DEPARTMENT OF ELECTRONIC ENGINEERING...

DEPARTMENT OF ELECTRONIC

ENGINEERING

STUDY GUIDE

INDUSTRIAL PROJECT 4

IPRJ401

IPRJ411

IPRJ421

Latest Revision: December 2017 for 2018 academic year

Revised by : P Howells

2 INDUSTRIAL PROJECT 4 STUDY GUIDE 2018

SUBJECT: Industrial Project 4

SUBJECT CODE: IPRJ401, IPRJ411, IPRJ421

SAPSE CODE: 110400606

PURPOSE:

The purpose of this subject is for students to implement a project at the standard expected of an Electronic

Engineering Technologist in industry. In this project you will be required to:

Undertake an integrated project, with an industry-orientated approach, which will promote an

entrepreneurial attitude in respect of technological innovation and analysis.

Demonstrate your ability to propose a project and have it accepted, give regular progress reports,

give a presentation on the project, and document the project in an academically sound format.

Demonstrate the technical ability expected of a qualified electronic engineering technologist.

PRE-REQUISITES:

This subject is intended to be the last subject you do for the BTech degree, and you are only permitted to

register for it once you have passed at least four other BTech subjects.

RECOGNITION OF PRIOR LEARNING:

This is a final level subject and therefore RPL cannot be used for exemption for all or any part of this

subject.

DURATION:

The minimum duration for this subject is one semester (IPRJ401) while the maximum duration is three

consecutive semesters. Note that if the project extends over more than one semester then the student

must register at the beginning of each subsequent semester (IPRJ411 and IPRJ421).

If after three consecutive registrations the subject has not been completed the student will NOT be

permitted to continue with the current project without permission from the Head of Department.

PLAGIARISM:

The University has taken a strong stance against any form of plagiarism. Students are expected to be familiar with the general university rules governing examinations. These rules apply to all assessments completed for this subject.


IMPORTANT DATES:

Important dates on which students need to submit items are given in Table 1. These dates are final and no

extensions will be given.

Deadlines Semester 1 Semester 2

Application forms to the field of study chair. 31 January 11 July

Proposal submission and proposal presentation. 9 February 20 July

Progress reports: dates to be determined by supervisor.

Final date to submit the draft report. 30 April 8 October

Draft reports to be returned to students. 28 May 5 November

Project Presentation and final reports to be submitted. 18 June 19 November

NOTE:

These dates are final. Where an article is posted or couriered or emailed, it must be

received on or before the final hand in date.

Once your application is received via email (see website for details on submission), you will

be required to submit a detailed proposal and present your proposal to a committee. If

your proposal is accepted you will be allocated an internal supervisor.

Any verbal (or otherwise) agreements with DUT staff for changes to these dates are not

valid.

The student is expected to plan proactively in case of eventualities such as work

commitments.

Failure to meet any of these deadlines (including progress reports) will result in the

assessment being delayed to the following semester. This does not apply to the third

registration.

Table 1: Important dates.

LEARNING OUTCOMES:

The specific registered qualification outcome addressed by this subject is Exit Level Outcome 6: Project

Development, in which you demonstrate your ability to identify, analyse, conduct and manage a project.

In completing this subject you will be required to demonstrate that you are able to implement a project

that consists of at least one of the following:

Investigation and analysis of a suitable engineering problem and recommendations of solutions

based on sound, traceable engineering principles.

Design of an engineering system to achieve a specified outcome. It must be shown that the use of

all modules and/or components is justified. Designs based on rule of thumb are not acceptable.

Planning and supervising the installation and/or commissioning of a new system with the

emphasis on engineering strategies to be undertaken.


CRITICAL CROSS FIELD OUTCOMES:

In addition to the competencies assessed in Table 3, you will also be assessed for the Critical Cross Field

Outcomes [CCFO’s] as listed in Table 2. These outcomes are embedded in the assessments, which mean

that you must demonstrate them even though they may not be specifically mentioned in the assessment

procedure such as the rubrics.

SAQA Critical Cross Field Outcome Where Embedded

Identifying and solving problems in which responses

indicate that responsible decisions using critical

thinking have been made.

Project proposal and project report. The ability

to read the study guide and put the

requirements into practice is an important

embedded outcome.

Working effectively with others as a member of a

team, group, organisation and/or community.

Project progress reports.

Organising and managing yourself and your activities

responsibly and effectively.

Being able to meet ALL deadlines in the study

guide.

Collecting, analysing, organising and critically

evaluating information.

