DELEGATION OF POWERS IN RESPECT OF … · vehicles, drivers, buffaloes for conservancy work and for...

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USOP (Misc) Nov. 09

DELEGATION OF POWERS IN RESPECT OF MISCELLANEOUS MATTERS

Sl. No.

Reference to Code/Rule order

Nature of Power PHOD/HOD SAG Officers

DRM/CWM JAG/Sr. Scale (independent charge) Officer

Sr. Scale & Asstt. Grade Officer

Remarks

Statutory and Additional Govt. payment and other Government agencies.

1(a) No. G.176/13-W/MISC/Pt.II dtd. 12.2.2001

Payment of water cess/road taxes to the Central/State Govt.

Full Power DRM/CWM-Full Power

Full Power subject to Rs.10,000/- per case and annual ceiling limit of Rs.50,000/-

NIL

Finance concurrence is not

necessary.

1(b) - Do - Registration Fees, Wheel Tax, Smart Card on Motor vehicles.


NIL

1(c) - Do - Fees for driving licenses for motor drivers.


NIL

1(d) - Do - Taxes, Octroi, Levies, Sale taxes.


NIL

1(e) - Do - Fees for obtaining or renewal of plumbers licenses.


NIL

1(f) - Do - License fee for Workshops. Full Power DRM/CWM-Full Power

NIL

1(g) - Do - Payment of service charges Municipal tax.


NIL NIL Finance concurrence is necessary.

1(h) - Do - Payment of service connection charges to WBSEB/CESC and all other electricity supplying authorities.


JAG – Full Power

NIL Finance concurrence is necessary.

1(i) - Do - Payment of registration charges U/S 7 of contract labour act 1970.

PHOD/CHOD Full power

NIL NIL NIL Finance concurrence is not

necessary.

1(j) - Do - Charges for analysis of effluent sample by WBPCB./ Bihar/Jharkhand/UP/MP

PCE upto annual ceiling of Rs.2 lakhs

DRM/CWM -Upto annual ceiling of Rs.1 lakh

Sr. DEN in charge upto annual ceiling of Rs.50,000/- Nominated JAG Officer in Workshop - Upto annual ceiling of Rs.50,000/-


All type of telephones connections and communication both Railways and P&T. 2(a) Director/telecom/

RB’s letter No.2000/Tele/TN/3 dtd.5.09.03 & 09.09.04 CRB’s letter D.O. Letter No.2003/Tele/AR/13 dt.01.10.03 GM’s letter No.G.617/2/W/O/Pt.IIdt.05.04.04

Installation of Non-STD BSNL Phone at Railway. Stations where no such Phone exists.

NIL DRM – Full Power (Personal Approval)

NIL NIL i) Finance concurrence is necessary. ii) BSNL / MTNL’s Fixed WLL Telephones (FWT) is considered for provision in lieu of land line telephones only at such Stations / Locations where feasibility for provision of BSNL/MTNL land line telephone connections are not available.

2(b) Para 1040 Indian Railway financial code Vol. I

i)Provision of Casual DOT telephones for the use of VIPs and high officials.

CSTE/CCE - Full Power

NIL

Sr. DSTE in Divn. - Full power

NIL

i) Finance concurrence is necessary. ii) Temporary connection for not more than 03 days

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DRM JAG/Sr. Scale (independent charge) Officer


Remarks

2(b) (ii)To sanction new installation of DOT phones.

AGM – Full Power proposal should be routed through Secy.

To Branch officers in JAG, Sr. /Jr. Scale heading independent officers such as sheds, Area Officers, AENs etc. (Excluding work charge or temporary posts) 0ne each at crew Booking lobbies/running rooms, control offices


2(c) Shifting of Department of Telecommunication (DOT) phones and retention of DOT at residence of officers & staff after transfer

CSTE/CCE - Full Power

NIL Sr. DSTE in Divn. - Full power

NIL Realization of billed amount during period of retention for staff and officer on transfer should specified at the time of according sanction.

To incur expenditure on entertainment 3(a) Para – 1005 of

Financial Code Vol. I & Bd’s letter No. F(X)11-95/Exp./1 dt. 14.9.98 & F(X)/II-2004/ Exp./4 dt.23/01/06 & 04.06.07.

To the incurrence of expenditure of entertainments for scheduled meetings involving outsiders or organised labour, formal inter departmental meetings and conferences.

Annual Ceiling Quarterly Ceiling Rate per head ( fig. are in Rs.) PHODs : 6,000/- 1,500/- 12 DRMs : 6,000/- 1,500/- 12 CWMs : 5,000/- 1,250/- 12 SAG : 4,500/- 1,125/- 12 SG/JAG : 2,500/- 625/- 12 Sr. Scale 2,000/- 500/- 12 In independent Charge Sr. Scale 1,600/- 400/- 12 Jr. Scale 1,000/- 250/- 12

Finance concurrence is not necessary. 1. The amount should be drawn in advance on a quarterly basis. 2. The amount should be drawn through pay order by each officer. 3. The recoupment should be done for subsequent quarters only after the expenditure of the previous quarter is duly certified personally by the officer. 4. DGMG / Secretary – Powers will be at par with DRMs. 5. The expenditure incurred by the officers of Construction wing would be charged against estimates.

3(b) RB’s letter No. F(X)II/2003/PW/1 dtd. 02.06.2003.

Sanctioning of working luncheons.

Rs.75/- per head (to be sanctioned personally by PHOD/CHOD).

Rs.75/- per head (to be sanctioned personally by DRM/ CWM)

NIL NIL Finance concurrence is not necessary.

Note : 1. The amount should be drawn in advance on a quarterly basis. 2. The amount should be drawn through pay order by each officer.

3. The recoupment should be done for subsequent quarters only after the expenditure of the previous quarter is duly certified personally by the officer.

4. DGMG / Secretary – Powers will be at par with DRMs.

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Remarks

3(c) Rly.Board’s letter no.F(X)- 11-2000/PW/2 dt.27.06.00.

(i) Hospitality fund CCM/CMSM (Together) Rs.25,000/-

Rs.25,000/- NIL NIL 1. Expenditure not to exceed Rs.5,000/- per occasion.

2. Finance Concurrence is necessary.

3(c) Rly.Board’s letter no.2003/PR/4/11 dated 18.08.2003

(ii) Hospitality fund NIL NIL CPRO – upto Rs.1 Lakh

NIL Finance concurrence is not necessary.

Note : Administrative approval of AGM / GM should be required.

Full handling and other miscellaneous contracts 4(a).

To invite, accept tenders and execute agreements the value of which does not exceed Rs.10 lakhs per year in each case.

NIL DRM/ADRM/ CWM - Full Power

NIL NIL Finance Concurrence is necessary

4(b) RB letter No. 74-EB/3000 dtd.14.1.75

The supply of animals, road vehicles, drivers, buffaloes for conservancy work and for their supervision.

NIL DRM/ADRM - Full Powers upto Rs.50,000/- per case and RS.10 Lakhs per annum.


Note : i) Rules relating to preparation of Estimates and Works contract and Tenders must be followed.

4(c) RB letter No. 74-EB/3000 dtd.14.1.75

Administrative approval of outsourcing the work for disposal of cinder ashes including earth and sweepings and other kind of refuse discarded from Railway workshop and not required for Railway use.

CME / COM – Upto Rs.20 lakhs per case subject to an annual ceiling of Rs. 50 lakhs only in a financial year.

DRM/CWM – Upto Rs.10 lakhs per case subject to an annual ceiling of Rs. 25 lakhs only in a financial year.

Nil Nil Finance concurrence is necessary

Note : Existing Tender Committee for cleaning of Factory Waste / Rubbish / Garbage and Ash Handling Contract will function whenever necessary.

Sanction for purchase, hiring, maintenance and upkeep of office machinery and appliances.

5. Paras 1020, 1021 & 1022 of F-1.

Purchase of office machines and accessories Fax, Photocopier, Printers, Scanner, Pentium UPS monitors, Key Board, Mouse, Electronic Typewriters / Type Writer.

PHOD - Full power subject to annual ceiling limit Rs.2 lakhs.

DRM/CWM Full power subject to annual ceiling limit Rs.2 lakhs.


Note : i) AGM sanction is necessary for new procurement on additional account. ii) Costs should not be more than Rs.1 lakh in each case chargeable to revenue. iii) Procurement should be on replacement against condemnation of the existing.

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Remarks

6(a)

Paras 1020, 1021 & 1022 of F-1.

Annual maintenance servicing and repair office Machines and office appliances (PCs, Xerox, Fax Aqua guard etc.)

PHOD - Full Powers(Rs.10,000/- per occasion for repairing)

DRM/CWM/ADRM - Full Powers(Rs.10,000/- per occasion for repairing)

DGMG - Full Power(Rs.10,000/- per occasion for repairing) JAG / Sr. Scale independent charge - Rs.15,000/- per year (Rs.5,000/- per occasion for repairing)

NIL

Finance concurrence is necessary Repairing should include procurement of spares/ consumables.

6(b)

Para-1026 of Finance Code Vol.1

(i) Annual maintenance & servicing of Duplicator & franking machine

PHOD - Full Power for duplicator Machine

DRM/CWM - Full Power for franking Machine

Secy. - Full Power for franking Machine

NIL

i) Finance concurrence is necessary. ii) AMC with OEM should be dealt with as mentioned in case of AMC of office machine. iii) Full power means the power of calling tender. iv) Power on single quotation basis is not covered under this delegation. v) Normal tendering system should be followed.

6(b) Item No.47 of GM's SOP

(ii) Renewal of Annual Maintenance Contract for office appliances (PCs, Photocopier, Fax, Aqua Guard, Duplicator & Franking Machine etc.).

PHOD – Upto Rs.10 Lakh per item per annum.

DRM / CWM – Upto

Rs.10 Lakh per item per annum.

NIL NIL Finance Concurrence is necessary.

Note : Renewal of Annual Maintenance Contracts should be with OEM / authorized dealer only.

6(c) RB’s L/No. 74/EB/3000 dtd. 14.1.75

Condemnation of Typewriters and office machines and appliances.

PHOD - Full powers to condemn a machine once it has completed its normal life and the machine is rendered beyond economic repairs as examined and recommended by survey committee.

DRMs & CWMs Full Powers as in column 4.

NIL NIL Finance Concurrence is necessary. Follow up Standing Survey Committee in Annexure ‘B’.

