DEPARTMENT OF HORTICULTURE, PUNJAB Kheti Bhawan, 3rd … · tech Poly House, Naturally Ventilated...

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DEPARTMENT OF HORTICULTURE, PUNJAB Kheti Bhawan, 3rd Floor, Near Dara Studio, Phase-6 (Sector 56), SAS Nagar (Mohali)

Ph: 0172-2970621,22,23 Email: [email protected]

Notice Inviting E-Tender

No. DOH/2019-20/01

The Director Horticulture, Punjab, invites applications on single bid system for

Empanelment of Reputed Firms for one year as follows:-

Empanelment of firms for construction of protected structure viz. Hi-tech Poly House, Naturally Ventilated Poly house (Tubular), Shade Net

House, Walk-in- Tunnel for One Year

i) Tender Form Fee ii) Processing Fee iii) Earnest Money Deposit (EMD) iv) Bid submission start date v) Bid submission end date vi) Bid opening date

Rs. 5000/- As applicable Rs. 3,00,000/- 27-08-2019 (09:00 a.m.) 16-09-2019 (05:00 p.m.) 18-09-2019 (11:00 a.m.)

The detailed specifications of the structures and terms & conditions of the

empanelment are available on the website: https://eproc.punjab.gov.in

If the firm has any query, can contact help desk number. 0172-2970284,

2970263.

The bidders are required to enrol themselves on website

https://eproc.punjab.gov.in for participating in the e-tender. Class 2/3

Digital Signature Certificate (DSC) is mandatory for participation in e-tender.

The corrigendum, if any will be published on referred website only.

-Sd- Director Horticulture, Punjab

mailto:[email protected]

https://eproc.punjab.gov.in/


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DEPARTMENT OF HORTICULTURE, PUNJAB Kheti Bhawan, 3rd Floor, Near Dara Studio, Phase-6 (Sector 56), SAS Nagar (Mohali)

Ph: 0172-2970621,22,23 Email: [email protected]

E-Tender No. DOH/2019-20/01

EMPANELMENT OF FIRMS FOR CONSTRUCTION OF HI-TECH POLY HOUSE, NATURALLY VENTILATED POLY HOUSE (TUBULAR), SHADE NET

HOUSE AND WALK-IN-TUNNELS FOR ONE YEAR

TERMS AND CONDITIONS OF EMPANELEMENT INCLUDING INSTRUCTIONS TO BIDDERS

The tender shall be submitted in accordance with these instructions and any

tender not confirming to the instructions as under is liable to be rejected. These

instructions shall form the part of the tender.

1. General

i) The bidders are required to submit the bid online on Punjab Govt.

Procurement Portal https://eproc.punjab.gov.in using valid Class 3/2 Digital

Signature Certificates.

ii) More information useful for submitting the online bids is available on the

above mentioned website.

iii) Bidders are required to enroll on the e-Procurement portal

(https://eproc.punjab.gov.in). Enrolment on this portal is free of charge.

iv) All the bidders shall have to pay the required tender fee and processing fee

as applicable before the submission of tender.

v) The tenderers are advised in their own interest, to carefully read the

instructions and understand their purport and unless the tender specifically

states to the contrary in respect of any particular clause, it shall be

presumed that all tender conditions have been accepted as laid

down in this document.

vi) This tender is not transferrable.

vii) Conditional and incomplete tenders shall not be accepted.

viii) Firm (individual or partnership), company (Public or Private Ltd.) shall be

called as firm.

mailto:[email protected]



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ix) The bids are invited for empanelment of reputed firms for construction of

protected structures viz. Hi-tech polyhouse, Naturally Ventilated Poly

Houses (Tubular), Shade Net Houses, Walk-in-Tunnels on rates as per

norms of Mission for Integrated Development Horticulture (MIDH) for the

financial year 2019-20 (rates subject to change as per MIDH norms as and

when).

2. Bidders/Firms applying for the empanelment should have an experience of

installation of Protected Cultivation structures in India for a minimum period of

2 years.

3. The bidder/firm shall have to submit compliance for both specifications and

terms & conditions of the tender as per given format (Annexure 1), failing

which the bid will be treated as incomplete and is liable to be rejected.

4. Categorization of Firms and Work Allotment

i) The Firms have been categorized in two Categories i.e Category-A and B

based on their turnover and area of installed protected structures. The firm

having turnover of Rs. 2.50 Crore consecutive for the FY 2017-18 & 2018-

19 and installed minimum 50000 sqm shall be categorized as Category A.

Firms having turnover of Rs. 0.50 Crore consecutive for the FY 2017-18 &

2018-19 and installed minimum 25000 sqm shall be categorized as

Category B. A proof is required to attach in the technical bid.

ii) Based on Category, the firms shall have to meet the following parameters

while applying for empanelment:-

Category of Firm

Turnover for last two consecutive years (Rs.)

Req. Experience of installing protected cultivation structure (Area in SQM)

EMD (Rs. lakh)

Bank Guarantee (Rs. lakh)

Work allotment based on Category

Category –A

2.50 Crore 50,000 3.00 10.00 2081-4000 sqm

Category –B

0.50 Crore 25,000 3.00 05.00 up to 2080 sqm

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iii) Category B Firms shall be allowed to work in its own “size category” (upto

2080 sqm) of work allotment but Category A can work in the both size

categories of work.

5. Protected cultivation structures for a minimum area of 50,000 sqm and 25,000

sqm should have been installed by Category A and Category B, respectively.

Bidders shall have to attach list of such protected structures installed as per

Annexure 2.

6. Bidders must enclose last 2 years income tax return (Assessment year 2017-

18 and 2018-19) and must have GSTIN number. A proof to this effect should

be attached with the technical bid.

7. Bidder should not be black listed anywhere in any case. Undertaking is

required with the technical bid (Annexure 3).

8. Manufacturer and/or bidder (if bidder is authorized dealer/agent/supplier)

should be ISO certified Company. Proof required with technical bid.

9. The bidder must give the undertaking about the trueness of all the documents

(Annexure 4).

10. The last date for receiving the bids would be 16-09-2019 at 5:00 P.M and shall

be opened on 18-09-2019 at 11.00 a.m in the presence of the representatives

of the participating firms, who wish to be present. Firms are suggested to

submit the tender well in time. No request to extend the last date of

submission and opening shall be entertained at any circumstances.

11. Earnest Money Deposit (EMD) and Bank Guarantee.

i) EMD amounting to Rs. 3,00,000/- shall have to be deposited online for this

tender. Bidder should ensure that the online transaction carries the name of

firm/bidder and address of bank to access the details. Bidders shall have to

enclose the EMD receipt in technical bid. No tender will be entertained

without earnest money deposit.

ii) EMD shall be refunded to the firms without interest after the empanelment

tenure only.

12. All the tender documents must be clear and readable and must be uploaded in

a Single/double PDF file format with numbering on each page.

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13. Firm must have their own workshop in a minimum area of 1000 sq. meter

with the following minimum installed infrastructure

i) Hydraulic pipe bending machine ii) Tower type drill machine iii) Power press iv) Welding machine/grinders and drills etc.

These requirements will be verified at the time of empanelment. if any discrepancy detected the firm will not be given work order and empanelment will be cancelled.

14. Firm having serious complaint shall not be empanelled. Undertaking in this

regard is required to attach with technical bid.

15. Bank Guarantee

i) The successful tenderer shall be required to furnish Bank Guarantee

amounting to Rs. 10.00 lakh for Category A and Rs. 5.00 lakh for

Category B as security within fifteen days after opening the bid. This bank

guarantee shall have validity of one year.

ii) This Bank Guarantee shall be refundable after the expiry of empanelment

i.e one year subject to the submission of completion certificate of all work

duly signed by concerned District Head.

iii) If any firm violates any specification and terms & conditions of the

empanelment, the Bank Guarantee amount shall be forfeited and firm shall

be black listed by Director Horticulture-cum-Mission Director, SHM, Punjab.

16. The beneficiaries shall be free to choose the empanelled firm of their own

choice (Form No. 2) but execution of work should only be allowed after the

approval of Director Horticulture-cum-Mission Director, SHM, Punjab.

17. The application of beneficiaries shall be prioritized through HortNet only.

18. Approval for execution of work for protected structures shall be accorded by

Director Horticulture-cum-Mission Director, SHM, Punjab. District head will

endorse/recommend the Application Form within seven days of receipt to

Director Horticulture-cum-Mission Director, SHM, Punjab along with Form no.

1 & 2 duly completed.

19. If the firm does not start the work within one month from issuing of work

order then on the basis of written complaint of the farmer endorsed by district

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head, work order shall be cancelled by Director Horticulture-cum-Mission

Director, SHM, Punjab.

20. The financial assistance on protected structure shall be released by the

department to the beneficiary or to the lending bank in when the farmer has

taken loan for the project from that bank.

21. If the firm fails to complete the protected structure within stipulated time i.e.

within 60 days from the date of work order (90 days in case of bank loan)

then on the written complaint of the farmer and verified by the district head,

penalty of 2% of total project amount will be imposed. This amount will be

deducted from the EMD of the firm and the concerned firm cannot take up

any further work till it completes the project in hand. Decision of Director

Horticulture-cum-Mission Director, SHM, Punjab in this regard shall be final.

22. The beneficiaries will provide the suitable levelled site and arrangement of

water. The arrangement of electricity would be the responsibility of the firm at

its own expenses. The firm will be responsible for watch & ward of structure

material.

23. The firm shall collect the payment of work directly from beneficiaries through

RTGS/DD only. The payment receipt shall be attached while submitting the file

for the release of subsidy.

24. Payment terms

The mode of payment by farmer shall be as under;

i) 1st instalment: The farmer will have to pay 10% of total estimate at the

execution of Tri Partite Agreement.

ii) 2nd instalment: Farmer has to pay 40% to concerned firm on completion

of foundation work and supply of complete steel material (excluding

cladding material). Farmer has to pay this amount within 3 working days

from unloading the material and inspection by duly constituted committee.

iii) 3rd instalment: 30% will be paid by the farmer to concerned firm after

supply of cladding material. Farmer has to pay this amount within 3 days

from unloading the material.

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iv) 4th instalment: Final instalment of 20% after completion of protected

structure in all respects. Farmer has to pay this amount within 10 days from

the final inspection/removal of short comings, if any.

Note: In case the structure is financed by the bank then bank is responsible

for the payment as per their terms and conditions.

25. The firm will get the structure insured from reputed insurance company for

consecutive two years at the cost of the firm. The cover note will be in the

name of beneficiaries by covering all risks thereof as per policy terms and

conditions.

26. All the firms should submit design, drawing specifications as per prescribed

specifications before execution of the work to the department along with time

submission of Tri Partite Agreement.