Final report.

Communicating effectively using visual, mathematical

and/or language skills.

Project presentation.

Using science and technology effectively and critically,

showing responsibility toward the environment and

the health of others.

Final report.

Demonstrating and understanding the world as a set

of related systems by recognising that problem

contexts do not exist in isolation.

Final report.

Table 2: CCFO’s that will be assessed.

LEARNING AND TEACHING STRATEGIES:

In this subject the student is required to demonstrate the ability to learn independently. The role of DUT

staff is to monitor this process and to assess it using the methods shown elsewhere in this document. It is

the responsibility of the student to ensure that the requirements for the assessments are met by the

required deadlines.

Departmental supervisors will not contact students to remind them when to submit any documents for

assessments, to report progress or to attend presentations. These dates have been published and students

are required to comply with them. Failure to submit on time will result in the assessment being delayed to

the following semester. This does not apply to the third registration.

ASSESSMENT CRITERIA:

The assessment criteria for this project have been registered with the South African Qualification Authority

and students will be judged as to whether or not they have met the outcomes of the project. The

competencies that you will be required to demonstrate over the duration of the project are given in

Table 3. The assessment criteria that will be used to judge these competencies are given in the rubrics

contained in a separate document.


Competency Where Assessed

Formulate a project. Project proposal

Describe and justify the theoretical framework and methodology to address

the project.

Project proposal

Conduct and manage the project. Project progress reports

Analyse the information gained and/or the results of the project. Final report

Draw conclusions and/or make recommendations based on the project. Final report

Presentation skills, both verbal and written. Presentation and report

Produce a report of the completed work. Final report

Table 3: Competencies that will be assessed.

ASSESSMENT OF THE INDUSTRIAL PROJECT:

Students will be assessed as described in Table 4. To be awarded a pass for Industrial Project IV you must

ensure that you have complied with all of the items listed in this table. The Department will not publish a

final mark until ALL of these items have been submitted.

The department reserves the right to withhold marks until items on loan from the department, such as

previous student reports, are returned. Evaluation of all aspects of the project shall be the sole

responsibility of DUT staff.

The marking rubrics are available as a separate document.

Item for Submission Sub-minimum Weight

%

Project Proposal and Presentation. 30 % 15

Workplace supervisor appointment form, if

applicable.

No mark, but the proposal will not be

marked without this. 0

At least three progress reports. 30 % 5

Draft report. 30 % 30

Oral presentation and demonstration. 40 % 20

Final hard cover bound report. 40 % 30

Letter from workplace supervisor, if applicable. A

short letter to verify that the project is all your own

work. This is not the same as the appointment form

above!

No mark, but the report will not be

marked without this. 0

TOTAL 100

Table 4: Industrial Project 4 assessments.


PROJECT REGISTRATION:

The minimum registration period is one semester while the maximum is three consecutive semesters. It is

necessary to register at the start of all semesters. To be permitted to register the following will apply:

First registration IPRJ401

You must have passed (or been exempted from) at least 4 other BTech subjects.

During this registration period you must submit the proposal, and at least one progress report.

If you are able to submit all the requirements for the project, you can complete and pass the

whole project in this semester.

Second registration IPRJ411

This registration must be in the semester directly after the registration for IPRJ401.

During this registration period you must submit at least one progress report.

If you are able to submit all the requirements for the project, you can complete and pass the

whole project in this semester.

Third Registration IPRJ421

This registration must be in the semester directly after the registration for IPRJ411.

During this registration period you must submit at least one progress report.

During this registration period you must also give a presentation on the stipulated date, submit a

draft and final report.

If you are not able to submit all of the requirements by the published deadlines, you will be

deemed to have failed the subject.

PROJECT PROPOSAL:

Before registering for Industrial Project 4 for the first time, the student needs to complete the Application

Form. The purpose of this form is to inform the department of your intention to begin the subject. Besides

personal contact information this form requires some preliminary information about your intended project.

Once the application form has been received it will be allocated to the relevant subject committee. You will

then be required to submit a detailed proposal and present your proposal to the committee. If approved,

an internal supervisor will be allocated to you and you will be allowed to register for IPRJ401.

NOTE: Any completed project may not be submitted for consideration for Industrial Project 4.

The student needs to evaluate the intended project in accordance with the requirements of this study

guide and then submit a written proposal of not more than 4 A4 typed pages in which the details are clearly

and concisely laid out.

Typically the formal proposal will consist of:

On the front page: Project Title, student name, student number, email address and telephone

number.

