings, and Petitions 04. Chair’s Report 04.1 Retirement Resolution 04.2 Student Trustee Report 05. President’s Report

05.1 Fair Practices in Contracting Update 05.2 Fiscal Year 2019 College Plan Update 05.3 Student Success Update

06. Approval of Board Policies and Objectives * 06.1 Policy 412 – Academic Standards – Revised – First Reading (pp. 1-6) * 06.2 Policy 704 – Fund Balance – Revised – Second Reading (pp. 7-9) 07. Approval of Financials

* 07.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 11) * 07.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and

Accepting Monthly Financial Report (pp. 12-25) *07.3 Approval of Insurance Program Premiums (pp. 26-28)

08. Approval of Purchasing

* 08.1 Biddable Items • Purchase and Installation – Cost Recovery System (Pharos Systems

International, Inc.) (pp. 29-30) • Construction Management Contract Funding Adjustment (M.A. Mortenson

Construction) (pp. 31-32) • Ratification of Moving and Relocation Services (Hollander International)

(p. 33)

Agenda for Regular Meeting of December 18, 2018

• Purchase and Delivery of Microscopes (W. Nuhsbaum, Inc.) (p. 34) • Annual Building Automation Maintenance (Delta Building Technologies)

(p. 35) * 08.2 Non-Biddable Items

• Workers Compensation Claims (CMI A York Risk Service Company) (p. 36) • Ratify 403(b) and 457 Plan Advisory Services (Raymond James & Associates,

Inc.) (pp. 37-38) • Achieving the Dream Network Commitment (Achieving the Dream, Inc.)

(pp. 39-40) * 08.3 Disposal (pp. 41-42) 09. Approval of Contracts and Grants * 09.1 Acceptance of the U.S. Department of Justice’s Criminal and Juvenile Justice and Mental Health Collaboration Program Grant (p. 43) * 09.2 Acceptance of the Metallica All Within My Hands Foundation and American Association of Community Colleges’ Metallica Scholars Grant (p. 44)

10. Approval of Programs 11. Approval of Human Resources Recommendations * 11.1 Resignations, Retirement, Retirement – Revised Date Request (p. 45) * 11.2 Personnel and Position Changes (pp. 46-48) * 11.3 Full-Time Employment (pp. 49-53)

• Probationary Period Completed • Reappointment of Grant-Funded Positions

* 11.4 Promotions and Transfers (p. 54) 11.5 Staff Benefits * 11.6 Approval of 2018-2022 Agreement with the College of Lake County Federation of Teachers (Faculty Union) (p. 55)

(Note: A copy of the proposed contracts is available at http://dept.clcillinois.edu/pre/contracts/ContractsDec2018.pdf or by contacting the CLC Human Resources office at 19351 W. Washington Street, Room T108, Grayslake, IL.)

12. Closed Meeting 13. Other Matters for Information, Discussion, or Action 14. Adjournment * Report Enclosed

http://dept.clcillinois.edu/pre/contracts/ContractsDec2018.pdf

AGENDA ITEM 6.1 – BOARD OBJECTIVES AND POLICY

Agenda Item 6.1 December 18, 2018

ACADEMIC STANDARDS

Policy 412 – Revised – First Reading

The current board policy is presented for revision based on recommendations

from the Academic Standards Committee. The policy was evaluated through a

student success lens considering other initiatives underway at the college. The

committee agreed that the course completion standard on its own was an ineffective

and reactive way to keep students on track and presented an enrollment barrier for

students who were meeting the GPA standard. Other interventions in place provide

timely and meaningful outreach and are better suited to improve student outcomes.

Additional changes to the policy were made to correct for job titles and clarify

language.

Proposed changes are highlighted in red and reflect changes presented as the

First Reading.

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AGENDA ITEM 6.1 – BOARD OBJECTIVES AND POLICY (Continued)


412 ACADEMIC STANDARDS

I. The Ccollege expects each student to make satisfactory academic progresstoward attaining an expressed educational objective. Satisfactory academic andgrades earned. (Sections I through VIII will become effective Fall 1997.)

To be in good standing, the Ccollege expects each student to satisfy thefollowing minimum standards:

A. Course Completion Standard:

All students must meet the following standard with the exception ofstudents enrolled in courses in Adult Basic Education, AdultDevelopmental Education, English as a Second Language, GeneralEducation Development, Vocational Skills Technology, Contract Training,Continuing Education and General Studies:

Minimum Courses Courses Attempted To Be Completed

2 1 3 or 4 2 5 or 6 3 7 or 8 4 9 or more 5

For the purpose of applying the Course Completion Standard, courses attempted include all courses in which students were enrolled for credit after the end of the fourth week during the fall and spring semesters or after the end of the second week during the summer session.

B. Grade Point Average Standard:

With the exception noted above, tThe grade point average standard isapplicable to all students who attempted 15 or more semester hours inbaccalaureate/transfer courses (PCS 1.1) and career courses (PCS 1.2) asfollows:

Hours Attempted GPA

15-44 2.0 either cumulatively or each semester 45 or more 2.0 cumulative only

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412 ACADEMIC STANDARDS (Continued)

II. Academic Caution

Students previously in good standing who do not meet the abovegrade pointaverage standards of satisfactory progress will be placed on academic caution.

A. Students are recommended to limit their enrollment to one ofthe following, whichever yields the most semester hours:

01. The number of semester hours successfully completedduring the previous term, or

02. One course for credit.

B. Students are encouraged to meet with an adviser student developmentcounselor.

III. Academic Rrestriction

Students on academic caution who do not meet the above grade point averagestandards of satisfactory progress will be placed on academic restriction.Students placed on restriction will be notified that they must meet thefollowing conditions effective the next term they enroll.

A. Their enrollment is restricted to one of the following, whicheverprovides the most semester hours:

01. The number of semester hours successfully completedduring the previous term, or

02. One course for credit.

B. They are required to meet with an adviser student developmentcounselor. Subsequent registration may not occur until this requirementis met.

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C. Appeals to increase the number of permitted semester hours which maybe taken above what is the number approved by the studentdevelopment counselor are may be made to the Dean of Counseling, andRetention Advising, and Transfer Center or designee(s). Thediscontinuance of financial aid for restricted students on financial aidmay be appealed through the Financial Aid Office.

IV. Students Iin Good Standing

Students placed on academic caution or academic restriction who subsequentlysatisfy the academic standards during their term at CLC will be considered tobe in good standing.

V. Academic Suspension

A. Students who fail to meet the Grade Point Average Standard for twothree successive semesters are prohibited from taking courses, exceptAdult Education, Continuing Education, and Workforce andProfessional Development Institute courses, for the following fall orspring semester (summer excluded). Students on academic suspensionare prohibited from taking summer courses during the period ofsuspension.

B. Students have the right to appeal their academic suspension to anappeals board the Dean of Counseling, Advising, and Transfer Center ordesignee(s).

VI. Students Who Return fFrom Academic Suspension

Students who have completed the one semester suspension (summer excluded)are limited in the initial semester they return to enrolling for no more than 13semester hours. may be limited in the number of semester hours they may takein the initial semester following their suspension, based on therecommendation of a student development counselor. Appeals to increase thenumber of permitted semester hours may be made to the Dean of Counseling,Advising, and Transfer Center or designee(s).

VII. Students Who Were Previously Academically Suspended, Who Have ReturnedTto CLC, and Who Again Are Placed On Academic Restriction Fail to Meetthe Grade Point Average Standard

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A. These students are suspended for the following fall or spring semesters(summer term excluded). Students on academic suspension areprohibited from taking summer courses during the period of suspension.

B. To enroll againfollowing a second academic suspension, students mustpetition and receive approval from the Vice President for StudentDevelopmentDean of Counseling, Advising, and Transfer Center ordesignee(s).

