Di V l Pl SDimerco Value Plus System Trainin g Guide -...

eAMS Training GuideeAMS Training Guide

Di V l Pl SDimerco Value Plus System Training Guide - eAMS

As of Value+ Version1.6

g

Your China Logistics Specialist

eAMS Training Guide

AgendaAgenda

eAMS - AEHAWBControl BankMAWB DAWB3RD PARTY SHIPMENTCYMCYM

CLOSING LOT

2


eAMS Training Guide

Air Export Shipment

1. Received booking from Customer or overseas station.2. Check any accepted quotation for that particular shipment. • Freight prepaid – Quotation from local Sales• Freight Collect – Quotation from overseas station.• Freight Collection from Agent – Quotation issued by local sales.3. Generate Hawb4. Generate Mawb and built console5. Print document : HAWB, CARGO MANIFEST, MAWB6. Send eManifest for shipment to Dimerco StationS p S7. Billing Invoice8. Closed Lot.


eAMS Training Guide

HAWB BOOKINGHAWB BOOKINGBefore we create any Hawb Booking, please check whether the shipper and consignee has been create

**Local Customer always from eSAM with quotation accepted by Customer**

1. Go to eSM – Local Company to search for the shipper or consignee.

2. Key in the shipper or consignee name and Search. (If couldn’t find the shipper or consignee then please proceed to find or download from others station.

3. Click on the “Download/Update Others Station’s Local Company” to find for the shipper or consignee from others station databank.

4. If other station’s also do not have the shipper or consignee code, then you may proceed to “Apply New” 1

2

3 4


eAMS Training Guide

A l N L l C C dApply New Local Company Code1

2 1. Key in the Alias Code (with 6 alphabets)

2. Check the code whether any similar code has been applied. If yes, you need to change the alias code again

3. Key in the necessary address. (Those

3

with “*” is compulsory area to fill)

4. Select the company type

5. Key in the phone # and fax #

5

After complete the above please save.

4


eAMS Training Guide

Go to eSM Local Customer Search

Local Customer Click on “Download/View Other Station’s Customer”.

• Key in the HQID code or the customer name and press search.

• Click on the HQID code as per below circle in RED. Once click the d ill b i d b kcustomer data will be trigger to our own data bank.

• Go to the Local Customer main page and search the HQID code again and change the code from number to alphabet.1

2

3


Differences of Customer vs. Company Customer Company

Source Always from eSAM with Quotation Accepted by CustomerCustomer can be local customer or routine order shipment

Local Station can create locally or download & edit from other stations’

Apply to Customer Role Yes No

Apply to SHPR/CNEE/NTFY/Broker/ Local Agent/Trucker/Vendor

Yes Yes

Edit data by local station Only Alias Code are allowed to be edited from Local -SM, the other data are edited

All data are allowed to be edited from Local –SM.

at central.

As “Bill to” Party Yes Yes

BI Report Analysis Target Yes No

DIMERCO - Your China Logistics Specialist

eAMS Training Guide

Generate New HAWB BookingGenerate New HAWB Booking

Go to eAMS AE HAWB or HAWB Search and click “Add New Hawb”Go to eAMS AE HAWB or HAWB Search and click Add New Hawb Once the HAWB is add the system will link you to the next page as next slide


eAMS Training Guide

Generate HawbGenerate Hawb – Step 1

1

29

3 1. Key in the customer code or u may search from the system

2. Select the quotation with the correct lane segment and service level then save. First save for booking and press

4

5

service level then save. First save for booking and press confirm to obtain the Hawb #

3. P.Delivery / DSTN / BB Agent will be default as per the quotation selected.

4 Key in the shipper code or search from the system6

87

4. Key in the shipper code or search from the system

5. Key in the consignee code or search from the system

6. Key in the 3PTY if this is 3rd party shipment (Billing party)

7 Terms and pay type will be default from the quotation7. Terms and pay type will be default from the quotation

8. Click “No Expected” if there is no special request from customer

9. Proceed “Pickup” if the shipment pickup by Dimerco


eAMS Training Guide

Pickup column will be fill if the collection arrange by DimercoPickup column will be fill if the collection arrange by Dimerco

