Department of Education Health and Safety Manual · Government of PEI Occupational Health and...

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qÜÉ=mbf=aÉé~êíãÉåí=çÑ=bÇìÅ~íáçå=Öê~íÉÑìääó=~ÅâåçïäÉÇÖÉë=íÜÉ=ÅçåíêáÄìíáçåë=çÑW

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PageExecutive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Section 1 – PolicyIntroduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Government of PEI Occupational Health and Safety Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Department of Education Commitment to Occupational Health and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Internal Responsibility System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Employer Role and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Employee Rights and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Accountability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Corrective Action Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Workplace Occupational Health and Safety Committees/Representatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Members, Department of Education Occupational Health and Safety Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9Location of First Aid Kits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Members of Staff With First Aid Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10Accident and Incident Investigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Public Service Occupational Health and Safety Program – Accident Investigation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Accident Investigation and Remedial Action Objectives and Guideposts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Workplace Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17Workplace Inspection Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21Supervision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21Record Keeping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Hazard Identification System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23Concern and Complaint Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Procedures for Validation and Handling of OHS Concerns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Right to Refuse Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Information Posting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Program Monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Section 2 – Hazard Control and Identification of Hazards2.1 Principles of Hazard Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

2.1.1 Hazard Control Strategies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22.1.1.1 Eliminate the Hazard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22.1.1.2 Substitute the Hazard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22.1.1.3 Minimize the Risk Due to the Hazard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2.2 Hazard Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42.3 Identification of Hazards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.4 Ranking Candidate Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.5 Performing a Job Safety Analysis (JSA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

2.5.1 Step. 1 Select the Job to be Analysed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102.5.2 Step. 2 Break the Job Down into a Sequence of Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.5.3 Step. 3 Discuss with the Employee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.5.4 Step. 4 Identify Potential Hazards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.5.5 Step. 5 Control the Hazard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2.5.5.1 Hazard Control Strategies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142.5.6 Step 6 Communicate the Information to Others . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142.5.7 Step 7 Follow up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

2.6 Job Safety Analysis Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172.7 Hazard Identification and Assessment Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

SectionPage

Section 3 – Written Work Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Abusive Telephone Calls, Abusive Clients On-site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Audio-Visual Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Cell Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Computer Mouse and Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Computer Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Critical Incident Stress Debriefing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Human Resource Screening Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Deposits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Electrical Cords and Lighting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Explosion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Filing Cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Fire Extinguishers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Forklift Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31General Cleanliness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Lifting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35Liquid Paper/Markers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Making Presentations/Teaching in a Classroom Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Microwave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Office Ergonomics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Office Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Paper Cutters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Paper Shredders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Photocopier, Printer, Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Physical Attack . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Protective Footwear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59Public Protests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Storage of Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Vehicle Parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65Vehicle Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67Visiting/Instructing Students in Home Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69Water Cooler Bottle Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71Work and Travel Alone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Emergency Survival Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Section 4 – Training Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Training Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1. Workplace Hazardous Materials Information System (WHMIS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2WHMIS - Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2WHMIS - Suppliers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2WHMIS - Supervisors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3WHMIS - Employees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3WHMIS - Material Safety Data Sheets (MSDSs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Training Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Appendix A – Emergency Procedures

Evacuation Assembly Areas - Department of EducationPublic Administration Building EmployeesAubin Arsenault EmployeesProvincial Learning Material Distribution Centre Employees40A Burns Avenue - Education Technology Centre EmployeesProvincial Adolescent School - 35 St. Peter’s Road

Provincial Administration Buildings (PAB)Emergency ProceduresPurpose - Scope - Aim - AuthorityIntroduction

PAB Complex General Emergency InformationResponsibilitiesPhysically Challenged PersonsEmergency Phone NumbersEmergency Response Team

Emergency ProceduresFire Emergency ProceduresWater/Mechanical/Electrical Emergency ProceduresMedical Emergency ProceduresHandling and Reporting Suspicious Mail Telephone Threat Emergency ProceduresBomb Threat Procedures FormThreatening/Suspicious Patron Emergency ProceduresTheft/Vandalism Emergency ProceduresHazardous Substance Emergency ProceduresNon-medical Aid ReportPersonal Injury Information FormEvacuation InstructionsEvacuation Assembly Areas (PAB)

Appendix B – Workers’ Compensation Board Forms

Form 6 – Worker’s Report of InjuryForm 7 – Employer’s Report

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Date: December 2005 Section 1 – PolicyRevision: 0 Page 1

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Corrective Action Form

Date of Infraction:

Name of Employee:

Infraction:

9 First Infraction (Normally only a verbal warning will be given.)Written warning given due to the seriousness of the infraction: 9 Yes 9 No

9 Second InfractionEmployee has previously been given verbal warning: 9 Yes 9 No

9 Third Infraction

Corrective Action:

Signatures:

Supervisor Date

Management Date



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Public Service Occupational Health and Safety ProgramAccident Investigation Report

Incident No.: Claim No.:

Injured’s Name:

Date of Birth:

Occupation:

Government Department:

Division:

Witness:

Supervisor:

Will there be time lost? 9 yes 9 no

Date/Time of Accident:

Date/Time Reported to Employer:

Location of Accident:

Doctor’s Name:

Nature of Injury (e.g., sprain):

Part of Body Injured:

Primary Injury to Body:

Recurrence: 9 yes 9 no

Describe clearly how the accident occurred:



Accident causes such as unsafe acts/conditions (human, physical, mechanical, environmental):

Other factors (weather, training):

What action has or will be taken to prevent a recurrence?

Additional notes:

Investigated by: Date:

Reviewed by: Date:



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Workplace Inspection Report FormInspection Location: Date and Time:

Inspector(s)

1 3

2 4

Observations:

Hazard Observed: Priority:9 Yes

9 No

Recommended Action:



Action Taken: Date Completed:

Follow up:

Copies to: 1.

2

3

4

5



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Section 2 – Hazard Control and IdentificationDate: December 2005 Page 1Revision: 0 2.1 Principals of Hazard Control


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Section 2 – Hazard Control and IdentificationDate: November 2005 Page 4Revision: 0 2.2 Hazard Reporting


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Section 2 – Hazard Control and IdentificationDate: November 2005 Page 7Revision: 0 2.3 Identification of Hazards


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Section 2 – Hazard Control and IdentificationDate: November 2005 Page 8Revision: 0 2.4 Ranking Candidate Jobs


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Section 2 – Hazard Control and IdentificationDate: November 2005 Page 9Revision: 0 2.4 Ranking Candidate Jobs


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Section 2 – Hazard Control and IdentificationDate: November 2005 Page 10Revision: 0 2.5 Performing a Job Safety Analysis


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bñ~ãéäÉW

Job Safety AnalysisDepartment Education Workstation Office

Description of the Task Lift box of files

Completed by Supervisor and Employer Date January 12, 2005

Sequence of Tasks Potential Hazards Corrective Measures

Determine place for files

Lift Box

Carry box to destination

Unload box

File/store files (shelves/cabinets)



OKRKP píÉé=PK=aáëÅìëë=táíÜ=íÜÉ=bãéäçóÉÉ

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bñ~ãéäÉW


Description of the Task Lift box of files

Completed by Supervisor and Worker Date January 12, 2005


Determine place for files 1) Moving boxes2) Other boxes may fall

Lift box of files 1) Lifting box may cause strain.

Carry box to destination 1) Carrying box may cause strain2) Employee may slip or trip

Unload/place box 1) Reaching out with load maycause back strain

File/store files 1) Employee may stumble inunorganized environment

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bñ~ãéäÉW


Description of the Task Move files

Completed by Supervisor and Worker Date January 12, 2005


Determine place for files 1) Moving boxes2) Other boxes may fall

1) Ensure proper lifting2) Plan delivery and storage3) Use a dolly

Lift box of files 1) Lifting box may cause strain. 1) Ensure proper lifting2) Use a dolly

Carry box to destination 1) Carrying box may cause strain2) Employee may slip or trip .