VIII. Inactive Status

A. Students who have not enrolled in any course listed in the CLC classschedule for at least two years will be designated as inactive.

B. Inactive students who register for courses will be governed by theCcollege cCatalog covering the semester in which they re-enroll.

IX. Forgiveness Option (Effective Fall 1996)

In extenuating circumstances, students may petition for a one-time forgivenessof up to 15 hours of prior D or F (F or FW) grades in accordance with thefollowing understandingsconditions:

• At least two years have passed since the end of the term of thegrades to be forgiven.

• Fifteen consecutive semester hours in baccalaureate/transfer courses(PCS 1.1), career courses (PCS 1.2), and developmental courses(PCS 1.4) have been completed at the College of Lake County withno grades lower than C.

• In consultation with a student development counselor, the studenthas signed a declaration of understanding.

• Forgiven grades remain on the student’s record but are not computedin the student’s grade point average.

• Forgiven grades cannot be used to meet graduation requirements

• Students lose any existing educational guarantees for the forgivencourses.

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X. The cCollege accepts no responsibility for the ways in which a transfer collegeor university or an employer might interpret a student’s use of the forgivenessoption.

Adopted 07/22/75 Amended 02/28/78 Amended 07/25/78 Amended 02/28/96 Amended 11/27/07 Amended 04/23/15 Amended - Effective Fall 2019

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AGENDA ITEM 6.2 – BOARD OBJECTIVES AND POLICY


FUND BALANCE

Policy 704 – Revised – Second Reading

Board Policy 704, Fund Balance, recognizes the need for adequate operating fund

balance to ensure financial stability and minimize the need for any short-term borrowing

to meet the College’s daily needs and its financial obligations. Traditionally, Board

Policy 704 requires the Administration to maintain an unrestricted operating fund balance

equal to or greater than 25% of annual expenditures. In practice, the Administration has

maintained operating fund balances in excess of 30% to meet highest “Aaa/AAA” bond

rating category standard. The table below illustrates the Moody’s Investor Services fund

balance criteria.

(Source: Moody’s Investor Services, Rating Methodology for US Local Government General Obligation Debt, 12/16/2016, page 10.)

Although other agencies are less specific, transparent, or both about what they

look for in terms of minimum fund balance, they approach the methodology in a more

qualitative framework. Current and historical fund balance is clearly a factor in their

ratings; however, they don’t define what that balance looks like in specific rating

categories.

At the Board planning retreat held on November 6, 2018, Trustees agreed that the

Administration should strive to maintain the current Aaa bond ratings with Moody’s

Investor Services and instructed the Administration to bring the current Board Policy 704

into line with Administration’s practice.

Therefore, the current board policy, Fund Balance Policy 704, is being revised to

reflect several proposed changes by the Administration including:

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• Recognize that the Board of Trustees expects the Administration to meet the

minimum fund balance required for a unit of local government to maintain a AAA

bond rating; and

• Increase the minimum fund balance from 25% to 30%.

The Administration will update current Finance Department financial procedures to

reflect this clarification and change.

Original proposed changes are highlighted in red and reflect changes presented as the

First Reading. New proposed changes presented in this Second Reading are highlighted

in blue.

It is recommended that the Board of Trustees approve the policy changes.

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704 FUND BALANCE

The Board recognizes that maintaining adequate fund balance is essential to ensuring the financial stability of the college. Fund balance is defined as the difference between fund assets and fund liabilities of the operating fund. The operating fund includes educational, and operations and maintenance activities of the college. Fund balance can preserve or enhance the college’s bond rating, allow the college to accumulate sufficient assets to make annual assigned expenditures, and provide funds for unforeseen needs without the cost of short-term borrowing.

The College of Lake County shall seek to maintain an end-of-fiscal-year unrestricted fund balance in the operating fund equal to or greater than 25 30 percent of budgeted operating fund expenditures. Unrestricted fund balance includes only those resources without a constraint on spending or for which a constraint on spending is imposed by the college itself. To the extent that the unrestricted fund balance on the date of the adoption of this policy is below 25 30 percent, the President shall implement a plan with board approval to achieve the desired fund balance level. The plan shall include a set-aside of setting aside a portion of the operating fund revenues expected in any fiscal year until the desired fund balance level is achieved. The duration of the plan shall not exceed five years.

The Board will review the Fund Balance Policy annually for changes or modifications, taking into consideration factors such as predictability of revenues and volatility of expenditures, availability of other resources, liquidity and existing or potential assignments of fund balance.

From time to time and as unrestricted fund balance exceeds 25 30 percent of budgeted operating fund expenditures, the Board may assign a portion of fund balance for an intended purpose such as capital improvements.

Adopted 04/18/06 Amended 10/25/11 Amended

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AGENDA ITEM 7.1 – FINANCIAL


RESOLUTION APPROVING REIMBURSEMENT OF TRAVEL, MEAL AND LODGING EXPENSES

WHEREAS, the list of reimbursements for travel, meal and lodging expenses are

required to be approved by the Board of Trustees in accordance with the College of Lake

County Policy 960 and 50 ILCS 150/1 et seq.; and

WHEREAS, the monthly expenses to be approved pursuant to 50 ILCS 150/1 et

seq., are set forth below;

NOW BE IT RESOLVED that the Board of Trustees approves the reimbursement

for travel, meal, and lodging expenses in the amount of $7,867.45.

PASSED this 18th day of December 2018 by the Board of Trustees, College of

Lake County, Community College District No. 532, Grayslake, Illinois.

It is recommended that the Board of Trustees approve the reimbursement for

travel, meal, and lodging expenses.

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AGENDA ITEM 7.2 – FINANCIAL


RESOLUTION APPROVING AND RATIFYING BILLS, AUTHORIZING BUDGET TRANSFERS

AND ACCEPTING MONTHLY FINANCIAL REPORT

WHEREAS, the list of bills has been provided to the Board of Trustees in

accordance with the College of Lake County Invoice Policy 713; and

WHEREAS, the full details of the monthly financial report are contained in this

document, and a summary is attached hereto; and

WHEREAS, budget transfers in the amount of $27,000.54 are recommended to

the Fiscal Year 2019 Budget and are attached hereto;

NOW BE IT RESOLVED that the Board of Trustees approves the bills provided

under separate cover, accepts the monthly financial report and approves/ratifies and

authorizes the Treasurer to make budget transfers in the amount of $27,000.54.

PASSED this 18th day of December 2018 by the Board of Trustees, College of

Lake County, Community College District No. 532, Grayslake, Illinois.

It is recommended that the Board of Trustees adopt the resolution Approving and

Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report.

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AGENDA ITEM 7.2 – FINANCIAL (Continued)


FY19 BUDGET TRANSFERS

Increase Decrease

Account No. Department Account Description Budget Budget Reason

1) 518000 01 01006 8040 01 Human Resources Student Employees $100.00

To cover student related cost. 539000 01 01006 8040 01 Human Resources Other Contractual Svcs

$100.00

2) 546000 01 00717 1040 01 Health Info Tech Publications and Dues $250.00 To move funds to correct account. 539000 01 00717 1040 01 Health Info Tech Other Contractual Svcs $250.00 3) 516004 01 00904 3020 01 Career/Job Placemnt Clerical Staff, O-T $100.00 To fund staff overtime. 544003 01 00904 3020 01 Career/Job Placemnt Postage $100.00 4) 512004 01 00626 1030 01 Heating & A/C Engr Specialist Staff, O-T $200.00 To fund staff overtime. 551000 01 00628 1010 01 EMPS Conference/Meeting Exp $200.00 5) 541002 01 00428 1010 01 Business & Soc. Sci. Instructional Supplies $101.00 To cover unexpected project/ 539000 01 00628 1010 01 EMPS Other Contractual Svcs $101.00 purpose cost increase. 6) 541010 01 01023 3090 01 Enrollment Services Computer Supplies $300.00 To cover cost of toner, paper and 542000 01 01023 3090 01 Enrollment Services Printing $250.00 supplies needed to process medical 539000 01 01023 3090 01 Enrollment Services Other Contractual Svcs $550.00 withdrawals moving from Student Dev. 7) 541010 01 01040 3010 01 Center-Intern’l Edu Computer Supplies $250.00 To cover the shortage of accounts 542000 01 01040 3010 01 Center-Intern’l Edu Printing $250.00 for printing and computer supplies. 599000 01 01040 3010 01 Center-Intern’l Edu Other Expenditures $500.00

