Delaware-Morrow Mental Health& Recovery Services Board

Supporting Wellness. Building Hope. Transforming Lives.

Board Meeting Minutes December 13, 2018DMMHRSB Boardroom Delaware, Ohio

OLL CALL: Joe Gigliotti, Board Chair

The meeting came to order at 7:32 p.m. and Roll Call was taken.

Board Members Present:

Joe Gigliotti Kathleen Johnson Vanessa Marks Jane McCray Zachary Miller

Adelbert Robeson Christopher Shamro Carolyn Slone Cynthia Tizzano Mamie Whaley-Buckel

Board Members Excused: Beverly Endslow, Jann Heffher, Steve Serio

Staff Present: Deanna Brant Amy Hill Denise Williams Dawn Kuhn Karen Mohr Dorothy Spain

INTRODUCTION PUBLIC COMMENTS.

Wendy Williams, Chief Operations Officer at Southeast Healthcare Services reported Southeast has subletsome of their office space to NAMI of Delaware & Morrow Counties. Southeast is providing Crisis Servicesand will soon provide psychiatric services at the Morrow County Jail.

> Sue Hanson, Executive Director at HelpLine, reported the Prevention Services Team is now fully staffed.Bruce Norman, P.hD., a Vietnam Veteran and pastor, was recently hired as the Suicide Prevention Educator.Dr. Norman is trained in Mental Health First Aid and has worked intensely with veterans. His background willbe beneficial in helping to target middle aged men, veterans, and the faith community. Dr. Norman andMichelle Price, Suicide Prevention Coordinator, will attend QPR Training. This training will enable them toprovide a one-and-one-half hour Suicide Intervention training to the community. The previous communitytraining, ASIST, was a two-day class. Michelle Price applied and was chosen for Statewide Suicide PreventionStakeholder Group which is sponsored by the Ohio Suicide Prevention Foundation. She will be working onthe state level to gain best practices. Assistant Director, Tiana Purvis has resigned and given a two-monthnotice. HelpLine staff volunteered at Turning Point’s new Delaware Shelter on Dec. 1 1th• HelpLine’s HolidayCelebration will be tomorrow, Dec. 14Ih~ Bob Wood, OWl.) Director of Security and Sue Hanson were invitedto speak at Genoa Township Police Dept. They were invited by an officer who was just in DMMHRSB’s CITClass.

> Sheila Hiddleson, Health Commissioner at Delaware General Health District (DGHD) thanked the Board forworking with DGHD on the Community Health Improvement Plan (CHIP). Ms. Hiddleson invited the Boardto the roll-out of the new CHIP which will take place on January 18, 2019 at SourcePoint. She also notedmental health and addiction are Priority Topics of the plan. Ms. Hiddleson passed out flyers regarding theCHIP and its roll-out.

40 North Sandusky S reel, Suite 301 Dela~are OH 43015 Office: 740.368 1740 Fax 740 368.1744 nw.dnunhrsb.org

December 13, 2018 Board Meeting Minutes Page 2

> Rhonda Mimer of Maryhaven reported Maryhaven finished the Parent and Family Project. They alsofinalized the Healthy Babies project with Grady Memorial Hospital and it will begin on January 9,2019.

> Julie Erwin Rinaldi, Chief Executive Director of Syntero, thanked the Board for approving the IntensiveHome-Based Services Project. Syntero is working in twelve (12) different schools within Franklin, Delawareand Morrow Counties. They held a Threats in Schools seminar on December 11, 2018. This was a first attemptto address threats in schools. The superintendents of the various districts attended, as well as others. It wasgood to see the school districts sharing information.

> Jim Wilson, Executive Director of Del-Mor Dwellings invited Board members to tour housing sites. Mr.Wilson was at the Ohio Housing Finance Agency (OFHA) yesterday. Del-Mor Dwellings (DMD) is on theverge of being done with OFHA in terms of the Curtis St. project. DMD is done with the city of Delaware andis currently in negotiations with PNC bank on financing the project. Some DMD residents started a bowlingleague. They bowled at Delaware Lanes and then went across the street to help NAMI of Delaware & MorrowCounties move into their new office space. Mr. Wilson wants to create more community activities for theresidents to help them normalize.

> Steve Spain, Community Member, stated that he viewed the Board’s new website and it indicates aCommunications Director under the Staff page. He noted he had not seen this position previously advertised.Mr. Spain stated that from a public perception viewpoint, it looks as if the board has added a staff person. Mr.Spain stated he reviewed the Financial Statements and is concerned about the reserve balance creeping up. Hestated there is currently more than one year of operating expenses. It appears the balance will continue to growand he states that is a problem. He has heard from other community members (taxpayers) about this situationand wanted to let the Board know there is some community concern.