An overview of what the project will be about.


A schedule of steps which need to be undertaken to complete the project including estimated dates

of when what will occur. This should be illustrated with a time management schedule (for example a

Gantt chart). This schedule must show that at least 300 hours (± 40 days) will be spent on the project,

(including writing up the proposal and reports required).

A mention of expected problem areas and what procedures will be undertaken to find solutions. You

need to justify the fact that this project is at the BTech level. To do this you need to show where you

will be applying some of the knowledge gained in at least one of the BTech subjects.

A list of materials and resources which will be used in the project.

A personnel management plan showing who will be used for the project, what tasks they will

undertake, and when their services will be required.

Clearly indicate your involvement in the project.

A list of sources of reference. Explain how the sources will be used in doing the project. Just a straight

list is not good enough.

The criteria that could be used to judge whether the project has been successful. Explain what checks

and balances are put in place in the project to ensure that its progress is acceptable. What evidence

will need to be shown to your employer/customer to prove that the project is successful?

The proposal must also include the completed Workplace Supervisor appointment form, if applicable. A

committee will assess the proposal and presentation and if approved, you will be advised to register and

start the project.

If your employer terminates the project you are required to contact your supervisor to discuss the possible

continuation of the project.

PROGRESS REPORTS:

In order to keep your workplace supervisor, if applicable, and your DUT supervisor up to date with the

project progress, you are required to submit three progress reports during the process of doing your

project. Here are some guidelines on what is required in the progress report:

Your name and contact details.

Past progress: outline successful progress that has been made, any problems impeding progress

and the action being taken. Outline any unresolved problems from the last report (if applicable)

and how they have been addressed. Compare the progress of the project with what was planned

in the project proposal and any previous reports (if applicable).

Future Progress: outline progress expected in the future including any difficulties expected in the

future and corrective action being taken to resolve them.

Lessons learnt: outline any unexpected outcomes that have added value to your project. This may

include: gaining of new skills and knowledge, completion of additional items not included in the

project proposal, prizes or awards resulting from the project etc. Outline lessons learned which

might benefit other projects. You can describe processes that worked well for you, how you

resolved particular problems, or hints or tips for other project managers.

An updated time management schedule showing the progress.

A time log which will eventually be used to justify that your project has taken a minimum of

300 hours (40 days). Each progress report must give the total number of days covered in it, and

comments on how this compares with the original project planning.


It must be brief and to the point. It should all fit into two or three pages. Ensure that the progress report is

signed by your workplace supervisor to show that he/she has seen it. Please note that these progress

reports will be used as a measure of your potential to report on progress. It is therefore your responsibility

to ensure that they are submitted correctly and on time.

SUBMISSION OF THE DRAFT REPORT:

When you have made sufficient progress on a draft copy of your final report, you need to submit it to your

supervisor. He will go through it, make comments, and give guidelines on shortcomings of the draft. He will

provide advice on how to improve on the report quality.

The size of the draft report is not specified. However, your report should be concise without any addition of

irrelevant information. The final document size can be determined by your supervisor and is dependent on

the nature of your project.

Guidelines for the layout and format of the report can be found on the website under the heading

Industrial Project 4 – Guide to Report Writing.

If submitting a hard copy (printed):

Do not include the appendices.

Do not bind it with a hard cover. Ring binding or staples are fine.

PROJECT PRESENTATION:

You are required to give a PowerPoint (or similar) presentation on your Industrial Project.

Once the draft report has been handed in you must arrange with your supervisor to do a presentation. You

will then be given a time slot for your presentation. You are encouraged to be present for all the

presentations on the day; however, you are expected to be present at least half an hour before your start

time. Your workplace supervisor, if applicable and work colleagues are welcome to attend the

presentations. Please confirm their attendance.

The presentation should give an overview of your project covering the same material (but in much less

detail). Each talk will last for 10 minutes, with an additional 5 minutes for questions.

You will be expected to give an introduction to your project, say why it is interesting or worth doing

(including a description of the project requirements), outline the design, implementation and evaluation

issues, discuss the results of your project and give a critical assessment of its outcome. As you only have 10

minutes, you will need to think clearly about what you can get over to your audience in such a short time.

Do not try to put in too much detail. Make good use of diagrams. Even though one diagram may be worth a

thousand words, don’t try to get too much on one slide. Someone attending your presentation should go

away with a clear idea of what it was about, what issues you were tackling, how you set about it and what

degree of success you had.