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Remarks

6(d)

i) Repairing of typewriters & office appliances. (excluding Xerox Machines, P.C.s & Fax machines).

PHOD/HOD in SAG - Rs.2,500/- per occasion upto Rs.12,000/- during the life time of a machine.

DRM/ADRM/CWM - Rs.2,500/- per occasion upto Rs.12,000/- during the life time of a machine.

JAG - Rs.1,000/- in each occasion. Upto Rs.5,000/- during the life time of a machine.

Sr. Scale - Rs. 1000/- in each occasion upto Rs. 5000/- du-ring the life time of the machine.

Finance concurrence is necessary

6(d) RB's letter No. 2006/C&IS/OTH/Laptop/14 dt.10.08.09

ii) Repairing of Xerox machines, P.C.s & Fax machines including Laptops provided by Railways for maintenance and replacement of batteries etc.

PHOD -Rs.5,000/- per occasion upto Rs.15,000/- during the life time of machine.

DRM/ADRM/CWM- Rs.5,000/- per occasion upto Rs.15,000/- during the life time of machine.

JAG/Sr. Scale Independent charge - Rs.2,000/- per occasion upto Rs.10,000/- during the life time of machine.

NIL Finance concurrence is necessary

Note : Care should be taken to ensure that expenditure on maintenance (Hardware, AMC etc.) is incurred only after the expiry on warranty of equipment / components.

Purchase & repair of Cycle 7(a) Para 1023 of

IRFC Vol-I Sanction of purchase of cycle. PHOD - Full

Power subject to annual ceiling limit of Rs.25,000/-

DRM/ADRM - Full Power subject to annual ceiling limit of Rs.25,000


7(b) R.B’s OM No. 4355 dtd. 13.9.48

Repairs to cycle. PHOD/HOD -Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle.

DRM/ADRM-Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle.

JAG/Sr. Scale with independent charge -Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle.


8. G.176/13-W/Misc./Pt.IV dtd. 14.09.05

Repairs to office furniture for Drivers Running Rooms, Crew Booking Lobbies, Carriage Depots, ART and other establishments.

a) Rs.10,000/- per occasion without finance concurrence. b) Rs.20,000/- per occasion with finance concurrence

DRM/ADRM a) Rs.10,000/- per occasion without finance concurrence. b) Rs.20,000/- per occasion with finance concurrence

JAG - a) Rs.2,,000/- per occasion without finance concurrence. b) Rs.5,000/- per occasion with finance concurrence

Sr. Scale -a) Rs.2,000/- per occasion without finance concurrence b) NIL

i) Finance concurrence is not necessary ii) Periodical repair should be economical.

Law charges 9. (a)

Item 31 of Annexure-II Chapter V of IRFC Vol. 1

Incurrence of law charges in any case.

PHOD – Upto Rs.25,000/- per case. HOD – Upto Rs.15,000/- per case.

DRMs - Upto Rs.15,000/- per case. CWMs – Upto Rs.10,000/- per case.

JAG – Upto Rs.5,000/- per case.


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Note: 1. No finance concurrence is necessary upto Rs.5,000/- for a particular case at various level and Rs.7,500/-, where

Sr. L. O/CCC has engaged Railway Advocate in different Courts at Kolkata subject to prior legal vetting. 2. Finance concurrence & legal vetting is essential for appeal against Arbitration Cases given by Railway appointed

Arbitrators, irrespective of value. 3. Advance payment for legal matters upto Rs.2,000/- can be sanctioned by PHODs , DRMs & CWMs only. In the

cases of different Court at Kolkata wherein Sr. L.O./CCC has engaged Railway advocates advance payment Upto Rs.2000/- shall be sanctioned by AGM only.

4. Sanction of Rly. Bd is required to be obtained for filling/defending an appeal in the Supreme Court. 5. Rates of payment, to standing Railway Council, to be hired, shall be as per prescribed rate of Ministry of Law &

Justice. Hiring of Railway Council is to be done through Sr. L. O.

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Remarks

9(b) Rly. Bd.’s letter No. 95/C-1/CT/24dt.14.11.96 & E(G)2004 H01-2 dt. 24.2.04.

To the acceptance of honorarium by a Gazetted Railway servant for undertaking work as arbitrator.

Upto Rs.10,000/- per case.



Nil 1. Rs.300/- per day. 2. Rs.150/- per half

day.

Note : 1. For this purpose a day means more than two hours continuous work on any date and half day means work for 2 hours or less. The officer working as Arbitrator shall record a certificate in writing indicating whether he has worked for a half day or for full day on a particular day.

2. While, nominating Arbitrator, it should be ensured that the officer should not have dealt with that particular case previously.

3. The Retired Railway Officer, while acting as an arbitrator, is entitled for a fee not exceeding one per cent (1%) of the total claims, including the Counter Claims, subject to maximum of Rs.75,000/- (Rupees Seventy-Five thousand) only per case, which is to be shared equally by both the parties i.e. the Claimant and the Railway.

4. The Aforesaid fees towards Retired Railway Officer acting as an Arbitrator includes the conveyance charges from the residence of the Arbitrator to the place of hearing, if it happens to be in the same city where the Retired Railway Officers (Appointed Arbitrator) resides.

5. The Retired Railway Officer acting as an Arbitrator is to be submit his honorarium/fees for arranging payment in his favour after concluding the Arbitration proceeding and thereby making and publishing the Award.

6. No payment is to be made in favour of the Retired Railway Officer acting as an Arbitrator before the publication of the Award.

7. Normal TA / DA would be admissible for any visit i.e. for site inspection etc., the Railway should provide the Class of Pass for which the Officer was entitled before retirement. They will also be entitled to TA/DA as per their position prior to retirement. The Retired Railway Officer should also be entitled to Rest House and Official Vehicle when visiting outstations as on duty.

8. Clerical and Stenographic Assistance, including stationary shall be provided by the Railway. However, if the Retired Railway Officer as Arbitrator, brings his own Steno and does not ask for any Assistant, he/she can be paid an honorarium upto 10% of the fee of one Arbitrator subject to a minimum of Rs. 500/- (Rupees Five hundred) only per case and cost of Stationary as per actual. The said Rs.500/- for Stenographic Assistance is to be equally share by both the parties.

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Remarks

9 (c)

i) RB’s letter No. F(X)-II-2001/PW/6 dt. 09.05.2001 item No.33(a) & 33(a)(ii) ii) This Rly’s letter No. G.268/1-G/AGM dt.08.11.88

To the payment and sanction of arbitration fees to arbitrators appointed by Court.

AGM/CAO(C) – Full Power

NIL NIL NIL Finance concurrence is necessary.

Note : 1. No finance concurrence is required for expenses upto Rs.10,000/- per case or 2% of the overall claimed amount, whichever is lower. This will require administrative approval of SDGM.

2. Where the above ceiling is burst, Finance concurrence and detailed review of the case by PHOD concerned and Sr. L.O. will be required for approval of AGM/CAO(C).

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Remarks

10. Imprest Cash : 10 (a)

Para 1052 of IRFC Vol. I

i) Sanction of imprest for petty contingent office expenses to officers not below Jr. Scale/Asstt. Scale and exercising powers of Head of Office.

Full Powers Upto Rs.15,000/- in each case (in case of Stores Officers – Upto Rs.35,000/- in each case)

DRM/CWM – Rs.15,000/- in each case

NIL NIL Finance concurrence is necessary. Normally power to make purchase from imprest Junior Scale Rs.500/-, Sr. Scale Rs.1,000/-, JAG Rs.1,500/-, SAG Rs.2000/-

10 (a)

ii) For Petty repairs / Service charges / consumables for computers, office equip-ment’s, vehicles etc. to officers not below .Jr/Asstt. Scale & exercising powers of head of office.

PHOD – Rs.10,000/- HOD – Rs.8,000/-

DRM/CWM - Rs.5,000/-

Rs.2,000/- NIL Finance concurrence is necessary.

10 (a)

Para 1052 of IRFC Vol. I

iii) Imprest for loading of franking machines by postal authorities.

SDGM/FA&CAO/CPO - Upto Rs. 50,000/- FA&CAO/F&B,FA&CAO/WST - Upto Rs. 20,000/-

DRM/CWM -Upto Rs. 50,000/- Sr. DFM /WAO, Sr. DPO / WPO – Upto Rs.10,000/-


10(a) Para 1047 of IRFC Vol. I

iv) Cash imprest for purchase of service stamps.

SAG - Upto Rs.10,000

DRM/ADRM - Upto Rs.10,000/- CWM – Upto Rs.5,000/-

JAG / Sr. Scale Independent charge - Upto Rs.250/- Sr. DPO/Sr. DFM/WPO/WAO - Rs.1,000/-


Note : Register showing details of usage of service postage stamp daily opening balance, accretions, usage & closing balance should be maintained. This should be got audited by associated accounts once every quarter.

10(a) v) Imprest for LPG Cylinders. SAG – Rs.15,000/-

DRM/ADRM/CWM – Rs.15,000/-

Sr. DME, Sr. DEE of Div. in charge of Running Room Rs.5,000/-


10(a) Bd's letter No.94/E&R/1700/9(Pt.) dt. 27.4.05

vi) Imprest for maintenance and repairs during break down and petty repairs.

NIL DRM - upto Rs.1,000/- for SSE(Sig.) in charge of all section for Eastern Railway.


Note : i) Imprest should be sanctioned on need based within the overall ceiling of Rs.1,000/-. ii) The Imprest should be restricted for urgent necessary petty works / materials which can not otherwise be arranged. Use of Imprest for routine works / materials supplied through stores is not permitted. iii Detailed accountal of expenditure should be kept by the Imprest holders and should be inspected at regular intervals.

10(a) vii) General Imprest Cash for petty repairs and petty urgent expenses (including arranging rag pickers and safaiwala as required).

Power delegated to All Station masters Finance concurrence is necessary before recoupment.

Category Imprest Cash (each Station)

A & A1 B C D E & F

Rs.10,000/- Rs.6,000/- Rs.4,000/- Rs.2,500/- Rs,2,000/-

Note : 1) Station imprest which were sanctioned earlier is hereby withdrawn and the amount should be deposited alongwith proper accountal. 2) Certification of availability of fund should be ensured. 3) It will be the responsibility of sectional TIs / SMs to ensure that recoupment is done quickly to ensure smooth services.

