Delegates_ Welcome Booklet TIF 2014

8/11/2019 Delegates_ Welcome Booklet TIF 2014

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5th International Forum of theEuropean Youth Parliament Greece

10-18 August 2014

Welcome

B o o k l e t


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Contents

Presidents Note

Note from the Organis-ing Team

Programme

Travel Guide

Essentials

Page 3

Page 4

Page 5

Page 7

Page 9


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Presidents Note

Dear all,

It is an honour and a pleasure to be a part of Thessaloniki 2014. The or-ganising team have been working tirelessly on the session for quite sometime and I am delighted to be on board with them in the inal months ofpreparation for what will be one of the highlights of the EYP calendar.

This is an incredibly exciting project that will bring together academic ex-

cellence through resolutions which will be collected, developed and de-bated through Committee Work discussions, and an electric atmospherethat frame this international working environment through Team Buildingand participation in other events planned for the conference.

To say that the team behind this forum is devoted to the cause would be anunderstatement. They are a group of utterly committed and creative peo-ple who are doing everything within their power to ensure the session isthe ultimate success. Thessaloniki is the European Youth Capital for 2014,

and what better place to gather some of the brightest minds in Europe todiscuss the future of our continent andmeet a host of interesting people alongthe way.

I encourage you all to recognise and takeeach and every opportunity this forumcan provide. I look forward to the chal-lenges we will face as we work together

to create a truly unique event with realsolutions to real problems. Most of all,I cannot wait to meet you all in Thessa-loniki.

Lucy Brad ield


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Note from the Organising Committee

Dear participants,

We, as the Organising Committee, would like to warm-heartedly welcomeyou all to the Thessaloniki International Forum. Both Thessaloniki andChalkidiki are regions that all of us love and have lived in for the past years ofour lives. Consequently, it is far more than enjoyable for us to have an event asbig happening in our own city. The session itself has given us a chance to bothre-discover our city and enrich our knowledge on what we already knew.

It is in a sessions nature to create friendships, memories and bonds thatcan last almost forever. So, in a session as lengthy as this, it is only subse-quent for you to meet new people, make new frienships and maybe learna few things all while you get to express yourself and make you own voiceheard.

Thus, creating and nurturing that opportunity for all of you by hosting theThessaloniki International Forum is something that not only gives us great

joy but also helps us become better ourselves.

The vision we share as team for thesession is a great one. And we onlyhope you are able to enjoy it as much.

We cannot wait to see you in Thes-saloniki!

The Organising Committee.


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Programme

Sunday, August 10th

Arrival of delegatesAll delegates are expected to arrive at Thessaloniki by 20:00.

Monday-Tuesday, August 11th-12th

TealbuildingTeambuilding will take place at the camp in Metamorfosi, our accommoda-

tion venue for the irst two days of the session. All delegates will engagein outdoor and indoor activities throughout the two days with their com-mittees.Dress code : Comfortable, sports/outside activity clothing (provide rainprotection)

EurovillageDuring Eurovillage, you will have the opportunity to present as a nationaldelegation some of your countrys foods and cultural elements at EYPs

famous Eurovillage. So bring lots of food! You are strongly encouraged towear your countrys traditional clothing,bring lags and other material todecorate your stand. Please inform the Organising Committee beforehandto discuss the possibility of refrigerating or warming up food on site.Dress code: Casual or National Costumes.

Wednesday-Thursday, August 13th-14th

The acc omodation venue will be changing as we will be moving to Hotel

Vergina which is positioned in the center of Thessaloniki.Opening Ceremony The session is formally declared open by its President in the Opening Cer-emony, during the morning of the 13th. Dress Code: Formal (suit, shirt, tie,dress/skirt. No jeans or casual wear)
http://vergina-hotel.gr/index.php/el/http://vergina-hotel.gr/index.php/el/http://vergina-hotel.gr/index.php/el/http://vergina-hotel.gr/index.php/el/http://vergina-hotel.gr/index.php/el/


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Committee Work (2 days)Committee work will begin during the day and as its conclusion each com-mittee will create a resolution on their respective topic with the help of anexperienced Chairperson. It will take place at the Mediterranean College Thessaloniki (old Hotel Vienni, historical monument of the city).Dress Code: Smart Casual (Not formalwear- ripped jeans, t-shirts, shortsare discouraged)

Committee dinnersFor Thursday evening, the organising team will have booked tables at aselection of local restaurants for each committee to go out for a meal to-gether. This is a very special moment for the committee, which can spendsome time together off committee work enjoying ine local cuisine.

