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Digicel foundation Call for Applications

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Digicel Foundation has issued its call for applications. For more information visit their website at www.digiceljamaicafoundation.org
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Page 1: Digicel foundation Call for Applications
Page 2: Digicel foundation Call for Applications

CALL FOR APPLICATIONS

ENTREPRENEURSHIP GRANT PROGRAMME December 2, 2015 – January 15, 2016

Are you leading a project or social enterprise that is benefiting developing communities? Are you a social entrepreneur who is passionate about making your project/enterprise financially sustainable? Take the next step by applying for an Entrepreneurship Grant. Digicel Foundation announces its Entrepreneurship Grant Programme for community-based and NGO groups that want to start or expand social enterprise/income generating activities. The initiative aims to support innovative ideas that help tackle some of the key challenges in Jamaica, while offering sustainable solutions. Winning proposals will be eligible to receive funding and technical assistance to support the expansion of social and environmental impact as well as the creation of job opportunities. Programmatic Area Applicants may submit proposals for projects around:

Small scale entrepreneurship projects in:

o Agriculture (hydroponics, aquaponics, greenhouses using solar energy, bio-

digester operations, organic fish farming, etc.)

o Agro-processing (canned goods, frozen food, sauces and beverages), technology

(development of applications that assist in solving challenges, retooling and

equipment upgrades)

o Inner city/urban improvement & development

o Renewable energy solutions and environment management

Innovative solutions through technology to address solutions for schools and community-

based organisations.

Criteria Request for funding must not be more than the Jamaican Dollar equivalent of US$40,000. Priority will be given to initiatives that can yield economic additionality at the community and parish level and to those that can be scaled to work across multiple locations. Proposals should be sustainable with identifiable indicators for success and impact. Partnerships among associations, local and international donor agencies or other interested

parties are strongly encouraged.

Submission Details An electronic copy of the Application Form and Guidelines are downloadable from http://digiceljamaicafoundation.org/apply-for-funding/. Please review the Funding Guidelines on the website for a complete list of eligibility criteria. Applications can be submitted via email to [email protected] or delivered to the Digicel headquarters, at 14 Ocean Boulevard, Kingston. Only proposals received no later than, Friday, January 15, 2016 at 5p.m., will be accepted. Incomplete applications and applications sent by fax will not be accepted.

All applicants will be notified regarding the outcome of applications.

Page 3: Digicel foundation Call for Applications

Funding Guidelines for Completion of Application Form

Page 1 of 7

PLEASE READ THE BELOW FUNDING GUIDELINES BEFORE PROCEEDING TO COMPLETE THE APPLICATION FORM

The Digicel Foundation has been in operation since 2004. Since then, we have funded projects that empower the

communities in which we operate, thus completing over 575 successful projects.

The main areas funded by the Foundation include Innovation in Education, Special Needs and Entrepreneurship

for Sustainability (formerly Community Development). As of February 2012, the Foundation will be categorizing

the way we receive and evaluate prospective projects (Please see heading “Special Areas of Focus” for details).

New objectives have been developed. They are:

INNOVATION IN EDUCATION: Achieving 100% literacy through the use of technology and increasing the

number of students accessing science education.

SPECIAL NEEDS: Increasing the quality and quantity of facilities serving the special needs communities and

increasing the awareness around special needs issues.

ENTREPRENEURSHIP FOR SUSTAINABILITY: Encouraging community self-reliance and empowerment

through the implementation of sustainable projects that build life skills or generate income for community

members.

If your project will aid us in meeting the objectives specified above, we invite you to submit your project for

consideration, by filling out an application form. Kindly use the guidelines detailed below, to assist with such.

SOURCING AN APPLICATION FORM

Your application should be completed using the application form provided on the website or on a form provided in one of our Digicel Retail Outlets island wide. If you do not have this template, please contact:

Digicel Foundation 14 Ocean Boulevard, Kingston

Telephone (876) 619-5500 or (876) 619-2300 Website: www.digiceljamaicafoundation.org

Email: [email protected]

INTRODUCTION

SUBMITTING A PROJECT

Page 4: Digicel foundation Call for Applications

Funding Guidelines for Completion of Application Form

Page 2 of 7

At your own discretion, you may also include a full presentation or project information pack as an appendix to this application. Please note that all taxes, duties, levies and charges imposed in connection with the grant will be borne by the applying organization and applicants are urged to seek their own professional advice.