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4) It should be ensured that these services are not taken from one party on daily basis. 5) The imprest should be sanctioned by DRMs after finance concurrence as per the need basis. 6) To ensure timely recoupment of imprest to ensure smooth services, Station Manager should submit the recoupment bill in the enclosed proforma Annexure “A” through sectional TI / his controlling Officer. No cash memos needs to be enclosed along with the recoupment bill. However, for verification purpose, the cash memos should be preserved with the Station Manager for two years. The cash memos are to be preserved only for petty purchases made by the Station Manager. For any services obtained including Safai work, no receipt will be required to be given to the service provider. In such cases, certificate by the concerned Station Master indicating amount spent on the services will be taken as the voucher for the said expenditure.

Annexure – “A” Eastern Railway.

No. Dated,

Sub : Proforma for recoupment of station imprest for expenditure in the month of --------------------------------------------.

Name of Station Class of Station Total imprest Rupees has been incurred in the month of----------------------------200 from the imprest following extant rules and procedures. The amount may kindly be recouped. Station Master----------------- ( Name------------------------ )

Forwarded to TI for necessary action.

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Remarks

10(b)

RB’s letter No. 7 –9/F(S) 1/PW-7/5 dt.5.11.88.

i) Local purchase of stationary stores including computer based stationery (Emergent).

ii) Stock items not available in

the stock.

PHOD/HOD Rs.40,000/- Upto three months requirement or ceiling as per 10(b)(i) whichever is lower.

DRM/CWM - Upto Rs.40,000/- Upto three months requirement or ceiling as per 10(b)(i) whichever is lower.

Dy.GM(G) - upto Rs.15,000/- JAG - Upto Rs.10,000/- DGM/G – Full Power JAG – Upto Rs.1,500/- in each case

NIL

NIL

Finance concurrence is necessary. Inability certificate should be obtained from AMP/Stationery. Normal procurement should be through COS. Finance concurrence is not necessary.

Write off cases : 11. RR's and MM's

D.O. No.2002/ Safety-1/6/4 dt.06/05/2003

Special cash imprest with ART incharge

Nil Nil Sr.DME of HWH/SDAH/ASN/MLDT

upto Rs.25000/-

Independent charge DME of

HWH/SDAH/ASN/MLDT

upto Rs.25000/-

Finance concurrence is necessary.

Note 1) The said cash imprest should be utilised by ART Incharges for maintenance and repairs of ART equipment only. 2) Rules of Imprest Cash should be adhered to in terms of Para 1050 to 1055F(i) 3) Imprest Cash should be used for repair of all equipments of various department pertaining to ARTs.

12. Item No. 44 of Annexure II to Chapter V of IRFC Vol. I

Write Off of all losses of shortage of service Postage stamps.

Rs.500/- per annum.

Rs.250/- per annum.


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Remarks

13. Item-44 of GM’s Schedule of Powers.

a) Write-off of losses of Stores, tools & plants (including fuel in each case when a Railway employee is in any way responsible.

b) Write-off of losses stores, tools & plants in each case when no Rly. employee is in any way responsible.

c) Write-off of losses of

Coal & HSD Oil in each case when no Rly. employee is in any way responsible.

PHOD - Upto Rs.50,000/- HOD – Upto Rs.25,000/- PHOD/CHOD – Upto Rs.75,000/- CWE/CME – Upto Rs.1.5 lakh.

DRM/ADRM/CWM - Upto Rs.25,000/- DRM- Upto Rs.50,000/- CWM- Upto Rs.40,000/- DRM - Upto Rs.1.5 lakh CWM upto Rs.75,000/-

Upto Rs.5,000/- JAG - Upto Rs.10,000/-

NIL

NIL

Sr. Scale - Upto Rs.2,000/-

NIL

Finance concurrence is necessary. Finance concurrence is necessary. Finance concurrence is necessary.

14. No.G.176/13-W/Misc/Pt.I dt.8.1.98.

To the write-off of loss of cash irrecoverable when no Railway employee is in any way responsible.

CCM/FA & CAO Upto Rs.10,000/- in each case. SAG of Comml. & Acctts. Deptt. Upto Rs.5,000 /- in each case.

DRM - Upto Rs.10,000/- in each case. CWM – Upto Rs.5,000/- in each case.


Note : Every important case of loss should be brought to the notice of the Railway Board, as soon as possible after its

discovery. When the loss involved does not exceed Rs.50,000/- the case need not be reported unless it represents unusual features or reveals serious defects in procedure.

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Remarks

Purchase of Books : 14(a) Para 1037 &

1038 of IRFC Vol. I

Purchase of books of reference, Newspapers, Periodicals etc. annual ceiling for the department / division / workshop (as a whole and CHSs).

PHOD/CHOD – Upto Rs.25,000/- CMD - Upto Rs.45,000/- HOD – Upto Rs.20,000/-

DRM, CWM - Upto Rs.25,000/- CHS/BRSH/ & HWH Ortho. - Rs.30,000/-, CPRO – Upto Rs.65,000/-

Principal/ZTC/ Bhuli – Upto Rs.20,000/- Principal of other recognized training institute - Rs.10,000/-

NIL Finance concurrence is not necessary for the purchase.

Note : i) The requirements of periodicals, newspapers is reviewed once in a year by the Head of the Deptt. personally. ii) The list of the books to be purchase is scrutinized by the Head of the Deptt. personally in reference to Rly. working. iii) Availability of fund during the year. iv) The power is not re-delegated to subordinate Officers.

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Remarks

14(b) Para 1037 & 1038 of IRFC Vol. I

Books Periodicals and Newspapers in Hindi.

Upto Rs.25,000/- Per annum for Mukhya Rajbasha Adhikari only.

DRM - Upto Rs.10,000/- per annum.

JAG – Upto Rs.2,500/- Principal/ZTC/ Bhuli – Upto Rs.20,000/-

NIL Finance concurrence is necessary for books only.

Note : i) Newspapers / Magazines are exempted from finance concurrence subject to adhering to the norms prescribed for their purchase.

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DRM

JAG/Sr. Scale

(independent charge) Officer


Remarks

Computer : 15. Development & modification to

software for computer application.

PHOD/CHOD/HOD – Upto Rs.30,000/- per case subject to annual ceiling limit of Rs.2.5 Lakhs.

DRM/ADRM/CWM – Upto Rs.30,000/- per case subject to annual ceiling limit of Rs.2.5 Lakhs.


16. Hiring of Bus/Minibus for ticket checking.

NIL DRM/ADRM (a) Minibus/ Contract carriage of all makes and models with seating capacity of 26-30. (b) Bus/ Contract carriage of all makes and models with seating capacity beyond 30 and above.

NIL NIL Rates as per Government rates* Per Km. Per Hour

• The rates are based on WBRTC and are subject to revision as and when necessary.

Finance concurrence is not necessary.

16(i) Hiring of Motor Vehicles for the visiting Senior Officers (SAG & above) and VIPs on specific occasion.

NIL DRM/CWM - Full Power

NIL NIL

Note :: 1. Prior finance concurrence of associated finance is necessary. 2. The power shall be exercised personally by DRM/CWM/AGM and not to be re-delegated further. 3. The period of occasional hiring shall not exceed 3 days on each occasion for division / workshop. 4. The occasional hiring should be restricted to meet the needs due to visit of VIPs/Higher Officials (SAG & above) official conference/seminar. 5. This occasional hiring should be resorted to only when existing departmental infrastructure is not sufficient to meet the adhoc need. 6. Hiring should be done in an economical manner following extant rules.

17. No.G.176/13-W/Misc/Pt.I dt.12.04.88 & Para 713 to 715 of Genl. Code Vol.1

Repair of vehicles, other tools and plant from trade. i) Without finance con-

currence. ii) With finance

concurrence.

Upto Rs.20,000/- in each case. Full power.

DRMs/CWMs upto Rs.20,000/- in each case. DRMs/CWMs Full Power.

Upto Rs.10,000/- in each case. Sr.Scale Upto Rs.5,000/- in each case (with independent charge). Upto Rs.20,000/- in each case.

Sr.Scale & AEN Independent charge – Upto Rs.2,500/- in each case.

Upto Rs.10,000/- in each case.

Finance concurrence is not necessary Finance concurrence is necessary.

18. Repair of tools & plants including motor trolleys except computer, Xerox, type writer & Cycle

PHOD HOD CAO/Con Upto Rs.25,000/- Per occasion.

Upto Rs.25,000/- Per occasion.

DGM(G) - Rs.25000/- per occasion CPRO – Rs.15000/- per occasion JAG – Rs.7500/- per occasion

Chief Cashier Rs.5000/- per occasion Protocol Officer Rs.1000/- per occasion


Note : 1. Annual ceiling limit of such spares for vehicles should be limited to Rs.50,000/-. 2. Powers delegated includes cost of spares replaced by the firm entrusted with repairs. 3. At least 3 quotations from reputed dealers should be obtained. In case of single quotation personal sanction of GM is to be obtained.

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USOP (Misc) Nov. 09

Sl. No. Reference to Code/Rule order




Remarks

19. Rly.Bd.’s letter No. 2006/C&IS/Oth./Delegation of Powers/36 dt.10.12.08

Procurement of PC based system.

PHODs 10 Nos. per annum. SAG Officers independent establishments 05 Nos. per annum.

DRM/CWM 10 Nos. per annum. ADRM 05 Nos. per annum.

NIL NIL 1. Total per system hardware cost to be less than or equal to Rs.1,00,000/- charge able to the respective Revenue Heads.

2. All procurement to be done by COS.

3. Prior concurrence of Associated Finance required.

4. PCs will be classified as “equipment” in terms of para 705(6) of the Indian Railways Finance Code.

1. The issue of enhancement of the Powers of the Zonal Railways on Information Technology related matters, which had been circulated vide above referred letter, had been under consideration of Board for sometime now. It has now been decided to delegate the following powers to various Railway officers :- (i) Procurement of PCs Powers of

• GMs No limit on numbers

• PHODs/DRMs/CHODs 10 nos. per financial year on additional account.