1) Use proper carrying technique2) Use a dolly3) Inspect route to destination

Unload/place box 1) Reaching out with load maycause back strain

1) Ensure proper lifting

File/store files 1) Employee may stumble inunorganized environment

1) Organize storage area

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^ååì~ä=êÉîáÉï=áë=ìëÉÑìä=íç=ÉåëìêÉ=ÅçãéçåÉåíë=çÑ=íÜÉ=gp^=êÉã~áå=ÅìêêÉåí=~åÇ=ÑìåÅíáçå~ä=~åÇ=íÜ~íÉãéäçóÉÉë=~êÉ=ÑçääçïáåÖ=íÜÉ=éêçÅÉÇìêÉë=~åÇ=éê~ÅíáÅÉë=~ë=êÉÅçããÉåÇÉÇ=Äó=íÜÉ=gp^K=

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Section 2 – Hazard Control and IdentificationDate: November 2005 Page 17Revision: 0 2.6 Job Safety Analysis Form


OKS gçÄ=p~ÑÉíó=^å~äóëáë=cçêã

Job Safety AnalysisDepartment: Workstation:

Description of the Task:

Completed by: Date:


Section 2 – Hazard Control and IdentificationDate: November 2005 Page 19Revision: 0 2.7 Hazard Identification and Assessment Worksheet


OKT e~ò~êÇ=fÇÉåíáÑáÅ~íáçå=~åÇ=^ëëÉëëãÉåí=tçêâëÜÉÉí

Hazard Identification and Assessment WorksheetInventory of all jobs

List all jobs done at theworkplace

HazardsChemical, physical,biological, ergonomic

Risk(C)onsequence(P)robability (F)requency

Overall Ranking(Priority)

C x P x F

C =P =F =

C=P=F=

C =P =F =

C =P =F =

C =P =F =

C =P =F =

Date: December 2005 Section 3 – Written Work ProceduresRevision: 0 Page 1


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Department of EducationWritten Work Procedure

Date Prepared: November 2004Date Revised:

Abusive Telephone Calls, Abusive Clients On-site(Also See – Emergency Procedures Appendix A - pp. 13-14 and written work procedures on physicalattacks and public protests )

GeneralIn a workplace environment, it is possible that staff (particularly employees with reception duties) will encounter anabusive telephone call or an abusive client on-site that can be obscene, harassing or threatening. A safe workprocedure will help prepare staff to deal with such situations.

Hazards/risks• Could result in agitation, hostility and/or violence from caller or client;

• Employee stress;

• Increased stress levels, which could result in increased health problems and

• Potential for physical injury from an agitated or hostile client who visits the work site following the phone call.

Training• Conflict Resolution

• Stress Management

• Advanced telephone techniques and/or

• Training on how to deal with difficult people.

Training is available from the Occupational Health and Safety Division of the Public Service Commission.

Personal Protective Equipment1. Protective barrier;

2. Security mirrors and/or

3. Panic button.



ProceduresIf on the phone and the client becomes abusive in any manner (threats, swearing, etc.):

• Do not panic. Speak in a quiet, controlled voice. Do not return the anger in any way.

• Be polite;

• Remind the caller that you will not accept abusive treatment or language and end the

call if necessary;

• Interrupt the conversation firmly, but politely. Advise the caller that you will end the call if the caller does notstop using abusive language;

• Advise your manager or supervisor of the incident;

• If the caller calls back, interrupt the conversation firmly, but politely and

• File an incident report (if appropriate, e.g., caller identified).

If working at a reception desk or counter and the client becomes abusive in any manner (threats, swearing, etc.):

• Attempt to defuse the situation by offering alternative solutions. When possible, contact a supervisor;

• If the situation escalates, get help. Excuse yourself. Rise if sitting and walk to the nearest person or exit. Donot run. When available, hit panic button;

• Advise your manager or supervisor of the incident and

• File an incident report. (if appropriate, e.g., visitor identified)

ReferencesCanadian Centre for OHandS Violence in Workplace Prevention Guide.





Audio Visual Equipment

GeneralThis work procedure is for the safe use of audio visual equipment. Equipment may include an overhead projector,slide projector, laptop computer, projection units, screen.

Hazards/risks• Cuts, bruises and burns from hot light bulbs;

• Electrical shock;

• Pulled muscles from heavy equipment and/or

• Injuries from falling projection screen.

Training• An instruction booklet;

• Operators’ manuals;

• Informal training by staff member familiar with use and/or

• Formal/informal training by staff of Multimedia Services Division.

Personal Protective Equipment• Hard hat recommended if display is over seven feet high.

• Safe work procedures for ladders if ladders are required.

Procedures• Read accompanying instruction booklets before operating equipment;

• Follow instructions for operating equipment and carrying out minor repairs (changing spent light bulbs);

• Wait until the machine has cooled before replacing a spent light bulb;

• Ensure electrical cords are in good working order. Never use a piece of equipment that has a damagedelectrical cord. Ensure all electrical hook ups are properly fitted. All power and other associated cables shouldbe bundled, securely anchored and/or covered to prevent tripping;

• Ensure that A-V equipment is placed on stable support;

• Ask for instructions, if unfamiliar with setting up a screen;

• Use a dolly or ask for assistance if equipment is too heavy to be carried and

• Ensure equipment is used and maintained in accordance with manufacturers specifications.





Cell Phone Use

General

The use of cell phones is an effective way of keeping in touch with clients and office when on the road.

Hazards/risksInattention:

• Use of phone while driving;

• Use near gasoline pumps and/or

• Having cell phone plugged into car cigarette lighter when unattended.

Procedures• Always have phone at easy access;

• Always pull to the side of the road when using a cell phone;

• Never use cell phone while at a gasoline station and

• Never leave cell phone plugged into cigarette lighter when you are not in the car, as this is a fire hazard.





Computer Mouse and Keyboard

GeneralThis work procedure is for the safe use of a computer mouse and keyboard for all applications. It will identify thehazards and risks associated with the computer mouse and keyboards provide safe methods to avoid these risksto minimize the possibility of personal injury.

Hazards/risks• Carpal Tunnel Syndrome;• Repetitive Stress Injury and/or• Tendonitis.

TrainingInformation sessions and training regarding the best way to set up work stations can be arranged through theOccupational Health and Safety Division of the Public Service Commission.

There are recommendations that should be considered when using a mouse and keyboards:

• The size and shape of the mouse should conform comfortably to the user’s hand, ensuring the palm is beingsupported;

• The location and sensitivity of the buttons are important, as not to cramp the user’s fingers;

• The buttons should not be cramped nor spread too far and the pressure and speed required to click should beset to the user’s comfort;

• The location of the mouse should be at the same work level, or slightly higher, as the keyboard with enoughroom so variation in arm position is possible;

• Use a mouse pad and

• Use ergonomic keyboards available to minimize wrist fatigue.

Personal Protective Equipment (This equipment may be necessary for some employees.)

• Wrist-rest

• Mouse pad

• Arm rests



ProceduresDo a visual inspection to ensure the connecting cable has not been pulled from the mouse or computer;

• Make sure the directional ball on the bottom of the mouse (if applicable) is free floating;

• Hold the mouse loosely in your hand with a relaxed grip with your palm resting on a wrist-rest or desktop;

• Ensure proper sitting posture with your arms resting on your armrests and keep your hands in line with yourforearms;

• Take frequent breaks and do stretching exercises to replenish blood flow which is restricted by continuousmuscle use and

• Request the purchase of a new ergonomic mouse if none of the above suggestions alleviates discomfort.

ReferencesCanadian Centre for Occupational Health and Safety

“Preventing Repetitive Strain at the Keyboard” information booklet available through the Occupational Health and Safety Division of the Public Service Commission

“Computer Fitness” videotape available through the Occupational Health and Safety Division of the Public ServiceCommission





Computer Screens

GeneralComputer-related vision and eye problems, known as Computer Vision Syndrome (CVS) should be addressed atthe time you are setting up your computer. This safe work procedure will address minimizing eye strain, as well asreducing stress on neck and shoulders, which are major problems for people who spend extended hours workingon a computer.

Hazards/risks• The main causes of eye strain are: focussing the eyes for extended periods of time on a fixed object that is

held close to the eyes, poor lighting that casts shadows across your work, or glare, which is when light reflectsoff an object, making it difficult to see and

• Leaning forward into the monitor to read, puts pressure on nerves and blood vessels in the neck andshoulders.

TrainingInformation sessions and training regarding the best way to set up work stations can be arranged through theOccupational Health and Safety Division of the Public Service Commission.

Refer to information regarding the best way to set up computer work environments. A professional trained inergonomics, the science of arranging and adjusting the work environment, may be helpful in arranging your workstation.

Personal Protective Equipment• Prescription eye glasses, if necessary and/or

• If lighting cannot be modified, a glare filter over your computer monitor may help.



Procedures• Perform a visual inspection of work station, making sure computer screen is at least 18 to 28 inches away from

your eyes;

• Position the top of your computer at or slightly below eye level;

• If more than one close up focus area is needed such as when using reference material and a computer screensimultaneously, place the two items as close to each other as possible to minimize large head and eyemovements and focussing changes;

• Keep computer screen clean and dust-free to minimize glare;

• Arrange lighting to minimize glare and reflections;

• Keep computer monitor in proper focus;

• Frequent blinking to lubricate the eyes and prevent drying or closing your eyes and relaxing for one minute;

• Reduce eye strain through changing focus. Glance across the room or out the window every 15 or 30 minutesto look at an object at least 20 feet away;

• Try to move around at least once every two hours, giving both your eyes and your body a rest;

• Consider using colour schemes that are easier on the eyes, particularly shades of gray for text documents;

• Increase your font sizes. This discourages one from hunching forward into the monitor to read things, puttingpressure on nerves and blood vessels in the neck and shoulders.

ReferencesFor more information, please refer to the following websites:CV Consulting at http://www.cvconsulting.com/cures.htm

Lutron at http://www.lutron.com/newsflash/cvs.htm

Doctor Ergo at http://www.doctorergo.com/

Painless Gains at http://iis.peigov/gov’t/psc/ohs/pgvideo.html

See Following Diagrams



Working in a Sitting Position“There is no one single body position recommended for sitting.”

