DYNAMICS PRACTICE
Dialog Dynamics
Financial Suite USER GUIDE
Table of Contents
VAT Processing , Overview , Screens , VAT Journal 2
Box Code Maintenance 4
Group Maintenance 4
Reporting Periods 5
Transaction Reconciliation 6
Post VAT Transactions 9
VAT Integrity Check 10
VAT Setup 11
Tax Maintenance 12
Journal Transactions 13
Cash Account Transactions 14
Reports , Box Codes 15
VAT Return 16
Index 17
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VAT PROCESSING
Overview
The VAT Processing module leverages the standard Solomon tax engine to enable you to prepare,
reconcile and report all tax activities in accordance with the VAT requirements of your region.
Screens
VAT Journal
The VAT Journal entry screen allows you to post transactions directly to the underlying tax tables without
affecting GL. This may be useful when recording opening balances or making VAT adjustments to box
codes that do not necessarily have a supporting Solomon transaction.
Field Descriptions - Header
Batch Number: Auto-generated batch number.
Status: Hold or Posted.
Action: Release Now or No Action. When selecting release now and clicking the Finish icon, the Post VAT Transactions process is
launched for the current batch. At this point all adjustments will be available in the BAS reports and inquiry screens.
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Field Descriptions
BAS Code. Entry into this field is mandatory.
Module
Module the entry relates to. Defaults to XV
Tax ID
Use F3 to select Tax ID. As this is a direct adjustment to a BAS and Group code, entry of a Tax ID is
optional.
Jrnl Type
Journal Type. Default is XV
Doc Type
Document Type. Default is XV
Reference Nbr
Reference number
Cust/Vend/Emp ID
Customer, Vendor or Employee ID relating to the tax entry
Doc Date
Document Date. Entry into this field is mandatory.
VAT Period
This period will automatically be set after the Doc Date is entered, but can be overridden if a different
period is required. An entry into a closed VAT period is not allowed. Entry into this field is mandatory.
Period Entered
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Box Code Maintenance
This screen defines the VAT reporting codes used to report tax transactions and totals on the various
VAT reports.
Group Code Used to group entries and VAT reports
Group Maintenance
Group Maintenance simply allows you to define a code which can be used to group one or
Code Unique Box code
Description Description of Box code
Input/Output Possible values are:
Input Code is used to track tax on purchases
Output Code is used to track tax on sales
NA Code is used to track other amounts
Group Code Used to group entries and VAT reports
Field Descriptions
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Reporting Periods
Used to define VAT periods. This table will be used to determine which period a tax transaction posts to.
Reporting Period Unique period number assigned to the reporting type
Period Start/End Date range for this period.
Date ranges must be unique and cannot overlap
Fiscal Period Start/End Solomon reports that link to VAT period. The system will determine whether to use dates or periods
when determining the applicable VAT period based on the option defined in the VAT setup screen.
Description Period description
Closed Determines whether the VAT period is closed. If checked, tax transactions posted, that would have ordi-
narily ben posted to this period, are redirected to the next open VAT period. This allows you to finalise
tax reporting without the fear of numbers changing after they have been reported to the relevant taxa-
tion bodies.
Auto-populate Use this button to quickly populate the entire table with multiple periods. When clicked, a dialog appears
which allows you to define the frequency (monthly or quarterly), start period, start date and number of
periods.
Click OK to auto-populate the table with each
combination defined.
Field Descriptions
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Transaction Reconciliation
The transaction reconciliation screen allows the on-line review of transactions associated with a
Company/Box Code/Period.
Enter the Company ID, Box Code and period number and the grid will be filled with all transactions related to this combination. The
totals for this selection will be displayed at the top right of screen. These totals, which summarize the sum of the underlying transac-
tions, correspond with the figures reported on the VAT Return reports.
The detail section lists all fields from the tax transaction.
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Clear Selected for Re-processing
In some instances it may be necessary to re-assign a period or
box code based on change ids to tax ids and/or periods a trans-
action or group of transactions can be selected and the re-
leased flag cleared. The next time the VAT Posting routine is
run, these entries will be re-processed based on the current
configuration of the system.
To use this feature:
Flag the affected transactions by checking the selected
checkbox, either manually, or by using the Select All/
Clear All buttons.
Click the Clear Selected for Re-Processing button. (the
dialog box shown here will appear)
Provide a reason for the change (this is mandatory) and
click OK.
The transactions will be removed from the grid and the
balances shown at the top right will be adjusted by the
documents removed. The reason for change will be ap-
pended to each transaction’s note icon.
This feature is not available for closed periods
Reporting periods are assigned to transactions based on the
posting period or transaction date of the originating document.
In instances where this date is incorrect, it is possible to use
this feature to “move” the transaction to a different period.