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Increase Decrease Account No. Department Account Description Budget Budget Reason 8) 541010 02 00078 7080 01 Facilities Admin Computer Supplies $4,200.00 To cover unexpected project/ 544004 02 00002 7010 01 H.V.A.C. Repair Matls & Supplies $4,200.00 purpose cost increase. 9) 541002 01 00428 1010 01 Business & Soc Sci Instructional Supplies $425.00 To cover unexpected project/ 541002 01 00228 1010 01 Comm Arts Instructional Supplies $425.00 purpose cost increase. 10) 534000 52 52000 6010 01 Food Services Maintenance Services $6,074.54 To cover cost of contractual 549000 52 52000 6010 01 Food Services Other Matls & Supplies $3,074.54 services. 585000 52 52000 6010 01 Catering Equipment – Office $3,000.00 11) 585000 01 01063 1090 01 CLC Online Equipment – Office $4,500.00 To align accounts with ICCB 539000 01 01063 1090 01 CLC Online Other Contractual Svcs $4,500.00 guidelines. 12) 517004 02 00071 7010 01 Maintenance Maintenance Staff/O-T $10,000.00 To fund staff overtime. 544004 02 00002 7010 01 H.V.A.C. Repair Matls & Supplies $10,000.00

TOTAL TRANSFERS-ALL FUNDS $27,000.54 $27,000.54

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Operating Funds Financial Highlights

REVENUE:

The revenues in the operating funds reflect 54.7% of budgeted revenues

through November 2018. Last year, at the end of November 2017, the College

had also received 54.7% of the amount budgeted.

The College has received revenues equal to $33.7 million of the fiscal

year amount for local taxes. On September 6th, the second installment was due

to the Lake County Treasurer’s Office. The first installment for the 2018 tax

year will be mailed in May 2019 with a due date of June 6th; therefore, not much

activity will occur until May. Local source revenue is budgeted at $69.1 million

for Fiscal Year 2018.

As of November 30, student enrollment reflected 71.1% of the tuition

revenue. Last year, at the end of November 2017, the College had received

70.9% of the amount budgeted. Deferred tuition revenue for summer and fall

2018 was transferred into the appropriate revenue accounts in October.

Interest rates, for investment purposes, are averaging 2.68% for all

investments, whereas last year at this time, the interest rates were averaging

1.64%.

EXPENDITURES:

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The expenditures in the operating funds reflect 33.4% of budgeted

expenditures for the year. Last year, at the end of November 2017, the College

had expended 33.0% of the amount budgeted. The College is trending on track

with the FY2019 budget plan.

At the January 2019 Board meeting, the Vice President for Administrative

Affairs will present a Mid-Year Fiscal Accountability Report/Investment Report

regarding the condition of all College funds and an investment report for Board

approval.

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Monthly Financial Report

FOR THE MONTH ENDED

November 30, 2018

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Fund Revenue Summary EDUCATIONAL FUND REVENUE Month Ending: November 30, 2018

YEAR-TO-DATE % BALANCE ACCOUNT DESCRIPTION BUDGETED AMOUNT RECV'D REC

Current Taxes 53,681,422.00 26,315,832.73 49% 27,365,589.27 T.I.F.A. 84,500.00 0.00 0% 84,500.00 Back Taxes 1,700.00 0.00 0% 1,700.00 CPPRT Corp Pers Prop Repl Tax 983,783.00 180,736.61 18% 803,046.39 ICCB Credit Hour Grants 6,478,761.00 2,538,416.50 39% 3,940,344.50 Vocational Education 406,016.00 0.00 0% 406,016.00 Tuition 29,419,658.00 20,923,207.96 71% 8,496,450.04 Graduation Fees 9,500.00 420.00 4% 9,080.00 Transcript Fees 100,000.00 34,297.26 34% 65,702.74 On-line Course Fee 243,058.00 166,538.68 69% 76,519.32 Laboratory Fees 533,475.00 394,000.12 74% 139,474.88 Credit By Exam Fees 2,000.00 0.00 0% 2,000.00 Comprehensive Fees 5,167,677.00 3,675,721.71 71% 1,491,955.29 Activity Fee Adjustment (5,073,719.00) (2,941,581.00) 58% (2,132,138.00) Gain(Loss) on Investment 0.00 483,313.78 0% (483,313.78) Time Deposits 200,000.00 0.00 0% 200,000.00 Other Interest 0.00 28,833.28 0% (28,833.28) Sweep Accounts 6,000.00 32,366.61 539% (26,366.61) Library Fines 7,002.00 3,747.78 54% 3,254.22 Transfer in from Other Funds 871,284.00 0.00 0% 871,284.00 Miscellaneous Revenue 90,000.00 1,971.81 2% 88,028.19 Other Revenue/Rebates 5,000.00 1,701.52 34% 3,298.48 Over Short 1,220.00 (4,781.25) -392% 6,001.25 TOTAL FUND REVENUE 93,218,337.00 51,834,744.10 56% 41,383,592.90

BEGINNING CASH BALANCE 0.00 0.00 TOTAL FUNDS AVAILABLE 93,218,337.00 51,834,744.10

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Educational Fund

Budget Expenditures As of November 30, 2018

TRANSFERRED AMOUNT AMOUNT UNEXPENDED UNENCUMBERED & BUDGETED ENCUMBERED EXPENDED BALANCE BALANCE PCT

Salaries 62,299,347.00 23,386,262.46 23,562,652.65 38,736,694.35 15,350,431.89 25%

Employee Benefits 11,337,790.00 5,702,159.74 4,344,183.47 6,993,606.53 1,291,446.79 11%

Contractual Services 4,946,185.00 1,284,397.31 1,562,254.50 3,383,930.50 2,099,533.19 42%

General Material & Supplies 3,880,529.00 657,229.15 1,244,449.60 2,636,079.40 1,978,850.25 51%

Travel/Conference Meeting Exp 932,932.00 16,390.57 219,144.58 713,787.42 697,396.85 75%

Fixed Charges 1,055,250.00 2,152.93 449,482.98 605,767.02 603,614.09 57%

Utilities 4,600.00 2,566.84 1,233.16 3,366.84 800.00 17%

Capital Outlay 863,886.10 34,175.47 156,408.76 707,477.34 673,301.87 78%

Other Expenditures 6,489,714.90 55,176.73 1,145,785.40 5,343,929.50 5,288,752.77 81%

Provision for Contingency 1,406,210.00 0.00 0.00 1,406,210.00 1,406,210.00 100%

Total For Educational Fund 93,216,444.00 31,140,511.20 32,685,595.10 60,530,848.90 29,390,337.70 32%

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Educational Fund

Balance Sheet

As of November 30, 2018

ASSETS

CASH

Cash In Bank

17,340,299.90

Illinois Funds

0.00

Petty Cash

0.00

Change Funds

7,100.00

INVESTMENTS

Investments

50,732,281.06

RECEIVABLES

Taxes Receivable - Current Levy

0.00

Corp PRS Prty Replc Tax Rec

0.00

Allowance for Uncoll. Tuition

(2,980,317.13)

