Derek HuhtaMicah McKeeNatalia Meza

Shaun Ripplinger

Founded 1987

For profit company

Property Law and Real Estate Legal Services

Cowlitz County, Washington

Employs five people

Start: Client requests services

Stop: Client’s payment on account

Internal Entities: Owner, Bookkeeper,

Receptionist, Computer

External Entities: Client and the Bank

Hardware: Apple computer

Software: Time Slips and Quicken

Ensure:

Effective and efficient operations

Reliable financial reporting

Compliance with applicable laws and

regulations

Ensure services are accurate and complete,

Maintain accurate transfer of client services

worksheet,

Update billing and payment information, and

Make sure customer’s are billed in a

systematic fashion.

Employee Trust

Files available to all employees

Nightly backups

Cross trained staff

Flexible

One-to-One Check (memo of conversation and client

billing worksheet)

Review Tickler File (Accounts Receivable Master File)

Written Approvals

Customer Confirmations

Also many of the most beneficial data entry

control plans are present as well (document design,

enter data close to source, preformatted screens, populate and

compare, confirm input acceptance, rejection procedures, etc.).

Independent Billing Authorization

Independent Customer Master Data

Maintenance

Immediately Endorse Incoming Checks

One-to-One Check (Deposit book and Checks)

Monitor Open Accounts Receivable

Regularly (Tickler File)

Edit Cash Receipts for Accuracy

Immediately Separate Checks and

Remittance Advices

Owner Involvement

Flexible Work Structure

Employee Communication and

Trustworthiness

Low Turnover Levels

Majority of necessary business process

controls present

Segregation of Duties

Second Set of Eyes

Four functions:

Authorizing

Executing

Recording

Safeguarding of resources

Owner involvement in daily activities

Separate critical activities

*Helps prevent fraud, errors, system failures

Information may be corrected

Reduction of mistakes

Help prevent fraud

Help ensure information is valid and

accurate

Document support