To use this feature:
Flag the affected transactions by checking the selecte
checkbox, either manually, or by using the Select All/
Clear-All buttons.
Click the Transfer Selected to New Period button. (The
dialog box shown here will appear)
Provide a reason for the change (this is mandatory) and
click OK.
The transactions will be removed from the grid and the
balances shown at the top right will be reduced by the
documents removed and the balances of the Box code
for the new period will increase by the corresponding
amount.
The reason for change will be appended to each trans-
action’s note icon.
This feature is not available for closed periods
Transfer Selected to New Reporting Period
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Print Transaction Report: Press this button to launch the VAT Return Report for the current selection.
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Post VAT Transactions
This process reads all previously unprocessed tax transactions from core Solomon modules and transfers these to the VAT
transaction and summary tables, in the process it will assign a Box code and reporting period.
Begin Processing
When pressed, the following process is launched:
Tax entries recorded in the Cash Account Transaction entry screen are transferred to the standard Solomon tax table
(HistDocSlsTax). This is required as this screens does not have native tax functionality. This has been added as part of the
VAT module
Each unprocessed tax entry for the selected company(s) is transferred to the VAT document table (XVDoc). Transactions
are “pulled” from the standard sales tax table. The reported flag in HistDocSlsTax is set to 1 to indicate that it is transferred.
All unprocessed GL journal entries that have had a Box code assigned are transferred to the VAT document
table.
At this point, entries transferred to the VATT document are still considered unreleased. (XVDoc.rlsed=0)
All unreleased VAT records are read for the selected company(s).
Company Selection Process one or all company’s transactions
Re-process rejected When checked, entries that may have been previously rejected are re-processed against the
current setup.
Field Descriptions
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The transaction tax id is referenced against the tax id setup and the relevant Box Code derived. If this cannot be found, the
transaction is rejected and the released flag set to 9.
The transaction date or posting period is compared to the Reporting Period table to determine which period it belongs to.
Transaction dates that fall in a closed period are moved forward to the next open period. If a valid period cannot be found,
the transaction is rejected and the released flag set to 9.
A Box Code and period is found, the transaction tax totals are added to the summary balance table (XVBASHist) and the
released flag set to 1. The transaction is now available for reporting
VAT Integrity Check
The VAT Integrity Check rebuilds the VAT summary tables based on the underlying transaction tables.
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VAT Setup
This screen records the default parameters used by the VAT Processing module.
Posting Period Based On Posting period or transaction date. Used by the VAT module to determine which VAT reporting period
to place a tax transaction.
Contact Name Contact name of person responsible for submitting tax documentation.
Contact Phone Contact phone of person responsible for submitting tax documentation.
Last Batch Number Last batch number used by the VAT journal screen.
Accept Transaction Date Earliest date of tax transaction that will be posted to the VAT module. Leave blank to accept all trans-
actions
Field Descriptions
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Tax Maintenance
Tax Maintenance has been customized to include VAT box codes. The VAT box codes are applied to the individual module
transaction lines via the VAT Posting routine
Each tax transaction posted to the VAT module references the linked box codes when determining which totals to update. Up to 2 box
codes can be linked to a tax id for the VAT and VATABLE amount for the transaction for both sales and purchases. Optionally, the
amount posted can be other than the original transaction amount by modifying the factor associated with each entry. (Eg to post only
50% to the box code, enter a factor of 0.5)
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Journal Transactions
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Cash Account Transactions
The standard Cash Account transaction screen has no tax functionality. To overcome this limitation, a tax id and amount field has been
added to the detail section of the screen. The tax amount is auto-calculated as the inclusive tax amount based on either the debit or
credit amount entered on the line. As a result, only tax ids that are configured as inclusive of tax can be selected.
The GL Posting screen adjusts the GL journal created to incorporate the tax amount and posts an entry to the standard tax table
(HistDocSlsTax). The additional tax data is stored in the XVCATran table.
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Reports
Box Codes
The Box Codes report lists all Box Codes currently available in the VAT Module.
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Financial Suite User Guide cont’d
VAT Return
The VAT Return report lists all tax activity by box code and group. There is both a detailed (transaction) and summary (balances) version
available.
To find out more about Dialog’s Financial Suite for Dynamics SL, contact us today.
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Financial Suite User Guide cont’d
DYNAMICS PRACTICE
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Index
- B -
Box Code Maintenance 2
Box Codes 15
- C -
Cash Account Transactions 14
- G -
Group Maintenance 4
- J -
Journal Transactions 13
- O -
Overview 2
- P -
Post VAT Transactions 9
- R -
Reporting Periods 15
- T -
Tax Maintenance 12
Transaction Reconciliation 6
- V -
VAT Integrity Check 10
VAT Journal 2
VAT Return 16
VAT Setup 11
