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Department of Finance Government of Bihar CFMS BUDGET PREPARATION User Manual Government Industry Solution Unit (ISU) October, 2018
Department of Finance Government of Bihar
CFMS
BUDGET PREPARATION
User Manual
Government Industry Solution Unit (ISU)
October, 2018
CFMS – Budget Preparation SRS V 1.6
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Notice © 2018 Tata ConsultancyServices Limited
This is a controlled document. Unauthorisedaccess, copying, replication or usage for a purpose other than for which it is intended, are prohibited.
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CFMS – Budget Preparation SRS V 1.6
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DOCUMENT RELEASE NOTE
Document Details: SRS Version: 1.6
Name Version No. Description
User Manual Version 1.0 Original Document
Revision Details:
Reference No
Action taken
(Add / Del / Change / Replace)
PrecedingPageNo. NewPageNo. RevisionDescription
Actor for Budget Preparation Module: -
• Actor of Budget Preparation Module is classified into FD(Level-0)/AD(Level-1)-Maker, Checker and Approver
o Administrative Department(AD)-Maker, Checker and Approver- AD will use Budget Preparation for creating new File.
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Contents LIST OF FIGURES: ......................................................................................................... 5
CHAPTER 1. INTRODUCTION ................................................................................... 6
CHAPTER 2. Steps for Budget Preparation .............................................................. 7 AD MAKER STEPS: ....................................................................................................... 7
AD CHECKER STEPS: ...................................................................................................... 17
AD APPROVER STEPS:.................................................................................................... 21
Total Number of pages: 24
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LIST OF FIGURES:
Figure 1: Login As Maker ................................................................................................................. 7Figure 2: User Activity Screen .......................................................................................................... 7Figure 3: Budget Preparation Dashboard ........................................................................................ 8Figure 4 : Create A New File Screen ................................................................................................ 8Figure 5: Head of Account (HoA) LoVs Screen ................................................................................ 9Figure 6: Create a New File .............................................................................................................. 9Figure 7 : File Id Generated ........................................................................................................... 10Figure 8: Select Budget Category Screen ...................................................................................... 10Figure 9: Click to View Draft File ................................................................................................... 10Figure 10 : File Detail Entry Screen ................................................................................................ 11Figure 11: Edit Remark Screen ...................................................................................................... 11Figure 12: Estimation and Prediction Entry ................................................................................... 11Figure 13 : Prediction Form ........................................................................................................... 12Figure 14: Details Entry of Prediction Form .................................................................................. 12Figure 15: Support Annexure Link ................................................................................................. 13Figure 16: Support Annexure Screen ............................................................................................. 13Figure 17 : Support Annexure Edit Screen .................................................................................... 14Figure 18: File save ........................................................................................................................ 15Figure 19: Self Approved Section .................................................................................................. 15Figure 20: File Forward Screen ...................................................................................................... 16Figure 21: File Successfully Forwarded ......................................................................................... 16Figure 22: Checker Login Screen ................................................................................................... 17Figure 23: User Activity Screen ...................................................................................................... 17Figure 24 : Budget Preparation Dashboard ................................................................................... 18Figure 25 : Incoming File ................................................................................................................ 18Figure 26: Incoming Files List ........................................................................................................ 18Figure 27: Check/Edit Details of Incoming File .............................................................................. 18Figure 28: File Saved Successfully .................................................................................................. 19Figure 29: Self Approved File ......................................................................................................... 19Figure 30: File Successfully Forward .............................................................................................. 20Figure 31: Approver Login Screen ................................................................................................. 21Figure 32: User Activity Screen ...................................................................................................... 21Figure 33: Incoming File ................................................................................................................ 22Figure 34: Incoming File Screen ..................................................................................................... 22Figure 35: Edit / View File Detail ................................................................................................... 22Figure 36 : File Saved & Accepted Successfully ............................................................................. 23Figure 37: Self Approved Files ....................................................................................................... 23Figure 38: File Save & Forwarded .................................................................................................. 23Figure 39: File E-sign & Forwarded Sucessfully ............................................................................. 24
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CHAPTER 1. INTRODUCTION
Budget Preparation is one of the sub modules of Budget Management under Comprehensive Financial Management System (CFMS). Budget is an instrument which operationalizes the strategy for development and lays down the methodology for achievement of plan objectives. It is essentially a blue print for action expressed in financial terms.