Every employee can sit comfortably by adjusting the angles of the hips,knees, ankles and elbows.

The following are general recommendations: (Occasional changes beyondgiven ranges are acceptable and sometimes beneficial).

• Keep the joints such as hips, knees and ankles open slightly more than90o;

• Keep the upper body within 30o of upright positions;

• Always keep the head aligned with the spine;

• Keep upper arms vertical to 20o forward;

• Keep elbows at an angle between 90o and 120o;

• Keep forearms between horizontal and 20o up;

• Support the forearms;

• Keep the wrists straight and aligned with the forearms;

• Place the working object so that it can be seen at viewing angle of 10o to30o below the line of sight;

• Keep shoulders low and relaxed;

• Keep elbows tucked in;

• Tuck chin in and do not bend forward when looking down and forward;

• Change positions frequently within recommended ranges and

• Cross legs alternately.



What to Avoid While SittingPoor arrangement of the workstation fosters an awkward/poor body position. Poor body position hinders breathingand blood circulation and contributes to injuries affecting people's ability to move.

• Avoid:

< Side bending;

< Forward bending;

< Slouching;

< Sitting for more than 50 minutes at a time;

< Sitting on a chair that is too high;

< Bending the head forward. Doing so may result in neck injury;

< Sitting without lumbar support. Doing so causes back pain;

< Working with arms raised. Doing so may result in neck and shoulder pain;

< Bending wrists. Doing so causes muscle cramps;

< Working with unsupported forearms. Doing so prevents shoulder pain;

< Cramming thighs under worktable. Doing so reduces blood circulation;

< Working with legs dangling. Doing so destabilizes the body and causes tiredness;

< Pressure on underside of thighs. Doing so reduces back flow of blood and can cause swelling legs;

< Sitting on a chair that is too low:

S Disrupts blood circulation in lower legs, causing swelling;

S Puts pressure on internal organs and

S Creates too much pressure on buttocks and causes discomfort.

< Working with a worktable that is too high:

S Prevents use of proper lumbar support and can cause back injury;

S Stretches spine too much and can cause back injury;

S Forces the head to bend forward and can cause neck injury;

S Stresses shoulders and causes pain and

S Tires the whole body.

< Sitting on a chair that has poor support. (It can overturn, injuring you.)



Chair and Work Surface Adjustment• Choose a chair with:

< A backrest which is shaped to support the lower back;

< A seat height and depth which does not put pressure on back of thighsor knees;

< A seat that curves downwards at the front edge;

< A stable base;

< A swivel mechanism;

< Arm rests which do not prevent the chair from being drawn up to thework surface or interfere with natural movement;

< Breathable fabric on the seat and

< Controls that can be used while seated.

• Tighten the chair backrest so that it does not give way with body weight.

• Readjust the chair throughout the day to help vary body position.

Work Surface• Make adjustments so that the work surface is the correct working height;

• Ensure that the work surface is large enough to hold materials;

• Store frequently used items in the most convenient place;

• Avoid cramping legs under work surface;

• Avoid over-reaching and twisting and

• Do not store materials under the work surface.









Critical Incident Stress Debriefing

Human Resources Screening Tool

Initial Contact

Date:

Name:

Place:

Information on Incident

Where did the incident happen?

Time: Date:

How many people were directly involved?

How many people were involved on the peripheral?

Describe the incident:

Describe the responses to the incident by staff who were involved:

Supervisor’s response to incident:

9 Incident report completed within 24 hours by supervisor.

Recommendation (After consultation with EAP)

9 Debriefing Session 9 EAP Referral

9 Defusing 9 Other (i.e., operational debrief)

Signature





Deposits

General:This written work procedure is designed to reduce the risk to departmental personnel who make bank deposits.

Hazards/risks:• Personal injury (from robbery)

• Mental trauma

Procedures:• Notify supervisor or section director when leaving office to make deposit. Proceed directly to Provincial

Treasury office;

• Carry deposit in a variety of ways, such as in a lunch sack, attaché case, flight bag, etc.;

• Deposit routine (time and route) should be varied in case someone is watching for banking patterns;

• Return to office immediately after making deposit - supervisor or section director is to be notified of return and

• Any altercation or incident, no matter how minor, is to be reported to supervisor.

If robbed:• Never resist or stall – cooperate and hand over deposit immediately;

• Try to observe the robber as inconspicuously as you can under the circumstances, without staring;

• The more you can remember, the more helpful it will be to law enforcement. The most important points:

< colour of hair, eyes and skin, facial features, approximate age, height and build

< any unusual markings (scars, tattoos, etc.)

< jewellery or clothing

• When you consider the situation to be safe, phone police and then notify the office. In order to protect theinvestigation, do not discuss details of the robbery with fellow employees, witnesses or friends.





Electrical Cords and Lighting

GeneralElectrical cords are used to power a variety of electrical machines and lights. Cords should be used appropriatelyso as not to cause fires or trip employees.

In order to protect the vision of employees, minimum illumination levels must be maintained.Adequate lighting levels may be achieved with either general or task lighting.

Hazards/risksFire, electrical shock, injury from falls and strain on eyes.

ProceduresOffice Safety – Electrical Cords• Unplug equipment when not in use or before making adjustments to avoid electrical shock;• Disconnect and replace frayed electrical cords or plugs;• Ensure electrical cords are in good working order. Never use a piece of equipment that has a damaged

electrical cord. Ensure all electrical hook ups are properly fitted. All power and other associated cablesshould be bundled, securely anchored and/or covered to prevent tripping;

• Secure all extension cords with masking tape/duct tape;• Unsafe electrical cords, faulty electrical or other equipment, or any other hazardous conditions shall be

tagged out and reported to the supervisor;• Discard any electrical appliances that have fraying cords, or loose attachments;• Do not store materials under the work surface (computer station);• Always use electrical appliances on level surfaces and away from water. Protect hands from heat;• Use power bars with long cords rather than extension cords and• Do not attach one power bar to another.

Office safety – IlluminationGeneral LightingGeneral lighting is mounted on the wall and ceiling and found in every workplace. General lighting offers aminimum amount of lighting.

Too much general lighting will give too much glare and will hinder an individual’s ability to see and is notenergy efficient.

Task LightingTask lighting options include portable desk lamps, products that are mounted under shelves or cabinetsattached to office partitions, lighting mounted directly to equipment and instruments, drop cords andtemporary lighting.

Only task lights supplied by government are allowed to be used in the workplace.



Decorative/Festive Lighting• Only CSA or UL approved lighting shall be used for such things as concert, Christmas decorations,

social events, rallies, etc.;• Decorative/festive lighting must be in good condition and not pose a risk to staff. It must not be used in

a manner that overloads the electrical system and• Employees should speak to supervisors regarding decorative/festive lighting.





Explosion(Also See Emergency Procedures Appendix A)

Procedures• Evacuate immediate area, closing doors behind you;

• Activate fire alarm;

• If possible, control fire with appropriate extinguisher, but do not place yourself or others in danger;

• Do not attempt to rescue injured persons if doing so places you in danger;

• Evacuate the building when a fire alarm sounds, closing doors as you leave;

• Call (9) 911. Follow 911's procedures;

• Wait for emergency personnel at the evacuation assembly areas outside the building (see Appendix A).Provide information on hazardous materials involved, e.g., MSDS binder, etc. and

• Do not re-enter the building until the fire department gives permission to do so.

Gas Leak• Do not pull fire alarm;

• Shut down equipment and

• Evacuate building, closing doors as you leave.





Filing Cabinets

GeneralThis work procedure is for the safe use of filing cabinets. This will identify hazards and risks in order to minimizethe risk of injury in the performance of this specific task.

Hazards/risks• Leaving a filing cabinet drawer open and unattended could cause someone to trip resulting in injury.

• Opening too many drawers at once could cause the cabinet to tip over causing injury.

Training• Read instructions supplied with cabinet; and

• First Aid Training.

ProcedureLocation and Set-up:• If possible, locate cabinets away from well traveled areas;

• Allow enough area to access cabinet;

• Increase the stability of the filing cabinet by ensuring that the heaviest material stored is kept in the bottomhalf of the cabinet and

• Cabinets should be inspected periodically to ensure that the drawers work properly and that they arestable or secured.

Use• Open only one drawer of cabinet at a time;

• Do not leave a filing cabinet drawer open and unattended;

• Close file drawers by hand and take care to avoid pinching, jamming, crushing or cutting fingers, hands,etc. and

• Avoid storing heavy or unstable objects on top of cabinets and ensure that there is at least an 18 inchclearance between the ceiling and the top of the cabinet.

