Deltek Insight 2012: New People Features in Costpoint 7

New People Features in Costpoint 7

Debbie Hofheimer, Customer Care Sol. Architect, DeltekGC-149

2 ©2012 Deltek, Inc. All Rights Reserved

Payroll Specific Features Local Employer Taxes State Tax Rounding New Multi-State Calculation Taxes Based on Check Date Negative Gross Pay

Check / Advice Sorting

Leave Reconciliation

Conclusion

Agenda


Employer-paid taxes can now be accrued using Manage Local Taxes

Manage State Taxes screen has new Rounding W/H Amount column, allowing users to control this feature

Ability to withhold the full amount of state taxes for both employee’s resident and work states

Taxes are now based on check date

Negative gross pay can be computed in Costpoint 7

Can now print paycheck and advices by Locator Code

Ability to have system true-up of leave balances with the general ledger

Key Takeaways

Payroll Specific Features – Local Employer Taxes

5 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved

Purpose

Support the setup and accrual of local employer-paid taxes

Contribution codes no longer necessary to track employer-paid taxes

Provide reporting for employer-paid local tax

Payroll Specific Features – Local Employer Tax


Manage Local Taxes New Tax Paid By drop-down box indicates whether the tax is employee-paid or

employer-paid New fields for employer-paid local tax accrual and expense accounts New fields for employer-paid reference numbers

Payroll Specific Features – Local Employer Tax (cont.)

04/18/20237 ©2012 Deltek, Inc. All Rights Reserved

Manage Local Tax Override by Taxable Entity A/P Vendor can be specified for payment of employer-paid local tax liability New fields for employer-paid local tax accrual and expense accounts and

reference numbers If entered, these fields will override the options selected in Manage Local Taxes

Payroll Specific Features - Local Employer Tax (cont.)


Payroll Specific Features – Local Employer Tax (cont.)

Print Local Withholding Report Local Employer Tax amount is reported in the Local Withholding Report

Payroll Specific Features – State Tax Rounding

04/18/202310 CONFIDENTIAL ©2011 Deltek, Inc. All Rights Reserved

Payroll Specific Features - State Tax Rounding

Manage State Taxes

Added Round W/H Amount column to allow user-control of state tax rounding

Field will be populated by Deltek’s Costpoint Tax Table Updates

Payroll Specific Features – New Multi-State Tax Calculation


Purpose

Provide ability to calculate the full amount of tax on both the employee’s resident state and his/her work state

Payroll Specific Features - New Multi-State Tax Calculation


Payroll Specific Features - New Multi-State Tax Calc. (cont.)

Manage Reciprocal State Taxes When ‘Both’ is selected, the full amount of withholding tax will be withheld for

both the employee’s state of residence and state where the actual work was performed

Payroll Specific Features – Taxes Based on Check Date


Purpose

To base payroll calculations on the check date instead of the pay period end date in the following applications:

Compute Payroll Manage Payroll Records (Recalculate) Manage Employee Earnings History Recompute Taxable Wages Various tax reporting applications

Payroll Specific Features - Taxes Based on Check Date


Payroll Specific Features - Taxes Based on Check Date (cont.)

Manage Pay Periods Utilizes the existing Check Date column in the Pay Cycle Schedule subtask The expected check date can be entered in this field for each pay period This is an optional field



Compute Payroll Added Check Date field to the Compute Payroll application

The Check Date will default from Manage Pay Period screen, if it exists, when a pay cycle is entered

This Check Date field is required

The Check Date, rather than the pay period end date, will be used as the basis for calculating withholding taxes


Payroll Specific Features – Taxes Based on Check Date (cont.)

Manage Payroll Records (Recalculate) Recalculation of taxes in this screen will now be based on the Check/Advice Date Therefore, the Date must be specified before selecting the Recalculate action



Print Paychecks & Print Payment Advices The Paycheck Date will default the Pay Period End Date based on Pay

Cycle’s open pay period

Payroll Specific Features –Negative Gross Pay


PurposeTo add user-specified handling of negative gross pay

Examples of negative gross pay situations:

1. Adjustment of hours worked for a terminated employee. The negative labor has to be posted so that the government is billed correctly. That negative timesheet then creates negative gross pay.