Friday, August 15th

Free Day Delegates will have a free morning to spend time and relax with newfriends and visit sights in the city of Thessaloniki. There will be alternativeroutes provided for a guided tour around the city by organisers.

Euroconcert Euroconcert is an opportunity for artists amongst the participants (music,dance, ballet, poetry, acting etc.) to exhibit their skill and talent to the restof the session.Musicians should bring their own instruments. The Euroconcert venuewill provide a grand piano and music stands.Auditions will be held before announcing the programme of Euroconcertso that an appropriate standard of quality is upheld. Therefore, perfor-

mances must be well-rehearsed. A full rehearsal at the Euroconcert venuewill also be possible right before the event and there will possibly be otheropportunities for rehearsing as well.Dress Code: Formal/Elegant
http://www.medcollege.edu.gr/http://www.medcollege.edu.gr/http://www.medcollege.edu.gr/http://www.medcollege.edu.gr/


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Saturday-Sunday, August 16th-17th

General Assembly General Assembly will be the perfect setting for sharing ideas and discuss-ing all the resolutions produced during the week. It will take a full two

days happening in the confress center Nikolaos Germanos inside theThessaloniki International Fair.Dress Code: Formal

Monday, August 18th

DeparturesDepartures of delegates, of icials and guests. Please note that breakfastwill be offered at the hotel. Organisers will assist you on your departuresfrom Thessaloniki.

Travel Guide

All delegates are expected to arrive by Sunday August 10th at the cityof Thessaloniki, before 20:00. Departures are on Monday, August 18thfrom the city of Thessaloniki, as well. Make sure to inform the OrganisingCommittee on your exact date and time of both arrivals and departuresthrough the (upcoming) Travel Detail Form. This will help arrange pick-ups and transportation to Chalkidiki, which will be provided by the Organ-

ising Committee.
http://www.helexpo.gr/default.aspx%3Fpage%3D673http://www.helexpo.gr/default.aspx%3Fpage%3D673


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Accesibility

Thessaloniki is accesible in a number of different ways. You can reach thecity by airplane, by bus, by train and in some rare cases by boat. The air-port is going to be the starting point for the transportation to Chalkidiki;transportation to Chalkidiki will be provided by the Organising Team.The airport is easily accessible by public transportation from the citycenter. There is a bus line connecting the Macedonia Bus Station, RailwayStation and the city center with the airport. There will be organisers in allthe arrival points to help and guide you as soon as you arrive.

Airplane The most convenient way would be by airplane. You can ly to Thessa -loniki at the Macedonia Airport (SKG) which is connencted with direct

lights with many cities throughout Europe. The aiport serves a variety ofairlines (including low-cost ones).

Bus

Thessaloniki is connected with every part of Greece by bus lines and alsowith a few countries abroad.For connections with greek cities, Bulgaria, Albania and Germany visitthe following website: http://ktelmacedonia.gr/There are also neighbour coutries that offer bus lines from a number ofcities to Thessaloniki through travel agencies.

TrainThessaloniki has a central Railway Station that connects the city withSkopje, Belgrade and So ia. For more information visit the following web -page: http://trainose.gr/en/node/4835
http://www.thessalonikiairport.com/http://ktelmacedonia.gr/http://trainose.gr/http://trainose.gr/en/node/4835http://trainose.gr/en/node/4835http://trainose.gr/http://ktelmacedonia.gr/http://www.thessalonikiairport.com/


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Participation Fee

The participation fee for delegates is set at 80 euros. All delegations arerequired to deposit the fee by June 30th, 2014.You may request a refund, in case of cancelation, until July 21st (20 days prior to the session).