Allowance Acct. Traffic Program

0.00

Governmental Claims Receivable

0.00

Chargebacks Receivables

0.00

Student Tuition Receivable

11,569,866.78

3rd Party Tuition Receivable

0.00

Vendor Receivables

6,881.23

Traffic System Tuition Receivable

0.00

Family Parenting Receivable

0.00

Contract System Receivable

0.00

Other Receivables

0.00

ACCRUED REVENUE

Accrued Interest

0.00

Accrued State Apportionment

0.00

Other Accrued Revenue

0.00

INTER-FUND RECEIVABLE

Receivable From Education Fund

17,515.95

Receivable From Maint. Fund

1,791.43

Receivable From O.B.M. Fund

1,545,084.26

Receivable From Bond/Int Fund

0.00

Receivable From Auxiliary Fund

89,281.82

Receivable From Restr. Purpose Fund

15,440,058.27

Receivable From Working Cash

0.00

Tuition Receivable From Financial Aid

0.00

Receivable From Other Funds

6,112,683.20

Deferred Expenses

Deferred Expenses

49,278.50

TOTAL ASSETS

99,931,805.27

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Educational Fund Balance Sheet


LIABILITIES AND FUND BALANCE LIABILITIES

PAYROLL DEDUCTIONS PAYABLE Payroll Deductions Payable (34.86)

CURRENT OBLIGATIONS PAYABLE

Current Obligations Payable 0.00

ACCOUNTS PAYABLE Accounts Payable 492,724.90

ACCRUED EXPENSES

Accrued Expense 887,543.00

INTER-FUND PAYABLE Payable to Maintenance Fund 3,060.00 Payable to Education Fund 7,783,964.18 Payable to O. B. M. Funds 5,706,150.42 Payable to Bond & Interest Fund 0.00 Payable to Auxiliary Fund 53,063.93 Payable to Restr. Purpose Fund 15,908,885.83 Payable to Working Cash Fund 0.00

Payable to Other Funds 19,408,140.31

DEFERRED REVENUES Property Taxes 0.00 Total Tuition & Fees (119.00)

Miscellaneous Deferred Revenues 0.00

OTHER LIABILITIES Other Liabilities 1,341,016.01

Vacation Accrual 1,981,958.14

FUND BALANCE Fund Balance 46,365,452.41

TOTAL FUND BALANCE 46,365,452.41

TOTAL LIABILITIES & FUND BALANCE 99,931,805.27

RECONCILIATION

BEGINNING FUND BALANCE 27,216,303.41 ADD: REVENUE 51,834,744.10 LESS:EXPENDITURES (32,685,595.10) OPERATING TRANSFERS 0.00 ENDING FUND BALANCE 46,365,452.41

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Fund Revenue Summary OPER.BLD. & MAINTENANCE FUND

Month Ending: November 30, 2018

YEAR-TO-DATE % BALANCE

ACCOUNT DESCRIPTION BUDGETED AMOUNT RECV'D REC

Current Taxes 14,280,784.00 7,000,890.40 49% 7,279,893.60 T.I.F.A. 23,000.00 0.00 0% 23,000.00 Back Taxes 1,000.00 0.00 0% 1,000.00 Building Rentals 55,000.00 3,813.00 7% 51,187.00 Other Facility Rentals 28,000.00 9,240.00 33% 18,760.00 Miscellaneous Revenue 20,000.00 5,823.05 29% 14,176.95 TOTAL FUND REVENUE 14,407,784.00 7,019,766.45 49% 7,388,017.55

BEGINNING CASH BALANCE 0.00 0.00 TOTAL FUNDS AVAILABLE 14,407,784.00 7,019,766.45

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Operations & Maintenance Fund

Budget Expenditures As of November 30, 2018

TRANSFERRED AMOUNT AMOUNT UNEXPENDED UNENCUMBERED & BUDGETED ENCUMBERED EXPENDED BALANCE BALANCE PCT

Salaries 4,395,391.00 2,022,518.92 1,481,412.14 2,913,978.86 891,459.94 20%

Employee Benefits 1,527,460.00 0.00 643,390.44 884,069.56 884,069.56 58%

Contractual Services 954,536.00 399,068.01 263,299.81 691,236.19 292,168.18 31%

General Material & Supplies 267,220.00 474,089.27 (23,666.35) 290,886.35 (183,202.92) -69%

Travel/Conference Meeting Exp 17,481.00 0.00 5,029.35 12,451.65 12,451.65 71%

Fixed Charges 931,285.00 186,240.72 154,087.44 777,197.56 590,956.84 63%

Utilities 3,230,830.00 2,192,423.87 649,403.80 2,581,426.20 389,002.33 12%

Capital Outlay 442,000.00 10,690.28 77,294.96 364,705.04 354,014.76 80%

Other Expenditures 2,598,284.00 94.98 1,832.19 2,596,451.81 2,596,356.83 100%

Provision for Contingency 43,297.00 0.00 0.00 43,297.00 43,297.00 100%

Total For Operations & Maintenance

Fund 14,407,784.00 5,285,126.05 3,252,083.78 11,155,700.22 5,870,574.17 41%

Page 23



Operations & Maintenance Fund Balance Sheet


ASSETS CASH

Cash In Bank 11,334,397.68 Illinois Funds 0.00 Petty Cash 0.00

Change Funds 0.00

INVESTMENTS Investments 10,000,000.00

RECEIVABLES Taxes Receivable - Current Levy 0.00 Governmental Claims Receivable 0.00 Vendor Receivables 0.00 Traffic System Tuition Receivable 0.00

Other Receivables 0.00

ACCRUED REVENUE Accrued Interest 0.00

Other Accrued Revenue 0.00

INTER-FUND RECEIVABLE Receivable From Education Fund 12,165.00 Receivable From O.B.M. Fund 1,665,309.95 Receivable From Bond/Int Fund 0.00 Receivable From Auxiliary Fund 0.00 Receivable From Restr. Purpose Fund 667,681.63 Receivable From Working Cash 0.00

Receivable From Other Funds 82,821.66

Deferred Expenses Deferred Expenses 103,897.00

TOTAL ASSETS 23,866,272.92

Page 24



Operations & Maintenance Fund

Balance Sheet


LIABILITIES AND FUND BALANCE

LIABILITIES

CURRENT OBLIGATIONS PAYABLE

Current Obligations Payable

0.00

ACCOUNTS PAYABLE

Accounts Payable

64,618.60

ACCRUED EXPENSES

Accrued Expense

0.00

INTER-FUND PAYABLE

Payable to Education Fund

881,953.57

Payable to O. B. M. Funds

6,420,289.00

Payable to Bond & Interest Fund

0.00

Payable to Auxiliary Fund

72.24

Payable to Restr. Purpose Fund

48,389.41

Payable to Working Cash Fund

0.00

Payable to Other Funds

0.00

DEFERRED REVENUES

Property Taxes

0.00

Miscellaneous Deferred Revenues

0.00

OTHER LIABILITIES

Other Liabilities

0.00

FUND BALANCE

Fund Balance

16,450,950.10

TOTAL FUND BALANCE

16,450,950.10

TOTAL LIABILITIES & FUND BALANCE

23,866,272.92

RECONCILIATION

BEGINNING FUND BALANCE

12,683,267.43

ADD: REVENUE

7,019,766.45

LESS:EXPENDITURES

(3,252,083.78)

OPERATING TRANSFERS

0.00

ENDING FUND BALANCE

16,450,950.10

Page 25

AGENDA ITEM NO. 7.3 - FINANCIAL


APPROVAL OF INSURANCE PROGRAM PREMIUMS

R.J. Galla Company, Inc. has provided the college with annual insurance program

premiums for calendar year 2019. These premiums primarily include property, liability,

accident, and workers compensation. Total insurance expenses will increase from

$744,692.00 in 2018 to $760,164.37 in 2019. This represents a 2.1% increase over 2018.