27. Inspections

The inspection of protected structure will be as under;

i) 1st inspection will be conducted by the concerned HDO in the presence of

concerned firm’s representative and concerned farmer and representative

from Director Horticulture Office (Form No. 1).

ii) 2nd inspection will be conducted by the concerned HDO, District Nodal

Officer for Protected structures in the presence of concerned firm’s

representative and concerned farmer. This inspection will be carried out at

the time of completion of foundation work and supply of complete steel

material (excluding cladding material) (Form No. 7).

iii) 3rd final inspection will be conducted after completion of protected

structure in all respects subject to submission of No Due Certificate, and

“Completion certificate” from concerned firm. Afterwards the district head

will arrange the final inspection. Committee for final inspection shall be

comprising District Head, District Nodal Officer for protected cultivation,

concerned block HDO, Assistant Agriculture Engineer or SCO or

representative from PAU and representative from Director Horticulture

Office. This inspection shall be done in the presence of concerned firm’s

representative, concerned farmer and financing institution if, applicable.

This inspection shall be arranged within 15 days after completion of the

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protected structure subject to availability of committee members (Form

No. 9).

28. Guarantee/Warranty

The firm will provide guarantee/warranty certificate to the farmer for the material

used for construction of protected structure as follows:-Guarantee:

i) Three years for structure ii) One year for cladding material iii) Three years for properties of poly sheet. iv) Three years for MI systems.

Warranty:

Two years for cladding material after the completion of one year of Guarantee period.

29. Director Horticulture-cum-Mission Director, SHM, Punjab shall have right to get

the cladding material/structure material tested from laboratory or agency at

any time, if required and the cost of testing shall be borne by the concerned

firm.

30. Service Centre:-

i) Firm should have to establish at least one "service centre" in the state of

Punjab after the empanelment but before the execution of work.

ii) The service centre should have one graduate engineer and one agricultural

graduate. The firm shall give salary slip/bank statement as proof of hiring of

expert.

iii) The technical person other than Agriculture Engineer should have completed

the training on polyhouse/net house from State Department of Horticulture,

Punjab State/State Agricultural Universities (SAU's)/ Horticultural Training

Centre (HTC) In due course of time and as per additional requirements,

number of trained technical persons should be increased.

iv) The service centre must provide free after sales service to the farmers at least

for three years. This may exclude the material cost, transportation of material

and installation cost. And must execute the protected cultivation after

sales service card as per Annexure 5.

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v) Service centre shall have the information board as per the format provided by

Department of Horticulture, Punjab.

vi) Service centre shall maintain the list of farmers covered under the scheme.

vii) Service centre shall maintain the registers as per the format provided.

viii) It will be the responsibility of the firm to see that the service centre is kept

functional all the year and grievances/complaints of beneficiaries are attended

within a week after receiving written complaints/phone calls.

ix) The service centre must be equipped with the communication facilities such as

phone, internet/email etc and must display these at service centre.

31. The Firm shall furnish the technical bid in the prescribed Performa with

supporting documents.

32. The firm shall display an iron board at site having size 5’ x 3’ where particulars

viz name of the beneficiaries, size of structure, date of completion, total

estimate, amount of subsidy, name of manufacturing firms, established under

MIDH for the year 2019-20 etc. should be mentioned.

33. The officers of department of horticulture Punjab can check the structure at

any time.

34. Successful firm has to open at least one registered/branch office in Punjab or

Chandigarh after empanelment but before the execution of the work.

35. Inventory of material, complete operational and maintenance manual shall be

provided by the firm to farmers.

36. Director Horticulture-cum -Mission Director, SHM, Punjab reserves the right to

accept/reject the tender without assigning any reason thereof.

37. Director Horticulture-cum-Mission Director, SHM, Punjab shall have all rights to

amend/delete/add any clause.

38. All disputes and differences arising out of or in any way touching upon or

concerning the fabrication, construction what so ever shall be referred to the

District Head. The decision of district head shall be final and binding of the

concerned parties.

39. Director Horticulture-cum-Mission Director, SHM, Punjab will be appellant

authority in case the dispute is not settled at district level.

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40. Firm/farmers have to submit required forms timely to the concerned district

head.

41. Applicant (Beneficiary) will have to complete performa's before / during/ or at

completion of protected structure.

42. Firm will have to complete Protected cultivation after sales service card and

hand it over to concerned beneficiary at completion of construction

43. This empanelment is solely for the purpose of protected house construction

from reputed firms so that only best quality units are constructed for the

farmers of Punjab. The department of Horticulture, Punjab reserves the right

to demand at any time from firm/ applicant farmer, any certification/affidavit

as per the requirement which is found supporting/necessary as legal

documentary proof for the constructed protected structure, its stability,

working, etc.

(Balwinder Singh) Horticulture Development Officer, Hoshiarpur

(Daljit Singh) Horticulture Development Officer, Kartarpur, Jalandhar

(Danesh Kumar) Deputy Director Horticulture, Ludhiana

(Arvrinder Singh) Soil Conservation Officer, S.A.S. Nagar

(Dr. Rakesh Sharda) Officer, PAU Ludhiana

(Karun Sagar ) Assistant Director Horticulture, S.A.S. Nagar

(Gulab Singh Gill) Joint Director Horticulture, Punjab

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Annexure 1

Note: The undertaking should be on the letter head of the bidder's firm

COMPLIANCE STATEMENT FOR SPECIFICATIONS AND TERMS &

CONDITIONS OF THE TENDER

It is certified that I/we have read and understood all the specifications and terms

& conditions and instructions contained in this tender. I/we hereby giving

compliance to all the terms & conditions, instructions and specifications mentioned

in the tender document.

Signatures of the authorized signatory_________________

Name of the signatory ______________________________

Designation ______________________________________

Name & Seal of the bidding firm

Dated___________

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Annexure 2

List of Installed Structures

Sr. No.

Order No. and date

Name and

Address of

Famer

Phone number

Type of structure

Area Amount of Work

(Rs.)

Year of Construction

Stipulated time of completion

Actual time taken for completion

Reasons of delay, if any

Has the work been done satisfactorily? (Attach a certificate from purchaser)



Designation ______________________________________


Dated___________

Annexure 3


Undertaking

It is hereby declared that M/s …………………………………………… (name and address of

bidder's firm) has never been black listed and banned by any Govt. Department/

Organization/Institute/PSU in any case anywhere in India.



Designation ______________________________________


Dated___________

Annexure 4


Undertaking

It is hereby declared that all the documents submitted by …………………………… (name and

address of bidder's firm) for participating in this tender are true in all respects and nothing

is concealed. If any information at any time found wrong, I/we shall be liable for legal

action against me/us for concealing true information.



Designation ______________________________________


Dated___________

Annexure 5

Protected Cultivation After Sales Service Card

Security Deposit: An amount has been retained as "Security deposit"(as per category

of firm) from the earnest money deposit against the after sale service for 3 years. The

Security deposit is interest free & refundable after submission of duly filled card from

the farmers by respective firm.

Payments terms: The firm is required to make at least six visits to farmer’s field at an

interval of six month or at start of cropping season. Firm will submit duly signed

"Protected cultivation after Sales Service Card" after 32 months but before 36 months

from date of installation & handing over of polyhouse to farmers. The Department Of

Horticulture, Punjab will release payment to the firm within 15 days of submission of

protected cultivation after Sales Service Card.

Protected Cultivation after Sales Service Card

Name of Polyhouse fabricator: ________________ Date of handing over of polyhouse :

__________

Name of Farmer _____________ ________

Village____________Tehsil___________ Dist. __________ Ph: Land Line. ____

_____________

Mobile ___________

Sr. no.

Date of visit

Description of services provided

Details of Representative of Polyhouse fabricator

Sign/ Thumb Impression of Farmer/ or representative

Name & designation

Sign

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Technical Specifications

For the

Protected Cultivation Structures

Punjab

Introduction

The horticulture offers the diversification of the Punjab agriculture from the monoculture of paddy wheat

rotation. This will also create the ample employment opportunities for the youth of Punjab. To make

horticulture viable there is need to make horticulture more resource efficient. The hi-tech horticulture which

includes development and cultivation of high yielding varieties, protected cultivation, micro irrigation,

fertigation etc. will certainly improve the quality and quantity of the horticultural produce.

The quality and uncertainty of the vegetable as well as flower production under open cultivation in

the state results in the produce which is not suitable for export markets as well as the high end consumers of

the state. And as such most of this is procured from other states. The need of the hour is to increase the

productivity and quality of the produce to meet the requirements of quality conscious consumer. A paradigm

shift is required which fuels the vertical growth in the productivity.

Protected cultivation is one such technology which can provide the solution. Protected cultivation

means some level of control over plant microclimate to alleviate one or more of a biotic stresses for optimum

plant growth. The protected cultivation includes different levels of technologies from hi-tech vegetable

production to low tunnels to save the crop from frost. From the previous experiences it has been observed

that yields are several times higher than those under open field conditions, quality of produce is superior,

higher input use efficiencies are achieved and vegetable export can be enhanced. Under such circumstances,

protected cultivation is best option. To increase productivity there are mainly two approaches. First by

improvement in genetic base and second by maintenance of favorable environment. In a given genetic

material, they field potentials fully exploited only when an optimum growing environment is provided.

Environment refers to light, temperature, air composition and nature of root medium. Traditionally it is

possible to control only nature of root medium by way of till age, nutrition, irrigation, etc. Protected

cultivation is one which has control over growing environmental conditions.

Protected cultivation is being practiced in the various parts of the world for the last 150 years or so. In

India due to m o r e e m p h a s i s o n food grain production this technology lagged behind. Moreover the

Punjab the harbinger of green revolution there was very less area under horticulture as compared to area under

food grains.

The declining farm sizes in the states is furthering the decreasing farm incomes, thus making agriculture

financially unviable. The protected cultivation technologies will certainly increase the income levels of the

farmers and making small farms financially viable. Of late this technology is catching the fancy of the farmers

and more and farmers are coming forward for the adoption of this technology. The need was felt for the

development of specifications, so that the farmer gets best of the technology.

Specifications for Protected Structures

A. Naturally Ventilated Poly house (NVPH) 1. Height of NVPH - 6 m to 7 m (Normally 6.5 m)

2. Height of Gutter– 4 m to4.5 m (Normally 4.5 m)

3. Height of Top Vent- 1m(or10% area of covered area whichever is higher)

4. Bay Size-8 m x 4 m.

5. Corridors – Maximum 2 m all sides for area calculation.

6. Type -Saw tooth design or vents with butterfly opening.

7. Shape – Aero dynamic

8. Structure –Hot Dip Galvanized structure. Galvanization of the structural members of BIS

standards and should not be less than 300 GSM.