• SAG officers handling 05 nos. per financial year on additional account. Independent establishments

Note : a. For procurement of PCs on replacement account after completing their codal life as prescribed in Board's letter No. 2002/AC-II/1/10 dated 24.05.2006 (ACS F-I No.62) as amended from time to time, full powers may be exercised by the above officers.

b. Total per PC cost including CPU and TFT Monitor etc. should not exceed Rs.40,000/- (Rupees Forty Thousand Only) which is chargeable to revenue. Use of thin clients may be encouraged as they are cheaper and also easy to maintain.

c. All procurements to be done preferably on DGS&D rate contract and by local Stores officer or officer nominated to look after stores functions.

d. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account.

e. Peripherals (UPS, Printers, Scanners, laserjet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores dte) from time to time.

f. Separate copies of licensed software should only be procured for each PC alongwith licences for Antivirus and firewalls as a standard non-stock requisition in terms of (e) above.

g. Finance concurrence should be obtained in the usual manner.

(ii) Procurement of Local Area Network Infrastructure (Preferably secured wireless LAN)

Powers of

• GMs Full Powers.

• PHODs/DRMs/CHODs Full Powers.

• SAG officers handling Full Powers. Independent establishments

Note : a. This does not apply to PRS / UTS / FOIS or other IT application networks for which proposal should be

sent to C&IS Dte of Railway Board for sanction. b. Where RailNet connectivity is provided, efforts should be made to use the RailNet Network. c. Expenses incurred on LAN infrastructure would be chargeable to revenue.

D 12

USOP (Misc) Nov. 09

d. Finance concurrence should be obtained in the usual manner.

(iii) AMC of hardware and software Powers of

• GMs Full Powers.

• PHODs/DRMs/CHODs Full Powers.

• SAG officers handling Full Powers. Independent establishments

Note : a. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with

minimum three years warranty so as to take life cycle cost into account. b. The AMC of hardware and software shall be chargeable to revenue. c. Finance concurrence should be obtained in the usual manner.

2. The restrictions placed on procurement of laser printers vide para 3 of Board's letter No. 98/C&IS/Comp./Policy dated 29.12.1998 have been liberalized due to steep fall in the prices and superior printing speed at low cost per print. However, practice of providing every PC with a separate printer may be discouraged and Duplex Laser Printers may preferably be provided on the network which may be shared by a number of users, especially amongst the non-gazetted users or where confidentiality is not issue.

3. No standard configurations are being circulated from Railway Board due to frequent change in technology and rapid fall in prices (higher technical specification being available at lower rates) and also because field units have sufficient technical capabilities to workout specifications based on their requirements. Railways may decide upon the specification of the PCs to be procured subject to the ceiling limit of No.2006/C&IS/Oth./Delegation of Powers /36. Rs.40,000/- (Rupees Forty Thousand Only) (for CPU and TFT monitor etc.). As far as possible, free software such as "Open Office" etc. should be used. As has been reiterated vide Railway Board's letter No.2006/C&IS/PRS/Audit/4/Pt-1 dt.16/04/08, no pirated software may be used. In case specific software is required for any officer/staff, the same may be purchased keeping in view the instructions contained in Railway Board's letter No.2006/C&IS/Oth/Laptop/14 dt.26/05/2008 (copy enclosed). 4. For purchase of non-stock consumables (viz. storage media (including Pen drives)/cartridges/batteries etc.) the provisions contained in Finance Code as also the directives given in Rule 145 of General Financial Rules 2005 reprocuded

below may be followed as amended by Ministry of Finance time to time: "Rule 145. Purchase of goods without quotation : Purchase of goods Upto the value of Rs.15,000/- (Rupees Fifteen Thousand) only on each occasion may be made without inviting quotations or bids on the basis of a certificate to be recorded by the competent authority in the following format. "I, , am personally satisfied that these goods purchased are of the requisite quality and specification and have been purchased from a reliable supplier at a reasonable price." 5. It may be ensured that all PCs are connected to the Railnet unless for security reasons or otherwise they have to be kept away from RailNet, for which specific approval of the GM/DRM may be taken. The powers for sanctioning procurement and setting-up Local Area Network Infrastructure (preferably secured wireless) are also fully delegated to GMs/DRMs/SAG officers (Independent charge). The cost for these is to be charged to revenue. 6. Full Powers for planning and awarding of AMC contracts are delegated to GMs/DRMs/SAG officers (Independent charge). The cost for this is to be charged to revenue. 7 The powers for replacing the overaged PRS/UTS/UTS-cum-PRS and FOIS equipment such as monitors, terminals, keyboards, printers, UPS etc. after their codal life and/or age-cum-condition basis basis are now delegated to the GMs of the Zonal Railways subject to a ceiling of Rs.50 lakh (Rupees Fifty Lakh Only) per case. They may plan all such works and ask for funds under lump sum allocation in the law book in PH-17 under DRF and OLWR. 8. IT equipment must be maintained in running conditions on 24X7 basis especially in case of 'on-line critical' and 'flagship' applications (PRS/UTS/FOIS) and any breakdown in these systems and their associated datacom networks etc. may be treated at par with the breakdown in through communication of Railway traffic and may be got attended to with the same seriousness and urgency by the GMs/DRMs/Unit Heads, under the provisions of the instructions already issued for the purpose of restoration of through communication.

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USOP (Misc) Nov. 09

9. The following officers are nominated to ensure that necessary technical standards/guidelines as and when issued by C&IS Dte are always adhered to and to No..2006/C&IS/Oth./Delegation of Powers/36 ensure that the plant holders maintain full record of the systems and their components within their jurisdiction:

Sl. No. Jurisdiction Officer nominated 1. Zonal HQ Sr. EDPM 2. Divisions Sr. EDPM or, in his absence, any other suitable office so

nominated by DRM / ADRM in-charge. 3. Pus / Independent Units Sr. EDPM or, in his absence, any other suitable office so

nominated by the unit in-charge. 4. Traffic Commercial related projects like PRS

/ UTS / PRS-cum-UTS, NTES, PMS etc. CCM / PM or, in his absence, any other suitable officer, so nominated by CCM.

5. Traffic Operations related projects like FOIS, ICMS, CMS & COA etc.

CFTM or, in his absence, any other suitable officer, so nominated by COM.

10. With this, instructions issued vide Board's letter No.2001/C&IS/Comp/Policy dated 07.12.2001 stand

superceded.

Sl. No. Reference to Code/Rule order




Remarks

20. RB’s letter No.2001/C&S/Comp/Policy dt: 7.12.01 & 2000/Tele/TW/1/Railnet Works dtd. 24.01.06

Sanction of Internet /E-mail connection and broadband connection.

PHOD –All officers under his control, cost per annum Rs.1,500/- per user.

DRM/CWM/ADRM – All officers cost per annum Rs.1,500/- per user.


Note : 1. Provision of IP-Based Internet connections for non-commercial users. 2. Dial Up TCP/IP access. 3. Other than dial up permission of C&IS dte, Rly. Board is required. 4. SMTP/POP3/MIME to be the basis of E-mail exchange. 5. Govt. agency for e.g. NIC, VSNL, CMC etc. be tried first. 6. Total per system hardware cost to be less than or equal to Rs.1 lakh chargeable to the respective revenue heads. 7. PCs will be classified as “equipment” in terms of Para 705(6) of the Indian Railways Finance code.

Sl. No.





Remarks

21 RB’s letter No. 98(C&IS)/Com. Policy dt. 18.11.98 & 05.10.99.

Upgradation of PC based system including Hardware and Software.

PHODs – 10 Nos. P.A. SAG – heading independent establishment. 05 Nos. P.A.

DRMs – 10 Nos. P.A.

Nil Nil Finance concurrence is necessary.

21(a) Chapter 10 of IRFC Vol. 1

To sanction local purchase of Computer consumables etc.

Upto Rs. 5,000/- or three months requirement whichever is lower.

DRM/CWM - Upto Rs. 2,500/-

Upto Rs. 1,500/-

NIL Finance concurrence is not necessary. DGM/G’s power will be as per Column 5.

Note : 1) The proposal should be vetted by competent technical authority(i.e. Sr. System Manager/Sr. System Analyst/Sr. EDPM where exits OR Sr. DSTE where no EDP Center exists OR DSTE where no Sr. DSTE exists).

2) Cost effectiveness for upgradation should be certified as economical than procurement of a new one. 3) Standard specification shall be provided by C&IS Directorate and revised from time to time.

4) Sanction of Local purchase of Computer Consumables etc. should be used from imprest cash only.

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USOP (Misc) Nov. 09

Sl. No.





Remarks

22. Chemical analysis of biological analysis or any other test of articles by Govt. Chemical examiner.

PHOD – Upto Rs.3,000/- in each case subject to annual ceiling limit Rs.50,000/-

Upto Rs. 3,000/- in each case subject to annual ceiling limit Rs.50,000/-

NIL NIL Finance concurrence is not necessary. Provided it is carried out by Govt. agencies otherwise finance concurrence is necessary.

23. a. For providing food, tea etc. to passengers held up due to accidents; CCM shall prescribe the rate/scale for food etc. in consultation with finance. b. For the supply of food or cash allowance in lieu thereof to staff engaged in restoration work in accidents, breaches etc., the rate for food to be provided shall be prescribed by COM.

c. For supply of food or cash allowance in lieu thereof to staff engaged in emergency duty during Bundh/ Hartals/Strike.

NIL

NIL

CPO-Full powers. Upto Rs.50,000/-

without finance concurrence.

Full Powers, Upto Rs.50,000/- without finance concurrence

Full powers, Upto Rs.50,000/- without finance concurrence.

Full Powers. Upto Rs.50,000/- without finance concurrence. Workshop heads- Upto Rs.10,000/-.

NIL

NIL

NIL

NIL

NIL

NIL

(Accounts to be rendered post-

facto)



(Accounts to be rendered post-

facto)

24(a) Printing of forms and ledgers etc. Binding of office ledgers/Records and registers etc. in case of failure of timely supply of printing press and others.

PHOD/Co-ord. HOD Rs.15,000/- in each case subject to annual ceiling of Rs.2 lakhs.

DRM/CWM - Rs.15,000/- in each case subject to annual ceiling of Rs.2 lakhs.

JAG - upto Rs.10,000/- in each case subject to annual ceiling limit of Rs.1 Lakh and.

NIL Finance concurrence is necessary Inability certificate should be obtained from AMPS/Printing Provided supply is not available from COS.

24(b) In normal circumstances other than (a) above.

Upto Rs.15,000/- per annum (for the deptt. as a whole).