ReferencesManufacturer Operator’s Manual





Fire Extinguishers

GeneralBasic training in the use of fire extinguishers, and extinguishing agents; water, carbon dioxide (CO2) and drychemical, and the classes of fire, is helpful in responding to small fires before firefighters arrive at the scene. Allfire extinguishers must be clearly marked and labelled and must be inspected monthly. All floor plans must beposted and must indicate where fire extinguishers are located. All staff must receive an orientation to the use ofthe fire extinguisher.

Hazards/risks• Fire may be too large

• Flash back or fire may reignite

• Smoke inhalation

• Burns, panic, etc.

TrainingBasic training in use of extinguishers and the behaviour of fire.

Procedures• When a fire is discovered, an alarm should be sounded first!;

• Determine what is burning;

• Pull the pin on the extinguisher;

• Move in low to the fire;

• Test the extinguisher, on the way;

• Aim at the base of the fire;

• Squeeze the handle;

• Sweep from side to side;

• When the fire is out, back away from the fire, in case of flashback;

• If possible, have a back up (a second extinguisher) ready and

• Don’t attempt to fight a fire that is too large for the extinguisher.





Forklift Operations

GeneralA forklift is necessary to move large quantities of books at the Provincial Learning Material Distribution Centre(P.L.M.D.C.).

Hazards/risksAs with any mechanical vehicle there is a concern that operators use the vehicle safely and that the machineexhibit proper mechanical performance. The forklift should be well maintained and inspected regularly.

TrainingTraining by a recognized forklift training school.

ProceduresPre-use inspectionEnsure forklift is in proper working order:• Check fork for cracks or damage, check locking pins;• Check mast/carriage for bends, damage or cracks;• Check lift chains and mounting pins, ensure proper tension;• Check hydraulic cylinders for leaks, damage;• Check hydraulic hoses for proper fitting and leaks;• Check hose reels for bends, damage and check bindings;• Check pins on panograph extensions;• Check welds and rollers on straddle legs;• Check wheels and tires for wear and damage;• Check backrest and guards for safety, check to see if secure;• Check the fire extinguisher (Is it charged and secure?);• Check the battery, locking plates and connections;• Check the dead man and emergency disconnect and• Check the fluid reservoirs for correct levels.

Start-up• Ignition switch - anti-start functional;• Gauges and instruments - operational;• Control levers - operational;• Brakes - service/emergency; • Steering - free play, binding and• Horn/lights/alarms - operational.

ReferencesRaymond and Reach - manufacturers of P.L.M.D.C. forklift





General Cleanliness

GeneralRegular and thorough cleaning is important to ensure good indoor air quality. While janitors or custodians typicallyclean workplace areas, all employees can play an important role in promoting and maintaining workplacecleanliness.

Hazards/risksUnsanitary conditions attract insects and vermin, leading to possible indoor air quality problems from animal orinsect allergens or pesticide use. The presence of dirt, moisture and warmth also stimulates the growth of mouldsand other micro-organisms.

Procedures• Follow good housekeeping practices at all times:

< A floor must not be over crowded with machinery, products or materials constituting a hazard toemployees;

< There must be sufficient space provided around individual machines or process units to allow for normaloperation, adjustments and repairs;

< Floors must be even and free from anything which creates a stumbling hazard;

< Floors shall be kept dry and in a non-slippery condition and

< Keep the work area free of equipment and materials which are not required for the task at hand;

• Clean all spills promptly - spills on carpets, involving more than a litre of liquid, must be reported immediately.Carpets need to be cleaned and dried within 24 hours;

• Material spills must be cleaned up immediately, especially if they create slippery surfaces;

• Food is only to be kept overnight in tightly sealed containers, and if perishable, in a refrigerator. Otherwise allother food stuffs must be discarded at the end of each day;

• During routine duties, report any observations to your supervisor on problems with the heating, ventilation andair conditioning system (HVAC) or operable windows and/or;

• During routine duties, make note and report all unexplained odours to your supervisor. It is appropriate tocomplete a minimal investigation to try to identify the source of the odour first and

• Note and report any signs of pests to your supervisor.





Lifting Objects

GeneralImproper lifting of objects in the workplace can cause serious long-term injury. Damage to the back and neck areaare the most common form of injuries associated with lifting objects. The following written work procedure will beused to reduce the risk of injury associated with lifting objects.

Hazard/risks• Back injury and neck injury

• Injury (i.e., scrapes, bruises, sprains, etc.) as a result of a fall while carrying a heavy object

Training• Employees should be made aware of the potential and seriousness of injuries associated with lifting heavy

objects.

• Proper lifting techniques require knowledge of the weight of the object to be moved, as well.

Personal Protective EquipmentRecommended use of protective gloves and steel toe boots when lifting objects that have sharp corners.

Procedures• Plan the move before lifting; ensure that you have an unobstructed pathway;

• Test the weight of the load before lifting by pushing the load along its resting surface;

• If the load is too heavy or bulky, use lifting and carrying aids such as hand trucks, dollies, trolley, pallet jacksand carts, or get assistance from a co-worker;

• If assistance is required to perform a lift, coordinate and communicate your movements with those of your co-worker;

• Position your feet 6 to 12 inches apart with one foot slightly in front of the other;

• Face the load;

• Bend at the knees, not at the back;

• Get a firm grip on the object using your hands and fingers. Use handles when they are present;

• Hold the object as close to your body as possible;

• While keeping the weight of the load on your legs, stand in erect position;

• Perform lifting movements smoothly and gradually; do not jerk the load;

• If you must change direction while lifting or carrying the load, pivot your feet and turn your entire body. Do nottwist at the waist;

• Set down objects in the same manner as you picked them up, except in reverse;

• Do not lift an object from the floor to a level above your waist in one motion. Set the load down on a table orbench and then adjust your grip before lifting it higher;



• Never lift anything if your hands are greasy or wet;

• Slide materials to the end of the tailgate before attempting to move from a pick-up truck;

• Do not lift over the walls or tailgate of the truck bed;

• Do not attempt to lift a box of photo copy paper and

• Don’t expect others to lift something that you are unable to lift yourself.

ReferencesAuburn University Safety Manual for Facilities Division Procedures http://www.auburn.edu/administration/safety/safefac.html

“The ABCs of Moving and Lifting Things Safely” information booklet available through the Occupational Health andSafety Division of the Public Service Commission.

“You and Your Back” information booklet available through OHSA

Various videotapes on back care available through OHSA



See Following Diagrams







Liquid Paper / Markers

GeneralIt is necessary to safely handle liquid paper/markers to minimize the risk of injury to oneself, others or propertydamage.

Hazards/risksIntentional misuse by deliberately concentrating and inhaling the contents may cause respiratory irritation,dizziness, headache, nausea, unconsciousness, cardiac sensitization, coma and death. Prolonged or repeatedexposure to the skin may cause skin irritation.

TrainingWorkplace Hazardous Materials Information System (WHMIS) training can be arranged through the OccupationalHealth and Safety Division of the Public Service Commission.

Personal Protective EquipmentNone required under normal conditions. Product is non-hazardous when used as directed in an office/room withnormal air circulation.

Procedure• Ensure product is used in an area with normal air circulation;

• Avoid contact with eyes, skin and clothing and

• Keep product capped and closed tightly when not in use.

ReferencesPaper Mate - Material Safety Data Sheet





Making Presentations/Teaching in a Classroom Setting

GeneralPresentations are often part of our work environment. Proper controls will provide the necessary protection againstpotential injuries and long term health effects.

Hazards/risks• Extension cords

• Air exchange

• Lighting

• Wet floor

• Heat from Projectors

• Volatile compounds from Blackboard/Whiteboards use and cleaning

Procedures• Ensure that ventilation is adequate;

• Secure all extension cords with masking tape/duct tape;

• Ensure proper lighting in the presentation room/classroom;

• Dry any wet floor to prevent falls. Use safety matting or use non slip footwear on any wet surface;

• Exercise caution on slippery floor;

• Loose cords and materials must be secure;

• Standards for lighting and ventilation must be met;

• Turn lights off only after everyone is seated;

• Turn lights on before disconnecting equipment;

• Allow projector fan to cool before disconnecting unit and

• Use markers that release low levels of volatile organic compounds (VOCs) when using whiteboards. Ifsolvents are needed to clean a whiteboard, only solvents approved by the board for that use shall bepermitted. These solvents shall be used as per the manufacturers instructions.





Microwave

GeneralLike any appliance which heats food, burns may result if proper practices are not followed.

Hazards/risks• Use of improper materials in microwave. Covering of heat exhaust vent or improper ventilation;

• Foods cooked or heated in microwave are very hot and improper handling could cause burns. Boiling liquids insmooth-sided container may result in boil over and burns to eyes, face and hands and

• Microwaves should be on a flat surface and extension cords should not be used.

Training• Read operating manual.

• First Aid course, i.e. burns.

Personal Protective Equipment• Oven Mitts

• First Aid kit

Procedures• Read and follow operating manual;

• Place on a level, well ventilated surface;

• Do not use metal, foil or untreated paper in microwave. Do not use plates, with gold or silver designs or trim,as arching will occur and damage microwave;

• Seniors, or small children should take special care when using this appliance, as foods can reach very hightemperatures and

• Ensure sign is posted in visible location warning that a microwave is in use.





