Athletics Compliance

1. Combined Recruiting Event (Jeanne Fleck)2. OCR and Audit Information (Betsy)3. Important Date Reminders (Susan)4. Text Book Information (David)5. Out-of-Season or Unattached Competition and

Between Term Reminders (Betsy)6. Roster Changes, Phone Logs and Status

Updates (Jennifer)7. SAAC Update (Betsy)8. Reminders and other administrative issues

Combined Recruiting Event for 2011-12

Still responding to analysis of 0809 We will wait on review of RM# until we get

some indication that Roster Management numbers and Financial Aid numbers are officially within the guidelines

Expect campus visit sometime after the new year…

CSU audit..includes ◦ Controls on recruiting travel

We depend a lot on coach entered information Will need to put system in to randomly match with

travel records◦ Contacts and Evaluation Limits

Again we depend a lot of coach entered info

ACS..program/system for monitoring recruitment On-Campus Demonstration January 25….

FINALS WEEK (no hrs req’d)◦ M-F 7:30am – 5pm◦ Tutors by appt only (see Robert or advisor)◦ Laptops available for overnight check out

January 3—grades due◦ ATHL Rosters!!!

January 19—Spring Semester begins

Please check SOCIAL SECURITY # carefully on every prospect form

3 “mismatched IDs” in 2 weeks◦ 2 Wrong SSN on Prospect Form◦ 1 Student left SSN blank on app

We can’t track PSA info until we realize it App will not be processed until fixed REALLY-- REALLY --MESSES THINGS UP

Must be returned to David’s office by 5 pm, Friday Dec. 17 Any exceptions must be pre-arranged with David

Bring all books at once IN PERSON Will check against voucher while s-a waits If s-a does not return books or have

arrangements made, he/she will be charged on their student account

Early arrival sports: arrange date/time during week of Jan. 10

All other sports pick up Jan. 19: schedule emailed to you, will adjust as needed

Please clear any team or individual competition with John before participation

This includes scrimmages, practice involving another institution, unattached competition, out-of-season competition and outside competition during vacation periods

Remind your student-athletes, their eligibility can be affected!

Important to give SAs guidance on activities between terms◦ Assure if not returning withdraw from institution,

remedy leases or housing contracts, clear all financial commitments to institution. Coach should provide cut/quit form ASAP to compliance.

◦ No representation on another team or participation in a contest or event unless approved by compliance….

Coaches should review first semester records and be sure files are up to date

Coaches should review budget and make adjustments as needed for 2nd semester

Prospects signed in the early signing should have all documents to admissions and eligibility center except final transcripts…

Update 2nd semester practice and competition calendars….be sure to consult with support staff prior to adjusting times

Don’t forget to coordinate all roster additions/drops with Jennifer◦ Submit Change In Status Form for everyone who

will not be continuing, including graduates and walk-ons

◦ Additions need to complete add process

Please enter ALL calls to PSAs in CAi by then end of each month

Please enter a phone number with each call After a PSA has signed a valid NLI or if it is

an unlimited period (i.e. official visit, in person contact day, etc.), enter first call to PSA and make a note for that call indicating it is unlimited and why

Please contact me if you know that an impermissible call has taken place

You will/have been receiving status update reports for your current PSAs

If there are PSAs on your reports whom you are no longer recruiting or who are missing from the report, please let me know promptly

Seventh semester transcripts are important and should be brought to your SAS as soon as they are available

The sooner your PSAs send all their info to the EC, the sooner they will be processed!

One group event each term One group community service event each

term Bulldog Bowl Points…Competition

◦ Academics◦ Athletics◦ Community Service(point system)◦ Attendance at Dept. Events

For all competition during winter break please submit competition rosters to David-ASAP!

Complimentary admissions lists for MBK and WBK games during winter break to Jennifer-ASAP!

Next Meeting: January 11, 9 a.m.