Chapter 4

DESKTOP PUBLISHING

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OverviewComputers have dramatically changed and

simplified printing and publishing. This chapter covers the basics of desktop publishing and some of the things that need to be considered when designing a document for publication.

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OBJECTIVES

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Define desktop publishingIdentify the software and hardware needed

for desktop publishing.Identify the three main categories of

typefaces.Describe some of the important factors that

must be considered when designing a document.

KEY TERMS

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Desktop PublishingDigital CameraLeadingPage Layout ProgramsPublishingResolutionScannersTypeface

WEEKLY ASSIGNMENTSMonday – Complete Desktop

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Tie-InDescribe how you use computers at home

and school. Many students now use computers for

assignments such as essays and reports. What are some of the advantages of this?

FasterNeaterCorrections and revisions are easy to makeAre there any disadvantages?

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WHAT IS DESKTOP PUBLISHING

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Publishing is the process of presenting material in printed form. Until recently, most publishing was done by large companies.

Desktop publishing is the use of a computer and special software to produce publishable documents.

Desktop publishing makes it possible to combine text and graphics (photographs and drawings) on the same page.

Using such software allows you to place text in columns and add headlines.

It can be used to produce advertising fliers, announcements, and newsletters that can reproduced on a copy machine.

Desktop publishing requires computer software and hardware.

SOFTWARE

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Desktop publishing uses page layout programs. Page layout programs (software) combines text and graphics on a page.

Software Programs needed in desktop publishing include:Word processing Software – puts text into printed

form.Drawing Software – used to create illustrations. Image Editing Software – used to modify

drawings and photos.Clip-Art Software – contains photographs and

drawings that can be imported into a document.

HARDWARE

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The hardware needed for desktop publishing depends on the types of documents to be produced and the software package being used:Large-screen monitors allow the user to view an entire

page.Color printers are useful for previewing color pages and

for printing small quantities of documents. The quality of printed documents prepared by desktop publishing depend on resolution. Resolution refers to the number of dots per inch of ink on a printed page. As the number of dots per inch increases, images become clearer.

Scanners are devices that change images such as photographs into an electronic form that computers can use.

A digital camera is a camera that can produce electronic images that can go directly into a computer.

DESIGNING DOCUMENTS

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Important things to consider when designing documents include:Type sizeType styleLine lengthSpace between lines (leading)Use of graphics

TYPEFACES

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A typeface is a set of letters, numbers and symbols that look the same. The three main categories of typefaces are:SerifSans serifDecorative

Typefaces are often available in type styles such as bold and italic. Sometimes bold and italic styles are combined to give bold italic. These styles are used to call attention.

In computer programs typefaces are called fonts.

PLANNING A PUBLICATION

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Some of the decisions that must be made when planning a publication include:Who will read itWhat kinds of articles will interest the

readersHow long should it beHow often will it be published