ABOUT THE APPLICATION PROCESS

You are invited to submit a completed Application Form to the Digicel Foundation for further appraisal of your

project by the Digicel Foundation Project Approvals Committee. The Digicel Foundation Project Approvals

Committee will carefully evaluate your application and decide on whether or not to make recommendations for

your application to go to the Digicel Foundation Board for a final decision to be made.

It is important to remember that the Project Approvals Committee has the final decision with regards to making

recommendation for approval of projects. The Committee members include a cross- section of the Foundation’s

Board of Directors who are drawn from Digicel’ s employee pool as well as the Foundation’s Programme Team.

The panel members will assess your application in relation to

- The proposed project’s commercial viability and sustainability

- The appropriateness of Digicel Foundation Fund support and

- The tangible benefits of the project in relation to the objectives of the Foundation

The Committee may ask for a revised application if there are any issues that require further clarification before

making the final decision on a grant. The assessment process will be rigorous but fair; each application will be

assessed on its own merits.

We welcome all projects that fall within the themes listed below that broadly meet the objectives stated above.

Theme #1: Education | Primary School Enrichment Programme

1. The Foundation has partnered with the Ministry of Education to create the Enrichment Programme and

with USAID to expand it. We are now inviting Primary, All Age and Junior High Schools to apply for the

creation of Enrichment Centres or sub-centres at their institutions. These centres will be equipped with

software, hardware, manipulative instruments and other equipment designed to focus on both children

at-risk and those who require enrichment. Teachers will be trained not only to accurately diagnose the

needs of the students but also to teach each student on a 1 to 1 basis ensuring higher results with the

overall objective being to achieve 100% literacy.

SPECIAL AREAS OF FOCUS

Page 5: Digicel foundation Call for Applications

Funding Guidelines for Completion of Application Form

Page 3 of 7

2. To acquire an Enrichment Centre/Sub-Centre, each school must identify and designate an area for the

Enrichment Room and a teacher/s must be assigned to the Centre full-time and permanently while school

is in session; the school population must also be above 300 students.

3. Schools with populations below 300 students are eligible for a Mobile Enrichment Cart, which is a 4ft high

wheeled cart equipped with the technology items which have proven most effective in the Enrichment

Centres and allows for creative use of space in smaller institutions.

4. Schools that have low Grade Four Literacy Exam and grade Four Numeracy Exam passes (between 30% -

60%) will be considered. Schools with the lowest passes will receive highest priority.

Theme #1: Education – Special Project | Mobile Science Labs

1. Institutions are hereby requested to send in applications requesting Mobile Science Laboratories for your

school.

2. The Foundation will consider schools that have strong leadership and vision for achieving excellence in

science achievement.

Theme #2: Special Needs

1. The Foundation has embarked upon a multi-year programme with several partners to create ten (10)

Centres of Excellence in Special Needs as well as provide training for teachers, caregivers and parents to

increase the quality of care offered.

2. The Foundation invites applications and/or proposals which seek to introduce innovation and use of

technology to aid in the delivery/provision of quality care to these Special Needs partners and institutions.

Theme #3: Entrepreneurship for Sustainability

1. The Foundation would like to receive grant applications that focus on community based entrepreneurial

activities that create employment for others, teach a trade/skill for at-risk youths AND can demonstrate

income generation within 2-3 years.

Youth and Community Entrepreneurship with a focus on: Small scale entrepreneurship projects in agriculture, agro-processing, technology, innovation, inner-

city/urban improvement, environment management. Development of innovative technology solutions for addressing a community or national issue, such as

climate change or poverty alleviation. Schools and educational institutions as well as special needs organisations are also encouraged to apply.

Community Development with a focus on:

Sustainability projects – emphasis on those projects that need assistance in becoming sustainable

Page 6: Digicel foundation Call for Applications

Funding Guidelines for Completion of Application Form

Page 4 of 7

Special Projects (All projects not falling under the above categories)

1. The Foundation would like to receive projects that broadly seek to achieve the above stated objectives

that do not fall within the previous themes. (If selected for further consideration, these projects will have

to make a presentation to the Board of the Foundation).

2. A key component of these applications will be sustainability and community impact. For a list of project types not supported, please refer to the final page of this document.

This section requires information on the applying organization or group. Please take care to complete all sections

and to provide up to date contact details for key persons as well as complete the section on how you heard about

the Foundation.