9. Stability of Structure – Structure should with stand minimum wind speed of 150 km/hr.

FRAME COMPONENTS (GIPIPES)

Sr. No. Part name Specification Description

1. Main Column 76 mm OD&2 mm

thick(@3.75

kgpermeter)

6 m to 7 m length

2. Small column along

gable

76 mm OD&2 mm

thick(@3.75

kgpermeter)

4m to 5m length

3. Small Column along

gutter

76 mm OD&2 mm

thick(@3.75

kgpermeter)

4 m to 5 m length

4. Foundation Stub 60 mm OD&3.0 mm

thick(@4.20

kgpermeter)

Minimum 1.2 m to 1.4 m

5. Corridor pipe along

gable

60 mm OD&2.0 mm

thick(@2.85

kgpermeter)

As per design

requirement

6. Corridor pipe along

gutter

60 mm OD&2.0 mm

thick(@2.85

kgpermeter)

As per design

requirement

7. Small bottom chord

along gable

60 mm OD&2.0 mm

thick(@2.85

kgpermeter)

4 m

8. Big Bottom chord 60 mm OD&2.0 mm

thick(@2.85

kgpermeter)

8 m

9. End Purlin 48 mm OD&2.0 mm

thick(@2.3 kg per

meter)

10. First top purlin 48 mm OD&2.0 mm

thick(@2.3 kg per

meter)

Top vent

11. Second top purlin 48 mm OD&2.0 mm

thick(@2.3 kg per meter)

Top vent

12. 4 m gutterpurlin 42 mm OD&2 mm

thick(@2.10

kgpermeter)

Support to gutter

13. 6 m gutterpurlin 42 mm OD&2 mm

thick(@2.10

kgpermeter)

Last pipe towards slope

14. Curtain runner 42 mm OD&2 mm

thick(@2.10

kgpermeter)

15. Horizontal member 42 mm OD&2 mm

thick(@2.10

kgpermeter)

16. Long arc at end 42 mm OD&2 mm

thick(@2.10

kgpermeter)

17. Long arc 42 mm OD&2 mm

thick(@2.10

kgpermeter)

18. Small arc 42 mm OD&2 mm

thick(@2.10

kgpermeter)

19. Knee Bracing and

Small Inclined strut

33 mm OD&2.0 mm

thick(@1.60

kgpermeter)

20. Big Inclined strut 33 mm OD&2.0 mm

thick(@1.60

kgpermeter)

21. Top chord runner in

last bay

33 mm OD&2.0 mm

thick(@1.60

kgpermeter)

At both ends

22. Cross Bracing 33 mm OD&2.0 mm

thick(@1.60

kgpermeter)

At all top corners

23. Curtain pipe 27 mm OD &2.0 mm


Max length 44 m

24. Curtain pipe handle 20/22 mm OD &2.0 mm


25. Flap control system GI curtain pipe Guard 20/22 mm

OD at all corridor pipes

At every3m/4m

FIXTURESANDACCESSORIES

Sr. No. Part name Specification Description

1. Angle Bracket ISA 40 X40X 3

2. Full angle Cleat ISA 40 X40X 3

3. Half angle Cleat ISA 40 X40X 3

4. Flat Patti 25 MM X 5 MM

5. 76 ID Full Clamp 40 mm Width &2 mm thick Hot Dip Galvanized

6. 76 ID Half Clamp 40 mm Width &2 mm thick Hot Dip Galvanized





11. T-Fixtures 33 mm OD&2.0 mm thick Hot Dip Galvanized

12. L-Fixtures 33 mm OD&2.0 mm thick Hot Dip Galvanized

13. Curtain Clamp 40 mm Width Hot Dip Galvanized

14. Universal Joint 20 mm sq. bar

15. Stud Cover 21 mm OD&2.0 mm thick Hot Dip Galvanized

16. Curtain Pipe Insert 21 mm OD&2.0 mm thick Hot Dip Galvanized

17. Self Trapping Screw 20 mm length Th

Hot Dip Galvanized

18. Bitumen Washer 3 mm thick

19. Spring Insert 2.3 mm dia.

20. Spring Insert(Platting) 2.3 mm dia.

21. M 10 X 125 10 mm dia. Hot Dip Galvanized



24. M 10 X40 10 mm dia. Hot Dip Galvanized

25. M 10 Nuts 10 mm dia. Hot Dip Galvanized

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26. M 10 washers 10 mm dia. Hot Dip Galvanized

27. M 8 X 200 8 mm dia. Hot Dip Galvanized 28. M 8 X 90 8 mm dia. Hot Dip Galvanized 29. M 8 X 65 8 mm dia. Hot Dip Galvanized 30. M 8 Nuts 8 mm dia. Hot Dip Galvanized

31. M 8 washers 8 mm dia. Hot Dip Galvanized

32. M 6 X 75 6 mm dia. Hot Dip Galvanized 33. M 6 X 20 6 mm dia. Hot Dip Galvanized

34. M 6 Nuts 6 mm dia. Hot Dip Galvanized

35. M 6 washers 6 mm dia. Hot Dip Galvanized 38. Pulley with clamp

HDPE/MS

40 mm dia. Hot Dip Galvanized

39. Rings stainless steel 20 mm dia.

Entry Room(2 door of 1.2mx 2m Aluminium, FRP Sheet sand poly carbonate sheet (mix)

Sr. No. Description Specification

1. Entry room size 4 m x4 m, 4mx3 m, 3m x3 m

2. Double door entry (Prefer sliding door )

Door should be made of Aluminium, FRP

Sheets and poly carbonate sheet (mix).

Door area should have 50 mm PCC

flooring over 75 mm thick sub base.

3. Door size 1.2 m x2 m; Door of GI square/ round pipe 4. Frame of door (ISA four sides to

cover the gap below the door)

Hot Dip Galvanized

5. Half part of door (Downside)

6. Upper half part of door Poly carbonate sheet 5 mm thick

7. Flooring RCC 4 inch with foot dip .

PROFILE AND GUTTER

Sr. No. Part Name Specification Description

1. Profile Aluminum

profile/GI Profile

OR

profile made of GI45 % + 55 % Aluminum.

200 to 250 gr per running meter

2. Gutter,1-1.5%

slope, max.

gutter length 40

m

GI drainage sheet 2.0

mm supported by gutter

purlins

(Single piece,

supported) or gutter

make of GI +

Aluminum (Mix)

500 mm wide having minimum

120 GSM, Galvanization. It

should leak proof. Assure

uniform slope to gutter to avoid

stagnant water in gutter to achieve

maximum life of gutter. Gutter

orientation should be North-

South.

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3. Drain age

water pipe

PVC 90/110 mm OD, 4 kg/sq centimeter

pressure

4. Zig zag spring insert High carbon steel wire

for repeated action,

2.3mm dia.

GI spring over 2 inch strip of new

poly film over the main plastic in

profile. Double lock at the end of

span.

POLYTHENE


1. Multi-layered Polythene

film.

Fixed properties- 200 micron thick, UV

stabilized, UV blocking IR Reflective Cooling,

diffused, Anti dust, Anti drip.

Optional property-,Anti sulphur for the crops

where sulphur consumption is high. For rose

cultivation (As per farmer choice)

NETS

Sr. No Part Name Description

1. 40 mesh insect net to all four sides of

curtains

UV Stabilized, 2.5 m width (height)(for

vegetables & flowers) minimum 25 %of

floor area. The stitching below 3.2 m

width are not allowed.

2. Shade Net(On top underneath polythene) Shade Net 50% (Green, Aluminet,

Black or White)/operated through

manual gear pulley system. Gear wire

manual operation system with rotary

handle having ball bearings. Shade Nets

40/50/75 percent based on crop

requirement of any colour. 3. 30 mesh insect net UV stabilized to be fixed at top vent

Note 1. The width of insect net scrolls available is 3.6 meter or more. The stitch in below 3.6 meters

not permitted. Above 3.6m, if needed, the double stitching shall be done with machine using

UV stabilized thread.

33

Specific Requirements

Sr.No Particulars Description

01 Gutter slope The slope to the gutter side must be between 1.0 to1.5%. If the

gutter length is more than 40 m, then the slope should be prefer

able given to both sides to avoid damages/leakages.

02 Gable side slope 0 to 1.0 %

03 Foundations Telescopic type. The column size to be 45 cm x 45 cm x 90 cm

depth of CC1:2:4 ratio properly compacted over 10 cm layer of

1:8:16. Two hold fasteners to be used in perpendicular direction

at 20 cm apart in concrete starting from 20cm from base.

04 Bottom apron UV stabilized woven polythene 160 GS Manda height of 1m

above ground and 50 cm buried below ground (Total width 1.5

m) with profile spring assembly on all the four sides on the top.

05 Side wall curtain Insect net 40 mesh fixed and polythene movable fitted to curtain

pipe with plastic / GI clamps and supported by GI guard 20 / 22

mm OD pipes 2.0 mm thick on corridor pipes

06 Orientation The Polyhouse gutters should be preferably installed in North–

South direction. All the vents should preferably face to East

direction and the last vent of eastern direction to face to West

direction.

Alternate Specifications with channel section

Sr.

No.

Item Indicative Specifications

I Structure: Structure should with stand wind velocity as per Punjab conditions, without

weld.

1. Columns Channel / Rectangular Closed Pipe Structure :80 mm x 50 mm /3.0 mm

thickness (interior column) /10x50x80x50x10 mm(channel) and side columns

of size 50 mm x 40 mm of 2.0 mm thickness (Exterior /sloping column)

/10x40x60x40x10 mm (channel)

2. Purlin Channel/Rectangular Closed Pipe Structure: 37 mm x 37 mm of 2.0 mm

thickness /10 x 40 x 60 x 40 x10 mm (channel)

3. Trusses Channel/Rectangular Closed Pipe Structure: size 50 mm x 50 mm, bracing

member 25 mm and 50 mm OD GI pipe, 2.0 mm thickness.