Office Ergonomics (Also See Computer Screens and Computer Mouse and Keyboard Written Work Procedure)

GeneralEmployees must identify the risks of injury from material handling and office work and to move toward reducing oreliminating these risks. The risk of injuries increases the longer you work in awkward or static positions.Performing repetitive movements can also lead to injuries. Ergonomics or the relationship between people andtheir work is a science with a growing body of evidence. Applying ergonomics by adjusting your chair, worksurface, monitor, keyboard, mouse, lighting and modifying your work habits with lifting techniques all have reducedthe risk of injury at our workplaces. Furthermore, it increases productivity.

Hazards/risksPotential injuries include, but are not limited to: sore eyes or headaches; fingers tingle; wrists, arms, shoulders,back, legs or neck feels stiff or uncomfortable.

TrainingRead the material referenced at the bottom of this “Written Work Procedure.” Become aware of the signs andsymptoms of injury. Check your posture and adjust your chair. Modify your workstation to suit your body. Checkthe lighting at your workstation. Incorporate activities away from your workstation during breaks, stretching orwalks can alleviate the potential for injuries related to static posture.

Personal Protective Equipment (if required)• Ergonomic mouse

• Ergonomic keyboard

• Left hand keyboard

• Adjustable ergonomic chair:

< before sitting in chair, check for broken support parts or casters;

< adjust for proper ergonomic fit;

< do not stand on chair or use chair as a stool or ladder;

< keep chair legs on ground before sitting in chair, check for broken support parts or casters;

< adjust for proper ergonomic fit;

< do not stand on chair or use chair as a stool or ladder and

< keep chair legs on ground.

• Adjustable footrest

• Wrist support

• Anti-glare computer monitor filter



Procedures• The risk of injury increases the longer you work with awkward or static postures, or perform repetitive

movements;

• Signs and symptoms of injury may appear suddenly, or gradually, over a number of weeks, months or evenyears;

• Report any sign or symptoms of an injury to your supervisor;

• If you feel pain, reference the “Health and Safety at your Workstation” publication and discuss with yoursupervisor.

ReferencesHealth and Safety at Your Workstation, a handbook for employees.

Painless Gains Program at http://iis.peigov/gov’t /psc/ohs/pgvideo.htm (see Public Service Commission,Occupational Health and Safety Home Page).

“Computer Fitness,” “Office Safety Hazard Alert,” and “Ergo-Industrial Seating Systems Inc.” videotapes availablethrough Occupational Health and Safety Division





Office Safety

GeneralThe practice of safe office procedures on a daily basis ensures the wellness of all employees.Effective office safety can eliminate most workplace hazards and help get the job done safely and properly.

Hazards/risks• Doors

• Ladders

• Sharp Instruments

• Fire

• Office Equipment

• Working in Outside Areas

• Use of electrical appliances, cords, heating surfaces

• Dust and dirt removal

• Slippery surfaces from spills

• Waste, compost, recycling disposal

• Employee facilities

• Use of chemicals, toners, cleaning supplies

Training• First Aid

• Workplace Hazardous Materials Information System (see Section 4 - Training)

• Occupational Health and Safety Act

Personal Protective Equipment

• Disposable gloves

• First Aid kits

• Ladders/step stools



ProceduresDoors:• Doors shall be opened slowly so as to avoid striking anyone on the other side.

Ladders:• Employees shall use a set of steps or a ladder when required to place or obtain objects in elevated

locations;

• Ladders and platforms shall be examined before use; treads and feet of ladder shall be provided withnon-slip material;

• Materials shall not be piled too high for stability or in a hazardous way and

• Boxes, chairs, etc. shall not be used in place of ladders.

Sharp Instruments:• Always store sharp objects in a sheath; when in use cut in a direction away from your body;

• Never point a sharp object at a person or run holding a sharp object;

• Always keep sharp objects in prime condition. Discard any with chipped blades, broken handles or looseattachments;

• Knives, scissors, letter openers, pens and pencils, etc., should be kept in front of desk drawer where theycan be seen when drawer is opened;

• Care should be exercised when using staples, punches, or paper cutters and

• Immediate First Aid treatment is essential for all cuts and puncture wounds, no matter how slight.

Fire Protection(also see written work procedure on fire extinguishers)• No employee shall smoke in areas designated by NO SMOKING signs;

• No employee shall hinder access to fire extinguishers or exits:

< Each employee shall note the location of fire extinguishers, exits, and fire alarms, and shall beknowledgeable in the use of each;

• All employees should become knowledgeable in fire protection and evacuation procedures;

• Employees discovering a fire shall sound the alarm and attempt to extinguish it if it is small in nature; if it isnot readily extinguishable, the employees shall evacuate the building immediately and assemble at apre-determined location and

• All employees shall exercise good housekeeping habits, not allowing waste, paper, rags or othercombustible materials to accumulate.



Office Equipment• Unsafe electrical cords, faulty electrical or other equipment, or any other hazardous conditions shall be

tagged out and reported to the supervisor;• Employees shall not attempt to clean, oil or adjust any machine that is running. If the machine is not

equipped with a starting switch that can be locked in the "off" position, it shall be disconnected from itspower source and tagged out (if activity cannot be completed immediately);

• Chemicals used in office copiers, etc., shall be stored in proper containers in appropriate storage areasand handled with due care. Appropriate personal protective devices (e.g.- goggles, aprons, gloves) shallbe worn when handling chemicals necessary for office functions and

• Safety shall be considered in clothing worn on the job. Loose fitting clothing, dangling bracelets, rings andties may cause serious injury to employees operating or working around power driven machines (papershredders, copiers, etc.), and should be secured.

Working in Outside Areas• Office workers called upon to work in the operating area of the department shall observe the rules of that

particular area, (e.g., protective equipment and clothing regulations).

Electrical Appliances• Discard any electrical appliances that have fraying cords, or loose attachments and

• Always use electrical appliances on level surfaces and away from water. Protect hands from heat.

Employee Facilities• Always keep storage/kitchen area clean and tidy; floors should be free of obstacles and debris.

Overhanging obstacles should be removed, aisles uncluttered and have adequate lighting;

• Employees should note the location of fire extinguishers, exits and fire alarms and

• A First Aid Kit with manual should be kept within easy access of employees.

Use of Chemicals, Toners, Cleaning Supplies• Always follow manufacturer’s directions when using chemicals, toners or cleaning supplies. Protective

clothing should be used if substances are corrosive, toxic or flammable.

References“Office Safety Hazard Alert,” videotape available through Occupational Health and Safety Division of the PublicService Commission

“How to Avoid Slips, Trips, and Falls,” information booklet available through OHS.





Paper Cutters

GeneralThe following will be considered general guidelines for the safe operation and handling of a paper cutter tominimize the risk of injury to oneself, others, property and equipment damage. Paper cutters are designed to cutup paper to several sheets in depth.

Hazards/risks• Self-sharpening hardened steel blade; injury suffered from moving equipment

• Head injury

• Cuts

• Amputation

Personal Protection EquipmentSafety guard helps keep fingers away from cutting blade.

Procedures

• Become familiar with manufacturers operating instructions;

• Disengage safety lock (if attached) to release the cutting blade;

• Open blade by lifting handle upward;

• Maintain control of blade at all times, when in an open position;

• Align material using the guide and grid or scales;

• Hold material securely to keep square with cutting blade. Keep fingers behind guard rail;

• Lower the cutting blade with firm pressure. Press blade easily toward cutting board to ensure smooth cut;

• Keep handle in down position and locked when not in use or when transporting and

• Ensure paper cutter is positioned on a stable base.





Paper Shredders

GeneralThis work procedure is for the safe use of a paper shredder. Staff must be aware of the potential hazardsassociated with using a paper shredder in order to prevent or reduce injuries. A paper shredder that is operatedwithout safety precautions can cause serious and possibly debilitating injuries to the operator.

Hazards/risks• Clothing or hair may become caught in shredder - strangulation

• Neck, hand, wrist, arm or hand injury

Procedures• Familiarize yourself with the machine by reviewing the manufacturer’s operating instructions;

• Turn on shredder;

• Remove paper clips and staples from material being shredded;

• Be extremely careful of long hair, neck ties, loose fitting clothing, dresses, scarves, bracelets and necklaces;

• To shred material, feed paper into shredder paper entry (no more than the maximum number of sheets);

• Always ensure the machine is in the “off” position and/or unplugged when you are removing paper jams,replacing the bag, dusting residue and paper from the front or back of the machine, or anytime you are nearthe moving parts of the machine;

• When finished shredding, turn off shredder;

• Lubricate shredder weekly by applying a generous amount of oil to a sheet of paper and shred the oiled sheet.Run machine in forward and in reverse position for a few seconds to transfer oil to all parts of cutters and

• Secure any loose fitting clothing, dangling jewelry, neck ties, long hair, etc. which can become entangled in themachinery.