When you have prepared for the presentation make sure that you:

Introduce and motivate the project, such that a non-specialist could understand the goals.

Speak clearly, making eye contact with the audience, and hold audience attention during the talk.


Plan your whole talk around 1 title slide (with your name and project title) and a maximum of 15

other slides.

Have planned your time well, remembering to discuss your plan and timetable for finishing the

project.

PROJECT COMPLETION AND SUBMISSION OF THE REPORT:

Once all the draft report corrections have been made, the project report can be Hard Bound with a green

cover and submitted. The department will retain this bound report for record purposes.

The following text in gold is to be placed on the front cover:

Durban University of Technology

Project Title

Author’s name

Semester of submission (e.g. June 2014, or November 2014)

And on the spine:

Project Title

Author’s name

Semester of submission (e.g. June 2014, or November 2014)

The following table gives a list of companies that can be used for this binding:

B K Bookbinders

511 Umgeni Road

Tel: (031) 312 2200

Natal Ruling Company

Unit7B Enforce Office Park, 43 Sea

Cow Lake Rd, Springfield Park,

Durban, 4051

Tel: (031) 305 1799

[email protected]

Pyramid Bookbinders

408/409 Victoria Heights

Victoria Street

Durban

Tel: (031) 306 4539

Doosi Bookbinders

54 Drewstead Road

Reservoir Hills

Tel: (031) 262 1723

Mikyle's Printing Works

224 Road 701

Montford

Chatsworth

Tel: 073 226 5700/5657

Fax: 086 518 7289

ETHEKWINI BOOK BINDERS

3/9 Garth Rd, Mayville, Durban,

4091

031 207 5491

083 303 8533

[email protected]

Please note that these companies close in December for the Christmas break and only open again in the

second or third week of January.


CONCLUDING COMMENTS:

This is a comprehensive document that has been designed so that you can work virtually on your own. You

will have found that it is too much to completely cover in one sitting and you are advised to go back to it

often during the course of doing the project. In this document it has been made clear a number of times

that the project is a measure of your ability to work on your own. There are a number of requirements for

you to comply with and you need to address these carefully because you bear the responsibility to ensure

that they are complied with. Make yourself a checklist and use a diary to ensure that you meet all

requirements on time. Remember that your success in completing this project depends on hard work and

not on luck.


Industrial Project 4 - Durban University of Technology

To the Prospective Workplace Supervisor:

It is a compulsory requirement for all BTech students to undertake an industrial project to evaluate their

ability to plan, propose, carry out and complete projects successfully. It is best that this takes place at the

student’s place of employment because Durban University of Technology (DUT) does not have the facilities

to simulate an industrial environment.

For the student to be able to undertake a project, a workplace supervisor, (who has a National Higher

Diploma (T4 or equivalent), a BTech or BSc Engineering Degree, or has an Electrical Engineering Certificate

of Competency, (GCC)), needs to be appointed to provide the following functions:

Be available to the student as a mentor for advice and guidance.

Monitor the student’s progress to verify that the project is done in a satisfactory manner.

Keep the employer fully informed with respect to the student’s project work so that all workplace

requirements such as procedures, codes of practice, safety requirements, etc. are adhered to.

Certify that the work done and the report submitted is the student’s own work, or suitably

referenced where other personnel have undertaken parts of the project.

Please note that the project will be used as a measure of the student’s potential work as a qualified

electrical technologist or engineer. It is therefore the student’s sole responsibility to ensure that all

requirements of the project are met.

The requirements of the project are laid out in the Industrial Project 4 study guide, which is available from

the student (if required).

DUT regards the involvement of the student’s employer in this exercise as a valuable opportunity of Work

Integrated Learning for the student and all help given is greatly appreciated.

Please compete the attached form and hand it to the student for submission.

Thanking you

K.E.Moorgas

Head of Department: Electronic Engineering

Durban University of Technology

[email protected]

Tel: 031-373 2932

Fax: 031-373 2744


Appointment of Workplace Supervisor

(for workplace based projects)

Please complete the following:

Student Full Name:*

Student Number:

* A DUT student registered for Industrial Project 4, with the following provisional project title:

I declare that I am willing to act as a workplace mentor and supervisor for the above student to

provide the functions as detailed on the previous page of this document for the following company:

My details are as follows:

Company Name:

Supervisor Full Name:

Academic qualifications:

Professional registration:

Registration No.

Job title:

Tel:

Fax:

email:

Signature:

Date: Official Stamp

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