/10x50x70x50x10mm (channel)

34

MI Component

Indicative Quantity of Material of Drip / Fogging System in Poly house / Net

House

S. No. Description of Items Unit Size of Poly House(sqm)

500 1008 2080 4000

A Drip System

1 Main and Sub main Line PVC 63

mmx4kg/cm2

Meter 36 48 70 110

2 Main Line PVC 75 mmx4 kg/cm2 Meter 0 0 0 60

3 16 mm LLDPE Lateral line CL-B

Cylindrical (PC)

Meter 60 70 130 200

4 Inline 16mm, 1.3 to 2.4LPH @ 20-40

cmCL2

Meter 750 1500 3000 6000

5 Ball Valve 63 mm (Moulded Seal, Plain) Nos. 2 2 2 2


7 Sub main Flush Valve 40mm Nos. 2 2 2 2

B Fogging System

1 Main and Sub mail Line PVC 50 mm x

6kg/cm2

Meter 36 42 70 110

2 Main and Sub mail Line PVC 63 mm x

6kg / cm2

Meter 0 0 210 60

3 16 mm LLDPE Lateral line Meter 200 400 800 1600

4 4 way Fogger Assembly with HPLPD Nos. 50 96 192 384

5 Ball Valve 50mm (Teflon Seal, Plain) Nos. 2 1 1 0



8 GI Wire 2 mm thick Meter 200 350 800 1400

C Filtration Unit

1 Disc filter25 m3/hr Nos. 1 1 1 0


3 Sand filter/Hydrocyclone filter 10 m3/hr Nos. 1 1 0 0

4 Sand filter/ hydrocyclone filter 25m3/hr Nos. 0 0 1 0

5 Sand filter/ Hydrocyclone filter 40 m3/hr Nos. 0 0 0 1

6 ManifoldGI+GMV/HDPE Nos. 1 1 1 1

7 Ventury Assembly Complete Nos. 1 1 1 1

8 Air Release Valve Assembly1" Nos. 1 1 1 1

Note:

1. For any additional / optional item that is fitted / provided in structure by firm with the

consent of farmer that shall not be part of cost norms*.

2. The list above under MI component is tentative. However, the actual material to be

used at site may vary as per structural design requirement and this will be binding

to the firm.

General Conditions of Erection

1. No pipes should be found welded. The bottom horizontal of 8 m length should be

prepared by placing one feet section of lesser size. (inside & clamping it properly).

2. The apron plastic must be buried in the ground at least 50 cm from ground level.

3. The curtain pipe should be cut near the door in case door is placed at the centre of the

side wall. The wall of poly house having more length, at centre of the wall a complete

plastic without side curtain, insect net etc. should be fixed with separate profile and

springs so that it can be removed as and when tractor operation is required in the poly

house.

4. Supplier should ensure checking of poly house construction materials for

specifications by department representatives after supply of material at site.

5. In case of top poly film fitted to the arches, if the length of top is more than 30 m,

then the top plastic to be fitted to arch at every 24 m length by using profile and zig

zag spring to avoid flapping of top plastic during winds.

6. Fixing of top poly – sheet should be fixed with profile and spring in the center of

gutter length.

7. Self-drilling screw in profile should not be more than 30 cm apart

8. While installing the multi layer film, first in sure that respective layers are facing the

right direction as shown on film (e.g. inside out)

9. Provide a sample of one sqm size of poly film, thermal net etc. having manufacturer’

identification mark along with batch no.

10. Film should be tensioned tightly enough so that there should not be flapping during

windy days.

11. The structural design should be sound enough to with stand minimum wind velocity of

150 km/hr.

12. Regarding material used under MI component the firm will use BIS mark material.

The system should run smoothly and there shall be no leakage.

13. Farmer will arrange the water source, electricity and booster pump at his own level to

operate the MI system.

14. The overall structure should perform satisfactorily in all respects.

B. Shade net House (Dome shaped)

Sr No Particulars Description

1 Area in sqm 1000 to 4000 sqm

2 Length of the structure As per situation

3 Width of the structure As per situation

4 Grid 6 m x 4 m, 8 m x 4 m,

5 Corridors Maximum 2m all sides for area calculation.

Structural parts(GI Pipes)–

Sr No Name of the part Length in m Dia in mm Thickness in

mm

1 Foundation pipe 1 m to 1.2 m 48 mm OD 3 mm

2 Net house column 4.5 m 60 mm OD 2 mm

3 Top purlins 4 m and 6 m 42 mm OD 2 mm

6 Clamps and nut bolts As per requirement

7 Corridors 2.0 m 48 mm OD 2 mm

8 Horizontal members 1 to 1.5 m 42 mm OD 2 mm

9 Cross Bracing sat top

corners

As per requirement 42 mm OD 2 mm

10 Knee bracing to connect

horizontal and vertical

member at the corner

0.5 m 33/42 mm

OD

2 mm

11 Arches As per requirement 42 mm OD 2 mm

Other parts of the structure–


1 Shade net

50% at the top of the structure fitted in Aluminum /GI

profile and springs. UV stabilized

2 Profiles Aluminum/GI profiles of 200 to 220gr per running or profile

make of GI + Aluminum (Mix)

3 Spring Insert Zig zag spring (UV stabilized plastic coating) insert to fix

shade net to Profile. 2.3 mm dia meter of spring wire and cold

galvanization is applied on the wire. Wire material is high

carbon steel with spring action. 4 Foundation work Telescopic type. The column size to be 45 cm x 45 cm x 90 cm

depth of CC1:2:4 ratio properly compacted over 10 cm layer of

1:8:16.Two hold fast to be used in perpendicular direction at 20

cm apart in concrete starting from 20 cm from base.

5 Top purlins To be fixed on each column on top (4 m x6 m)

Entry Room(2 doorof1.2mx 2m Aluminium and poly carbonate mix)


1 Double door entry size ( prefer sliding doors) 4 m x4 m, 4mx3 m, 3m x3 m

2 Door size 1.2 m x2 m; Door of GI square pipe

3 Frame of door (ISA four sides to cover the

gapbelow thedoor)

Hot Dip Galvanized

4 Half part of door (Downside) Aluminium sheet

5 Upper half part of door Polycarbonate sheet 5 mm thick

6 Flooring RCC 4 inch with foot dip

MI Component Indicative Quantity of Material of Drip / Fogging System in Poly houses / Net House

Sr

No.

Description of Items Unit Size of Poly House (sqm)

500 1008 2080 4000

A Drip System

1 Main and Sub mail Line PVC 63mm x4 kg/cm2 Meter 36 48 70 110


3 16 mm LLDPE Lateral line CL-B Cylindrical (PC) Meter 60 70 130 200

4 Inline 16mm, 1.3 to 2.4LPH @ 20-40 cmCL2 Meter 750 1500 3000 6000




B Fogging System

1 Main and Sub-main Line PVC 50mm x6 kg/ cm2 Meter 36 42 70 110

2 Main and Sub-main Line PVC 63mm x6 kg/ cm2 Meter 0 0 210 60

3 16mm LLDPE Lateral line Cylindrical Meter 200 400 800 1600




7 Sub-main Flush Valve 40mm Nos. 2 2 2 2


C Filteration Unit (2 separate mains

& sub mains for misting /fogging

and drip.



3 Sand filter 10 m3/hr/Hydro cyclone Nos. 1 1 0 0

4 Sand filter 25m3/hr/Hydro cyclone Nos. 0 0 1 0

5 Sand filter 40 m3/hr/Hydro cyclone Nos. 0 0 0 2




Note:

1. For any additional /optional item that is fitted /provided in structure by firm

with the consent of farmer that shall not be part of cost norms*.

2. The list above under MI component is tentative. However, the actual material to

be used at site may vary as per structural design requirement and this will be

binding to the firm.

General conditions of Erection

1. No pipes should be welded as all length GI pipes are available in the market.

2. The net must be buried in the ground at least 50 cm from ground level.

3. The main column and small column must touch the concrete of the foundation and

the foundation pipe should not be visible. In other words, the foundations should

be leveled.

4. Supplier should ensure checking of net-house construction materials for

specifications by department representatives after supply of materials at site.

5. The structure should withstand wind speed of 120km/hr.




C. Shade net House (Top Flat)

SrNo Particulars Description

1 Area in sqm 1000 to 4000 sqm

2 Length of the structure As per situation

2 Width of the structure As per situation

4 Grid 4 m x6 m or 8 m x 4 m

5 Corridors Maximum 2m all sides for area calculation.

Structural parts(GI Pipes)–

SrNo Name of the part Length inm Dia inmm Thickness

inmm

1 Foundation pipe 1 m to 1.2 m 48 mm OD 3 mm

2 Net house column 4m 60 mm OD 2 mm

3 Top purlins 4 m 42 mm OD 2 mm

4 3/4/5 way 200 mm each side 48 mm ID 2 mm

5 Clamps and nut bolts As per requirement

6 Corridors 2.0 m 48 mm OD 2 mm

7 Horizontal members 1 to 1.5 m 42 mm OD 2 mm

8 Cross Bracing sat top

corners

As perrequirement 42 mm OD 2 mm

9 Knee bracing to connect

horizontal and vertical

member at the corner

0.5 m 33/42 mm

OD

2 mm

Other parts of the structure –


1 Shade net

50% at the top of the structure fitted in profile and springs.

UV stabilized

2 Profiles Aluminium profiles /GI Profile of 200 to 220gr per running

m or profile make of GI + Aluminum (Mix)

3 Spring Insert Zig zag spring (UV stabilized plastic coating) insert to fix

shade net to Profile. 2.3 mm dia meter of spring wire and cold

galvanization is applied on the wire. Wire material is high

carbon steel with spring action. The net is to be fixed at every

4 m on top purlin.

4 Foundation work Telescopic type. The column size to be 45 cm x 45 cm x 90

cm depth of CC 1:2:4 ratio properly compacted over 10 cm

layer of 1:8:16. Two hold fast to be used in perpendicular

direction at 20 cm apart in concrete starting from 20 cm from

base.

5 Top purlins To be fixed on each column on top (6 m x4 m)

Entry Room(2 doorof1.2mx 2mAluminiumand poly carbonate mix)

Sr.

No.

Description Specification

1 Entry room size( Prefer sliding doors )

4 m x4 m, 4mx3 m, 3m x3 m

2 Double Door Entry Inner door may be of frame stitched with 40

mesh insect net of minimum 50 cm overlapping)

3 Door size 1.2 m x2 m; Door of GI square pipe

4 Frame of door (ISA four sides to


Hot Dip Galvanized

5 Half part of door (Downside) Aluminium sheet

6 Upper half part of door Poly carbonate sheet 5 mm thick

7 Flooring RCC 4 inch with foot dip .

MI Component

Indicative Quantity of Material of Drip / Fogging System in Poly houses /Net House

Sr. No. Description of Items Unit Size of Poly House (sqm)

500 1008 2080 4000

A Drip System

1 Main and Sub-main Line PVC 63

mmx4 kg/cm2

Meter 36 48 70 110


3 16 mm LLDPE Lateral line CL-B Cylindrical (PC)

Meter 60 70 130 200

4 In line 16mm, 1.3 to 2.4LPH @ 20-

40cmCL2

Meter 750 1500 3000 6000

5 Ball Valve 63 mm (Moulded Seal,

Plain)

Nos. 2 2 2 2

6 Ball Valve 75 mm (Moulded Seal,

Plain)

Nos. 0 0 0 1

7 Sub-main Flush Valve 40mm Nos. 2 2 2 2

B Fogging System

1 Main and Sub-main Line PVC 50 mm

x 6 kg/cm2

Meter 36 42 70 110

2 Main and Sub-main Line PVC 63 mm

x 6 kg/cm2

Meter 0 0 210 60

3 16mm LLDPE Lateral line Cl-B

Cylindrical

Meter 200 400 800 1600




7 Sub-main Flush Valve 40 mm Nos. 2 2 2 2


C Filtration Unit ( 2 separate mains and

drip )



3 Sand filter/Hydrocyclone10 m3/hr Nos. 1 1 0 0

4 Sand filter/Hydrocyclone25m3/hr Nos. 0 0 1 0

5 Sand filter/Hydro cyclone 40 m3/hr Nos. 0 0 0 2




Note:

1. For any additional /optional item that is fitted /provided in structure by firm with the

consent of farmer that shall not be part of cost norms*.


used at site may vary as per structural design requirement and this will be binding to

the firm.