Upto Rs.1,500/- on each occasion subject to an annual limit of Rs.15,000/- Workshop heads upto Rs.500/- on each occasion subject to an annual limit of Rs.5,000/-.

JAG upto Rs.500/- on each occasion subject to annual limit of Rs.5,000/ and DGM/G, Secy., and CPRO – Same as above.

WAO/DFM Independent charge upto Rs.500/- each case subject to Annual ceiling limit Rs.5,000/-


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Sl. No.





Remarks

25. Item 35(ii) of GM’s Schedule of Powers.

Claims Decreed by Court of Law

Full powers in consultation with Sr.L.O.

DRM/CWM - Full powers in consultation with Sr.L.O.


26(a) Bd’s letter No.86/TG-II/1033/2/ Policy dt.12.3.86.

To the payment of ex-gratia relief in the case of passengers killed in train accidents.

NIL Upto Rs.5,000/- (Railway users in each case).

Upto Rs.2,000/- (Road users) in each case.


26(b) - do - To the payment of ex-gratia relief in the case of passengers seriously injured in train accidents. i) requiring hospitalisation upto 7 days. ii) requiring hospitalisation upto 7 days.

NIL

NIL

Upto Rs.1,000/- (Rly. users) in each case. Upto Rs.750/- (Road users) in each case.

Upto Rs.2,000/- in each case.

NIL

NIL

NIL

NIL



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Sl. No.





Remarks

26(c) Bd’s letter No.86/TG-II/1033/ 2/ Policy dt.12.3.86.

To the payment of ex-gratia relief in the case of passengers for simple injury, sustained in accident/ shunting operation.

NIL Upto Rs.250/- (Rly. users) Nil (Road users)


NOTE : Ex-gratia Relief Admissible to Road Users who meet with an accident due to Rly’s prima facie Liability at manned Level Crossing is contained in Board’s Letter No.86/TG-II/1033/2/Policy dt.12.03.86.

Sl. No.





Remarks

27. G.176/13W/Misc/Pt.II dt. 7.4.97

For printing of visiting cards (including cost of card).

PHOD/CHOD - upto Rs.600/- per annum for each JAG Officer & above at Hd.Qrs.

DRMs – Upto Rs.600/- per annum for each branch officer (not below Sr.Scale in the Divn.) CWMs- Upto Rs.600/- per annum for each JAG officers under their control.

JAG/Sr. Scale independent charge upto Rs.600/- per annum for each Branch Officer.

Asstt. Scale independent charge upto Rs.600/- per annum for each Branch Officer.


28 CME’s Letter No.

M.99/0/S/Pt. X dtd. 14.9.87

Condemnation of Steam locomotives, Overaged Diesel Locomotives, overaged Wagons & Coaches, Electric Loco, overaged EMU/MEMU/DMU Coaches on condition basis.

CME - Full powers for Steam & Diesel Loco, DMU CEE – Full Power for Electric Loco EMU/MEMU

CWM - Full Power for Wagon & Coaches

NIL


(Conditions given vide Board’s letter No.79M(L)/467/100 dt.8.8.79 for over-aged & 86.M(L)467/5 dt.17.7.85 for under-aged Locos should be followed).

29. No.G.176/13-W/Misc/Pt.I dt.07.12.87.

Condemnation of other Plant & Machinery, Vehicle, Ambulance Car, Fire Vehicles, Medical equipments.

CME/CEE/CMD/PCE/CSTE/COS - Upto the scrap value of Rs.50,000/- in each case for machines which have crossed their normal span of life and are beyond reconditioning/ Economic repairs on the basis of screening done by the Standing Condemnation Committee .

DRMs & CWMs Full powers as in column 4.

NIL NIL For machines having scrap value more than Rs.50,000/- AGM’s sanction will be necessary

Formation of permanent standing survey committee is at Annexure –“B”

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USOP (Misc) Nov. 09

NOTE : Where, however, the manufactures certificate is not possible to be obtained from the manufacturers without incurrence of any additional expenditure by the Railway, the same may be dispensed with and in the thereof, comparative financial implications between ‘Condemnation & Reconditioning’ of the machine should be worked out in terms of rules laid in para 239-F-I by an officer not below the rank of JA Grade.

Annexure “B”

Formation of Permanent Standing Survey Committee for condemnation of vehicles,

Plant & Machineries medical equipments fire vehicles, Ambulance car etc.

1. For Hd.Qrs. vehicles : Vehicles : (a) Dy.CME (OP) as Secretary of Committee, (b) Dy.CEE/Con/HQ. & PRS & (c) Sr. AFA / IC. M & P Items : (a) Dy.CME (Planning) as Secretary of Committee, (b) Dy.CEE & (c) Dy.FA&CAO(S&W)/Sr.AO(S). 2. For Division & all attached depots. Vehicles : (a) DME/Sr.DME as Secretary of Committee, (b) DEE/Sr.DEE & (c) DFM/Sr.DFM. M & P Items : (a) DME/Sr.DME as Secretary of Committee, (b) Sr. Sacle / JAG Officer of User Deptt. & (c) DFM/Sr.DFM 3. For Fire Vehicles : (a) DME/Sr.DME as Secretary of Committee, (b) DSC/Sr.DSC & (c) DFM/Sr.DFM. 4. Medical : For Ambulance Car : (a) DME(P) as Secretary of Committee, (b) DMO/Sr.DMO & (c) DFM/Sr.DFM. For Medical Equipments : (a) DMO/Sr.DMO as Secretary of Committee, (b) DSTE/Sr.DSTE & (c) DFM/Sr.DFM. 5. For Workshop & all attached stores depots. Vehicles : (a) WM/Dy.CME as secretary of Committee, (b) WEE/Dy.CEE & (c) WAO/Dy.FA&CAO. M & P Items : (a) WM/Dy.CME as secretary of Committee, (b) WEE/Dy.CEE & (c) WAO/Dy.FA&CAO. 6. For vehicles and M&P items of construction wing of Hd.Qrs. and Divisions/Districts : For Hd.Qrs./construction : (a) Dy.CME/HQ. As Secretary of Committee, (b) Dy.CE(Con)/Plg./HQ. & (c) Dy.FA&CAO(Con)/HQ. For Construction field/Districts : (a) DME as Secretary of Committee, (b) DEN/Con & (c) Sr.AO(Con).

FORMATION OF STANDING SURVEY COMMITTEES FOR CONDEMNATION OF DIFFERENT TYPES OF

MACHINES LIKE ORDINARY / OLD TYPEWRITER, ELECTRONIC TYPEWRITER, PCs, PRINTERS, STABILIZERS, XEROX MACHINES, FAX MACHINES, MODEM, SPEAKERS, COMPUTER ACCESSORIES, SCANNERS

& CYCLOSTYLE MACHINES ETC. I. For Hd.Qrs. : (a) SSTE/Plg. & Proj. – Secretary of the Committee, (b) Sr. Scale of the Concerned Department & (c)

Secretary to FA&CAO. II. For Division : (a) DSTE – Secretary of the Committee, (b) Sr. Scale of the Concerned Department & (c) ADFM/I. III. For Workshop : (a) WEE or DSTE of nearer Division – Secretary of the committee, (b) Sr. Scale of the Concerned

Department & (c) AWAO/I. IV. For Construction Wing : (a) SSTE/Con – Secretary of the Committee, (b) Sr. Scale of the Concerned Department

& (c) AO/Con

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USOP (Misc) Nov. 09

Sl. No.





Remarks

30. No.G.176/13-W/Misc./Pt.I. dt.08.01.88.

Washing of linens of rest rooms, rest houses, running rooms, retiring rooms, waiting rooms, Inspection carriages, AC Coaches etc. through tender.

PHOD/CHOD - Upto Rs.50 lakhs.

DRMs Upto Rs.50 lakhs.

CWMs Upto Rs.3 lakhs.

JAG of Division Level - Upto Rs.5

lakhs


NOTE : i) Without calling of tenders for the above item in case of proven and inescapable urgency upto Rs.25,000/- by PHOD/DRM-Para 1211E(note). ii) This should be covered under normal works contract rate. iii) Without calling of tenders for the above item to SDGM upto Rs.10,000/- for Officer Rest House under control of HQrs.

31 Condemnation of furniture, linen & mattress etc. petty items (Book value per item) i) Without survey committee ii) With Survey Committee

PHOD - Upto Rs.10,000/-

PHOD - Upto Rs.20,000/-

DRM/CWM - Upto

Rs.10,000/- DRM/CWM-

Upto Rs.20,000/-

NIL

NIL

NIL

NIL

i) Three Jr. Scale level officer of Survey committee should be followed one from Executive, Stores & Finance department. ii) This delegation for linens and other petty items. Finance concurrence is necessary.

Sl. No.





Remarks

32. Supply of brief cases / bag to Officers.

PHOD – Rs15,000/- per annum.

DRM/CWM – Rs.15,000/- per annum.


The ceiling limit for procurement of brief case of the officials for their individual use is as follows:

Sl. No. Official Ceiling limit

1. PHOD (HAG) Rs.3,000/-

2. HOD (S. A. Grade) Rs.2,400/-

3. J. A. Grade & Selection Grade Rs.1,800/-

4. Asst./Junior/Sr. Scale Officer Rs.1,200/-

5. Chief Office Superintendent / Inspectors/ISA/TIAs / Sr.SO(A)s / SO(A)s

Rs.700/-

NOTE : i) New procurement can be done only when the old one becomes unserviceable and unfit for use. ii) One brief case / Bag should be remain for 05 yaers. iii) Provision of brief case / bag should be adjudged on the basis of past supply. iv) For condemned Brief case / Bag should be surrended.

Sl. No.





Remarks

33. Transfer of Railway Quarters from one department to another.

SDGM – Full power

DRM/ADRM/ CWM – Full power within the division.

NIL NIL i) Finance Concurrence

is not necessary.

ii) Department concerned should be consulted & should be agreeable to such transfer.

34. Sparing of Railway materials such as tables, benches etc. to Railway schools, institutes etc.

Full Power Full Power Full Power NIL Finance concurrence is not necessary, provided no extra expenditure is involved.

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Sl. No.





Remarks

35. Temporary service connection or strengthening thereof in Rly. Premises, supply of energy for short periods on special occasions/social functions favouring serving employees or employee’s association in Rly. Premises.