1. Pickup From : Shipper or vendor

2. Delivery to DIMKUL KLIA

3. Key in the Truck Company if used vendor truck2

1

vendor truck

4. Key in the Vehicle No (Optional)

5. Key in the Driver information and phone # (Optional)3

6. Available Pickup date and time

7. Actual Pickup date and time

8. Remarks (If any)

4

5

76

8


eAMS Training Guide

Generate Hawb – Step 2Generate Hawb Step 21. Key in the total pcs

2. Key in the total carton

12

8if shipment packed in pallet

3. key in the gross weight

3

4 5

4. input the dims if there is

5. tick show rate if require

6

7

require

6. type the c/wt if it is volume cargo otherwise it will be same as gross weight

7. type in the rate

8. key in the description

9. key in the instruction if there is.9


eAMS Training Guide

CONTROL BANKCONTROL BANKBefore generate the Mawb, please check whether the awb # has been upload into control bank.

Below is the step on how to upload the awb # into control bank

1) Go to eAMS – AE – Control Bank.

2) Click on the BorrowIn to add the new awb #

3) B I Ai li P fit # ( l 232/MH 695/BR 297/CI t )3) BorrowIn : Airline Prefit # (example : 232/MH, 695/BR, 297/CI ..etc)

4) Issuer : Default from BorrowIn.

5) City : MYKUL, MY

6) Prefix : example 232 695 297 1766) Prefix : example 232, 695, 297, 176,

7) From : Beginning 7 number (example :232-12345511 – 66)

8) To: End 7 number (example : 232-12345566)

9) Quantity: System will auto calculate for us when the end 7 number is edit9) Quantity: System will auto calculate for us when the end 7 number is edit.

10) Once complete press “CREATE”


eAMS Training Guide

Generate MAWB (Consol)Generate MAWB (Consol)

31. Key in the Issuer code

Ai li d1 32

4

Airline code

2. Select Consol shipment

3. Key in the Issue city

4 Key in the Mawb # (Mawb4. Key in the Mawb #. (Mawb will be always from the control bank. After complete item 1 – 4 and save

5. Key in the Port of DSTN and6

58

7

5. Key in the Port of DSTN and the Cnee will be auto default.

6. Key in the total PCS

7. Key in the Total gross weight and chargeable weightand chargeable weight

8. Key in the IATA rate and save after complete the item 5-7

CONTINUE NEXT PAGE


eAMS Training Guide

Generate MAWB – Built ConsoleGenerate MAWB Built Console1. Key in the flight

booked. Carrier book must be fill as thi i f th

1

this is one of the criteria for closed lot

2. Click on the “Build Consol” to built the

2Consol to built the HAWB

3. Select the HAWB

4. Once select please d illsave and u will see

the HAWB which selected show on the screen circle in red

• After completed

4

• After completed item 2- 4, please closed the screenand u will see the total HAWB selected

3show on MAWB main screen


eAMS Training Guide

Document Printing g

MAWB / CARGO MANIFEST

• Go to MAWB, click on Preview to check the content of the Mawb.

• Click on the “Partial Reload” or “Reload” if there is changes done in the main page. U may also

l h h f h

1

manual change the content of the description in the “Preview ” mode and save.

• After save, go to Summary to print the Mawb and Cargoprint the Mawb and Cargo Manifest

HAWB

2

Process as the above.