2. The net must be buried in the ground at least 50 cm from ground level.

3. The main column and small column must touch the concrete of the foundation and the

foundation pipe should not be visible. In other words, the foundations should be leveled.

4. Supplier should ensure checking of net-house construction materials for specifications by

department representatives after supply of materials at site.

5. The structure should withstand wind speed of 120km/hr.

6. Regarding material used under MI component the firm will use BIS mark material. The

system should run smoothly and there shall be no leakage.


D. Walk-In Tunnel

Sr. No. Particulars Description

1 Area proposed 280 sqm to 800 sqm

2 Length of Tunnel 28 m to 100 m or as per site

3 Width of Tunnel 8.0 m to 10 m

4 Center height 3.5/4 m; variable

5 Distance between 2 arches 3 m

6 Height of side curtain 2 m to 2.5 m

7 Side column height 2.5 m to 3 m

8 Bottom Apron 0.5-0.6m

9 Shade net UV stabilized with 50% shade factor

List of Parts(GI)

Sr. No. Name of the parts. Size– Dia /thickness in mm. Description

1 Foundation stub 48/2 Length 80cm to 100 cm

2 Column 60/2 3 m

3 Bottom Chord 60/2 8/10 m

4 Arches with W

bracings

43/2 As per requirement

5 Purlins 43/2

6 2 Doors and entry

room

Doors – 1.2 m x2 m

Entry room – 3m x3m, 3m x

2m, 2m x2m

7 Clamps and nut-bolts. As per requirements.

8 Cross bracings 4 no

sat gable ends

32/2, length as per requirement

Entry Room(2 door of 1.2mx 2m Aluminium and poly carbonate mix)



2. Double door entry ( prefer double doors )

3. Door size 1.2 m x2 m; Door of GI square pipe

4. Frame of door (ISA four sides to cover

the gap below the door)

Hot Dip Galvanized

5. Half part of door (Downside) Aluminium sheet

6. Upper half part of door Polycarbonate sheet 5 mm thick

7. Flooring RCC 4 inch with foot dip .

Profiles and springs

Sr.

No.

Part Name Specification Description

1. Profile Aluminum/GI profile OR profile

made of GI 45 % + 55 %

Aluminum.


2. Zig zag

spring insert

High carbon steel wire repeated action, 2.3 mm dia

GI/UV stabilized plastic

coating

Poly film

Sr.

No. Description Specification

1. Multi-layered Polythene film.

Fixed properties-200 micron thick, UV

stabilized, UV blocking IR Reflective

Cooling, diffused, Anti dust, Anti drip.

Optional property-,Anti sulphur for the

crops where sulphur consumption is high. For

rose cultivation (As per farmer choice)

Nets (monofilament)

Sr No Part Name Description

1. 40/50 mesh insect net to both sides

length wise

UV Stabilized, 2.5 m width(height)


Sr

No

Particulars Description

1. Shade Net (On

top underneath polythene)

Manual Gear pulley system for all sizes. Gear wire manual operation

system with rotary handle having ball bearings. Shade Nets 50

percent shade factor.

2 Foundations Telescopic type. The column size to be 45 cm x45cm x60 cm depth

of CC 1:2:4 ratio properly compacted over 10 cm layer of 1:8:16.

Two hold fast to be used in perpendicular direction at 20 cm apart

in concrete starting from 20 cm from base.

3 Bottom apron UV stabilized woven polythene 160 GSM and a height of 0.5/0.6m

above ground and 50 cm buried be low ground

4 Side wall

curtain

Insect net 40 mesh fixed and polythene movable fitted to curtain

pipe with plastic/GI clamp sand supported by GI guard20/22mm

OD pipes 2.0 mm thick on corridor pipes

MI Component

S.No. Description of Items Unit

(56X8) 448

A Drip System

1 Main Line PVC 50 mmx6 kg/cm2 Meter 18

2 16 mm LLDPE Lateral line CL-B Cylindrical (PC) Meter 16

3 Inline 16mm, 1.3 to 2.4LPH @ 20-40 cmCL2 Meter 450

4 Ball Valve 50 mm (Teflon Seal, Plain) Nos. 1

5 Sub-main Flush Valve 40 mm Nos. 2

B Filtration Unit ( 2 separate mains & sub mains for misting

/fogging and drip.)

1 Disc filter25 m3/hr Nos. 1

2 Sand filter/hydro cyclone filter Nos. 1

2 Manifold for fertigation devices1"X 2.5" Nos. 1

3 Ventury injector Assembly without manifold 3/4" Nos. 1

4 Air Release Valve Assembly1" Nos. 1

Note:

1. For any additional /optional item that is fitted/ provided in structure by firm with

the consent of farmer that shall not be part of cost norms*.

2. The list above under MI component is tentative. However, the actual material to

be used at site may vary as per structural design requirement and this will be

binding to the firm.

3. The width of insect nets rolls available is 3.6 meter or more. The stitching

below3.6 meter is not permitted. Above 3.6m, if needed, the double stitching shall

be done with machine using UV stabilized thread.


1. No pipes should be found welded. The bottom horizontal of 8m length should be

prepared by placing one feet section of lesser size. (inside & clamp in git

properly).

2. The apron plastic must be buried in the ground at least 50 cm from ground level.

3. If fixtures found rusted the structure will be considered incomplete.

4. Regarding material used under MI component the firm will use BIS mark

material. The system should run smoothly and there shall be no leakage.


6. Trellising system–Trellising wires of 2 mm gear wire or 3 mm dia high carbon

steel to be used at suitable height from ground level parallel to bed sand number

of wires will be 8 for 8 m span.

*= Cost norms means upper limit of cost for calculation of subsidy

Fan and Pad cooled system

1. Corridors – Maximum 2m all sides for area calculation.

2. Shape – Aero dynamitic

3. Structure – Hot Dip Galvanized structure. Galvanization of the structural members

of BIS standards and should not be less than 300 GSM.

4. Stability of Structure – Structure should with stand to minimum wind velocity of

150 km/hr.

S.No. Particulars Description

1. Structure All columns will be of size 86 mm x 46 mm of 2.9 mm thickness sand side

corridor member of size 60 mm x 40 mm of 2 mm thickness, roof purlins

of size 60 mm x 40 mm of 2mm thickness, Trusses of size 40 mm x20 mm

of 2 mm thickness. Gutter thickness is 2 mm.(ThicknessTolerance+or-

10%).

The structural design should be sound enough to withstand 150km/hr

of wind speed. And minimum load of 25kg/m2.

2. Multi-layered

Polythene film

Fixed properties- 200 micron thick, UV stabilized, UV blocking

IR Reflective Cooling, diffused, Anti dust, Anti drip.

Optional property-,Anti sulphur for the crops where sulphur

consumption is high. For rose cultivation (As per farmer choice)

3. Automated Humidity and temperature control inside the poly house

Entry Room(2 doorof1.2mx 2mAluminiumand poly carbonate mix)



2. Double door( prefer sliding doors) 02

3. Door size 1.2 m x2 m; Door of GI square pipe

4. Frame of door (ISA four sides to


Hot Dip Galvanized

5. Half part of door (Downside) Aluminium sheet

6. Upper half part of door Polycarbonate sheet 5 mm thick

7. Flooring

Brick flooring with Plaster 15 mm thick (under the farmer’s scope)

PROFILE AND GUTTER

Sr. No. Part Name Specification Description

1. Profile Aluminum/GI

profile OR

profile made of GI 45 % +

55 % Aluminum.


>300 gr per running meter

2. Gutter,1-1.5%

slope, max. gutter

length 40 m.

GI drainage sheet 2.0

mm supported by gutter

purlins

(Single piece, supported

on arch )

500 mm wide having minimum

120 GSM, Galvanization. It

should leak proof. Assure

uniform slope to gutter to avoid

stagnant water in gutter to achieve

maximum life of gutter. Gutter

orientation should be North-

South.

3. Drainage water

pipe

PVC 90/110 mm OD, 4 kg/sq centimeter

pressure

4. Zigzag spring insert High carbon steel wire

for repeated action,

2.3mm dia or PVC

plastic coating.

GI spring over 2 inch strip of new

poly film over the main plastic in

profile.(25% over lapping)

NETS

Sr.No. Part Name Description

1. Shade Net 50% (On top underneath

polythene)

Shade Net 50% (Green, black, aluminet

or White)/ inside greenhouse 50% with

nylon support cables, pulleys, side

support with clamps, plastic clamps

etc. with manual gear pulley system

2. 40 mesh insect net Insect net 40 mesh on outside Cooling Pad to prevent the entry of insect from cooling pad.

Fans and Pad for cooling system

SrNo Part Name Description

1. Fans Exhaust fans of 50"withHot Dip Galvanized body,

1.5hpmotor3phase,belt drive with louvers in each bay of 8m. The

height of the fans is to be determined based on the plant height

which is proposed to be grown in the greenhouse. The fan blades

and frame are to be made of non-corrosive materials like

aluminum / stainless steel. The fan to pad distance should not

exceed 40 m. The air flow rate should be of 75 cubic meter /

minute / sq.mof pad. The water flow rate should be of 9 litre per

minute/linear meter pad. The uniform distribution of water on pad

is to be maintained. 2. Cooling Pad (BIS specifications)

Cellulose cooling pad of size 1.8 m width and 0.1 m thickness

alongwith Hot Dip Galvanized water collecting gutter, profiles to

fix pads, PVC water distribution system, pump complete

3. Civil work Construction of brick wall in CM1:4,0.3 m thick,0.9 m height

above ground and 0.45 m below ground, 32 m long for cooling

pad side and 0.15 m thick 0.2 m height above ground and 0.2

m below ground at three sides with duly plastered on both

side.