Three quotes were secured for each major insurance component. The premiums listed

below are based on the same coverage levels as 2018. Please refer to Appendix A for

annual insurance renewal trend information. The adjusted premiums are as follows:

Coverage Carrier LimitsDeductible/ Retention

Annual Premium

General Liability Markel Insurance Company $2,000,000 Occ. $2,000,000 Agg. N/A $ 64,846.00

Educators Legal Liability Markel Insurance Company $1,000,000 Occ. $1,000,000 Agg.

$10,000 per claim $ 23,528.00

E.P.L.I. Markel Insurance Company $1,000,000 Occ. $1,000,000 Agg.

$50,000 per claim $ 23,528.00

Law Enforcement Liability Markel Insurance Company $1,000,000 Occ. $1,000,000 Agg.

$5,000 per claim $ 11,257.00

Property: Bldgs Cts BM IM Flood

Affiliated FM and Selective Insurance Companies $441,545,390 $25,000 $235,034.00

Student Med Mal American Home Assurance Company

$2,000,000 Occ. $5,000,000 Agg. N/A $ 20,495.00

Media Liability Axis Insurance Company $1,000,000 Occ. $1,000,000 Agg. N/A $ 4,642.00

Liquor Liability Lloyds of London $2,000,000 N/A $ 1,165.00 Foreign Liability/Package Chubb Global Casualty $1,000,000 $1,000 $ 4,863.00 Cyber Liability/Data Breach Beazley Lloyds of London $3,000,000 $25,000 $ 28,497.00

Excess Liability Essex and Axis Specialty Insurance Companies $15,000,000 N/A $ 37,397.00

Lead Umbrella Liability Markel Insurance Company $10,000,000 N/A $ 15,563.00 Auto & Garage Liability Markel Insurance Company $1,000,000 CSL N/A $ 24,255.00

Auto Physical Damage Markel Insurance Company $500 Comp - $500 Coll $ 4,065.00

Crime Travelers Insurance Company

$2,000,000 w/$250,000 Social Engineering

$5,000/ $20,000 $ 6,876.00

Kidnap & Ransom Travelers Insurance Company $1,000,000 N/A $ 1,633.00

Page 26

AGENDA ITEM NO. 7.3 – FINANCIAL (Continued)


Premiums continued

It is recommended that the Board of Trustees approve the insurance program

premiums for calendar year 2019.

Sports Accident Guarantee Trust Life Insurance Co.

Catastrophic Medical - $5,000,000CatasrophicDisability -$1,000,000

N/A $ 39,806.00

Board Travel Accident Chartis Insurance Company$350,000 Principal Sum - $2,800,000 Aggregate

N/A $ 1,000.00

Pre-School Daycare Accident Harford Insurance Company $25,000 Maximum

Benefit N/A $ 919.87

Fiduciary Liability Travelers Insurance Company $2,000,000 N/A $ 5,790.00

Student Special Risk Accident

Mutual of Omaha Insurance Co.

$5,000 Maximum Benefit N/A $ 10,075.50

Nurses Professional Liability

American Home Assurance Company

$1,000,000/ $6,000,000 N/A $ 2,296.00

Statutory Treasurers Bond Liberty Mutual Insurance Company $20,000,000 N/A $ 18,750.00

General Obligation Bond Liberty Mutual Insurance Company $3,000,000 N/A $ 2,250.00

X/S Workers Compensation

Safety National Insurance Company $1,000,000 Statutory $500,000 $ 77,516.00

X/S Work Comp Loss Control - Admin Service Fee

York Risk Service Company $ 48,800.00

X/S WC Buffer Layer Buydown

Great American Insurance Company

$150,000 Excess of $350,000 $500,000 $ 15,317.00

Agency Service Fee $ 30,000.00

Total 760,164.37$

Page 27

AGENDA ITEM NO. 7.3 – FINANCIAL (Continued)


Appendix A

College of Lake County Annual Insurance Renewal Trend Information

Coverage Type 2017

Premium 2018

Premium 2019

Premium

Commercial Package $278,086 $306,093 $358,193

Medical Malpractice $28,707 $28,765 $20,495

Media Liability $4,255 $4,255 $4,642

Liquor Liability $1,150 $1,165 $1,165

Foreign Liability $4,255 $4,642 $4,863

Data Breach $25,084 $29,015 $28,497

Umbrella/Excess $63,231 $64,192 $52,960

Commercial Auto $35,698 $36,752 $28,320

Crime $6,387 $6,876 $6,876

Kidnap & Ransom $1,633 $1,633 $1,633

Sports Accident $43,864 $44,590 $39,806

Travel Accident $1,000 $1,000 $1,000

Pre-School Accident $893 $696 $919.87

Fiduciary Liability $3,946 $5,262 $5,790

Special Risk Accident $11,760 $9,530 $10,075.50

Nurses Liability $2,296 $2,296 $2,296

Treasurer Bond $18,750 $18,750 $18,750

Gen Obligation Bond $2,643 $2,643 $2,250

Workers Compensation $146,019* $146,537* $141,633*

Broker Fee $30,000 $30,000 $30,000

$709,657 $744,692 $760,164.37

* Self-insurance, Third Party Administrator fees, and excess coverage

Page 28

AGENDA ITEM 8.1 - PURCHASING


BIDDABLE ITEM RFP #18052

Item Account Description

1 544002-03-03027-8060-01 PURCHASE & INSTALLATON – COST RECOVERY SYSTEM

LEAD STAFF: Pat Argoudelis, Director, Auxiliary Services ____________________________

I. BIDS AMOUNT

1. Proven IT $ 27,704.00 2. Canon Solutions $ 47,379.00 3. Today’s Business Solutions $ 85,688.00

*4. Pharos Systems International, Inc. $ 95,090.00 5. ITC Systems, USA $362,688.00

II. STATEMENT OF NEED

This is for the purchase and installation of a cost recovery system used to track printingutilization costs.

The budgeted amount is $95,090.00 and will be funded utilizing surplus funds fromFY2017.

III. EXPLANATION OF PURCHASE

Advertisement for the solicitation of proposals was released on August 28, 2018 for thepurchase of a cost recovery system and opened on September 14, 2018. Proactively, theCollege solicited eleven (11) firms.

The committee evaluated all proposals received. The committee believed Today’sBusiness Solutions and Pharos Systems International, Inc. submitted the most completeproposals. Subsequently, the two firms were interviewed.

Although it was not the lowest priced proposal, the selection committee recommendsPharos Systems International, Inc. based on the inclusion of enterprise licensing in theproposal pricing and the comprehensive reporting tools that will allow departmentmanagers an in-depth review of department printing habits and the ability to tracksustainability measures.

Page 29

AGENDA ITEM 8.1 - PURCHASING (Continued)


Additionally, the selection committee determined that Pharos Systems International, Inc. contained a system architecture that more closely matches the College’s current infrastructure and that it is a “future proof” offering that would allow for migration to a cloud-based solution at the College’s discretion.

No additional funds are required.

IV. RECOMMENDATION OF AWARD

It is recommended that the Board of Trustees approve an award to Pharos SystemsInternational, Inc. of Rochester, NY, for the purchase of cost recovery system in theamount of $95,090.00.

*Recommended for Approval

Page 30

AGENDA ITEM 8.1 – PURCHASING (Continued)


NON-BIDDABLE ITEMS Item Account Description

587000-03-03016-8060-A2 CONSTRUCTION MANAGEMENT CONTRACT FUNDING ADJUSTMENT

LEAD STAFF: Mike Welch, Director, Facilities

I. BIDS AMOUNT

* M.A. Mortenson Construction $55,424,392.00


At the June 2017 Board of Trustees meeting, staff requested and received approval for change orders to the agreement with M.A. Mortenson Construction in the amount of $1,114,471.00.