CEE – Full powers

Full power Full Power Sr. DEE – Full power.

i) Finance concurrence is not necessary.

ii) It should be ensured that the temporary work carried out by the party conform to the requirements of

Indian Electricity Act & Rules.

iii) Necessary charges as calculated should be deposited in advance.

36. a) Overhauling/ reconditioning repairs to ART/ARMV equipments (including purchase of spare parts).

b) Provision of LPG connection

and procurement of acetylene cylinders in ART

PHOD – Full powers HOD – Upto Rs.50,000/- at a time. PHOD – Full powers

Upto Rs.50,000/- at a time. DRM – Full powers.

Upto Rs.25,000/- at a time.

NIL

NIL

NIL

i) Finance concurrence is necessary.

ii) Subject to usual procedure of calling for tenders / quotations etc. being followed as per extant orders.

37

a) Purchase of Newspapers & magazines for running rooms.

b) Purchase of sports

materials for Training Institutions.

NIL

NIL

DRM – Full powers (subject to entitlement as per bed strength).

NIL

NIL Head of the Training Institution upto Rs.5000/- for each occasion subject to limit of Rs.20,000/- p.a.

NIL

NIL

i) Finance concurrence is not necessary. ii) Newspaper/ Magazines to running rooms may be supplied as per the following yardstick. 10 beds : 1 News Paper 11- 20 bed : 2 each 21- 50 “ : 3 each 51- 100 “ : 4 each Above 100 : 5 each iii) The bed strength indicated above shall be on the basis of the average occupation for the previous six months.

38. Repairs and replacement to furniture.

Upto Rs.20,000/- per occasion subject to Rs.2 lakhs annually.

DRM - Upto Rs.10,000/- per occasion subject to Rs.2 lakhs annually. CWM - Upto Rs.8,000/- per occasion subject to Rs.2 lakhs annually

NIL NIL 1: Finance concurrence is necessary if the expenditure exceeds Rs.1000/- on each occasion for repairs and Rs.5000/- per occasion per replacement. 2:Procurement through spot purchase committee needs GM’s sanction.

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USOP (Misc) Nov. 09

Sl. No.





Remarks

39. Repairs and replacement to furniture for Stations.

Upto Rs.20,000/- per occasion subject to Rs.2 lakhs annually.

Upto Rs.10,000/- per

occasion subject to Rs.2 lakhs annually.

Rs.2,000/- on each Station & rest Houses & rest Rooms per case subject to annual ceiling of Rs.50,000/- per annum.

SM in charge of Stations can use his imprest for such repair upto Rs.500/ in each occasion from his imprest subject to production of voucher to accounts office. Annual ceiling

Rs.2,000/- .


40. Purchase of new furniture on additional account for running room, retiring rooms, waiting rooms / halls and rest houses.

NIL DRM - upto Rs.20,000/- per occasion annual ceiling of Rs.5 Lakhs


41. Para-705(6) of FC - I

Procurement of additional furniture for new assets i) where expenditure is chargeable to revenue. ii) Where expenditure is chargeable to sanctioned estimate under demand No.16.

AGM – Full Power PHOD/CHOD upto Rs. 5 lakhs p.a. SAG Rs.50000/- p.a. AGM/SAG & above- - Full Power upto sanctioned estimated provision subject to such provision has been included in the cost of works and sanction obtained accordingly.

DRM - Rs. 5 lakhs p.a. CWM - upto Rs.3 lakhs p.a. DRM/CWM – Full Power upto sanctioned estimated provision subject to such provision has been included in the cost of works and sanction obtained accordingly.

NIL

NIL .

NIL

NIL


- do –

41 a) Para-705(6) of FC – I

Procurement of furniture on replacement account

AGM, CAO/CON – Full Power PHOD/CHOD upto Rs. 5 lakhs p.a. SAG up to Rs.50,000/- p.a.

DRM Rs. 5 lakhs p.a. CWM upto Rs.3 lakhs p.a.

NIL

.

NIL


42. Item No.17 Of GM’s Schedule of power RB’s letter No. 2002/CE-II/Genl./I dt.27.05.02 No.2002/Track-III/TK/13 Dt. 15.01.03 & F(X)II-2006/PW/11 dt.21.11.06.

Hiring of Trucks for : a) Track maintenance including track machines by PWIs/BRIs. b) Maintenance of Electrical & S&T assets and to collect Sub – assemblies and machines (included mechanical assets). c) Maintenance of Mechanical assets and to collect Sub – assemblies and machines.

CTE/Track machine – Full power for track machines organization

NIL

NIL

DRM/ADRM – Full power

DRM / ADRM – Full Power

CWM – Full Power

NIL

NIL

NIL

NIL

NIL

NIL

i) This delegation of power of hiring of truck is being made for a specific and limited purpose Instructions contained in Railway Board’s referred letters dt.27.05.02 should therefore be followed in letter and spirit while exercising this power. ii) All possible ways of transporting through Railways have to be exhausted. iii) Each proposal needs finance concurrence. The work is being under taken by Railway department and not by the Railway Contractors.

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Sl. No.





Remarks

43. RB’s letter No. 94/E&R/1700/9(Pt) dt. 27.04.2005

Hiring of trucks for transportation of men and materials to the site for maintenance, repair, overhauling and emergency restoration by SSE/Signal In-charge.

NIL DRM – Full Power.


44. RB's letter No.87/Sec(ABE)/DS/1/Confdl. dt.21.3.95

Purchase of dogs/bitches from private bodies/others etc. to mate with for service to other police /paramilitary/reputed private kenne.

CSC - Full power upto Rs.10,000/-in each case

NIL NIL NIL Finance concurrence is necessary.

45. -do- Medical expenses to be incurred on medicines and consultation with veterinary doctors including conveyance charges from the kennels to the veterinary attendant and back.

CSC – Rs.2,000/- in each case.

NIL NIL NIL Finance concurrence is necessary. As per prescribed limit fixed by Rly.Bd. against the sanction post.

46. -do- Sanction to payment of fees to the veterinary consultant in Government hospitals and fees to the private veterinary consultant in emergencies.

NIL NIL Sr. DSC - Full power

NIL Finance concurrence is necessary. As per prescribed limit fixed by Rly.Bd. against the sanction post.

47. -do- Registration of RPF dog kennels with the kennel club in India.

CSC - Full power NIL NIL NIL Finance concurrence is necessary.

48. -do- Feeding charges of dogs and provision of utensils for the kennels.

CSC - Full power NIL NIL DSC - Full power

Finance concurrence is necessary. As per prescribed limit fixed by Rly.Bd. against the sanction post.

49. -do- Expenditure incurred towards the registration of RPF Dogs in dog shows or exhibitions organised by Railway or Non - Railway agencies.

CSC - Full power Sr. DSC - Full power

DSC independent charge - Full power

DSC - Full power

Finance concurrence is necessary,

D 22

USOP (Misc) Nov. 09

DELEGATION OF POWERS – PUBLIC RELATION MATTERS

Sl. No.



DRM/ADRM SAG in Field

units

DIvl. Officer, Extra Divl. Officers &

Officers In HQ


Remarks

50. RELEASE OF ADVERTISEMENTS i) To select medium of

advertisement according to approved policy & release advertisements at DAVP rates.

ii) Placing of advertisements in newspapers, periodicals and magazines, not approved by DAVP at their lowest commercial rates.

iii) Placing of display

advertisement in Souvenirs, and other ad-hoc and special Publications etc. (non DAV P rates).

SDGM – Full Power SDGM – Full Power Sr. DGM Rs.5,000/- in each occasion

NIL

NIL

NIL

CPRO – Full Power CPRO – Full Power CPRO - Upto Rs.2,500/- in each case.

Sr. PRO – Full Power

NIL

NIL

Finance concurrence is not necessary. 1. Finance concurrence is not necessary. 2.Post facto approval of General Manager is necessary. Finance concurrence is not necessary.

51. Participation in Exhibitions by Railways.

SDGM – Full power

NIL CPRO – Full power


52. Production of documentaries, quickies, CDs, Radio spots, audio tapes or any other audio visual medium etc.

SDGM – Full power

NIL CPRO – Full power upto Rs.2 lakh per annum.


53. Para – 1010 of Financial Code Vol. I

Expenditure towards jobs done through outside agencies relating to Audio /Video news clippings, photography including developing, printing of photographs, translites, lamination and video editing.

SDGM – Full Power Subject to an annual ceiling limit of Rs.1 lakh

NIL CPRO – Full Power subject to an Annual Ceiling limit of Rs.1 Lakh DGM/G - Upto Rs.2,000/- in each case. Annual ceiling Rs.10,000/-

NIL 1. Finance concurrence is not necessary upto Rs.5,000/- in each case.

2. CPRO to exercise the powers for such repetitive jobs through quotations route.

D 23

USOP (Misc) Nov. 09

Sl. No.



DRM/ADRM SAG in Field

units


Officers In HQ


Remarks

54. Printing work through outside firms. i) Safety propaganda literature.

ii) Other than the above including invitation cards, posters, folders, brochures and other publicity materials. iii) Emergency printing of publicity materials including production from outside Firms in cases where the deptt. Expresses its inability to maintain the time & schedule.

CSO – Full Power annual ceiling limit of Rs.5 Lakhs SDGM – Upto Rs.25,000/- on each occasion subject to a maximum of Rs.3 lakh per annum. SDGM – Upto Rs. 50,000/- in each occasion Upto Rs 10,000/- each occasion in without finance concurrence.

Full Power upto annual ceiling limit of Rs.3 lakhs

Upto Rs.10,000/- in each occasion subject to a limit of Rs.1 lakh per annum.

NIL

NIL

CPRO – Upto Rs.50,000/- per occasion subject to an annual ceiling of Rs.3 lakh. DGM/G DSO – Upto Rs.1,000/- in each occasion subject to a limit of Rs.20,000/- per annum. CPRO – Upto Rs. 10,000/- in each occasion Upto Rs 2,000/- each occasion in without finance concurrence.

NIL

NIL

NIL

1. Finance concurrence is necessary.

2. The printing work in outside presses is to be done only on a certificate issued by APS/Printing that he is unable to undertake the job in Railway Press.

1. Finance

concurrence is necessary above Rs.10,000/-.

2. The printing work in outside firms is to be done only on a certificate issued by APS/Printing that he is unable to undertake the job in Railway Press.