ReferencesInstructions and safety precautions may be on the shredder depending on the model or in the operating manual.





Photocopier, Printer, Fax

GeneralPhotocopiers, printers, and fax machines are essential to modern offices, but may have special health risks forworkers employed full-time operating them. These risks will be identified, and recommendations to minimizepotential hazards will be addressed.

Hazards/risks

• Breathing Problems: Ozone, an unstable form of oxygen produced during the photocopying or laser printingprocess can irritate eyes, lungs, throat and nasal passages.

• Coughing and Sneezing: Toner or powdered black carbon can be spilled during maintenance or refilling thedrum. Inhaling toner dust can cause coughing and sneezing or other respiratory problems.

• Eye Strain: The glass on a photocopier removes harmful light emissions, while the document cover shieldsoperators from the intense light produced by photocopiers.

• Heat and Noise Discomfort: Heat and noise generated by photocopiers can cause operator discomfort andmay be a nuisance to nearby workers.

• Burns: Burns from hot components may occur during operations such as clearing paper jams or misfeeds.

• Chemical hazards: High concentration of solvent vapours from some copiers may cause nausea, headachesor poor concentration, particularly in poorly ventilated rooms. Irritation to eyes, skin and respiratory tract canalso result from exposure. Contact dermatitis may occur when handling chemically treated papers or somewet-process chemicals.

• Muscle strain: Long periods of photocopying or collating in a badly designed work area can cause physicaldiscomfort and strain.

Training• Workplace Hazardous Materials Information System (WHMIS) training can be arranged through the

Occupational Health and Safety Division of the Public Service Commission;

• Obtain, read and have accessible Material Safety Data Sheets (MSDS) from the supplier for information abouthandling, storage and toxicity of chemicals used and

• Refer to the operation manuals and follow the recommended manufacturers’ operating instructions and safetyguidelines.

Personal Protective Equipment(could include, depending on the circumstances)• Filter mask

• Disposable rubber gloves

• Smock

• Non-metal tongs



Procedure• Follow manufacturer’s instructions and read appropriate MSDS on how to change and dispose of toner. Avoid

breathing dust;

• If there is a toner spill, use caution during clean up and MSDS;

• Wash hands with hot, soapy water after changing toner;

• Keep the photocopier document cover closed to avoid visual fatigue;

• Leave plastic-based transparencies in output trays to cool before handling;

• Switch off the copier, printer or fax machine and allow to stand for a few minutes allowing the components tocool before attempting to remove paper;

• Use non-metal tongs to remove paper but ensure machine is switched to OFF:

• Position the working surfaces of photocopiers, printers, fax machines and collation tables at a comfortableheight;

• Alternate repetitive jobs with other duties;

• Store boxes of photocopy/printing paper at knee height rather than floor level to make lifting and carryingeasier and

• Equipment must be operated and maintained in accordance with manufacturers’ specifications.

ReferencesFor more information, please refer to the manufacturer’s website.





Physical Attack (Also See Computer Screens and Computer Mouse and Keyboard Written Work Procedure)

GeneralEvery precaution should be taken to prevent a physical attack. In the event an attack does occur, the employeeinvolved must know how to respond to the situation.

HAZARDS/RISKS Physical violence and/or injury.

Training• Instructions from supervisor• Conflict Resolution• Stress Management• Training on how to deal with difficult people

Personal Protective EquipmentConsider carrying a whistle or personal security alarm.

Procedures• If you are attacked, make a scene, yell or scream as loud as possible. Try shouting words like STOP, FIRE or

HELP;• If you are being pulled along or dragged, fall to the ground and roll;• Blow a whistle, activate your personal security alarm or push the security alarm;• Give bystanders specific instructions to help you. Single someone out and send them for help, e.g., “You in the

yellow shirt, call the police.”;• If someone grabs your purse, briefcase, deposit bag or other belongings, do not resist; • Throw the item to the ground several feet away from the thief and run in the opposite direction, yelling HELP or

FIRE;• Do not chase a thief;• Run to the nearest safe place, a safe office, or an open store;• Call security or the police immediately after the incident;• If the attack does not warrant calling the police, inform your supervisor or the authorities at your workplace.

Any physical attack, however slight, warrants a police report;• Be prepared, try to imagine yourself responding successfully to different types of attacks;• Practice your responses;• File an incident report and• If you approach a situation that you feel is threatening or has the potential to be threatening, turn back or go to

the nearest safe place and call for help.



Forms of Workplace Violence

RumoursSwearing

Verbal abusePranks

ArgumentsProperty damage

VandalismSabotage

PushingTheft

Physical assaultsPsychological trauma

Anger-related accidentsRapeArsonMurder

Workplace Violence Can Be Caused By

Fellow employeesSupervisors

Members of the public Unauthorized intruders

Outside contacts

Workplace violence is not limited to incidents which occur at the workplace. Work-related violence can alsooccur at off-site functions, such as conferences, social events, sporting events, day trips and in employees’homes. It can also include violence that occurs away from work, but resulting from work. For example, anemployee who receives a threatening telephone call from a fellow employee at his/her home is a victim ofworkplace violence.





Protective Footwear

GeneralProtective footwear is one of the most widely used types of personal protective equipment. The foot is a verycomplex part of the body, containing a large number of delicate bones. The toes can be damaged by fallingobjects. The sole can be punctured by sharp objects. The ankles and lower legs are vulnerable to twisting that cantear connective tissues and break bones. Some employees must walk on hot or slippery surfaces. The location ofthe feet at an extreme of the body makes them particularly vulnerable to cold.

Hazards/risks• Being struck or penetrated by flying or falling objects, (falling boxes in storerooms).


objects and

• Proper lifting techniques require knowledge of the weight of the object to be moved as well.

Procedures• Employees of the Department of Education who are lifting heavy boxes as part of their regular duties must

wear CSA Standard foot protection with steel toes while carrying out this task

• Specifications for protective footwear are set out in CSA Standard Z195-M92. Protective shoes and boots areidentified with various coloured patches to indicate the type of protection they incorporate. The familiar greenpatch, for example, identifies shoes or boots designed to withstand at least 125 joules of impact to the toe.Yellow or red patches indicate lower levels of protection. The main attraction of red or yellow patch footwear isthat they allow a wider range of styles. Shoes or boots of these standards might be chosen by a person whoneeds to wear protective footwear with a business suit.





Public Protests (Also See Appendix A - Emergency Procedures)

GeneralPublic protest is a reality for government. Protestors have the right to express their message to elected officialsand public servants. However public protest can be disruptive in an office environment. Department employeesshould not discourage public protests but endeavour to alleviate or reduce the level of disruption it may cause tothe workplace. Employees should also accommodate the protestors to allow them to communicate the message ofthe protest to the appropriate staff member(s).

Hazards/risks• Hostile crowd• Loud noise within the workplace• Occupation of a work place• Could result in agitation, hostility and/or violence from protestors• Increased employee stress levels, which could result in increased health problems• Potential for physical injury from an agitated or hostile client

Training• Conflict Resolution• Stress Management• Training on how to deal with difficult people

Personal Protective Equipment• Protective barrier• Security mirrors• Panic button

Procedures• Identify leader(s) or representative(s) of the protest.• Determine purpose of protest by communicating with the leaders/representative.• Ask protestors to demonstrate in an appropriate location so that work can continue.• If protest appears to be out of control or pointing toward violence call the Commissionaire (5157). If you cannot

make the call, try to notify another staff member to make it.• Do not respond to threats, or engage the protestors in an argument. If you feel that you are in physical danger,

take all reasonable steps to protect yourself.• As soon as possible, notify your supervisor.

Follow these suggestions in your daily interactions with people to de-escalate potentially violent situations. If at anytime a person’s behaviour starts to escalate beyond your comfort zone: disengage.





Storage of Boxes(Also see written work procedure on lifting objects)

GeneralBoxes must be stored properly in order to prevent and reduce injuries. Boxes piled too high can fall down on anindividual causing serious injury or death. Improper lifting can cause injuries to back, arms and wrists.

Hazards/risksHead, back, arms, wrist, and foot injuries.


objects.

• Proper lifting techniques require knowledge of the weight of the object to be moved, as well as awareness ofthe proper use and availability of equipment by which to move heavy objects.

Personal Protective EquipmentNone, in an office setting.

Employees of the Department of Education who are lifting heavy boxes as part of their regular duties must wearCSA Standard foot protection with steel toes while carrying out this task.

Procedure• Do not lift an object from the floor to a level above your waist in one motion. Set the load down on a table or

bench and then adjust your grip before lifting it higher;

• Never lift anything if your hands are greasy or wet;

• Label boxes with a list of its contents to avoid unnecessary lifting and moving of boxes;

• Store boxes with labels facing outward so they can be easily read;

• Avoid stacking boxes more than four feet high, so that all staff are able to look down on the lid of the top box ina stack;

• Store the heaviest box on the bottom of a stack;

• Ensure that boxes are assembled properly;

• Avoid stacking oddly shaped boxes, stacks should be stable;

• Ensure that each box has a lid securely fastened;

• Ensure that the box handles are unobstructed, if they are provided and

• Leave enough space between stacks of boxes so that you and your co-workers can move freely.