However, it has come to our attention that the June 2017 request incorrectly referenced a contractual value of $45,964,209.00 instead of the amount the Board of Trustees had previously authorized of $54,309,921.00 prior to the June Board meeting. This resulted in an incorrect revised contract amount of $47,078,680.00.

Staff is requesting to correct the contractual amount from $47,078,680.00 to $55,424,392.00 to match all previous Board approvals related to this contract.

With this revision, the current remodeling project budget for the A&B wings will address all remaining project costs. No new funding is needed to fund the corrected contractual amounts.

III. EXPLANATION OF AWARD

For reference, below is a summary of the previous approvals by the Board of Trustees:

Previously Approved

Requested Increase

April 23, 2015 – Item 4 – M.A. Mortenson Construction – GMP1 $0.00 $25,184,926.00

December 15, 2015 – Item 1 – Various – GMP

$25,184,926.00 $28,334,995.00 January 24, 2017 – Item 2 – Various – GMP 2 $53,519,921.00 $790,000.00 June 27, 2017 – Item 11 – M.A. Mortenson Construction – GMP 2 Changes $54,309,921.00 $1,114,471.00

Total Previously Requested

$55,424,392.00

Page 31



Administration requests approval to correct the contractual amount from $47,078,680.00 to $55,424,392.00 to match all previous approvals related to this contract.


It is recommended that the Board of Trustees approve a contractual amount to M.A. Mortenson Construction of Elk Grove Village, Illinois in the amount of $55,424,392.00.

*Recommended for Purchase

Page 32



BIDDABLE ITEM RFB #B15043 Item Account Description

3 582000-03-03046-8060-01 RATIFICATION OF MOVING & RELOCATION SERVICES

LEAD STAFF: Mike Welch, Director, Facilities

I. BIDS

AMOUNT *1. Hollander International $154,000.00


This is for moving and storage services for equipment, departments, and for the disassembly and reassembly of furniture. Due to the tight schedule for the library renovation project and the Workforce and Professional Development Institute move, an extension to the term agreement for moving services is necessary.


Hollander International was identified as the lowest responsive and responsible bidder with a cost of $2.21/sq. ft. to move loose furniture and $8.30/sq. ft. to disassemble and reassemble furniture. The Board of Trustees approved an extension of Hollander’s agreement through September 2018 at the September 2017 Board meeting. Administration requests approval to extend the term for moving services through March 31, 2019. Hollander is honoring their original sq. ft. price.


It is recommended that the Board of Trustees approve an extension through March 31, 2019 for moving services with Hollander International of Elk Grove Village, in a not-to-exceed amount of $154,000.00.

Page 33


Agenda Item 8.1

December 18, 2018

BIDDABLE ITEM RFB #18069

Item Account Description 4 589000-03-03078-8060-01 PURCHASE AND DELIVERY OF

MICROSCOPES

LEAD STAFF: Maureen Robinson, Dean Biological & Health Services Division ____________________________ I. BIDS AMOUNT ** 1. Nikon Instruments Inc. $25,681.50 ** 2. Thomas Scientific LLC $25,830.66

* 3. W. Nuhsbaum, Inc. $30,081.60 II. STATEMENT OF NEED

This is for the purchase and delivery of microscopes for the expanded microbiology program at the College. This equipment will allow students to engage in the microscopic study and identification of a wide variety of microorganisms used by the microbiology program. The budgeted amount is $140,000.00.


Advertisement for the solicitation of bids was released on November 30, 2018 for the purchase and delivery of microscopes and opened on December 11, 2018. Proactively, the College solicited three (3) firms. Bid documents require prior submission and approval of alternate microscopes. Nikon Instruments Inc. and Thomas Scientific LLC did not receive prior approval and should be considered non-responsive. W. Nuhsbaum, Inc. is the apparent lowest responsive and responsible bidder.


It is recommended that the Board of Trustees approve an award to W. Nuhsbaum, Inc. of McHenry, IL for the purchase and delivery of microscopes in the amount of $30,081.60.


Page 34



BIDDABLE ITEM RFB #18072


5 534000-02-00002-7010-01 ANNUAL BUILDING AUTOMATION MAINTENANCE

LEAD STAFF: Mike Welch Director, Facilities ____________________________

I. BIDS AMOUNT

*1. Delta Building Technologies $286,432.00


This is for the annual maintenance of the building automation system. This will includelabor and materials to perform preventive and predictive maintenance for the College'schiller maintenance program for a period of three (3) years.

The annual budgeted amount is $113,476.00.


Advertisement for the solicitation of bids was released on November 30, 2018 forannual building automation maintenance and opened on December 11, 2018.Proactively, the College solicited three (3) firms. The College only received a bid fromDelta Building Technologies.

The annual costs for building automation services will be $93,609.00 in year 1,$95,113.00 in year 2 and $97,710.00 in year 3 and will be included in future fiscal yearCollege budgets. The total three (3) year value is $286,432.00.


It is recommended that the Board of Trustees approve a three (3) year award to DeltaBuilding Technologies of Lombard, IL for the annual building automation maintenancein a not-to-exceed amount of $286,432.00.


Page 35

AGENDA ITEM NO. 8.2 – PURCHASING


NON-BIDDABLE ITEM


522000-12-00092-8060-01 Workers Compensation Claims

LEAD STAFF: Connie Kravitz, Controller, Finance Department _________________________

I. PROPOSALS AMOUNT

*1. CMI A York Risk Service Company $ 150,000.00


This request is to approve up to $150,000.00 for calendar year 2019 to reimburse CMIA York Risk Service Company for self-insured workers compensation claims paid onbehalf of the College.


R. J. Galla Company, Inc. has provided the College with annual insurance programpremiums for calendar year 2019. This insurance program includes payments forworkers compensation administrative services, which are provided by CMI A YorkRisk Service Company.

These services include self-insurance “pass through” claims paid by CMI A York RiskService Company on behalf of the College. The College makes payment to CMI AYork Risk Service Company as reimbursement for the claims paid on its behalf. Theestimated amount for calendar year 2019 to pay these self-insured claims is$150,000.00, and includes a Loss Fund Holding Account of $30,000.00 with CMI AYork Risk Service Company.


It is recommended that the Board of Trustees approve up to $150,000.00 for calendaryear 2019 to reimburse CMI A York Risk Service Company for self-insured workerscompensation claims paid on behalf of the College of Lake County.


Page 36



NON-BIDDABLE ITEM


2 539000-01-00016-8060-01 Ratify 403(b) and 457 Plan Advisory Services

LEAD STAFF: Sue Fay, Executive Director, Human Resources

__________________________

I. PROPOSALS AMOUNT

*1. Raymond James & Associates, Inc. $60,000.00 (over 2 years)


This is a request for 403(b) and 457 Plan Advisory Services for the College.

The annual budgeted amount is $30,000.00.


In calendar year 2013, the College released a request for proposal for 403(b) and 457advisory services. Following committee review and Board approval, the Collegeawarded Raymond James to be the plan advisor and consultant for a period of five (5)years.

The scope of work includes employee and committee education, analysis ofinvestment options, and managing the relationship with the plan record-keeper. Thisincludes making investment recommendations in accordance with the InvestmentPolicy Statement, advising employees on investment options, and holding the collegeup to its fiduciary responsibility.

Since the service agreement with Raymond James & Associates has been in place, aworking relationship has developed, and Raymond James & Associates has proven tobe effective in delivery of services.

The Administration is requesting to ratify and continue the relationship withRaymond James & Associates, Inc. for two (2) additional years, by extending theservice agreement through May 31, 2020. The services are provided on a flat fee

Page 37



basis versus commission; the cost for services will not increase from the last contract and will be at $30,000.00 per year.


It is recommended that the Board of Trustees ratify a contract extension with thecurrent 403(b) and 457 Plan Advisory Services firm, Raymond James & Associates,Inc. of Chicago, IL, not to exceed a cost of $60,000.00 for a period of two (2) yearswith an annual cost of $30,000.00.


