Destruction Standards & Destruction Standards & ComplianceCompliance

Presented by:Presented by:

Chris Parker, V.P. OperationsChris Parker, V.P. OperationsStevens & Stevens Business Records Management, Stevens & Stevens Business Records Management,

Inc.Inc.

Early Methods of Destruction

Destruction TodayDestruction Today

StandardsStandards

• DoD

• NIST

• ARMA Guidelines

• NAID

NAIDNAID®®

NAID® is the international trade association for companies providing information destruction services. NAID's

mission is to promote the information destruction industry and the standards and ethics of its member companies.

CertificationsCertifications

• Mobile or Plant-Based

• Paper or Printed Media

• Micro Media (Fiche/Film)

• Hard Drives

• Non-Paper Media

NAID Certification NAID Certification CriteriaCriteria

•Employee Requirements

•Operational Security

•Endorsements & the Destruction Process

•Company Assurances

Employee RequirementsEmployee Requirements

•Signed Confidentiality Agreements•I-9’s•7 Year Criminal Record Search + Ongoing Every 3 Years•Pre-Hire Drug Screening•7 Year Employment History Verification•Random Drug Tests•Driver License Verification

Operational SecurityOperational Security

•Written Policies & Procedures•Annual Training•Documented Breach Notification Policy•Employee’s Uniformed & have Photo ID’s•Destruction Documented for Customers•Chain of Custody / Locked Containers & Locked Vehicles•Access to Destruction Material Effectively Prevented•Visitor Access Restricted & Monitored•Alarmed / CCTV

Endorsements & the Endorsements & the Destruction ProcessDestruction Process

•Paper or Printed MediaContinuous Shred - 5/8”Cross Cut or Pierce & Tear - ¾” x 2.5”Pulverizer/Hammermill - 2” diameter holes

•Micro MediaParticle size of 1/8” or less

•Hard Drives¾” Max Shred WidthSerial # Tracking

Company AsssurancesCompany Asssurances

• Legally Registered to do business in the state of residence

• General Liability Insurance of $2,000,000 or more.

Contact Info:

Chris Parker – cparker@ssbrm.com

Tim Ready – tready@ssbrm.com