2. An employee could take paid leave instead of leave without pay (LWOP) and not have enough leave accrued to cover the time off. If this was discovered after the paycheck had been cut, it would be corrected the following pay period by reversing the time, which in turn could cause negative gross pay.

Payroll Specific Features –Negative Gross Pay


Payroll Specific Features – Negative Gross Pay (cont.)


Payroll Specific Features – Negative Gross Pay (cont.)

Configure Payroll Settings

Added Negative Gross Pay Method drop-down box with three options:

1. Do Not Allow A payroll edit record will not be created for the employee The employee will be included in the Compute Payroll Error Report to alert the

user of the negative pay situation so that the situation can be manually rectified

2. Create Negative Record A payroll edit record will be created where all tax calculations and deductions

are based on the negative amount The employee will be included in the Compute Payroll Warnings Report to alert

the user of the negative pay situation A paycheck date and number must be manually assigned to the payroll edit

record so the negative record can be posted


Configure Payroll Settings (cont.)

3. Create Net-Zero Record A payroll edit record will be created for the employee with all taxable amounts,

taxes withheld, and deductions set to zero A deduction will be created (using the Zero Check Deduction from Configure

Payroll Settings) for the negative amount, creating a paycheck with a zero balance The employee will be included in the Compute Payroll Warnings Report to alert the

user of the negative pay situation A paycheck date and number must be manually assigned to the payroll edit record

so the negative record can be posted

Payroll Specific Features - Negative Gross Pay (cont.)




Purpose

Add the ability to primarily sort paychecks and direct deposit advices by employee name, employee ID, or locator code

Added secondary sort by employee ID or employee name if the primary sort is Locator Code


Check / Advice Sorting (cont.)

Manage Locator Codes

Added new application to Manage Locator Codes

It is not required to enter data in this screen in order to assign Locator Codes to employees



Manage Employee Information The Locator Code field has been expanded from 6 to 20 characters The new Locator Code table is available through a lookup on the Locator Code field If Locator Code records exist, the Locator Code field value will be validated based on

the table If there are no values entered in the Locator Code table, it will not be validated



Import Employee Data The Locator Code field in the import file has been expanded to 20 characters If at least one record exists in the Locator Code table, the Locator Code value will

be validated If there are no values in the Locator Code table, the Locator Code field value in the

file will not be validated



Print Paychecks & Print Payment Advices Can now specify secondary sort value Added 1st Sort and 2nd Sort drop-down boxes

1st Sort options: Employee Name, Employee ID, and Locator Code 2nd Sort options: Employee Name, Employee ID, and None



Purpose

Add the ability to correct leave liability amounts in the General Ledger (GL) when an employee's hourly rate changes



Reconcile Leave Balances Current leave liability for the login company will be compared to the GL

leave liability for the login company Journal entry records will be created for the differences between the

calculated liability and the GL liability


Conclusion


Ability to set up, accrue, and report local employer-paid taxes

Manage State Taxes screen enables users to easily turn on or off state tax withholding rounding

New multi-state tax withholding enables the full amount of state taxes to be calculated on both employee’s resident and work states

Now payroll taxes based on check date, rather than pay period date

Three different ways to account for negative gross pay: do not allow, create negative record and create net zero record

Print paychecks/advices by locator code

System can generate true-up general ledger adjusting journal entry for leave accrual balances

Conclusion


Questions


Join me for session GC-146, Labor Proration in Costpoint 7

Visit me at the Meet the Experts – located inPresidential Chambers A&B

Email me at [email protected]

Learn More

Thank You!

Date post:	20-Aug-2015
Category:	Technology
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Deltek Insight 2012: New People Features in Costpoint 7

Technology