Page 38



NON-BIDDABLE ITEM


539000 03 03092 8060 01 ACHIEVING THE DREAM NETWORK COMMITMENT

LEAD STAFF: Lori Suddick, President _________________________

I. PROPOSALS AMOUNT

*1. Achieving the Dream, Inc. $ 225,000.00 (over 3 years) Year 1 (January 1-December 31, 2019) $ 75,000.00


This purchase is for a three-year commitment for the College of Lake County to bea participating member of the Achieving the Dream (ATD) Network, pending theCollege’s successful application. The early application date to receive a $3,000 peryear discount is December 31, 2018.

The total, three-year commitment is $225,000.00, which includes the earlyapplication annual discount, if submitted by December 31, 2018. The budgetedamount for FY 2019 is $75,000.00 (payment is due May 1, 2019) and will be fundedthrough the Growth and Innovation Fund.


A commitment to participation in the ATD Network allows the College to be a partof a premier peer learning network and a national movement prioritizing studentsuccess. Participation in the ATD Network will allow the College to buildinstitutional capacity to support student success and address equity gaps.Participation will be college-wide to help accelerate progress on completion andaccountability goals. Also, the College will benefit from dedicated leadership anddata coaches, coach-facilitated discussion of Institutional Capacity Assessment(iCAT) results, access to in-person and online events, seven two-day visits bycoaches, 48 hours of off-site coaching support, participation in the 2019 KickoffInstitute, and six complimentary registrations for the annual DREAM Conference(two per year, for three years), among other benefits.

Page 39



Administration requests Board approval for funding for the ATD Network Commitment, with funds for Year 1 to be provided through the Growth and Innovation Fund.

The purchase is made pursuant and in compliance to Illinois Compiled Statutes 110 ILCS 805/3-27.1 (a).


It is recommended that the Board of Trustees approve making a financialcommitment to Achieving the Dream, Inc. of Silver Spring, MD, in the not-to-exceed amount of $225,000.00 over three fiscal years, with $75,000.00 being paidin FY 2019 from the Growth and Innovation Fund for the Achieving the DreamNetwork commitment.


Page 40

AGENDA ITEM 8.3 – PURCHASING


DISPOSAL

According to Policy 915, Disposal, the Vice President for Administrative Affairs

shall report damaged, surplus or not needed property for College of Lake County (College)

purposes to the Board of Trustees 30 days prior to disposal. Pursuant to Policy 915, upon

Board approval, this process is as follows: (1) items are advertised for public sale; (2)

items not sold are offered to in-district public school districts; (3) any unclaimed items may

be made available to the general public to enhance the College’s sustainability goals on a

first-come, first-served basis; and (4) items not claimed are placed in the garbage for

pickup. Administrative Affairs may dispose of hazardous materials or property in advance

of Board approval to ensure student and staff safety and ratify this action at a subsequent

board meeting.

In addition to the request for items identified on the following page to be deemed

obsolete, Administration requests the Board of Trustees to waive Board Policy 915 for the

approved disposal of library shelving from the June 26, 2018 Board meeting.

Administration has an urgent need to use the space currently being used to store the library

shelves and believes it is more advantageous for the College to sell the metal shelves for

the scrap, instead of attempting to auction them as shelves, due to the high value of scrap

metal. The shelves were offered to school districts in Lake County, but Administration

received no interest.

It is therefore recommended that the Board of Trustees approve the waiver of Board

Policy 915 for the surplus library shelving and approve the disposal of obsolete equipment,

listed on the following page.

Page 41



HUMAN RESOURCES: Victory Series 9 Power Scooters (4) HP Scanjet 5000 Scanner (1) Brother Label maker (1)

POLICE: Chairs (2) Nikon Coolpix L22 (1) Nikon Coolpix 5400 (1)

PUBLIC RELATIONS & MARKETING HP LaserJet 1606DN (1) CanonScan 9000F (1)

FOR INFORMATIONAL PURPOSES ONLY As of December 2018, the College has recovered $64,306.28, as reported at the November 2018 Board of Trustees meeting.

Page 42

AGENDA ITEM 9.1 – CONTRACTS AND GRANTS

ACCEPTANCE OF THE U.S. DEPARTMENT OF JUSTICE’S

CRIMINAL AND JUVENILE JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM GRANT

Grantor: U.S. Department of Justice Lead Staff: Eric Kurtz, Executive Director of Workforce and Professional Development Institute

Type: Competitive Amount: $237,500 (CLC Portion)

Period: 10/1/2018 to 9/30/2019 Matching Funds: None

PURPOSE: The Lake County Sheriff’s Office, in partnership with the College of Lake

County, received a Criminal and Juvenile Justice and Mental Health Collaboration

Program grant from the U.S. Department of Justice in the amount of $250,000. The

College of Lake County’s portion of this award is $237,500. The CLC Workforce and

Professional Development Institute will establish and coordinate a forty-hour crises

intervention training program for 395 Lake County law enforcement officers and

dispatchers.

It is recommended that the Board of Trustees approve acceptance of the College of Lake

County’s portion of the Criminal and Juvenile Justice and Mental Health Collaboration

Program grant in the amount of $237,500 from the United States Department of Justice in

partnership with the Lake County Sheriff’s Office.

Agenda 9.1 December 18, 2018

Page 43

AGENDA ITEM 9.2 – CONTRACTS AND GRANTS

ACCEPTANCE OF THE METALLICA ALL WITHIN MY HANDS FOUNDATION AND

AMERICAN ASSOCIATION OF COMMUNITY COLLEGES’ METALLICA SCHOLARS GRANT

Grantor: Metallica All Within My Hands Foundation American Association of Community Colleges

Lead Staff: Richard Ammon Dean of Engineering, Mathematics and Physical Sciences

Type: Competitive Amount: $100,000

Period: 12/1/2018 to 11/30/2019 Matching Funds: None

PURPOSE: The College of Lake County has been selected as one of ten awards

throughout the nation under the new Metallica Scholars initiative. The initiative is

designed to provide support of job skill training for community college students and elevate

the importance of career and technical education. Grant funds will provide scholarships

and services for a cohort of fifty CLC students in the manufacturing areas of:

mechatronics/automation, photonics/lasers, welding, automotive and computer numerical

control. Funds will be used to address labor shortages in manufacturing in Lake County,

prepare the participating students for employment, and increase branding for career and

technical education.

It is recommended that the Board of Trustees approve acceptance of the Metallica Scholars

grant in the amount of $100,000 from the Metallica All Within My Hands Foundation and

the American Association of Community Colleges.

Agenda 9.2 December 18, 2018

Page 44

AGENDA ITEM 11.1 - HUMAN RESOURCES RECOMMENDATIONS


RESIGNATIONS, RETIREMENT AND RETIREMENT–REVISED DATE REQUEST

Reason Employee Name

Current Job Classification, Position Number, Position Title,

Department Effective Date 1 Resignation Gergely, Laura Specialist

Position Number: 1499 Staff Training and Development Coordinator, Human Resources

11/28/2018

2 Resignation Wehde, Brian Classified Position Number: 0120

Community Service Officer, Police Department

12/28/2018

3 Retirement Lovelace, Kathleen Faculty Position Number: 1000

Librarian, Library

1/1/2019

4 Retirement – Revised Date

Request

Flament, Brian Classified – LCFT Position Number: 1582 Maintenance Engineer,

Maintenance

Revised Date: 1/1/2019 Formerly Declared Date: 9/1/2019

It is recommended that the Board of Trustees approve the above actions.

Page 45



PERSONNEL AND POSITION CHANGES ‒ CORRECTION

The following vacant position in the Department of Counseling, Advising and Transfer Center was presented with an

incorrect DBM of C45 in November 2018. The correct DBM of C42 accurately reflects the budgeted level of the position

based on the position responsibilities and qualifications. This position was approved in the Fiscal Year 2019 budget.