4. Electrical control panel Consisting of MCB, Relay, switches, RYB

Indicator, panel, Voltmeter, MS body duly painted etc.(for fan and

pad). All the electrical gadgets and appliance used must meet BIS

standards 5. Water tank Multi layered plastic water tank 2000 lits. X 2no.,for cooling pad.

6. Climate control system

A Fan Pad System Numbers of fan depends upon size of Fan-fad house and it should be capable of exhausting air volume in one minutes.

Exhaust Fans – 50"however it depends upon size of fan-pad house with louvers, 1.5 HP – 3 phase ISI standard electric motor.

Cellulose cooling pads of 1.8 meter with 100 mm / 150 mm thickness covering the area properly, PVC water distribution system, screen / disc filter, valve and pumps etc.

Control panel with manual operation, temp and humidity sensors.

The necessary digital controller with sensory device & accessories of standard quality as per requirement should be provided to operate the fan & pad system for controlling temperature& humidity inside the Green house.

B Fogging System In consist of four way anti leak fogger 28 lph flow rate (working pressure should be mentioned at which we will be able to get required particle size, fogger spacing along the lateral and lateral spacing) and particle size 80-100 micron, 16 mm lateral class-B Cylindrical (PC), PVC pipe 6 kg / cm2, valves, filter, pump, panel with volt meter, MCB, relay, temp and humidity sensor etc. complete application rate 3 mm/hr.


Sr.No Particulars Description

01 Gutter slope The slope to the gutter side must be between 1.0 to1.5%.If the gutter

length is more than 40m, then the slope should be preferable given to

both sides to avoid damages / leakages.

02 Gable side slope 0 to 1.0 %

03 Foundations Telescopic type. The column size to be 45 cm x 45 cm x 90 cm depth of

CC1:2:4 ratio properly compacted over 10 cm layer of 1:8:16.Two hold

fast to be used in perpendicular direction at 20 cm apart in concrete

starting from 20cmfrom base.

06 Orientation The Poly house gutters should be preferably installed in North–South

direction. All the vents should preferably face to East direction and the

last vent of eastern direction to face to West direction.

Note:

1. For any additional /optional item that is fitted /provided in structure by firm

with the consent of farmer that shall not be part of cost norms*.


used at site may vary as per structural design requirement and this will be binding to

the firm.


Indicative Quantity of Material of Drip/ Fogging System

S.No. Description of Items Unit Size of Poly House(sqm)

500 1008 2080 4000

A Drip System

1 Main and Sub-main LinePVC 63

mmx4kg/cm2

Meter 36 48 70 110


3 16 mm LLDPE Lateral line CL-B

Cylindrical (PC)

Meter 60 70 130 200

4 Inline 16mm, 1.3 to 2.4LPH @ 20-40

cmCL2

Meter 750 1500 3000 6000




B Fogging System

1 Main and Sub mail Line PVC 50

mmx6kg/cm2

Meter 36 42 70 110

2 Main and Sub mail Line PVC 63

mmx6kg/cm2

Meter 0 0 210 60

3 16 mm LLDPE Lateral line CL-B Cylindrical (PC)

Meter 200 400 800 1600






C Filtration Unit ( 2 separate mains and

sub mains for misting/ fogging and drip

)



3 Sand filter/hydrocyclone10 m3/hr Nos. 1 1 0 0

4 Sand filter/hydro cyclone filter 25m3/hr Nos. 0 0 1 0

5 Sand filter/hydro cyclone filter 40 m3/hr Nos. 0 0 0 1

6 Mani fold GI+GMV/HDPE Nos. 1 1 1 1




2. The main column and small column must touch the concrete of the foundation and

the foundation pipe should not be visible. In other words, the foundations should be

leveled.

3. The structure can withstand the wind speed of 150km/hr.

4. Supplier should ensure checking of net-house construction materials for

specifications by department representatives after supply of materials at site.




AGREEMENT FOR INSTALLATION OF PROTECTED

STRUCTURE

Non-Judicial Stamp Paper of Rs. 100/- (Rupees One Hundred only)

(To be borne and executed by applicant)

Every page to be signed by all the parties

To be attested by First Class Magistrate/ Notary Public

TRI PARTITE AGREEMENT (TPA) FOR PROTECTED CULTIVATION

(Applicable w.e.f. __________)

This Deed of agreement executed on this day of _____ Month _________20__ (Two

Thousand ____) at _____________, Distt. ______________ among Shri/Smt.

_____________________________ Residence of village _____________________, Tehsil:

__________________________, District:___________________, Punjab State (herein after

called "Farmer") which expression shall be deemed to include his / her / heirs, executors,

administrator and assigns on the first part.

AND

Empanelled Firm selected by farmer for installation of Protected structure and to provide

after sales service during three years, M/s ______________________________

address:____________________ (herein after called the Firm), which expression shall be

deemed to include its successors and assigns on the second part, (Represented by authorized

signatory of the firm).

AND

Horticulture Development Officer of concerned block (herein after called the "HDO") having

its office at, which expression shall be deemed to include its successors and assigns on the

third part, Farmer, therefore, approached HDO vide application dated _________ which is

received by Block Office vide receipt No. ________ and farmer requested for installation of

Protected Cultivation structure (tick mark on applicable) on _____________sqm.(........... in

words) Of and situated in village _____________, Tehsil____________________,

District___________________________, Punjab State. HDO has organized installation of

poly house on farmer's field through empanelled and selected Firm by farmer on the

following terms and conditions, obligations and responsibilities of each party as under:

1. APPLICATION REGISTRATION

1.1. HDO has received above referred application of farmer in MIDH Performa along

with design, cost estimates, original copy of and record and attested copy of ration

card / residence proof.

1.2. Farmer undertakes that he / she has not availed assistance on account of Protected

Cultivation in his / her name from any Government agency at anytime, anywhere in

Punjab State.

1.3. HDO issued application receipt no. ____________________ dated _____________

2. SANCTION LETTER

2.1. District Head of concerned district received followings estimates from farmer

alongwith estimate of the Firm duly accepted by farmer and after verification from

HDO of concerned block to accord approval in the format as under:

Sr. No. Content Total Amt. (Rs.)

A. Cost of Material

B. Installation & Service charges

C. Miscellaneous

Total amount of (A+B+C)

2.2. Director Horticulture-cum-Mission Director SHM, Punjab shall issue sanction to

farmer in Form-5 with copy to Firm & Bank (if financed) after receipt of following

documents.

1. Tri partite Agreement

2. Site Survey Report (Form-1)

3. Choice/Selection of firm by the farmer (Form-2).

4. Design and cost estimate of structure and Design and technical

specifications of MIS System (Form-3).

5. Site Clearance Certificate (Form-4)

6. Undertaking of farmer (if financed).

Farmer agreed to undertake and work at his own cost as per advice of firm and hand

over the site to the firm for installation of structure on the date of signing of TPA..

3. SIGNING OF TPA (TRI PARTITE AGREEMENT) & ISSUE OF WORK ORDER

3.1 This tri-partite agreement is signed by the farmer, authorized representative of Firm

and HDO.

3.2 The Tri-partite Agreement shall be effective from the date of signing of Agreement.

4. INSTALLATION AND INSPECTION :

4.1. Farmer shall provide facilities like levelled site and water required during installation

of structure free of cost.

4.2. Farmer shall provide safe storage place to Firm for storing various components /

instrument subject to watch and ward of firm.

4.3. Firm shall undertake installation activity after received work order from Director

Horticulture-cum-Mission Director SHM, Punjab and complete installation work in a

maximum period of 60 calendar days( 90 days in bank loan case). The start of period

shall be counted from the date of issue of work order. The firm shall be responsible

and liable for installation of structure as per standards applicable.

4.4. Firm agreed to construct suitable pucca platform of size 8'x 8' or as per guidance

given by the MIS Supplier for creation of platforms for filter, fertigation tank, head

control unit and also take up other involved civil works. The cost of civil work as

above is to be borne by the firm.

4.5. Firm should ensure that trenches are kept open at defined locations for physical

verifications cum trial run.

4.6. Firm will hand over after trial run of the MIS system, a complete and updated "As

Made Design Map" to the farmer. The map should include a clear presentation of the

head control unit, water carrier and distribution system including pipelines, location

of valves, air release valves, junctions and other components etc.

4.7. Inspection

4.7.1 1st inspection will be conducted by the concerned HDO in the presence of concerned

Firm representative and concerned Farmer (site selection).

4.7.2 2nd

inspection will be conducted by the concerned HDO, District Nodal Officer for

Protected structures in the presence of concerned Firm representative and concerned

Farmer. This inspection will be carried out at the time of completion of foundation

work and supply of complete steel material excluding cladding material (Form No.

7).

5.7.3 3rd

final inspection will be conducted after completion of protected structure in all

respect subject to submission of No Dues Certificate, and “Completion certificate”

from concerned firm. Afterwards the district head will arrange the final inspection.

Committee for final inspection shall be comprising District Head, District Nodal

Officer for protected structures, concerned HDO, Assistant Agriculture Engineer or

SCO or nominee from PAU as representative. This inspection shall be done in the

presence of concerned firm representative, concerned farmer and financing

institution if, applicable. This inspection shall be arranged within 15 days after

completion of the protected structure subject to availability of committee members.

4.8. Additional inspection: Due to the shortcoming in structure during first / final

inspection, the additional inspection if required, the firm shall be responsible for

arranging inspection.

4.9. Delay in start of work: In case delay in start of work by firm is more than 30

calendar days, then, farmer is free to choose another empanelled firm. In this case

first firm shall pay actual amount along with interest @18% per annum to the

farmer on the deposited amount.

4.10. Delay in completion of work : If firm fail to complete the protected structure with

in stipulated time i.e. within 60 days from the date of confirmed order then there

will be a penalty of 2 % of total project cost .Decision of the sanctioning authority

will be final. This amount will be deducted from the EMD of the firm and the

concerned firm cannot take up any further work till it completes the project in

hand.

4.11. Termination of Contract : In case of delay of more than 90 days(including penalty

days) the contract may be terminated and work may be got completed by the farmer

from any other empanelled firm at the risk and cost of the first firm after approval

from Director Horticulture-cum-Mission Director SHM, Punjab and action may be

initiated against first firm.

4.12. Completion of structure: The completion of structure means submission of

completion certificate and satisfactory final inspection report along with removal of

short coming if any (Submission of Form-9 and 10) .

5. GOVERNMENT CONTRIBUTION

5.1. HDO will calculate Government contribution (Subsidy), farmers share as per the

provision under the scheme.

5.2. As per requirement of Government contribution, farmer is required to maintain

structure for five years from the date of handing over by firm. In case the farmer

dismantle the structure within five years from the date of handing over by Firm,

farmer is bound to refund the subsidy amount.