3. The printing of calendars, diaries, greeting cards, personal letter heads and other expensive items in connection with the new year and other festivals is totally banned vide Railway Board’s letter No.F(X)II/86/Exp/2 of 4.8.89. Further restrictions if any issued from time to time have also to be taken into account.

Finance concurrence is necessary for books only

D 24

USOP (Misc) Nov. 09

Sl. No.



DRM/ADRM SAG in Field units


Officers In HQ


Remarks

55. Direct purchase of photographic materials(analog & digital), video camera equipments / accessories, audio and video cassettes/CD/DVD /Photo film/Software.

NIL NIL CPRO – Upto Rs.5,000/- in each case subject to observation of Rules regarding local purchase and budgetary limit of the year.

NIL Finance concurrence is not necessary (Since budgetary ceiling is specified.

55(a)

Hiring of videographer for videography covering function and recording

events, works etc. on video for presentations.

NIL DRM/CWM/ADRM SAG in Field Units - Upto Rs. 10,000/- per occasion subject to annual ceiling for Rs. 1 lakh per year

NIL NIL Finance concurrence is necessary

Note : This delegation will be applicable, subject to Railway videography machine is not available.

56. Developing, printing and enlargements of photographs, developing and processing of film rolls, slide etc.

NIL NIL CPRO – Full Power


57. To terminate advtg. Contract according to the agreement.

Full Power for the contracts accepted by him.




58. To accept commercial advertisement on different Railway media (except posters, Boards and Plates for display in Railway premises which are covered by Railways Board’s guide lines), Railway publications, CCTV etc. on the basis of comparative rate including whole sale price index & enter into agreements. Basic rates to be fixed with FA’s concurrence annually. Tender system may also be adopted if considered necessary.

CCM – Full Power SAG Officer of Commercial dept. – Full Power

DRM/ADRM – Full Power


Note : i) DRMs can further delegate powers to Branch Officers with observing the present procedure. All works of

commercial publicity be decentralized to Divisions as Division should be organization to deal this subject. ii) The Centralized organization for commercial publicity should be dismantled and staff should be distributed to

Division in proportion of revenue earned. iii) CCM Office should be deal with policy matter only and nodal Office for publicity matters.

D 25

USOP (Misc) Nov. 09

Delegation of Power of Disaster Management.

Sl. No.





Remarks

59. Para No.30 of the High Level Committee’s Report on Disaster Management , over IR vide MM/RB’s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03

Hiring of Vehicles for rescue operations.

Nil DRM – Full Power

Nil NIL DRM can hire vehicles in case of accident with injuries/casualty. Finance concurrence is necessary. It may be taken on post – facto basis.


Procurement of life saving drugs from the market by Medical Officers at the site.

Nil DRM – Rs.25,000/- per day.

Nil Nil Money can be withdrawn from station earnings. Finance concurrence is necessary. It may be taken as post-facto basis.

61. Para No.33 of the High Level Committee’s Report on Disaster Management over IR vide MM/RB’s D.O. No. letter No. 2002/Safety/1/6/4/ dated 06.05.2003

Requisitioning Medical assistance from the civil side – (for requisitioning the medical assistance in case of a disaster happening under his jurisdiction).

NIL DRM – Rs.10,000/- per day. CMS of the Division – Rs.5,000/- per day.

MS of the Division –

Rs.5,000/- per day.


Note : i) “Station Manager can withdraw money up to Rs. 3,000/- for the said purpose in case of a disaster happening near the location,” under Para-8 of the list of permissible item of withdrawal of station case vide Para 2425 or IRCM VOl.II.

ii) Instructions contained in the Joint Circular Order No. C-323/1-OS/M/Meeting/90/TA/COS/33/74/Pt.II dated 28.06.1991 should be adhered to. Post-facto approval of the Competent Executive Authority being obtained in case of disaster happening under the jurisdiction of Station Manager in course of recoupment of Station Cash.

D 26

USOP (Misc) Nov. 09

Sl. No.





Remarks


Quicker rescue operations 1. Temporary sheds /shelter

2. Hiring of cots and bedding.

3. Hiring/Purchasing of plastic, polythene sheets.

4. Purchase of Ice & drinking Water.

5. Any other related emergent relief jobs sanction personally DRM/ADRM/Site incharge.

Nil DRM – upto Rs.20,000/- per day.

Nil NIL Money can be withdrawn from Accounts and Cash Office through Pay Order with DRM’s sanction for accident and restoration involving causality of serious nature. Accountal should be submitted within a month. Finance concurrence is necessary. It may be taken as post-facto basis.


Standing spot purchase committee for ART/ARME to avoid any deficiency in keeping the ART/ARMV/Crane equipment in good fettle.

Spot Purchase Committee: At Divisional level : SDAH – DME(P&D)* , DMO*, DFM/ADFM, Addl. Member – DEE/G. HWH – DME/P*, DMO*, DFM/ADFM, Addl. Member – DEE/G. MLDT – DME*, DMO*, DFM/ADFM, Addl. Member – DEE/G. ASN – Sr. DME*, Sr. DMO*, Sr. DFM/DFM, Addl. Member – Sr. DEE/G. * Mechanical Officer for ART Spot Purchase Committee and Medical Officer for ARMV Spot Purchase Committee.

Such decision of Spot Purchase Committee is to be taken by DRM on the basis of necessity and should be upto Rs.10 Lakhs. Members of Spot purchase committee at divisional level can be changed in extreme cases, if necessary, by DRM. (Finance concurrence is not necessary)


Withdrawal of money from station earnings.

As per Commercial Manual Gazetted Officer has this power. No Finance concurrence is necessary. Vouchers has to be submitted within 30 days.

D 27

USOP (Misc) Nov. 09

Sl. No.





Remarks

65(i) Para Nos.41 & 42 of the High Level Committee’s Report on Disaster Management , over IR vide MM/RB’s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03 ii) RB’s letter No. F(X)II-2003/PW/9 dt.16.08.04.

Special Cash imprest with ART/ARMV incharge.

NIL NIL Sr.DME(ART Inchage) – Upto Rs.25,000/- each.

Sr.DMO(ARMV Inchage) – Upto Rs.25,000/- each. DME(ART Inchage) – Upto Rs.25,000/- each. DMO(ARMV Inchage) – Upto Rs.25,000/- each


65(ii)

Para Nos.41 & 42 of the High Level Committee’s Report on Disaster Management , over IR vide MM/RB’s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03 ii) RB’s letter No. F(X)II-2003/PW/9 dt.16.08.04.

Repairs and Maintenance of B. D. Cranes.

NIL NIL Sr.DME(Inchage of B. D. Crane)) – Upto Rs.15,000/- . DME(Inchage of B. D. Crane)) – Upto Rs.15,000/- .


Note : i) JAG and Sr. Scale (independent charge) Upto Rs.3,000/- per item and Asstt. Scale Officer Upto Rs.1,000/- per item of repair/procurement are empowered to spend from the above cash imprest. ii) The said cash imprest should be utilized by ART/ARMV/B. D. Crane incharges for maintenance and repairs of ART/ARMV/B. D. Crane equipment strictly. iii) Rules of Imprest Cash should be adhered to in terms of Para 1050 to 1051 (i) of Financial Code Vol. I. iv) Imprest Cash should be used for repair of all equipments of various departments pertaining to ARTs/ARMVs.

66 Para No.44 of the High Level Committee’s Report on Disaster Management over MR vide MM/RB’s D.O. letter No. 2002/Safety- 1/6/4 dtd. 06.05.2003 & RB’s letter No.2002/Tele/TN/1 dated 12.05.2003.

To hire cell phones, wherever cell phone connectivity is available, in case of passenger train accidents, and to permit the use of these phones free of charge to stranded passengers/their relatives.

Power delegated Station Manager/Station Master In-charge : Upto 04 Nos.

Note : 1. The power will be valid form time of passenger train accident to the time of restoration. 2. If required to extend the hiring beyond time of restoration is there. DRM - Senior-most Officer as site can extend it upto max. of 24 hrs.

D 28

USOP (Misc) Nov. 09

Sub : Standardisation of scale of furniture, equipments and T&P items to

be provided in the chamber of PHOD/HOD, JAG, Sr. Scale and Jr.

Scale officers of this Railway.

----------------------

ANNEXURE – “A”

STANDARDISATION OF FURNITURE, EQUIPMENT AND

T&P ITEMS TO BE PROVIDED FOR SAG OFFICERS & ABOVE Sl. No.

Description Qty. Approximate cost Remarks Replacement

after

1. Executive Table of Godrej / similar size 1080mm X 870.

01 Rs.25,000/- 10 Years

2.

Executive sitting revolving chair with cushion (high/low back depending upon personal choice) similar to Godrej PCH – 7001.

01 Rs.10,000/- 10 Years

3. Visitors chairs cushioned. 06 Rs.4,000/- For PHOD / DRM /

CWM 10 Years

4. Visitors chairs. 04 Rs.3,000/- For HOD 10 Years

5. Computer Table 01 Rs.4,000/- For HOD 10 Years

6. Computer Chair 01 Rs.2,000/- For HOD 10 Years

7. Steel Almirah (Big/Small) 01 Rs.10,000/- 10 Years

8. Side Rack, Wooden/Steel 02 Rs.3,000/- 10 Years

9. Sofa set with center table 01 set

Rs.21,000/- Rs.14,000/-

For PHOD For HOD

10 Years

10. Fridge 165 Litre. 01 Rs.10,000/- For PHOD / CHOD 10 Years

11. 21" Colour TV set. 01 Rs.20,000/- For PHOD / CHOD 10 Years

12.

Wall to Wall carpet / tiles or any other flooring such as decorative linoleum etc. for Room size 12’ X 10’ (Proportionate increase / decrease in cost may be made for smaller / bigger Room.

01

Rs.100/- per Sq. ft. not exceeding Rs.11,000/-.

Rs.90/- per Sq. ft. not exceeding Rs.9,000/-.

For PHOD/DRM/ CWM

For HOD

10 Years

13. Curtains. (as per requirement) Rs.250-/- per meter. Once in 3 Years or on age cum condition basis.

14. Crockery / Cutlery as per choice. (Bone China / Hikari / La Opala or similar)

01 Rs.2,500/- Tea set & tray on

demand

Once in 3 Years or on age cum condition basis.