> Jim Averill, PPS HUB Director

3. APPROVAL OF AGENDA: Joe Gigliotti. Board Chair

Board Chair, Joe Gigliotti, asked for a motion to approve the agenda as presented.

MOTION Mrs. Carolyn Slone moved the Board approve the agenda for the December 13, 2018 Board Meeting as18.12.01 presented. The motion was seconded by Ms. Lynn Stacy. Motion carried.

4. APPROVE MINUTES OF THE NOVEMBER 8, 2018 BOARD MEETING: Kathleen Johnson, Board Secretary

Board Secretary, Ms. Kathleen Johnson, asked if there are any corrections/revisions to the November 8,2018Board Meeting minutes. Hearing none, Ms. Johnson asked for a motion to approve said minutes as presented.

MOTION Ms. Jane McCray moved the Board approve the minutes of the November 8, 2018 Board meeting as presented.18 1202 The motion was seconded by Mrs. Marnie Whaley-Buckel. Motion carried.

5. OLD BUSINESS

A. COMMITTEE REPORTS

I. Board Secretary, Ms. Kathleen Johnson, stated the Joint Finance and Planning Committee met justprior to the Board meeting on December 13, 2018. She informed the Board the Joint Committeeapproved all the motions before them. Those motions included:

Motion: Approve the November 2018 financials as presented

Motion: Approve the adoption of the projected revenues and expenditures for the Calendar Year 2019Board Appropriations, as presented by Board staff, to be able to submit the Board Appropriationsto the Delaware County Auditor.

December 13, 2018 Board Meeting Minutes Page 3

Motion: Approve the disbursement of up to $1,575,000 into a restricted account at PNC Bank orFidelity Federal Savings and Loan for the purpose of restricted drawdown for rentals b idies for eligible consumers in the Low-Income Housing Tax Credit financed project ofDel-Mor Dwellings. The Executive Director is authorized to make the final selection of thefinancial institution that will best serve the needs of the Board and Del-Mor Dwellings.

Motion: Approve an increase to Syntero’s FY2019 provider contract in the amount of$lOO,000 (prorated amount) for the period of January 1, 2019 through June 30, 2019 for the developmentof two Intensive Home-Based Treatment Teams one each in Delaware and MorrowCounties.

Motion: Authorize the Executive Director to enter into an agreement with J.K. Evans and AssociatesConsulting for the purposes described in the amount of $1,350.

Motion: Authorize the Executive Director to enter into an agreement with JRS Consulting in anamount not to exceed $14,400 to provide Strategic Plan consultation services to the Boardfor the purpose of updating the DMMHRS Board 2016-2018 Strategic Plan.

Motion: Approve the renewal of the Master Agreement with ACCESS Ohio to provide Delaware andMorrow County adults with severe mental illness access into the STAR Center at a rate of$250.56 per diem, with the condition that such admissions be pre-approved by theCommunity Special Services Director. Said agreement will begin on January 1,2019, andterminate on June 30, 2019.

Motion: Approve the renewal of the Master Agreements with Oasis Community Home, Fairview,Hilltop Villa, Diamond View and Thatcher Establishments to provide Delaware and MorrowCounty adults with severe mental illness with access to Adult Care Facilities as preapproved by the Community Special Services Director. Said agreements will begin onJanuary 1,2019, and terminate on June 30, 2019.

MOTION Ms. Kathleen Johnson moved the Board approve the slate of motions of the December 13, 2018 Joint Finance18 12.03 and Planning Committee Meeting as presented. The motion was seconded by Ms. Cynthia Tizzano. Motion

carried.

II. Mrs. Marnie Whaley-Buckel, Chair of the Finance Committee, reported the minutes of the November8,2018 Finance Committee meeting were included in the Board packet. She then asked if there wereany corrections/revisions to the minutes. Hearing none, Mrs. Whaley-Buckel asked for a motion toaccept the minutes.

MOTION Mr. Christopher Shamro moved the Board approve the written minutes of the November 8, 2018 Finance18.12.04 Committee Meeting as presented. The motion was seconded by Ms. Jane McCray. Motion carried.

III. Ms. Cynthia Tizzano, Vice-Chair of the Planning Committee, reported the minutes of the November8, 2018 Planning Committee meeting were included in the Board packet. She then asked if there wereany corrections/revisions to the minutes. Hearing none, Ms. Tizzano asked for a motion to accept theminutes.

