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11/04/2023
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PRESENTATION
DELEGATION
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Overview
Introduction
Meaning of Delegation
When do you delegate?
Why delegation? (Importance)
How is delegation used in GES?
What are the factors affecting effective use of
delegation? Cont.
Recommendations
Conclusion
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Introduction
The responsibility of a head in every school is so enormous.
He is supposed to co-ordinate all activities that go on in the school that help learners to acquire;
a. skills, b. values and c. knowledge.
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Meaning of Delegation
Delegation is the act of giving
control, authority, job or duty to
another person. In other words, the
act of empowering another person to
perform an activity (Encyclopaedia
Britannica).
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Meaning of Delegation cont.
Delegation is the process by
which managers of schools
transfer part of their authority to
teachers for the performance of
certain tasks and responsibilities.
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Meaning of Delegation cont.
By assigning tasks to other team
members (teachers) to perform on
your behalf, it will bring about
participatory management of the
school.
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KWASI APPIAH ASKING ASAMOAH GYAN TO ENCOURAGE HIS TEAM MATES TO
MAKE THEM READY FOR ENCOUNTER WITH PORTUGAL
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Historical Antecedent/Legislation/GES Policy
Delegation has been a very old divine way of getting tasks performed. Right from the beginning of creation, God delegated power to man to name the animals in the Garden of Eden and take care on his behalf. (The Book of Genesis)
Also, God delegated Moses to take the Israelites out of Egypt. Since then, Kings, Judges and Prophets have performed one task or the other on God’s behalf.
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Historical Antecedent/Legislation/GES Policy cont.
In the 1992 Constitution of the Republic of
Ghana, the issue of decentralisation is being
advocated which is a way of delegating power
to the grassroots for effective management
(Chapter 2o, Articles 240 - 256)
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Historical Antecedent/Legislation/GES Policy cont.
The funding of education and maintenance of educational institutions have come under the district assembly (2008 Educational Reform Policy)
Decentralisation is therefore a form of delegation.
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When do you delegate?
Time constraints.
Work load of the leader.
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Questions
Is there someone else who has
(or can be given) the necessary
information or expertise to
complete the task?
Does the task provide an
opportunity to grow and develop
another person's skills?
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Questions
Is this a task that will recur, in a
similar form, in the future?
Do you have enough time to
delegate the job effectively?
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When do you delegate? Cont.
The above questions must be thought through by the head of the school before delegating a task to avoid going contrary to the Code of Ethics of the Ghana Education Service.
“ the head is responsible for the day-to-day running of the
school” (GES Code of Ethics)
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Why delegation?
To let others get first hand
experience.
To build confidence in team
members.
To let all feel part and parcel of
the school.
It will also serve as a form of
motivation to team members
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How is delegation used in GES?
RESPONSIBLE
Head
Head
GES Council/ D-G
DELEGATEDAccountant/
Assist
Senior Housemaster/mistress
District Directors of Education
TASKCollection of
fees and levies
Allocation of accommodation to students
Junior Officers promotions
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How is delegation used in GES? Cont.
RESPONSIBLE
Head
Teacher
Assist Head Academic
DELEGATEDAssist. Head
Administration
Class prefect
Academic Board
TASKAdmissions
Order in the classroom
Preparing academic calendar & timetable
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What are the factors affecting effective use of delegation?
Some heads are reluctant to delegate for
the fear of failure
Some are also reluctant to delegate
because of limited time at their disposal
Perceived insecurity of position is
hindrance to the use of delegation
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What are the factors affecting effective use of delegation?
Cont.
Unwillingness to accept
responsibility on the part of some
team members also poses a
challenge.
Lack of trust especially when the
task involves money.
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Recommendations
Every team member should be given orientation on the benefits of delegation by the heads
Nepotism should be completely out of delegation to build trust of teachers in the head for effective monitoring
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Recommendations (cont.)
Heads should be gender sensitive
when delegating tasks in their schools
In delegating, head needs to be
opened about it so that it will not be
shrouded in secrecy which creates
room for rumour mongering
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Delegation process in school
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Recommendations (cont.)
Heads should give relevant
information as well as time span
where applicable to a teacher
before giving a task to him or her
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Conclusion
“Even ‘Super You’ needs help and support. There is no shame in asking for assistance.
Push aside the pride and show respect for the talent others can bring to the table.
And, remember that there is no such thing as a single-handed success: when you include and acknowledge all those in your corner, you propel yourself, your teammates and
your supporters to greater heights”.– Author Unknown
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Delegation is necessary because the
school is a permanent entity and in
order to maintain continuity, delegation
helps the teachers to gain experience
to keep the various tasks in the school
going even in the absence of the head.
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THANK YOU FOR YOUR
ATTENTION