The participation fee covers :-Accommodation from August 10th to August 18th (checkout August 18th)-Transportation within the same period (after participants arrival at Thes-saloniki, until the closing of the session)-Meals and coffee breaks from August 11th to August 17th (includingbreakfast on August 18th).

*Please remember that along with the fee, international banks charge astandard commission for the transfer. We suggest you deposit the fees as a

group, in order for the commission to be the lowest possible and be evenlydistributed amongst the delegation.

Note: Participants must carry enough money for their tickets home, thecommittee dinner and an emergency budget. Beyond that it is up to theparticipants discretion.

Insurance

Participants eligible for a European Health Insurance Card are urged toobtain and bring their card, in order to ensure that they will get easy ac-cess to state healthcare. Please ind more information about the EHIC andhow to obtain it here.

Essentials
http://ec.europa.eu/social/main.jsp%3FcatId%3D559http://ec.europa.eu/social/main.jsp%3FcatId%3D559


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It is also suggested that participants have their own personal travel insur-ance. Travel insurance should be covering loss of luggage, accidents, dis-ease etc. Insured participants ought to make sure they bring their insur-ance card with them if their insurance company requires it.

Special Needs

Participants with special needs concerning allergies, medical treatment,medication or facilities for people with disabilities, should inform the Or-ganising Committee through the and Registration Form, that is going tobe sent out soon. Also, you can always send an email with all the relevantinformation to [email protected].

Alcohol and Prohibited Substances Policy

Alcohol will be available at some events. Greek legislation prohibits alco-hol consumption for persons under 18 years of age. Participants shouldalso be mindful of their own countrys relevant legislation.As young ambassadors of their country, the delegates are expected to un-derstand that EYP Greece would not wish the delegates experience to beruined by misbehaviour. EYP does not condone overindulgence. Partici-pants that overindulge alcohol will be excluded from the session regard-less of whether they were legally entitled to consume alcohol.EYP operates a zero-tolerance policy on drugs. Participants that use anysubstance prohibited by Greek law will be excluded from the session withno refund option provided.

Preparation

Delegates are encouraged to prepare for Committee Work by researchingtheir topics and following relevant news items. This will both enable themto creatively contribute to their committees discussion and raise the aca-demic level of the session. Delegates will soon have the chance to selecttopics and will receive guidelines for their research.


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Visas

Please check for visa and other document requirements at the website ofthe Greek Ministry of Foreign Affairs.If you require any assistance in obtaining a visa please contact us at thes-

[email protected] as soon as possible. A formal invitation let-ter can be provided if necessary.

What to bring to Thessaloniki International Forum

Absolutely Necessary Travel ticketsValid identi ication documentsVisa (if required)Bathing suit, Flip- lops, Bath towels (not provided by the camp)Light jacket (in case of cooler weather - suggested)Insurance (suggested)European Health Insurance Card (strongly suggested)Mobile phone

TeambuildingComfortable, warm clothing suitable for outdoors activitiesSun cream

Committee Work Smart casual clothingPreparation papers and notes (in-session printing is not provided)

EurovillageFood and materialNational lagTraditional clothing (optional)

Opening Ceremony, General Assembly, Euroconcert Formal clothing (skirts, dresses or suits for ladies; suits for gentlemen)
http://www.mfa.gr/en/visas/visas-for-foreigners-traveling-to-greece/%2520%250Dhttp://www.mfa.gr/en/visas/visas-for-foreigners-traveling-to-greece/%2520%250D


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Euroconcert Musical instruments (only piano provided)Sheet music

or at the e-mail address :

[email protected]

Contact

Ilias - Marios OikonomouHead Organiser Member of the Executive Board of EYP

Greece: +30 6975784776: [email protected]

Despina DimitrakopoulouContact Person: +30 6972799776

: [email protected]

Achilleas PlatanitisHead Organiser

Vice - President of EYP Greece

: +30 6983202326: achilleas.platanitis@

eypgreece.org

Despina PapadopoulouGeneral Secretary of EYP Greece

T: +30 6981852690E: despina.papadopoulou@

eypgreece.org


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Delegates_ Welcome Booklet TIF 2014

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