3


eAMS Training Guide

P l tPrealert• 1. Add option attach invoice PDF file. p• 2. Fixed SHAWB Prealert also needs to attach house waybill


eAMS Training Guide

DAWB –Step 1p

1

2 3

8

1. Key in the customer code or u may select from search button

2 Key in the issuer code

4

5

2. Key in the issuer code

3. Key in the issuer city : MYKUL

4. Key in the Destination5

6

7

5. Key in the shipper

6. Key in the Consignee

7. Key in the billing party if is it 3rd party shipment7 is it 3rd party shipment

8. Key in the pick up information if the cargo collect by Dimerco

• After complete the above and press save and lot # shall be assign.


eAMS Training Guide

DAWB – ContinueDAWB Continue

1 9

1. Key in the pieces

2. Key in the gross weight

23

9

10

3. Key in the dims if any

4. Key in the chargeablw weight

5 Key in the IATA rate

4

56 11

5. Key in the IATA rate

6. Key n the selling rate

7. Key in the airline selling rate

7

8

8. Key in the commission if any

9. Key in the invoice #

10 Key in the description10. Key in the description

11. Key in the remarks if any

12. Key in the carrier book

12 After complete the above, save and u may proceed for the printing.


eAMS Training Guide

e3PSe3PS1. Add new AIR3P2. Key in the customer

code3. Key in the Hawb (If

there is) 4. Key in the Mawb 5. Key in the Receipt

1

5. Key in the Receipt6. Key in the Delivery7. Key in Shipper8. Key in the Consigne9. Key in the Origin10 Key in the Destination

23

4

10. Key in the Destination11. Key in the total pieces12. Key in the Chargeable

weight• Once complete the item

56

78

9 10

11

12

2,3 & 4 u may save and system will assign a Lot # and u may proceed for invoices

12


eAMS Training Guide

Billing Invoice 1. Select the charge code and the categoryBilling Invoice2. Key in the term (PP or CC)

3. Key in the Currency

4. Key in the amountImportance Note: If the freight and local charge are under the same quotation, when select the quotation, all the sales/cost item list will be appear and we just need to insert the charges 5. Key in the Vat 5% if there is Gov Service

Tax

6. Key in the Vendor code

7. Key in the costing as per the vendor

appear and we just need to insert the charges.

1

7. ey t e cost g as pe t e ve doinvoice

• FREIGHT CHARGE ALWAYS POST FROM THE FREIGHT. NO MANUAL IS ALLOWED.

2 6Vendor

3

45

7

Vendor Doc #, Date,Currency and

amountmust be match

ith dwith vendorDN


eAMS Training Guide

Airline Costing Airline costing : We will only key the charges at Estimate cost and approval cost Airline Costing column. Vendor code will be always the airline code or the GSA code.

Importance note: If the Awb is from GSA, please ensure to insert the correct vendor code being when we post cost, the vendor will be auto default as the carrier code instead of GSA code, thus need to amend manually the vendor code after post cost


eAMS Training Guide

CYM RelativeCYM Relative• Fix the issue while CYM with multiple export gateway case. • Major fix for the Export Skirt Station MAWB issues:

– MAWB Issuer should be Export Hub Station.– MAWB Type will be adjusted to “Co-Load Out Dimerco Station”

MAWB S i O– MAWB Status is Open.– Goods data (PCS, GWT, VWT, CWT) should be the summary of HAWB belong this

shipment in Skirt Station.– If MAWB already exist system will update the exist MAWB according to updateIf MAWB already exist, system will update the exist MAWB according to update

information.

Importance note:

If the CYM jobs the customer, shipper and consignee show in blank means the customer, shipper and the consignee data is not in our database, thus need to download the data from others station into our data base then only the code will be appear.


eAMS Training Guide

Closing Lot Control

AE P t• AE Part– GWT/CWT should be filled. (All AWB) – At least one Carrier booking entry. – At least one Invoice existing and the invoiceAt least one Invoice existing and the invoice

should be printed.