15. Emergency Light. 01 Rs.750/- Once in 3 Years or on age cum condition basis.

16. Engagement board with Marker Pen. 01 Rs.1,000/- Once in 3 Years or on age cum condition basis.

17. Electric Kettle. 01 Rs.1,500/- - Do -

18. Table Lamp. 01 Rs.750/- - Do -

19. Wall Clock. 01 Rs.500/- - Do -

20. Foot Mat. 01 Rs.300/- - Do -

21. Electronic Calculator. 01 Rs.600/- - Do -

22. Thermo Jug 01 Rs.700/- - Do -

23. Foot Board 01 Rs.500/- - Do -

24. Pen Stand 01 Rs.500/- - Do -

25. Paper or Wall poster on National ( Nature / Sports / Railway / Tourism)

Rs.1000/-

- Do -

D 29

USOP (Misc) Nov. 09

ANNEXURE – “A”

1. In addition to the above items, incumbency board and soap dish are also to be provided as and when demanded. 2. The above rates do not included sales tax and are only indicative. 3. It may further be clarified that the scale of furniture recommended for the officers shall be provided only after the existing furniture has been declared unserviceable and for this purpose the procedure already laid down for condemnation of furniture in item No.19 in SOP/Part – “D” should be followed. After new furniture are purchased, old condemned furniture are to be sent to stores department against NS-11 as condemned stores item and recorded in the dead stock register.

4. Wherever individual items are more than limit indicated at SOP/Part – “D”, for the purpose of survey, standing survey committee consisting of the following officers is recommended to be nominated for Head Quarter / Divisions / Workshops :-

Composition of the Survey and Condemnation Committee at Head Quarters.

A) AEN/HQ/CCC or AEN/HQ/CON and Asstt. Officer (JS/Gr.B) from concerned department. B) In case of Survey Committee form Engineer and Stores department, in addition to AEN, one AME/AEE/ASTE –

HQ may be nominated.

*Composition of the Survey and Condemnation Committee at Divisions / District (Construction).

A) AEN as nominated by DRM and Asstt. Officer (JS/Gr.B) from concerned branch. B) In case of Survey Committee form Engineer and Stores department, in addition to AEN, one AME/AEE/ASTE of

the Division may be nominated.

*Composition of the Survey and Condemnation Committee at Workshops.

A) Concerned AEN of the Workshop and AME as nominated by CWM. B) In case of Survey Committee form Engineer and Stores department, in addition to AEN, one AME/AEE/ASTE may

be nominated.

5. The following Officer(s) have been approved as area of exception :-

1. Sr. DGM’s chamber.

Modus operandi for procurement.

1. The concerned officer should propose for the requirement to his controlling officer. Indents shall be placed by the concerned department with the approval of next higher officer and dispensation of AGM for items attracting ban as per GM’s instruction.

2. No finance concurrence of the procurement proposal will be needed. If the items are needed before its life-period, approval of next higher authority with finance concurrencies required.

3. Requisition will need vetting of accounts only if the value exceeds Rs.40,000/- as per existing procedure. 4. Funds shall be provided from PU-18 (office equipment) in the relevant revenue grant or under Demand 16 where the post is work charged

5. Price indicated at Annexure –A are based on the prevailing prices in the market during February’99. COS office shall issue the revised prices every year which shall be considered as the maximum permissible cost for each item.

6. A separate dead stock register should be maintained for these items and should be kept with Office Supdt. / Authorized Head Clerks of each offices at Head Quarters / Field Level.

*7. Indents will be initiated by the concerned department / branch and the procurement will be done by the Stores department, Depot Officer / Divisional COS will procure the items within his / her power for requirements of Workshops / Divisions.

8. Now, it is felt that few low valued items of the list are required to be procured through Local Purchase. To streamline this item Nos. 14 to 25 (Ann. – “A”) of Standardisation rate can be procured through local purchase by drawing pay order subject to obtaining finance concurrence and personal approval of concerned officers.

D 30

USOP (Misc) Nov. 09

ANNEXURE – “B”

STANDARDISATION OF FURNITURE, EQUIPMENT AND

T&P ITEMS TO BE PROVIDED FOR JAG / SR. / JR. SCALE OFFICERS Sl. No.

Description Qty. Approximate cost for JA Grade

Approximate cost for Sr. / Jr. Scale

Replacement after

1. Executive Table of Godrej Model or similar.

01 Rs.12,500/- Rs.9,000/- 10 Years.

2.

Executive sitting revolving chair with cushion (high/low back depending upon personal choice) similar to Godrej PCH – 7001.

01 Rs.9,000/- Rs.7,500/- 10 Years.

3. Visitors chairs. 04 Rs.1,500/- each Rs.1,000/- each 10 Years.

4. Steel Almirah (Small) 01 Rs.6,500/- Rs.6,000/- 10 Years.

5. Computer Table 01 Rs.4,000/- NIL 10 Years

6. Computer Chair 01 Rs.2,000/- NIL 10 Years

7. Side Rack, Wooden/Steel 02 Rs.2,000/- each Rs.2,000/- each Once in 03 years or on age cum condition basis.

8. Curtains. (as per requirement) Rs.250/- per meter. Rs.150/- per meter. - do -

9. Crockery / Cutlery as per choice. (Bone China / Hikari / La Opala or similar)

01 Rs.1,500/- Rs.750/- - do -

10. Thermo Jug. 01 Rs.700/- Rs.500/- - do -

11. Emergency Light ( Table Light ) 01 Rs.700/- Rs.700/- - do -

12. Foot Board 01 Rs.500/- Rs.500/- - do -

13. Pen Stand 01 Rs.500/- Rs.400/- - do -

14. Electric Kettle. 01 Rs.1,500/- NIL - do -

15. Table Lamp. 01 Rs.700/- Rs.700/- - do -

16. Paper or Wall Posters of National theme ( Nature / Sports /Railways / Tourism ).

01 Rs.700/- NIL - do -

17. Wall Clock. 01 Rs.500/- Rs.300/- - do -

18. Foot Mat. 01 Rs.300/- Rs.300/- - do -

19. Electronic Calculator. 01 Rs.500/- Rs.500/- - do -

ANNEXURE – “B”

Computer should be provided for those Officers only who required them. Each case should be processed separately.

In Medical Department executive table may be of a smaller size with T-extension for doctors working in clinics. 1. It may further be clarified that the scale of furniture recommended for the officers shall be provided only after the existing furniture has been declared unserviceable and for this purpose the procedure already laid down for condemnation of furniture in item No.19 in SOP/Part – “D” should be followed. After new furniture are purchased, old condemned furniture are to be sent to stores department against NS-11 as condemned stores item and recorded in the dead stock register.

2. Wherever individual items are more than limit indicated at SOP/Part – “D”, for the purpose of survey, standing survey committee consisting of the following officers is recommended to be nominated for Head Quarter / Divisions / Workshops :-

D 31

USOP (Misc) Nov. 09

Composition of the Survey and Condemnation Committee at Head Quarters.

A) AEN/HQ/CCC or AEN/HQ/CON and Asstt. Officer (JS/Gr.B) from concerned department. B) In case of Survey Committee form Engineer and Stores department, in addition to AEN, one AME/AEE/ASTE –

HQ may be nominated.

*Composition of the Survey and Condemnation Committee at Divisions / District (Construction).

A) AEN as nominated by DRM and Asstt. Officer (JS/Gr.B) from concerned branch. B) In case of Survey Committee form Engineer and Stores department, in addition to AEN, one AME/AEE/ASTE of

the Division may be nominated.

*Composition of the Survey and Condemnation Committee at Workshops.

A) Concerned AEN of the Workshop and AME as nominated by CWM. B) In case of Survey Committee form Engineer and Stores department, in addition to AEN, one AME/AEE/ASTE may

be nominated. 3. In addition to the above items, incumbency Board and Soap Dish are also to be provided as and when demanded. 4. The following Officer(s) have been approved as area of exception :- (a) CPRO (who has to deal with journalists and members of Public should have in addition to the above furniture a full

Sofa Set, Cushioned Chairs for the Visitors and Colour Television. (b) Secretary Chamber. (c) Dy. General Manager (G)’s Chamber (d) PAs /HODs in Jr. Scale and above should get the same furniture as recommended for JA Grade Offices. They

should, however, have additional visitors’ chairs and Telephone Table and filing cabinet. (e) Sr. Scale independent in charge will have the same facilities as entitled for JA Grade. 5. The above Rates do not include Sales Tax. 6. Now, it is felt that few low valued items of the list are required to be procured through Local Purchase. To streamline this item Nos. 14 to 25 (Ann. – “A”) of Standardisation rate can be procured through local purchase by drawing pay order subject to obtaining finance concurrence and personal approval of concerned officers

Sub : Dispensation of ban items. Recently the Unified Schedule of Power book has been published in which PHOD, CHOD & SAG Officers have been delegated powers for procurement of furniture for new assets / on replacement account and procurement of office machines on replacement account. It is hereby clarified that now these are not banned items and no dispensation from AGM is required provided the powers delegated are not surpassed.

(Authority : GM’s letter No. G.176/13-W/MISC./USOP dated 23.03.2007.)

D 32

USOP (Misc) Nov. 09

Government of India Ministry of Railways (Railway Board)

No. 2006/C&IS/Oth/Laptop/14 New Delhi, 26-05-2008 The General Managers, All Indian Railways & Production Units, COFMOW/New Delhi, RDSO/Lucknow, CORE/Allahabad. Sub : Purchase of Software. Ref:- i. 2006/C&IS/Oth/Laptop/14 dated 20.09.2006. ii. 2001/F(S)1/PW7/2 dated 12.07.2006. iii. 2007/RS(G)/779/1 dated 04.04.2008.

Please refer to Board's letter (i) referred above. It was suggested to use "Open Office etc"., a free software for official use. Railways are further advised to use free software or freewares available for official use on PCs and laptops. In case procurement or priced software is unavoidable then the same may be justified on the basis of functional requirements. Whenever bulk/repeated purchases of software, especially office suite are being made the instructions contained in references (ii) and (iii) and other instructions on the subject issued by Board from time to time may be scrupulously adhered too and all competing products should be given equal chance. It is reiterated that as far as possible the uses of free software/freewares/open source software should be encouraged.

This issues in consultation with Finance Dte. of Ministry of Railways.

Sd/-

( Chhatrasal Singh ) Director(C&IS)

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