5.3. This agreement will be considered as part of undertaking for the purpose of subsidy.

6. OTHER OBLIGATIONS OF THE FARMER

6.1. Farmer agreed to settle (pay or receive) the account, after the installation of structure

on the field and firm agreed to collect/pay difference amount, if any.

6.2. The farmer agreed not to change / modify / remove / dispose / resell the structure

during the five years period. The farmer shall note that HDO and / or Firm will not

be responsible for any consequence like Government contribution entitlement

variation due to amendments issued by Government, reduction in yield, crop

damages etc. arising out of changes such as modification / removal / disposal / sale /

damage of the structure by the farmer.

6.3. The farmer cannot create any lien / charge or transfer the structure fully or any

portion thereof. In case of bankable projects, the banks are free to make lien as per

RBI norms and guidelines.

6.4. HDO and firm shall not be responsible for cropping plan, yield, crop damage, etc.

arising out of either delay in installation of structure or after handing over of

structure to the farmer.

6.5. The farmer agrees that he has acquired sufficient knowledge to run the Poly house.

Therefore, in this context the firm and Department of Horticulture, Punjab are no

where responsible.

6.5.1. The construction of protected structure is to be executed by farmer through

empanelled firm of his/ her choice, the responsibility of quality standard of material

and erection rests with the farmer. However, Department is facilitating the farmer by

conducting inspection two times during erection. Department is not supervising the

entire erection of protected structure. These inspections are on random sample basis

of each structure. As farmer is executing the erection and supposed to supervise his /

her structure during execution of work, therefore, any deviation of specifications and

standards the farmer shall bring this into the notice of Block HDO and District Head

in writing during execution of work for timely correction and deficiency if any and

even stoppage of work. The Department shall release the financial assistance

after successful final inspection subject to availability of funds.

6.5.2. At the time of first inspection (Form-6) farmer will be present with the inspection

team and will certify that the material being used by the firm is as per specification

and he will give certificate to the firm as well as to the inspection team (Form-6,

Progress Report – I). The farmer will also submit the report of supply of cladding

material in Form-8 as Progress Report – II.

6.5.3. Before final inspection the firm will intimate to the farmers as well as to the

Department that the work has been completed in all respects (Form-9). The farmer

will inspect the work done by the firm before final inspection and point out

deficiencies / short coming to the firm as well as to the Department, if any . The

firm will remove these deficiencies / short coming before final inspection pointed

out by the farmer.

6.6. At the time of final inspection farmer will be present with the inspection team. The

farmer can point out if any short coming is still left in that case the firm will remove

short comings immediately and intimate to the farmer and Department for additional

inspection. The expenditure for the additional inspection will be borne by the

concerned firm.

6.7. At the time of final inspection, if the farmer is satisfied with the work done by the

firm, the farmer will take possession of the structure in the presence of team and will

give possession certificate (Form-10) to the firm as well as to the Department. If the

farmer fails to give possession certificate within one week after final inspection /

additional inspection his / her structure shall stands completed.

7. Release of Assistance :

7.1. Assistance release in case of non-bankable projects: District head will send the

complete case along with final inspection to the mission Director. if documents

founds complete in all respects, mission Director shall release the finical assistance to

the concern the district which further transfer it online to the beneficiary’s account.

to farmer in single instalment, on receipt of invoice along with first and final

inspection report subject to availability of funds.

8. Guarantee / Warranty / After Sale Service :

8.1. Guarantee / Warranty of material : The firm will provide guarantee / Warranty

certificate of the material used for construction of protected structure to farmer. This

guarantee / Warranty shall remain valid for a period of three years after final

inspection. The guarantee / Warranty includes all the structure material including

cladding material. If material has to be replaced in guarantee / Warranty period, the

same shall be done by the construction agency free of cost.

8.2. The guarantee / Warranty of cladding material shall be of properties only.

8.3. The guarantee period of cladding material shall be for one year. After one year

warranty period is for two years. Firm must supply guarantee of cladding material for

three years for its properties.

8.4. After sale service : After sale service is the responsibility of the firm. The after sale

service has to be provide the sale service on following items free of cost.

8.4.1. Any type of technical defect.

8.4.2. Gutter leakage and other type of leakage.

8.4.3. Improper operation of shade net beneath poly sheet.

8.4.4. Leakage in MI system.

8.4.5. Side vent curtain not proper opening and closing.

8.4.6. Curtain clamps left out from curtain folder.

8.4.7. Tighten of nut bolts / fasteners.

8.4.8. Rusted fasteners / nut-bolts / steel parts.

8.4.9. Agronomical services as per provisions of After Sales Service Card.

8.5. Process of repair in case of damage and claim of penalty :

8.5.1. Repairing must be executed by the construction firm. Farmer shall intimate to

firm through email or in written and shall maintain receipt of the same. Firm

has to ensure to repair the structure within seven days. If firm fails to repair the

structure then farmer has to complaint to District Head in written.

8.5.2. The District Head will intervene the problem of farmer and wrote to the firm

to repair the structure of said farmer within five days. If again firm fails to

repair the structure then the concerned firm will not be given any further work

in Punjab and it will be conveyed to Mission Director Horticulture, SHM,

Punjab for debarring the firm for next year’s empanelment.

10. OTHER TERMS

10.1 The farm productivity does not depend on the use of structure alone. It is also

impacted by other factor such as planting materials, application of inputs in terms of

quantity and schedule, incidence of diseases, soil quality and weather conditions etc.

The responsibility of Firm is limited to the quality installation, technical guidance

about maintenance and operation of structure.

10.2 Firm is bound to entertain all type of cases for which it is empanelled irrespective of

size of unit.

10.3 Farmers should strictly follow the guidelines for operation and maintenance given

by firm for successful performance.

10.4 Farmers should not lodge any false complaint / claim or to create any unpleasant

situation and try to settle differences and disputes if any, amicably and as far as

possible at local level through concerned HDO. In no case the department of

Horticulture will be involved in any legal procedures.

10.5 If any time during the continuance of this contract, the performance in whole or in

part by either party of any obligation under this contract shall be prevented or

delayed by reason of any war, hostility, act of the public enemy , civil commotion,

sabotage, fires, floods, explosion, epidemics, quarantine restriction, strikes etc.

(herein referred to as event), then provided written notice of the happening of any

such event is given by either party to the other within 60 days from the date of

occurrence thereof, neither party shall by reason of such event be entitled to

terminate this contract nor shall either part have any claim for damages against the

other in respect of such non-performance or delay in performance, and deliveries /

services under this contract shall be resumed as soon as practicable after such event

has come to end or ceased to exist and the decision of District Head as to whether

the deliveries have been submitted or not shall be final and conclusive.

10.6 In case of damage of structure before completion the firm is responsible. In any

circumstance the Department is not responsible for any type of damage.

10.7 All disputes and difference arising out of or in any way touching upon or concerning

this construction fabricated what so-ever-shall be referred to Director Horticulture-

cum-Mission Director SHM, Punjab. The decision of Director Horticulture-cum-

Mission Director SHM, Punjab shall be final and binding on the concerned parties.

10.8 Mission Director Horticulture, Punjab will be Appellant Authority in case the

dispute is not settled at district level.

10.9 Any suit or proceedings to enforce the right of either party under this, agreement

shall be instituted and tried only in the court of concerned district and by no other

courts, and parties here to expressly agree to submit to the exclusive jurisdiction of

Courts in concerned district.

10.11 The contents of this agreement have explained fully to the farmer and the farmer

signed this agreement after fully understanding the contents of this Agreement.

Name , Designation and Address Signature with stamp/ thumb impression

1. Farmer

2. Firm

3. HDO of concerned block

TECHNICAL BID PERFORMA

E-Tender No. DOH/2019-20/01

EMPANELMENT OF FIRMS FOR CONSTRUCTION OF HI-TECH POLY HOUSE, NATURALLY VENTILATED POLY HOUSE (TUBULAR), SHADE NET

HOUSE AND WALK-IN-TUNNELS FOR ONE YEAR

Carefully read all the points and provide the required information. Also, make sure to

attach the documents as per requirement.

1. Firm Details Required Information

a. Category of Firm (A/B)

b. Name of the firm

c. Address of the firm

d. Year of Establishment

e. Name of Proprietor/ Owner/ Director

f. Contact No. 1.

g. Contact No. 2.

h. E-mail

i. Website, if any

K GST No.

l. PAN No.

m. Address of factory/ works/ unit

n. Address of service centre

o. Area of workshop with address

p. Minimum installed Infrastructure

1) Hydraulic Pipe bending Machine

2) Tower type drill Machine

3) Power press

4) Welding machine / grinders and drills

etc.

q. Name of authorized signatory

r. Specimen sign of authorized signatory

2. Bank Details for availing farmer share (directly from farmer)

a. Name & address of the Bank

b. IFSC Code

c. Account No.

3. Business Profile: Annual Turnover of last consecutive two years

2017-18 2018-19

4. Work experience: Number and Area of protected structures already constructed

5. Name of the Insurance Company /Firm with whom the fabricator has tie up (attach certificate of tie up)

6. Name and qualification of the Engineer and Agriculture Graduate

Sr. No.

Documents required Compliance (Attached or

Not Attached)

Page No.

1. Compliance of Specifications and Terms & Conditions (As per Annexure 1)

2 EMD Receipt

3 GST No. (Attach proof)

4 PAN No. (Attach proof)

5 Copy of Income Tax Returns for Assessment Year 2017-18 and 2018-19

6 Copy of Annual Turnover Certificate from CA for FY 2017-18 and 2018-19

7 Proof of tie up with Insurance Company

8 List of protected structures installed (as per Annexure 2)

9 Attach self attested and clearly scanned copied of work orders and performance certificates

10 Undertaking regarding not blacklisted (As per Annexure 3)

11 Undertaking from company/ Firm that till date there is no serious complaint against firm pertaining to protected structures anywhere in India.

12 Copy of Licence issued by small /medium scale industries. If not available, firm will give undertaking in writing to produce licence before execution of work.

13 Proof of ISO certified company (attach the proof).

14 Certificate regarding items to be supplied will be of ISI/ISO/BIS standard

15 Bidder should give undertaking that all the given information and submitted documents are true (As per Annexure 4)

.

Total No. of Pages attached in PDF file: ......................

(FORM-1)

DEPARTMENT OF HORTICULTURE, PUNJAB MIDH/Other Schemes

Site Survey Report (First Inspection Report)

Farmer Detail:

Farmer Name: ________________________ S/o /D/o/W/o:__________________________

House No.: _______________Gali/Street No. : ___________________________________

Village: _________________ Block: _______________ Tehsil: _____________________

District: ______________________________ Phone No.___________________________

Khasra No: _______________________ Killa No.________________________________

Land Details:

Land suitability for installation of structures (it should be based on following documents)

Sr.