MOTION Mrs. Vanessa Marks moved the Board approve the written minutes of the November 8,2018 Planning18.12.05 Committee meeting. The motion was seconded by Ms. Jane McCray. Motion carried.

December 13, 2018 Board Meeting Minutes Page 4

6. NEw BUSINESS

A. Communication Plan Updates — Jen Tewell, Communications Consultant

Jennifer Tewell of Jennifer Tewell Consulting reviewed her written report with Board members. Herwritten report is attached. Ms. Tewell noted she has created and finalized the new provider toolkitwhich will provide branding and language consistency. She noted she is coordinating kidlinked.comevents with providers. She is working on advertising, events, and scheduling providers to go to events.Ms. Tewell stated she is researching new opportunities for advertising options, venues and packages for201 9.She announced there were press releases in both the Delaware Gazette and the Morrow CountySentinel regarding the Annual Meeting. Dorothy Spain remarked that she did not see a press release inThe Delaware Gazette. Ms. Tewell presented the new website and asked for feedback. Mrs. DorothySpain questioned the use of staff email addresses on the website as Jim Averill told her not to use them.Mr. Averill addressed the Board and stated the Ohio Attorney General’s office recommends not to useemail addresses on websites as it creates opportunities for “phishing” and spam mail. Mrs. Spain alsowanted to know to whom inquires from the “Contact” page were being sent. Ms. Tewell replied theywould be going to her and she would then forward the inquiry to the appropriate staff person unlessotherwise noted by Ms. Deanna Brant.

B. Staff Reports

I. Community Special Services Report — Denise WilliamsMs. Denise Williams gave a summary of the Community Special Services Report which wasincluded in the Board packets.

U. Executive Director’s Report — Deanna BrantMs. Deanna Brant noted the Executive Director’s Report was included in the Board packet. Shealso told Board members she received a letter from board member, Ms. Jann Heffner. Ms. Heffnerwanted the Board to know she has Stage Four Cancer and is currently in active treatment. She ishoping to return to Board meetings beginning in January, 2019. Ms. Brant also noted a number ofpeople attended the Ohio Department of Medicaid regional meeting on December 11, 2018 whereMedicaid Carve-In and low reimbursement rates were discussed. Lastly, Ms. Brant told the Boarda proposal has been received from a group of architects for the renovation of the Meadow Centerbuilding. More information will be presented at the January, 2019 Board meeting.

7. EXECUTIVE SESSION: Mr Joe Gigliotti, Board Chair

MOTION Mr. Joe Gigliotti asked for a motion for the Board to adjourn into Executive Session for the purpose of18 12 06 discussing personnel issues. Mr. Zachary Miller made a motion for the Board to adjourn into Executive Session.

The motion was seconded by Ms. Cynthia Tizzano. Motion Carried with the following Roll Call:

Mr. Joe Gigliotti Yes Ms. Kathleen Johnson Yes Mrs. Vanessa Marks YesMs. Jane McCray Yes Mr. Zachary Miller Yes Mr. Del Robeson YesMr. Christopher Shamro Yes Mrs. Carolyn Slone Yes Ms. Cynthia Tizzano YesMrs. Marnie Whaley-Buckel Yes

At approximately 9:00 p.m., the Board came out of Executive Session and back in open session of the Boardmeeting.

MOTION Mr. Christopher Shamro made a motion for the Board to adopt the Ohio Public Employees Retirement18 12 07 System (OPERS) vacation conversion plan for eligible Board staff up to a maximum of 80 hours of vacation

leave to be effective for Calendar Year 2019. The motion was seconded by Mr. Zachary Miller. Motion carried.

MOTION Ms. Jane McCray made a motion for the Board to authorize a 3°~ base salary increase for all permanent staff18.12.08 positions except the executive director position effective January 1,2019. The motion was seconded by Vanessa

Marks. Motion Carried.

December 13, 2018 Board Meeting Minutes Page 5

8 ADJOURNMENT: Mr. Joe Gigliotti, Board Chair

Board Chair, Mr. Joe Gigliotti asked for a motion to adjourn the December 13, 2018 Board Meeting.

MOTION Ms. Cynthia Tizzano moved to adjourn the December 13, 2018 Board meeting at approximately 9:03 p.m. The18.12.09 motion was seconded by Mrs. Marnie Whaley-Buckel. Motion carried.

Respectfully submitted,

Dorothy SpainAdministrative Assistant

~ Ni—Joseph J. Gigliotti, Board Chair .thleen Johns’ retary