The budget exercise for the ensuing financial year is initiated with the issuance and uploading of Budget Circular by the Finance Department containing instructions to be followed by all departments in the preparation of revised estimates for the current year and the budget estimates for the next financial year. The Budget circular also contains sample formats for the preparation of estimates and only these forms should be used, as uniformity is essential.
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CHAPTER 2. STEPS FOR BUDGET PREPARATION
Step 1. Login Functionality and Feature
AD MAKER STEPS: • Accessing CFMS Portal: • Bihar CFMS login page will open
https://e-nidhi.bihar.gov.in
• Maker will enter the user name and password and click on Log in as shown in the below screen
Figure 1: Login As Maker
• User successfully enters CFMS home page and clicks on Budget Preparation.
Figure 2: User Activity Screen
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• Clicking on the Budget Preparation icon on the home page, Task list opens where all pending actionable work items is shown.
Figure 3: Budget Preparation Dashboard
Step 2. Creation of New File
On clicking the Create New File on the left pane, “Create A New File” entry screen will be displayed.
Figure 4 : Create A New File Screen
• In the above screen user will Select Budget type as Annual budget
LoV to Select Head of Account
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• Select Budget category from drop down as Establishment and committed expenditure or Receipt budget or Scheme Expenditure
• Select Head of Account (HoA) on clicking search icon from the given LoV
Figure 5: Head of Account (HoA) LoVs Screen
• Choose Head of Account from LoVs(List of Values). • Click on Select button.
Figure 6: Create a New File
• Select Prediction Based on as Monthly or Quarterly or Yearly (non-mandatory) • User can write remarks in Remarks in English column (non mandatory) • Click on save button.
Choose HOA
Click Button to Select HOA
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Figure 7 : File Id Generated
• A File Id will be generated against the created file. • Click on OK button. • Then, Click on back button, user will be directed to the Budget Preparation Dashboard.
Step 3. Budget Estimation
Figure 8: Select Budget Category Screen
• To estimate budget against the above created file user need to select Budget Type and Budget category from Budget Details section in the dashboard.
• Click on Search button.
Figure 9: Click to View Draft File
• Click on Draft section, user can view created file with their File Number. • On clicking File Number hyperlink, File gets opened with the following fields: File ID, File
Date, Head of Account ,Budget Type, Budget Category, Remarks (With View hyperlink) and with the following columns Object Head, AG Actuals, Budget Estimate, Actuals, RE Current Year , B.E. Ensuing Year and Remarks.
• User can click on Edit Remark hyperlink to view and Edit/Write remarks after that user clicks on Ok as shown in figure 11.
Select Budget Category
Select Budget Type
Click to View File
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Figure 10 : File Detail Entry Screen
Figure 11: Edit Remark Screen
Figure 12: Estimation and Prediction Entry
Click on arrow as indicated in the figure above for predicting the estimates.
Edit Remark Button
Enter Remark
Prediction Entry
Enter Revised proposed estimate and Proposed budget estimates for ensuing financial year
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Figure 13 : Prediction Form
• The Prediction Entry Form appears as per the selected object code. • Enter the details on the screen on the basis of their parameters that appears on the
screen. • Enter the percentage change if required else put zero.
Figure 14: Details Entry of Prediction Form
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Click to Save
Click To Back
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• Click on save button. “Data Saved successfully” message will be displayed. Click on Back button.
• Enter the details on the screen on the basis of their Object Code • Enter the percentage change if required. • Click on Save button to save the Prediction. • Click on Back button.
Step 4. Annexure Creation
Figure 15: Support Annexure Link
• Click on Supporting Annexure Data hyperlink as shown in figure. • The Annexure File List will be displayed. • Here user can Download/ Upload / Insert/ Edit annexure. • Click on the icon corresponding to the Insert/Edit button to download annexure and
upload the annexure by clicking on Upload button on the screen as shown in the figure below.
Figure 16: Support Annexure Screen
• User can also insert/edit annexure details as shown in figure above .
Support Annexure Link
Insert Edit
Upload
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• User will enter the annexure details in “Annexure wise details“from as shown in the figure.