The proposed DBM change is as follows:

Reason Employee

Name

Current Job Classification,

Position Number, Position Title, Department

Proposed Job Classification,


Current DBM, Salary, FLSA

Proposed DBM, Salary, FLSA Effective Date

Contract Dates

1 DBM Correction

TBD N/A Specialist, Position Number: TBD

Therapist, Counseling, Advising and Transfer Center

N/A C42/ Exempt

Full-time

12/19/2018 TBD

It is recommend that the Board of Trustees approve the above DBM correction.

Page 46

AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS (Continued)


PERSONNEL AND POSITION CHANGES

The College Foundation is requesting a temporary full-time position of Development Assistant (through June 30,

2019). This position will provide program support with planning and special projects, effective communication, and the

analysis of data to better support the needs of students and contribute to their success. The salary for this position will be paid

with existing funds in the Fiscal Year 2019 College Foundation budget.

The proposed temporary position is as follows:

Reason Employee

Name






Proposed DBM, Salary, FLSA

Effective Date

Contract Dates

1 Temporary Position

TBD N/A Classified Position Number: TBD Development Assistant,

College Foundation

N/A B22/ Nonexempt Full-time

12/19/2018 N/A

It is recommend that the Board of Trustees approve the above temporary position.

Page 47



PERSONNEL AND POSITION CHANGES – VACANT POSITION

The following position is not a new position. This position is budgeted in Fiscal Year 2019.

Reason Employee

Name







Effective Date

Contract Dates

1 Vacant Position TBD Professional Position Number: 0079, Academic

Operations Manager, Biological and Health

Sciences Division

N/A C43/ Annual Exempt

N/A 12/19/2018 TBD

It is recommended that the above position be approved for the search process to begin effective December 19, 2018.

Page 48



FULL-TIME EMPLOYMENT – PROBATIONARY PERIOD COMPLETED

The following employee has successfully completed the appropriate probationary period and is recommended for

continued employment, in the following Board-appointed position in accordance with the collective bargaining agreement

between the Board and the College of Lake County Staff Council, LCFT, Local 504.

Reason Employee

Name

Current Job Classification, Position

Number, Position Title, Department





Contract Dates

1 Probationary Period

Completed

Hart, Thomas Classified – LCFT, Position Number: 0927 Maintenance Engineer,

Maintenance

N/A LCFT $19.94/ Hour

Nonexempt

N/A Date of Hire: 5/7/2018 Date of Probationary Completion: 11/3/2018

N/A

It is recommend that the Board of Trustees approve the above full-time employment.

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FULL-TIME EMPLOYMENT– PROBATIONARY PERIOD COMPLETED

The following employees have successfully completed the appropriate probationary period and are recommended for

continued employment, in the following Board-appointed positions, in accordance with Board Policy 611 (Appointment and

Status of Employment).

Reason Employee

Name







Effective Date

Contract Dates


Completed

Gallivan, Kenneth

Specialist Position Number: 0166 Laboratory Specialist,

Heating and Air Conditioning Engineering Technology

N/A B22/ $16.88/ Hour

Nonexempt

N/A Date of Hire: 5/14/2018 Date of Extended Probationary Completion: 12/10/2018

7/1/2018 – 6/30/2019


Completed

Rychlinski, Ryan

Specialist Position Number: 1119

Audio Visual Technician, Media

Services

N/A B24/ $21.53/

Hour Nonexempt

N/A Date of Hire: 5/7/2018 Date of Probationary Completion: 11/10/2018

7/1/2018 – 6/30/2019

It is recommend that the Board of Trustees approve the above full-time employment.

Page 50



FULL-TIME EMPLOYMENT – REAPPOINTMENT OF GRANT-FUNDED POSITIONS

The Small Business Development Center (SBDC)/International Trade Center (ITC) notification of grant intent has

been received from the State of Illinois for the calendar year 2019.

The proposed reappointments are as follows:

Reason Employee

Name







Effective Date

Contract Dates

1 Reappointment Bienvenue, Mitch


Manager*, Small Business Development

Center/International Trade Center

N/A C41/ $72,100/ Annual Exempt

N/A 12/19/2018 1/1/2019 – 6/30/2019

2 Reappointment Kim, Kevin


International Trade Specialist*, Small

Business Development Center/International

Trade Center

N/A B32/ $53,045/ Annual

Nonexempt

N/A 12/19/2018 1/1/2019 – 6/30/2019

*Grant/externally funded position.

Page 51




Reason Employee

Name







Effective Date

Contract Dates

3 Reappointment Hensel, Barbara

Classified Position Number: 0310

Office Associate*, Small Business Development


N/A B21/ $27.69/ Hour

Nonexempt

N/A 12/19/2018 N/A

4 Reappointment Hutchings, Rosemarie

Classified Position Number: 1439

Office Assistant*, Small Business Development


N/A B21/ $17.13/ Hour

Nonexempt (30 hours per week)

N/A 12/19/2018 N/A

It is recommend that the Board of Trustees approve the reappointments contingent on grant funding.


Page 52




The grant funding for the position held by Kathryn Davis will be supported through a sub-award from Lewis & Clark

Community College, the fiscal agent for the Illinois Green Economy Network (IGEN). The source of the grant award is

funding appropriated from the Renewable Energy Resources Trust Fund through the Secretary of State for education and

training for renewable energy and energy efficiency technology and for the operations and services of the network.

The proposed reappointment is as follows:

Reason Employee

Name







Effective Date

Contract Dates

1 Reappointment Davis, Kathryn


Senior Program Coordinator* , IL Green Economy Network (IGEN)

N/A B32/ $51,522/ Annual Exempt

N/A 12/19/2018 1/1/2019 – 6/30/2019

It is recommend that the Board of Trustees approve the reappointment contingent on grant funding.


Page 53



PROMOTIONS AND TRANSFERS

The following employees applied for and have been selected for a promotion or transfer in Board-approved positions,

noted below.

Reason Employee

Name



Proposed Job Classification, Position Title, Department



Contract Dates

1 Promotion Gruen, Andy

Classified, Full-time Position Number: 0298 Accounting Assistant, Student Accounting

Specialist, Full-time Position Number: 0065

Manager, Welcome and One Stop

Center

A13/ $16.93/ Hour

Nonexempt

C41/ $50,837/ Annual Exempt

1/2/2019 1/2/2019 - 6/30/2019

2 Transfer Diaz, Jeison

Professional, Full-time Position Number: 0079 Academic Operations

Manager, Biological and Health

Sciences Division

Specialist, Full-time Position Number: 1102 Professional Academic

Advisor, Advising and New Student Programs

C43/ $63,800/ Annual Exempt

B32/ $58,208/ Annual Exempt

1/2/2019 1/2/2019 - 6/30/2019

It is recommended that the Board of Trustees approve the above promotion and transfer.

Page 54



APPROVAL OF 2018-2022 AGREEMENT WITH THE COLLEGE OF LAKE COUNTY FEDERATION OF TEACHERS

(Faculty Union)

The Board of Trustees’ negotiating team and the College of Lake County

Federation of Teachers (faculty union) reached a tentative agreement for a successor

contract on November 19, 2018. The successor contract is for a four-year period from

2018-2019 through 2021-2022. The tentative agreement was ratified by the faculty

union’s membership on December 10, 2018.

It is therefore recommended that the Board of Trustees approve the proposed

2018-2022 collective bargaining agreement between the Board of Trustees and the

full-time faculty union (that is the College of Lake County Federation of Teachers,

Local No. 2394, IFT/AFT), to become effective December 19, 2018, and to authorize

the President and Chairman of the Board to execute the Agreement on behalf of the

Board of Trustees.

Page 55

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