References“The ABCs of Moving and Lifting Things Safely” information booklet available through the Occupational Health andSafety Division of the Public Service Commission.



Auburn University Safety Manual for Facilities Division Procedureshttp://www.auburn.edu/administration/safety/safefac.html





Vehicle Parking

GeneralParking and movement of vehicles in the confinement of parking lots poses a hazard. Employees and the public atlarge are often pedestrians in parking areas, and quite often other suppliers are hauling in and out of the premises.

Hazards/risksInjuries from collisions, etc.

Personal Protective EquipmentSeat belt

Procedures• Where possible, all vehicles will be parked so they can be driven forward when leaving the parking area;

• Vehicles should be parked in designated parking areas only;

• Vehicles should not be parked in front of large equipment doors, or within three metres of any buildingentry/exit door and

• When backing into confined areas, or when backing heavy equipment with limited rear visibility the operatorshould sound the horn. In addition, a person to guide the driver (a signal person) should be used.





Vehicle Safety

GeneralIn an office environment staff are regularly required to leave the office to travel to meetings/events at otherlocations. The following are general guidelines for the safe operation of a motor vehicle.

Hazards/risksInjuries

Personal Protective EquipmentSeat belt Procedures• Follow the common sense rules of good driving:

< don’t tailgate;

< observe the speed limit;

< stay alert, expect the unexpected;

< use vehicle mirrors and

< drive defensively.

• Perform other vehicle checks including:

< fuel levels;

< horn, front lights and windshield wipers;

< oil and water levels;

< tire pressure and

< log books maintained as required;

• Vehicles should be equipped with a first aid kit.

• When backing up, the operator should sound the horn. In addition, if backing into confined or blind areas, asignal person should be used.

• Vehicles should be locked at all times with equipment out of view.




Date Prepared: March 2005Date Revised:

Visiting/instructing Students in Home Setting GeneralDepartment of Education employees may be required to instruct students with special needs in their home. As thisis not a controlled work site the employee may be exposed to hazards.

Hazards/risks• Exposure to second hand smoke from cigarettes

• Possibility of an employee, working as a lone home visitor, being verbally harassed or placed in physicaldanger by a resident

Training• Conflict Resolution

• Stress Management

• Training on how to deal with difficult people

Procedure

• Exposure to Second Hand Smoke< Employee makes a request to the resident not to smoke or to smoke outside while the employee is

conducting the session.

• Verbal or Physical Harassment< Do not respond to threats, or engage the resident in an argument. If you feel that you are in physical danger,

take all reasonable steps to protect yourself. Leave the home as soon as is possible.

< As soon as possible, notify your supervisor or other authorities if necessary.

< If it is necessary to conduct the session in the student’s home, employees should be accompanied by afellow employee.

< It is also possible that employees may be forced to refuse to make a home visit.

< If danger is perceived, arrange for future sessions with the student to occur in a safe environment outsidethe home.




Date Prepared: March 2005Date Revised:

Water Cooler Bottle Replacement

GeneralThis written work procedure is designed to help staff safely replace water bottles.

Hazards/risks• Personal injury.• Equipment damage (if bottle is dropped on to unit)

ProceduresEach bottle contains 18.9 litres or 42 pounds of water. Know your strength limitations – do not attempt to lift ifyou feel it is beyond your capability.• Lift bottle onto a waist high, flat, stable surface in the vicinity of the cooler unit ( if one is available). Remember

to use your legs when lifting. Prepare cap according to instructions.

• Pick up bottle, move to cooler unit, invert bottle and insert bottle neck into cooler unit.

• Clean up any spilled water.

References“The ABCs of Moving and Lifting Things Safely” information booklet available through the Occupational Health andSafety Division of the Public Service Commission.







Work and Travel Alone

General

Hazards/risksWorking and travelling alone may expose an individual to risks they might not otherwise experience when in anoffice setting or if travelling with a co-worker. A hazard when travelling alone is the inability to call for help. Theindividual should take precautionary steps to ensure his/her safety.

Personal Protective Equipment• First Aid Kit

• Survival Kit (see attached list for details)

Training• First Aid Course

• Defensive Driving

Procedures• Always file a travel itinerary and check in on your return;

• Always tell someone where you are going to be working;

• If you are deviating from an original plan, advise someone and

• Take precautions for the unexpected.

ReferencesFirst Aid Regulations



Emergency Survival Kit From the Canadian Automobile Association

You should keep an emergency survival kit in your vehicle’s trunk at all times. Make sure you include the followingitems:

• shovel

• traction mats

• compass

• warning light or road flares

• emergency food pack

• booster cables

• road maps

• matches and a “survival” candle in a deep can (to warm hands, heat a drink or use as an emergency light)

• sand, salt or kitty litter

• tow chain

• cloth or roll of paper towels

• extra clothing and footwear

• axe or hatchet

• ice scraper or brush

• fire extinguisher

• methyl hydrate (for fuel line and windshield de-icing).

A smaller kit including the following items should be kept under the passenger’s seat of the vehicle:

• flashlight

• first aid kit

• blanket (special “survival” blankets are best).

Date: December 2005 Section 4 – TrainingRevision: 0 Page 1


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√ e~ò~êÇçìë=j~íÉêá~äë=fåÑçêã~íáçå=oÉîáÉï=^Åí=^ééÉ~ä=_ç~êÇ=mêçÅÉÇìêÉë=oÉÖìä~íáçåë=~åÇ

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få=`~å~Ç~I=ÉîÉêó=ã~íÉêá~ä=íÜ~í=áë=ÅçåíêçääÉÇ=Äó=tejfpI=ÉñÅäìÇáåÖ=ÉñÉãéíáçåëI=ãìëí=Ü~îÉ=~å~ÅÅçãé~åóáåÖ=jpap=íÜ~í=áë=ëéÉÅáÑáÅ=íç=É~ÅÜ=áåÇáîáÇì~ä=éêçÇìÅí=çê=ã~íÉêá~äK



qê~áåáåÖ=oÉÅçêÇë

qÜÉ=aÉé~êíãÉåí=çÑ=bÇìÅ~íáçå=ïáää=ã~áåí~áå=êÉÅçêÇë=çÑ=íê~áåáåÖ=Ñçê=É~ÅÜ=ÉãéäçóÉÉK=_Éäçï=áë=~=Åçéó=çÑ=~íê~áåáåÖ=êÉÅçêÇK

Department of EducationEmployee Training Record

Course Date In-house External Cost No. ofHours

Recertification Y N

Trainer (firm or individual):

Topics Covered:

Signature of Participants Certified

Yes No

Date: November 2005 Appendix ARevision: 0


^ééÉåÇáñ=^

bãÉêÖÉåÅó=mêçÅÉÇìêÉë

Date: November 2005 Appendix ARevision: 0


bî~Åì~íáçå=^ëëÉãÄäó=^êÉ~ë=Ó=aÉé~êíãÉåí=çÑ=bÇìÅ~íáçå

tçêâëáíÉ bî~Åì~íáçå=^ëëÉãÄäó=^êÉ~

mìÄäáÅ=^Çãáåáëíê~íáçå=_ìáäÇáåÖ kçêíÜÉ~ëí=ÅçêåÉê=çÑ=íÜÉ=çìíëáÇÉ=é~êâáåÖ=äçíaìêáåÖ=áåÅäÉãÉåí=ïÉ~íÜÉê=Ó=`Ü~êäçííÉíçïå=cáêÉ=e~ää