No.

Type of Record to Check Check List

(Horticulture Development

Officer to write that based on

parameters the site is suitable

or unsuitable and write

accordingly in the below

column

1. Soil Test Report

2. Water Test Report

3. Site is not prone to water stagnation

4. Water Table should not be shallow enough to affect

foundation and subsequent cultivation

5. Efficient Drainage (The site should not be

landlocked to restrict out flow of water from site)

6. Isolation Distance (free from obstacles e g.

a. Minimum distance of 6.5 mtr or equal to the height

of boundary wall/other structure whichever is

higher

b. Minimum distance of 5 mtr from electric pole and

wires and to avoid site through which electric wires

crisscross.

c. Branches of tree should not touch the proposed

structure

7. Dimension of structure falls within area as per

revenue record and sizra

8. Source of irrigation available or not available

Date: (Signature of Horticulture Development Officer)

Signature of the Farmer Name:_____________

(FORM-2)

Choice of Firm by Farmer

(Specimen copy to be issued by farmer to firm of his choice)

To

The Deputy Director Horticulture

____________________

1. Firm Name : _____________________________

Address of firm : _____________________________

2. Firm Name : _____________________________

Address of firm : _____________________________

Subject: Choice of firm for installation of HTGH/NVPH/Shade Net house/WIT.

I am pleased to prioritize the above mentioned firms for installation of

protected structure in my field as per design, specifications and quotation of the structure

given by firm. You are requested to allot work to one of the above-mentioned firm.

Encls. As above.

Signature

(Name of farmer)

CC:

Director Horticulture -cum-Mission Director, SHM, Punjab.

Undertaking by the Farmer

I _______________________ s/o D/o W/o ____________________, resident of

_______________________________________, Block ____________________, Circle

_______________, District _______________ hereby declare that

_______________________ (name of bank), Branch ________________ have sanctioned

me a term loan of Rs _______________ (In words __________________________)

specifically for the purpose of protected house construction. The subsidy/ financial assistance

under NHM/ SHM for protected structures (If the department of horticulture finds me eligible

for financial assistance/ subsidy) shall be directly credited to my term loan bank account

number ______________________, IFSC __________________, Account name

_________________ in the bank branch as stated above.

Deponent signature

Name and complete address

Bank certification Bank has sanctioned term loan to Mr/Mrs/Ms _________________ S/o D/o W/o

_________________, resident of __________________________of Rs. ___________ for

the purpose of protected house construction . His term loan bank account number

______________________, IFSC __________________.

Authorised signatory

Name and designation along with seal

Bank details

(FORM-3)

DEPARTMENT OF HORTICULTURE, PUNJAB

MIDH/Other Schemes

(Quotation for Protected Structure Design, Specification & Estimate)

(to be submitted by farmer after taking it from firm)

Sr.

No.

Particulars / Item Details

1. Type of Structure (HTGH/NVPH/Shade Net

house/WIT)

2. Size of Structure

3. Location of Structure (Khasra No. & Killa No.) :

4. Type of Steel Material

(Tubular/Channel/Square/Rectangular)

5. Grid size/Span size (as per specifications)

6. Profile (Aluminium or GI)

7. Brand of Poly film as per properties specified in

technical specifications

8. Brand of insect net as per properties specified in

technical specifications

9. Brand of shade net as per properties specified in

technical specifications.

10. Micro irrigation system (name of company)

11. Others specifications

12. Estimated Cost

(Sign of Firm Representative)

Name of Representative: ______________________

Name of Firm: ______________________

Accepted by

(Sign of Farmer)

Name of farmer:

S/o __________________

Village: ______________

Note: While submitting the quotation the farmer should note that the structure should meet

out the minimum prescribed specifications and terms and conditions laid by Department of

Horticulture, Punjab for the year 2019-20

(FORM-4)


MIDH/Other Schemes

Site Clearance Certificate

I/we (Name & address of farmer) ________________________ have handed over site

of ________ sqm area to M/s. (Name of firm) _________________________ on dated

___________ for installation of HTGH/NVPH/ Shade Net House/WIT as per requirement

and the firm has taken over the site for the purpose of installation of structure as per terms

and conditions as agreed in Tri Partite Agreement.

Handed over Taken over

(Signature of farmer) (Authorized Signatory of firm with stamp)

Name: Name & designation:

Address:

(FORM-5)


MIDH/Other Schemes

Work Order

To

_________________________________________(Farmer Name)

S/o/D/o/W/o : ______________________ House No.: ________________________

Gali/Street No.: _________________________Village:________________________

Block: ______________ Tehsil: _______________District: ____________________

Memo. No.______________ Dated: ________________

Subject: work order for installation of HTGH/NVPH/Net house/WIT.

Ref: Director Horticulture -cum-Mission Director SHM,Punjab

sanction No._________ dated____________.

We have received your following documents:

1. Tri Partite Agreement duly filled-in and signed by all the three parties.

2. Site clearance certificate duly signed by farmer and firm.

3. Design of the structure along with MI Component.

4. Cost estimate of the project.

On the basis of above documents work order is hereby issued to Sh./Smt.

___________________ Vill. _________________, District ______________ with the

following details:

HORTNET

Registration/

Application

No.

Type of

structure (Poly

house/net

house)

Area of

structure

(sqm.)

Total estimated

cost after

negotiations

(Rs.)

Estimated

Govt.

contribution

(Rs.)

Estimated

farmer share

(Rs.)

We issue this work order based on the sanction of MD, SHM, Punjab and

submission of documents. Firm shall comply with the minimum departmental

standards/specifications for structure circulated to all and as amended to date. The work shall

be executed as per the design, specification and estimate as submitted to this office. Firm

have to complete work within 60 days ( 90 days in bank loan case) from the date of work

order.

Director Horticulture -

cum-Mission Director,

SHM, Punjab.

CC: Name of firm with address : __________________________________________

Director Horticulture -

cum-Mission Director,

SHM, Punjab

(FORM-6)

PROGRESS REPORT-I

(To be issued by farmer after foundation work and supply of steel material)

To

Firm Name : ________________________________

Address of firm : _____________________________

Subject: Progress Report after completion of foundation work and supply of steel

material at site.

Ref: MD SHM, Punjab sanction No._____________ dated___________.

As per work order, the foundation and other work was executed by your firm

in my presence as per design and specification approved Department of Horticulture, Punjab.

All the GI material supplied by firm at site is also as per design & specifications. I am

satisfied with the quality and quantity of material supplied. The GI certificate of material

used at my site has been received by me from firm as a matter of record. Therefore, I request

you to continue the work and complete the same.

Date: Signature

Name of Farmer

Village ----------------------

Block -----------------------

Distt ------------------------

Mobile No.------------------

CC:

1. Horticulture Development Officer

___________________________

2. The District Head

___________________________

3. Name of bank with address, if financed

____________________________

(FORM-7)


MIDH/Other Schemes

Second Inspection Report

(After foundation and supply of material)

Name & Add. of Beneficiary: Sh ____________________S/o Sh.____________________,

VPO-___________________, Distt._________________Ph. No._____________________,

Date of inspection:____________________Firm: M/s ______________________________,

Sr.

No.

Item Remarks (The inspection team to write

dimensions or either Yes or No

in the column below)

A. General Details

1 Sanction Letter Issued by Mission Director, SHM,

Punjab Number & Date

2 Work order issued by Deputy Director Horticulture to

firm: date

3. Whether copy of Progress report-1 issued by farmer

handed over to HDO and Deputy Director Horticulture-

Cum-Chairman, District NHM Society (Yes/No)

4. Location of Structure (Khasra No. & Killa No.) :

B. Structure type & size

1 Type of structure (HTGH/NVPH/Net house/WIT)

2 Type of Steel Material

(Tubular/Channel/Square/Rectangular)

3. Size of structure: (Gable Length X Gutter Length) =

___________sqm

C. Foundation inspection

4. Length of insertion pipe

5. Thickness of insertion pipe

6. Size of filled material in the pit (Length x width x depth)

7. Structure specification and quantity (Certificate and list

to be submitted by the firm that the material supplied is

as per design and specification)

8. Whether the material is complete or not. (Inspection team

will check the material as per the list attached)

9. Galvanization of structural parts (The certificate of

Galvanization of structural part is attached or not)

10. Gutter direction

11. Shape of structure (regular/irregular)

12. Report submitted and comments: __________________

_____________________________________________

Farmer

Firm Representative

Block HDO

District Nodal Officer

for Protected Structures

(FORM – 8)

PROGRESS REPORT-II

(To be issued by farmer after supply of cladding material)

To

Firm Name : ________________________________

Address of firm : _____________________________

Subject: Progress Report after supply of cladding material at site.

Ref: Director Horticulture-cum-Mission Director, SHM, Punjab

sanction No._____________ dated___________.

In continuation to earlier progress report. The firm has started the work of

erection of steel structure. The work is under progress. As on today the firm has supplied the

cladding material as per specification and quotation approved by Department of Horticulture.

I am satisfied with the quality and make of material supplied. The guarantee/warrantee

certificate of cladding material has been received by me from firm. Therefore, I request the

firm to continue the work and complete the same.

Date: Signature

(Name of farmer)

CC:


___________________________


___________________________


___________________________

(FORM-9)

Completion Certificate

(On Letter Head of Firm)

Dated: __________

It is certified that the work of construction of protected structure as per details given

below is complete in all respects:

1. Name and address of beneficiary :

2. Location of structure : Killa No._____________________________

Village : ___________; Distt.____________

3. Type of structure and area :

4. Sanction order no. & date :

5. Date of completion :

So, you are requested to arrange for final inspection and release the subsidy

amount accordingly.

(Authorized Signatory of firm with stamp)

CC:

1. (Name & Address of Farmer) is requested to take-over the guarantee/warrantee

certificates of Structure and cladding material.

2. Horticulture Development Officer.

3. District Head-Cum-Chairman, District NHM Society.

3. Name & Address of Bank, if bankable.

(FORM-10)

Possession Certificate after final inspection

Dated: __________

It is certified that the work of construction of my protected structure as per details

given below is complete in all respects:

1. Name and address of beneficiary :

2. Location of structure : Killa No.______________________________

Village : ___________; Distt._____________

3. Type of structure and area :

4. Sanction order no. & date :

5. Date of completion :

As I have taken possession of aforesaid structure. The guarantee/warrantee certificates

as applicable have been received by me from the firm. I have acquired sufficient knowledge

to operate Protected Structures and cultivate the crop.

Signature of Farmer

(Name:________________________

(s/o, d/o, w/o Sh.________________)

VPO __________________________

District: ________________________

CC:


___________________________


___________________________


____________________________

Date post:	26-Sep-2020
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