eAMS Training Guide

A dAgenda

eAMS - AIMAWBHAWB eCBS

CLOSING LOT

24


eAMS Training Guide

MAWB

1 3 1. Key in the Airline code2 K i h M b #

2

2. Key in the Mawb #3. Key in the Issuer City :

MYKUL4. Key in the Port of

Departure

4

5

6

p5. Key the Agent code6. Key in the total pieces7. Key in the Gross weight8. Key in the Chargeable

weight

7 8

9

weight9. Key in the instruction (if

Any)10. Key in Flight information

(compulsory for closing l t i )

10

lot issue)11. Press “Add New Hawb”

to generate the hawb #

10Note: Once complete the item 1, 2 & 3, press save and the system assign a Lot # for this particular jobs.


eAMS Training Guide

1 Key in the customer code or search from the system

Hawb1. Key in the customer code or search from the system.

2. Key in the Hawb #

3. Key in the Shipper code

4. Key in the consignee code

1 2

y g

5. Key the Inco Term

• Once complete the item 1 & 2 and save system will auto assign a jobs # for this particular hawb.

3

4

Pickup/Delivery : Insert the necessary Information such as 1 Pickup Form

5

1. Pickup Form2. Delivery To3. Truck #4. Driver Informationif to issue the D/O


eAMS Training Guide

Hawb - ContinuoHawb - Continuo

15

1. Key in the total pieces

2. Key in the Gross Weight

3 K i th Ch bl i ht

2

5

6

3. Key in the Chargeable weight


5. Key in the description

6 Key in the invoice #3

4

6. Key in the invoice #

7

8

9

POD is compulsory to update in order the datacan be default to origin station as the Proof of deliver.9

10POD also one of thecriteria of closing lost.7, 8, 9 & 10 I the area Need to be update

9Key in the instructionif any


eAMS Training Guide

Billing Invoice 1. Select the charge code and the categoryBilling Invoice2. Key in the term (PP or CC)


4. Key in the amount

5. Key in the Vat 5% if there is Gov Service Tax

6. Key in the Vendor code

7. Key in the costing as per the vendor

1

7. ey t e cost g as pe t e ve doinvoice

• FREIGHT CHARGE ALWAYS POST FROM THE FREIGHT. NO MANUAL IS ALLOWED.

2 6Vendor

3

45

7

Vendor Doc #, Date,Currency andamountmust be match

ith dwith vendorDN


eAMS Training Guide1. Select the Business Type

2. Select the Division [ AIR OR OCEAN]

eCBS 3. Key in the customer code

4. Key in the Mawb #

5. Key in the Hawb # (If Any)

6. Key in the description

• ONCE COMPLETE THE ABOVE AND PRESS SAVE SYSTEM WILL ASSIGN A LOT # FOR THIS PARTICULAR JOB

1 2

34

5

6

Note: Billing same as per the AI or AE procedure.


eAMS Training Guide

Cl i C l OClosing Lot Control - POD

Schedule (POD) should be filled. Doc pick up / Notify / Doc Release is required. if Customs Release is filled Cargo Release isif Customs Release is filled, Cargo Release is required.


eAMS Training Guide

Closing Lot Control

AI P t• AI Part– GWT/CWT should be filled. (All AWB)– At least one Carrier booking entry.– Schedule (POD) should be filledSchedule (POD) should be filled.

• Doc pick up / Notify / Doc Release is required. • if Customs Release is filled Cargo Release is required• if Customs Release is filled, Cargo Release is required.

– If there is any invoice existing, it must be printed.


eAMS Training Guide

Important Note:Important Note:• Any new quotation issue especially from Dimerco station, please ensure the

Customer Profile is download from others station into our own database in Local Customer Search

• For Shipper or consignee, if there is no data from others station, then we may proceed to create a new code in Local Company Search for the shipper and the consignee and select the business type.

• If you have accidentally download the shipper and consignee into Local Customer Search Module then you will have the difficulties to select the business type (IMPORTANCE NOTE)


eAMS Training Guide

EndThank YouThank You


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Di V l Pl SDimerco Value Plus System Trainin g Guide -...

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