^ìÄáå=^êëÉå~ìäí=_ìáäÇáåÖ pçìíÜ=ÉåÇ=çÑ=é~êâáåÖ=äçí=~í=ÄÉÖáååáåÖ=çÑ=Äç~êÇï~äâaìêáåÖ=áåÅäÉãÉåí=ïÉ~íÜÉê=Ó=`Ü~êäçííÉíçïå=cáêÉ=e~ää

mêçîáåÅá~ä=iÉ~êåáåÖ=j~íÉêá~äaáëíêáÄìíáçå=`ÉåíêÉ

pçìíÜ=ÉåÇ=çÑ=íÜÉ=é~êâáåÖ=äçí

QM^=_ìêåë=^îÉåìÉ=ÓbÇìÅ~íáçå=qÉÅÜåçäçÖó=`ÉåíêÉ

kçêíÜ=é~êâáåÖ=äçíI=åÉ~ê=Ñêçåí=Çççê=çÑ=bÇìÅ~íáçå=qÉÅÜåçäçÖó=`ÉåíêÉ

mêçîáåÅá~ä=^ÇçäÉëÅÉåí=pÅÜççä=ÓPR=píK=mÉíÉêÛë=oç~Ç

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Table of Contents

mìêéçëÉ=Ó=pÅçéÉ=Ó=^áã=Ó=^ìíÜçêáíó K K K K K K K K K K K K K K K K K K K K K K K =N

fåíêçÇìÅíáçå K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K =O

m^_=`çãéäÉñ=dÉåÉê~ä=bãÉêÖÉåÅó=fåÑçêã~íáçå

oÉëéçåëáÄáäáíáÉë K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K =P

mÜóëáÅ~ääó=`Ü~ääÉåÖÉÇ=mÉêëçåë K K K K K K K K K K K K K K K K K K K K K K K K =Q

bãÉêÖÉåÅó=mÜçåÉ=kìãÄÉêë K K K K K K K K K K K K K K K K K K K K K K K K K K =R

bãÉêÖÉåÅó=oÉëéçåëÉ=qÉ~ã K K K K K K K K K K K K K K K K K K K K K K K K K K K =S

bãÉêÖÉåÅó=mêçÅÉÇìêÉë

cáêÉ=bãÉêÖÉåÅó=mêçÅÉÇìêÉë K K K K K K K K K K K K K K K K K K K K K K K K K K K =T

t~íÉêLjÉÅÜ~åáÅ~äLbäÉÅíêáÅ~ä=bãÉêÖÉåÅó=mêçÅÉÇìêÉë K K K K K K K =V

jÉÇáÅ~ä=bãÉêÖÉåÅó=mêçÅÉÇìêÉë K K K K K K K K K K K K K K K K K K K K K K K =NM

e~åÇäáåÖ=~åÇ=oÉéçêíáåÖ=pìëéáÅáçìë=j~áä K K K K K K K K K K K K K K =NO

qÉäÉéÜçåÉ=qÜêÉ~í=bãÉêÖÉåÅó=mêçÅÉÇìêÉë K K K K K K K K K K K K K K K =NP

_çãÄ=qÜêÉ~í=mêçÅÉÇìêÉë=cçêã K K K K K K K K K K K K K K K K K K K K K K K =NQ

qÜêÉ~íÉåáåÖLëìëéáÅáçìë=m~íêçå=bãÉêÖÉåÅó=mêçÅÉÇìêÉë K K K K =NS

qÜÉÑíLî~åÇ~äáëã=bãÉêÖÉåÅó=mêçÅÉÇìêÉë K K K K K K K K K K K K K K K =NV

e~ò~êÇçìë=pìÄëí~åÅÉ=bãÉêÖÉåÅó=mêçÅÉÇìêÉë K K K K K K K K K K K =OM

kçåJãÉÇáÅ~ä=^áÇ=oÉéçêí K K K K K K K K K K K K K K K K K K K K K K K K K K K K =ON

mÉêëçå~ä=fåàìêó=fåÑçêã~íáçå=cçêã K K K K K K K K K K K K K K K K K K K K =OO

bî~Åì~íáçå=fåëíêìÅíáçåë K K K K K K K K K K K K K K K K K K K K K K K K K K K K K =OP

bî~Åì~íáçå=^ëëÉãÄäó=^êÉ~ë K K K K K K K K K K K K K K K K K K K K K K K K K K =OR

Provincial Administration Buildings Emergency Procedures1

Provincial Administration BuildingsShaw – Jones – Sullivan

Emergency Procedures Manual

^K mìêéçëÉqÜÉ=éìêéçëÉ=çÑ=íÜáë=ã~åì~ä=áë=íç=Éëí~ÄäáëÜ=éêçÅÉÇìêÉë=~åÇÇìíáÉëI=íç=éêçãçíÉ=éä~ååáåÖI=~åÇ=íç=Éëí~ÄäáëÜ=íê~áåáåÖ=Ñçê=íÜÉã~å~ÖÉãÉåí=~åÇ=ëí~ÑÑ=çÑ=íÜÉ=mêçîáåÅá~ä=^Çãáåáëíê~íáçå=_ìáäÇáåÖ`çãéäÉñ=E~äëç=âåçïå=~ë=m^_=`çãéäÉñF=Ñçê=ÑáêÉ=~åÇ=çíÜÉêÉãÉêÖÉåÅó=Éî~Åì~íáçå=ëáíì~íáçåëK

_K pÅçéÉqÜÉ=éä~åë=~åÇ=éêçÅÉÇìêÉë=çìíäáåÉÇ=áå=íÜáë=ã~åì~ä=~ééäó=íç=~ääçÅÅìé~åíë=çÑ=íÜÉ=pÜ~ïI=gçåÉë=~åÇ=pìääáî~å=_ìáäÇáåÖë

`K ^áãqÜÉ=~áã=çÑ=íÜáë=ã~åì~ä=áë=íç=ÉåëìêÉ=íÜÉ=éêçíÉÅíáçå=~åÇéêÉëÉêî~íáçå=çÑ=äáÑÉ=~åÇ=éêçéÉêíóI=~åÇ=íÜÉ=ã~áåíÉå~åÅÉ=çÑÉëëÉåíá~ä=ëÉêîáÅÉë=áå=~å=çêÇÉêäó=Ñ~ëÜáçå=ÇìêáåÖ=~åÇ=~ÑíÉê=~åÉãÉêÖÉåÅóK

aK ^ìíÜçêáíófå=íÜÉ=ÉîÉåí=çÑ=~åó=ÉãÉêÖÉåÅóI=íÜÉ=mêçîáåÅá~ä=^Çãáåáëíê~íáçå_ìáäÇáåÖ=bãÉêÖÉåÅó=oÉëéçåëÉ=qÉ~ã=ïáää=~ëëìãÉ=íçí~äêÉëéçåëáÄáäáíó=ìåíáä=íÜÉ=~êêáî~ä=çÑ=íÜÉ=ÉãÉêÖÉåÅó=~ìíÜçêáíóÜ~îáåÖ=àìêáëÇáÅíáçå=Ñçê=íÜÉ=ëéÉÅáÑáÅ=ëáíì~íáçå=EáKÉKI=cáêÉ=`ÜáÉÑImçäáÅÉI=_çãÄ=pèì~ÇI=ÉíÅKF=fåëíêìÅíáçåë=çÑ=íÜÉ=ÉãÉêÖÉåÅó~ìíÜçêáíó=ãìëí=ÄÉ=ÑçääçïÉÇ=Äó=ÉîÉêóçåÉI=êÉÖ~êÇäÉëë=çÑ=àçÄéçëáíáçåK


Introduction

qÜáë=éä~å=çìíäáåÉë=~ééêçéêá~íÉ=~Åíáçåë=íç=ÄÉ=í~âÉå=áå=íÜÉ=ÉîÉåí=çÑ=~åÉãÉêÖÉåÅó=çê=Çáë~ëíÉê=~í=íÜÉ=m^_=`çãéäÉñK=

qÜÉ=Ñáêëí=ëÉÅíáçå=çÑ=íÜÉ=éä~å=Åçåí~áåë=áåÑçêã~íáçå=çåêÉëéçåëáÄáäáíáÉë=çÑ=ÉãéäçóÉÉë=~åÇ=ëìéÉêîáëçêëI=éêçÅÉÇìêÉë=ÑçêéÜóëáÅ~ääó=ÅÜ~ääÉåÖÉÇ=éÉêëçåë=~åÇ=ÉãÉêÖÉåÅó=íÉäÉéÜçåÉ=åìãÄÉêëK

qÜÉ=ëÉÅçåÇ=ëÉÅíáçå=çÑ=íÜÉ=éä~å=Åçåí~áåë=ÉãÉêÖÉåÅó=éêçÅÉÇìêÉë=Ñçêî~êáçìë=íóéÉë=çÑ=ÉãÉêÖÉåÅáÉë=íÜ~í=ëí~ÑÑ=ãáÖÜí=ÉåÅçìåíÉêK=^äëçáåÅäìÇÉÇ=~êÉ=íÜÉ=bî~Åì~íáçå=mêçÅÉÇìêÉë=Ñçê=íÜÉ=m^_=`çãéäÉñ=~åÇ=~éä~å=áåÇáÅ~íáåÖ=íÜÉ=ÇÉëáÖå~íÉÇ=~ëëÉãÄäó=~êÉ~ëK


General Emergency Information

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Emergency Procedures

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Note:In case of fire, pull the nearest fire alarm pull station. This willautomatically notify building emergency personnel and thefire department.

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Note: The PAB Complex fire alarm is a two-stage alarmsystem. When the alarm tone is an intermittent tone, this isyour signal to prepare to leave the building. When thealarm tone is a steady tone, leave the building immediatelyand go to the predetermined meeting location for yoursection as=listed on Page 23 of this document.


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bî~Åì~íáçå=^ëëÉãÄäó=^êÉ~ë|||||||||||||||| Notes

Notes

Date: December 2005 Appendix BRevision: 0

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tçêâÉêë=`çãéÉåë~íáçå=_ç~êÇ=cçêãë

cçêã=S=Ó=tçêâÉêÛë=oÉéçêí=çÑ=fåàìêócçêã=T=Ó=bãéäçóÉêÛë=oÉéçêí

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