Figure 17 : Support Annexure Edit Screen
• Click on save button. “Record saved successfully” message will be displayed, Click on Back button.
• Enter the amount in R.E Current year if required. • Click on “Save & Accept” button. • “Data Saved and Consolidated Successfully” message will be displayed. • Click on Back button.
Enter Details
Save Button
Back Button
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Step 5. File Consolidation and Approval
Figure 18: File save
• Click on Self Approved section in Budget Preparation dashboard. • User can view file with their File Number hyperlink. Click on File Number hyperlink.
Figure 19: Self Approved Section
• Here user can edit the details if required. Otherwise, Click on “Assigned To” dropdown as displayed on the screen.
• Select Assignee to forward the file.
Record Saved Successfully
Save & Accept Back Button
Self Approved Button Self Approved File
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Figure 20: File Forward Screen
• Click on “Save & forward” button.“File successfully forwarded” message will be displayed.
Figure 21: File Successfully Forwarded
• Click on back button. User can view the forwarded file in “Forwarded Files” section on Budget Preparation dashboard.
Select User Save & Forward
Back Button
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AD CHECKER STEPS:
• Checker will enter the user name and password and click on Log in as shown in the below screen
Figure 22: Checker Login Screen
• User successfully enters CFMS home page and clicks on Budget Preparation.
Figure 23: User Activity Screen
• Clicking on the Budget Preparation icon on the home page, Task list opens where all pending actionable work items is shown.
• Select Budget Type and Budget category from Budget Details section in the dashboard. • Click on Search button.
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Figure 24 : Budget Preparation Dashboard
• Click on “Incoming Files” section . • The files forwarded from the maker will be displayed in this section .
Figure 25 : Incoming File
• Click on File number hyperlink in Incoming files section.
Figure 26: Incoming Files List
• On clicking File Number hyperlink, File gets opened.
Figure 27: Check/Edit Details of Incoming File
Incoming Files
File Number
Save & Accept
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• Here user can edit the details if required. Otherwise, Click on “Save & Accept” button.
• “Data Saved and Accepted successfully” message will be displayed.Click on Back button.
Figure 28: File Saved Successfully
• Click on Self Approved section in Budget Preparation dashboard. • User can view file with their File Number hyperlink.Click on File Number hyperlink.
Figure 29: Self Approved File
• Here user can edit the details if required. Otherwise, Click on “Assigned To” dropdown as displayed on the screen.
• Select Assignee to be assigned.
Self Approved File
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• Click on “Save & forward” button. • “File successfully forwarded” message will be displayed.
Figure 30: File Successfully Forward
• Click on back button. • User can view the forwarded file in “Forwarded Files” section on Budget Preparation
dashboard.
Select User
Save & Forward
Back to Dashboard
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AD APPROVER STEPS:
• Approver will enter the user name and password and click on Log in as shown in the below screen.
Figure 31: Approver Login Screen
• User successfully enters CFMS home page and clicks on Budget Preparation.
Figure 32: User Activity Screen
• Clicking on the Budget Preparation icon on the home page, Task list opens where all
pending actionable work items is shown. • Select Budget Type and Budget category from Budget Details section in the dashboard. • Click on Search button.
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• Click on “Incoming Files” section . • The files forwarded from the Checker will be displayed in this section.
Figure 33: Incoming File
• Click on File number hyperlink in Incoming files section.
Figure 34: Incoming File Screen
• On clicking File Number hyperlink, File gets opened.
Figure 35: Edit / View File Detail
Incoming File
Incoming File List
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• Here user can edit the details if required. Otherwise, Click on “Save & Accept” button.“Data Saved and Accepted successfully” message will be displayed. Click on Back button.
Figure 36 : File Saved & Accepted Successfully
• Click on Self Approved section in Budget Preparation dashboard. • User can view file with their File Number hyperlink. Click on File Number hyperlink.
Figure 37: Self Approved Files
• Here user can edit the details if required.
Figure 38: File Save & Forwarded
Save & Accept
Self Approved Files
Save & Forward
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• Click on “Save & forward” button.“E-sign bypassed successfully, file forwarded successfully” pop-up will be displayed.
Figure 39: File E-sign & Forwarded Sucessfully
Click on back button. User can view the forwarded file in “Forwarded Files” section on Budget Preparation dashboard.
E-sign By-passed
