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GCS-209 Maximize your use of GCS Premier Job Status Reporting Lesley Beardow, CPA Senior Consultant Susan Smith, CPA, MBA GCS Practice Director WJ Technologies Deltek Premier Partner
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GCS-209Maximize your use of GCS Premier Job Status ReportingLesley Beardow, CPA Senior Consultant
Susan Smith, CPA, MBA GCS Practice Director
WJ Technologies Deltek Premier Partner
Project Manufacturing
Human Resources
Project Management
Financial Management
Enabling Success
04/18/20232
Winning More Business
Reducing the Cost of Compliance
Increasing Project Visibility
Improving Cash Flow
CRM and Capture Management
Teaming Solutions
Market Intelligence
Business Performance Management
Know More
Win More
Do More
© 2010 Deltek, Inc. - The specifications, functionality and schedules described reflect Deltek’s current estimates, may change without notice, and do not constitute obligations of Deltek.
Project Manufacturing
Human Resources
Financial Management
Project Management
Do More
04/18/20233
CRM and Capture Management
Teaming Solutions
Market IntelligenceWin More
Do More
Project Execution & Management
Reporting, GRC & Compliance
Project & Corp Accounting
Time, Expense, Labor, Payroll
Business Performance Management
Know More
© 2010 Deltek, Inc. - The specifications, functionality and schedules described reflect Deltek’s current estimates, may change without notice, and do not constitute obligations of Deltek.
Overview
Understanding where the data on the Job Status Reports comes from
Which tasks to include on the report(s)
Agenda
Review the Job Status Reports and its sources
Labor
ODCs
Indirects
Fee
Revenue
T&M Sales Worksheet
Which tasks to include
Job Summary Report
The Job Summary Report
Key report for your PMs and Management
Source -- Contract Revenue File, which is updated whenever you compute revenue -- You do not have to Post
Rolled Up or Task Level – Does it matter
Revenue is at the task level
Task Revenue is checked in the contract master file
Each task will have its own revenue
Revenue is at the contract level
Task Revenue is not checked in the contract master file
Revenue will only be on contract level (000 task)
Costs will still be at the task level
The Job Summary ReportSources
Incurred Prior Years
Prior Year Summary File which is updated when you close your fiscal year
Incurred Current Period and Incurred YTD
Contract Revenue File, which is updated when you compute costs and revenue
Total Contract -- Sum of YTD Incurred plus Prior Year column
Labor Costs – What was in the General Ledger when revenue was computed
Other Direct Costs – What was in the General Ledger when revenue was computed
Indirects -- Target – Uses the target rate from the Indirect Pools file
Actual – Uses the Actual rate from the Indirect Pools file
Total Contract Costs - The sum of the above costs
Revenue – Whatever revenue was computed based upon your contract master file revenue formula, and whether you chose Actual or Target
Fee computed is the difference between the Revenue and the Total Costs
T&M Sales Worksheet
Time and Materials Sales Worksheet
Current period, YTD, and Contract to Date
hours incurred pulls from the Labor Summary File AKA Labor History File
current billing rate pulls from the T&M Billing Rates file
revenue is the number of hours X the current billing rate
What is this Adjustment line?
Difference between this contract’s computed T&M and the actual revenue Billing rate changes
Revenue adjustments in the Contract Master File
Revenue not equal to Normal in contract master file
Changes in indirect rates
Which tasks to include on reports?
All tasks on all contracts is a b-i-g report
Things to watch out for:
Only including tasks with activity when there are tasks with no activity who had activity in prior periods or years (total will not be correct)
Include all contracts with activity and then include all tasks on that contract and Contract totals will be correct
PM Questions
Why isn’t revenue the same as my billings?
Revenue = normal
Revenue = % complete
Indirects
Target or Actual?
Is the PM responsible for managing to these costs?
Where did the costs come from?
Labor Detail by Employee Report
ODC Detail report
Labor Detail by Employee
ODC Detail
Key Session Takeaways
Source of data is Contract Revenue File
Fee amount is the difference between Revenue and the total contract cost (it is not a computed value)
Fee % displays from the Contract Master File
There is only one current T&M billing rate for a labor category
Don’t change the billing rates for a labor category,
use a new task or labor category instead
If you make revenue adjustments or change revenue methods, be prepared for adjustments on the T&M sales worksheet
Session Content Overview
Understanding the:
Job Status Report and its sources
T&M Sales Worksheet and its sources
Adjustment field
17 ©2010 Deltek, Inc. • CONFIDENTIAL • All Rights Reserved2/16/2011
Questions
5/9/201121 ©2011 Deltek, Inc. All Rights Reserved
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Call to Action
For more information feel free to call or email us
WJ Technologies, LLC
Lesley Beardow, CPA, Senior Consultant
• [email protected] 703-885-7154
Susan Smith, CPA, MBA, GCS Practice Director
• [email protected] 703-885-8156
Watkins Meegan, LLC
Rich Wilkinson, Director
• [email protected] 703-847-4435
