description: tags: campus-security statistics

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1 W e H e l p P u t A m e r i c a T h r o u g h S c h o o l

The Jeanne Clery Disclosure of Campus Security Policy andCampus Crime Statistics Act




3 years of Crime Statistics:What to count?3 Was it reported to the local police, or to a

campus security authority?

3 Was it one of the crimes listed in the Clery Act?

3 Did it occur on campus, or on “noncampus” or “public” property as now defined by the

Act?




When is a crime “reported”?(for purposes of the Annual Report)

H When a victim or witness brings it to theattention of the local police or a campussecurity authority.

è Exam ples: officials responsible forstudent housing, discipline, & judicialproceedings

H Note: Pastoral & Professional Counselors areexempt from any mandatory reporting

requirement.u Record crimes under the calendar year when

they were reported (per UCR).




‘Campus Security Authorities’ H Per the preamble to the Final Rule of

Nov. 1, 1999: – a dean of students w ho oversees

student housing, a student center, orstudent ex tra-curricular activities

– a director of athlet ics, team coach, ora faculty advisor to a student group




‘Campus Security Authorities’ H PR OBABLY NOT:

– a single teaching faculty mem ber(other than an advisor to a studentgroup), or

– a physician in a campus health centeror a counselor in a counseling centerw hose only responsibility is toprovide care to students,

– or campus clerical staff




The “New Geography” of CrimeCrime Statistics must be reported by location:1 On Campus

– owned, contiguous, educational or student-

used2 In Dormitories or other student residences – within the “on campus” area

3 Noncampus buildings or property

– Frats, non-contiguous owned and student-used4 Public Property

– streets, sidewalks, lots - adjacent to “campus”




On CampusH any building or property owned or

controlled by an institution of highereducation within the same reasonablycontiguous geographic area of theinstitution and used by the institution in

direct support of, or in a manner relatedto, the institution’s educationalpurposes, including residence halls; and




On Campus, cont’dH property within the same reasonably

contiguous geographic area of theinstitution that is owned by theinstitution but – is controlled by another person

– is frequently used by students, – and supports institutional purposes – (such as a food or other retail vendor)




Student ResidencesH a subset of ‘on campus’ crimes,

which includes only thosecrimes that were reportedto have occurred indormitories or otherresidential facilities – for student s – on campus




noncampus buildings orproperty

H any building or property owned or

controlled by a student organizationofficially recognized by theinstitution; and




noncampus buildings orproperty

H any building or property (other than abranch campus) owned or controlled byan institution of higher education that – is used in direct support of, or in relation

to, the institution's educational purposes,

– is frequently used by students, and – is not within the same reasonably

contiguous geographic area of theinstitution




Public Property

* “all public property, includingthoroughfares, streets, sidewalks, andparking facilities, and is w ithin thecampus , or imm ediately adjacentto and accessible from thecampus”

* “These regulations do not require ...crime statistics for public propertysurrounding noncampus buildings orproperty.”




Public Property? So…. Where does one draw the line? A

sidewalk or a public parking lot across the

street from campus property would beincluded in this new reporting area, while alimited-access Interstate highway whichdirectly borders the campus but is separated

by a right-of-way fence would not be.è Use of a map to define the area is

optional.




Annual Report Crime

CategoriesH Criminal Homicide, Sex Offenses ( forcible +

nonforcible ), Robbery, Aggravated Assault,Burglary, Motor Vehicle Theft, & Arson….plus arrests or disciplinary referrals for liquor,drug & weapon offenses.

4 Note any of the above, or other crimes of bodily injury, classified as Hate Crimes…. andreport them by category of prejudice .

4 List ZEROS in any applicable categories.




Alcohol, Drug & Weapons Offenses

H The NewRequirement: – include 3 years’ stats

for arrests and personsnot arrest ed , butreferr ed for campus disciplinary act ion for:

– liquor law violations – drug law violations – illegal weapons

possession

H Note: this is a ‘bodycount’ – The statistic to be

published is thenum ber of personsw ho w ere arrested

/ referred - not thenum ber of incident s, or thenumber of chargesplaced.




Referred for campus disciplinaryaction

* “The referral of any / student/ (person )to any campus official who initiates a

disciplinary action of which a record is keptand which may result in the imposition of asanction.”

* preamble to the final rule “We believethat campus judicial officials and campuspolice are capable of determining whethera particular alcohol, drug, or weaponsviolation is a violation of law.”




Required Policy Statements

H Provide statements of policy (content optional) re:Z Preparation of the Annual Security R eport

– Crime reporting policy, procedures & responses

– Access to campus facilities & residence halls – Security considerations used in maintenance – Enforcement & arrest authority of campus cops – Working relationship with State & local police

– Encouragement of prompt reporting of crimesZ Where to report to enable timely warnings

(and availability of voluntary confidentialreporting )




Voluntary confidential reporting & reporting to counselors

H If there is a policy or procedure thatallows victims or witnesses to makevoluntary, confidential crime reports forinclusion in the annual crime stats, itmust be described.

H If pastoral or professional counselorsinform their clients of the opportunity tomake voluntary, confidential crimereports, that must also be addressed.




Timely Notice RequirementH The school shall, in a manner (to be

determined by the school) that is timely andwill aid in the prevention of similar crimes,

report to the campus community on crimesthat are: – listed in the Act, – reported to campus secur it y aut horit ies

as ident if ied by t he school or to localpolice , and – considered to represent a threat to others.

3 Advice: Keep a file of any ‘alerts’ issued.




Daily Log Requirement

H Record ( by date reported ) all crimes reportedto the campus police or security departmentÀ the nature of the crime

Á the date, time & general locationÂ the disposition of the complaint (if known)H Entries or updates within 2 business days

– may be withheld if jeopardy exists, butonly to extent / so long as / damage islikely to occur

H Electronic format is OK, if accessible on siteä Requirement went into effect on Oct. 1, ‘98




Access to the Daily Log

H “The institution must make the crimelog for the most recent 60-day periodopen to public inspection during normalbusiness hours... any portion of the logolder than 60 days must be availablewithin 2 business days of a request for

public inspection.” * “Business Day = Mon. - Fri. unlessclosed”




Records Retention Period

H This requirement is outlined in Section 668.24of the Student Assistance General Provisions.

All supporting records, including daily logs,must be kept for 3 years following thepublication of the last annual campussecurity report to which they apply.

å This may result in a Clery Act recordsretention period of nearly 7 years afterthe date of an incident.

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