Demolition A to Z
Demolition
Asbestos
abatement
contractor
selected
Contractor Requests
Payment
1. Lien waivers
submitted?
2. Dump tickets?
3. Before & after
photos?
4. Field staff signoff?
Asbestos
Survey
Demolition Process Flow Does the
property need
asbestos
abatement?
1. Contract prepared and
signed by demo.
contractor and CCLRC
2. Insurance verified
Bid bond
obtained
Is a performance bond necessary?
demo. bid
packages
prepared &
qualified
companies
selected to bid
Demo. job
completed
Property
identified for
demolition
10%
retained
Transferred
to City
Land Bank
Vacant
property
prepared
for vacant
land triage
Payment
made
Work order
prepared
Bidding
demo.
contractor
s notified
of results
of bud
Internal
demo
inspection
(was
debris
buried ?)
Contractor starts work
(45 days to complete)
1. Obtains permits
2. Verifies utilities
shut
off/disconnected
If, yes
Bids are
returned to
CCLRC &
demo. team
selects
“lowest &
best”
Is property in
Cleveland?
$
$
$
$
$
Assessments
Every property is
inspected
photographed
major systems analyzed
Assessment Goals
additional review
renovate
demolish
Completed 808 YTD
3,400 since inception
Team Review For Every Property
Major System Evaluation – Roofing
– Plumbing
– Electrical
– HVAC
– Windows / Walls
Structural Evaluation
Neighborhood
Evaluation
Alternate Uses – Elected Officials / Others
– Funding Sources
– Spec Development
– Final Disposition
Assessment Photos
Asbestos Issues Regulations
- November 2010, the US EPA and Ohio EPA determined that
every house must be surveyed.
- The rules keep “being clarified” with significant consequences.
CCLRC Experience
- Health concerns are not to be minimized.
- Most Asbestos Containing Material can be visually identified.
Cost Impacts
- We have spent $300,000 on surveys so far this year.
- A big plaster abatement job can cost $30,000 while the
demolition might only cost $7,500.
Asbestos Surveys
An average asbestos survey costs $580.
Our contractors look for transite siding, window
glazing, duct covering and hot plaster.
CCLRC Asbestos Survey Results
TSI Only 50%
No RACM28%
Other “Hot” Issue 18%
Major “Hot” Plaster; 4%
TSI Only (Thermal Insulation such as Asbestos Pipe Wrap)
No RACM (Regulated Asbestos Containing Materials)
One or More Other “Hot” Issues (see below)
Major “Hot” Plaster (>1000SF Plaster containing >1% Asbestos) with/without Other “Hot” Issues
Other “Hot” Issues
Transite Siding (80)
Glazing (66)
Other Transite (15) Minor Plaster ≤1000SF (11)
468
265
163
33
___
929
Demolition Procedures
Contractor Pre-Qualification - Information on a contractor’s experience and insurance
Demo Specifications - Structure and site specific
Bid Process
- Every 7 to 10 days batches of no less than 30 - Monster Batch once a month
Contracting - Each contract contains multiple properties
EPA Notification - CCLRC obtains 10-day NESHAP documents from abatement
and demolition contractors
Demolition Proceed Order -10-day notice issued with the proceed order
Site Inspections
- Every site
Bids & Contracts
Prepare bid batches
Review and tally bid
sets received from
contractors
Prepare bid awards
or send decline
notifications to
contractors
Prepare demolition
files and contracts
Update Property
Profile System (PPS)
Meet with contractors
to execute demolition
contracts and answer
any questions
Send out asbestos
surveys, abatement
documents, and file
NESHAPs with EPA
Issue a Notice to
Proceed for
each structure to
be demolished
Demolition Volume
Field Inspection Report
Side Lot Program Application - 1st page spells out Basic Eligibility and Key Considerations
- 2nd page requests three things; intended use, CCLRC lot info and
applicant’s contact information
Review - Ensure applicant meets basic eligibility requirements (residency,
taxes and maintenance)
- Confirm Letter of Support
Transfer - Conveyance agreement
- Prepare, transfer, and
record deed
Payment of Contractors After completion of contracted work, contractor submits payment request form with supporting documents, such as: • Invoice • Photos before, during, and after contracted work • Building, water, and sewer permits • Dump tickets • Waste manifests • Lien waiver
If all documents meet our standards and display acceptable quality of work, payment request is approved and we issue 100% payment for all tasks except demolition. To incentivize full site finish, we retain 10% of the demolition contract.
Within thirty to sixty days after demolition, once property fully complies with all demolition specifications, contractor submits payment request for 10% retainage including photo showing full site finish.
Currently, all services are
paid within two weeks of
receiving a contractor’s
complete payment request.
Incomplete submissions
are discussed with
contractor within two to
three days of receipt.
Asbestos
abatement
contractor
selected
Contractor Requests
Payment
1. Lien waivers
submitted?
2. Dump tickets?
3. Before & after
photos?
4. Field staff signoff?
Asbestos
Survey
Demolition Process Flow Does the
property need
asbestos
abatement?
1. Contract prepared and
signed by demo.
contractor and CCLRC
2. Insurance verified
Bid bond
obtained
Is a performance bond necessary?
demo. bid
packages
prepared &
qualified
companies
selected to bid
Demo. job
completed
Property
identified for
demolition
10%
retained
Transferred
to City
Land Bank
Vacant
property
prepared
for vacant
land triage
Payment
made
Work order
prepared
Bidding
demo.
contractor
s notified
of results
of bud
Internal
demo
inspection
(was
debris
buried ?)
Contractor starts work
(45 days to complete)
1. Obtains permits
2. Verifies utilities
shut
off/disconnected
If, yes
Bids are
returned to
CCLRC &
demo. team
selects
“lowest &
best”
Is property in
Cleveland?
$
$
$
$
$
A Perfect Finish
Thank you!
Questions? 30