1. Project Details

i. Project Name- try to reflect the essence of the project in as few words as possible, this name is

also used by default on the project sign or project plaque should your project be approved.

ii. Project Time Line- please insert the expected start and end date of the project. NB: The maximum period for most projects is 12 months

iii. Project Address-Where is the project to be located.

iv. Project Manager- Name the individual who will have the responsibility for the project.

v. Project Theme- Please tick one of the themes as defined above.

2. Describe how the project will address community needs:

In as few words as possible, please describe the main purpose and components of this project. Any written

format is acceptable including paragraphs and/or bullet points.

3. Project Objectives and Impact:

List no more than 5 key objectives of the project. These indicators must be measurable during and after

the project is completed. Define measurable targets for each objective and the expected date for

achieving these targets.

4. Project Team:

List the persons who will be directly involved in the project, including names and positions on project.

Section 1: Details of Applicant

Section 2: Project Information

Page 7: Digicel foundation Call for Applications

Funding Guidelines for Completion of Application Form

Page 5 of 7

5. Target Audience: (Mandatory)

Please state the number and type of persons who will benefit directly/indirectly within the next 1-3 years.

6. Project Details: (Mandatory)

Please provide details, on a separate sheet if necessary, related to the specific activities to be undertaken

for the project objectives to be achieved. Include outputs expected as well as indicators which are

measurable ways of assessing achievements. The outcome/impact should be directly related to the

project objective(s).

7. Previous Experience:

Please describe any projects the applicant has attempted in the past, listing the start dates and source of

funds and/or donor agencies. Please also include objective and levels of success to date.

8. Sustainability:

If the project results in increased salaries, equipment or building maintenance costs once completed,

please provide an expected operating budget as it pertains specifically to the project and describe how

this budget will be met on an ongoing basis. This is a requirement for all applicants especially

infrastructural or equipment based projects. Examples of this would be improvements to Basic Schools

which will now require increased insurance, appliance maintenance and building maintenance costs.

Where possible, please provide a current Income and Expenditure statement/summary of monthly

activities as well as the last 3 months bank accounts. If entrepreneurial, provide a business plan and

expected cash flow for up to 5 years. (Mandatory)

In this section please outline the project financing as requested. Please ensure that for all applications taxes,

duties, service fees and levies are included. In addition to this summary, please also attach a minimum of 2 full

cost estimates from suppliers. It should be noted that where project costs are an amalgamation of several

suppliers that it is expected that the applicant will show a complete costing outline using the information provided.

At least 2 complete estimates are required. We encourage applicants to submit as detailed a project budget as

possible with your Application Form.

Section 3: Project Financing

Page 8: Digicel foundation Call for Applications

Funding Guidelines for Completion of Application Form

Page 6 of 7

Corporate Confirmation: Your organization must confirm a number of key points relating to the application. The

signatories to this application must therefore be senior executives of the applying organization.

Enclose the following documents which can either be sent by email or to the address above.

1) A minimum of 2 professional cost estimates for the full project which is inclusive of all items on the

budget. Please note that where several suppliers are required to create a complete estimate, the

project assessment team will expect that the estimates will be amalgamated so that the team can

easily identify the full project cost and its component costs. Please also attach a summary sheet

comparing the totals of each estimate advising which estimate you will be using.

2) Endorsement Letters

3) Cash flow projection for the project expenditure

4) 3 most recent financial records

5) Photographs of site/room

6) For infrastructural projects please also include

a. Copy of lease agreements where applicable for 49 years or more

b. Copy land/building title

c. Engineering plans

d. Letter giving permission to build

e. Letter granting permission for approved drawings from MoE and Parish Council

Below are the types of projects that are not allowed within the mandate of the Digicel Foundation.

1. Individuals seeking assistance for personal reasons, this includes scholarships.

2. Organizations and programmes designed to influence legislation or elected officials to public office.

3. Sectarian or religious organizations whose services are limited to members of one religious group.

4. Religious programmes.

5. Endowment funds, development campaigns, or funds directed towards deficit reduction or operating

reserves.

6. Fundraising events or sponsorships (walk/run, golf tournaments, sports teams, tickets, tables, benefits,

raffles, souvenir programmes, advertising, fundraising dinners, etc.).

Section 4: Authorization

SOU

Section 5: Attachments

Page 9: Digicel foundation Call for Applications

Funding Guidelines for Completion of Application Form

Page 7 of 7

7. Trips, conferences, seminars, festivals, one day events (unless they are a part of an approved programme

activity).

8. Documentaries, videos or research projects/programmes, unless this can be shown to align with the

Foundation’s funding objectives and criteria directly.

9. Trust Funds.

10. Organizations that channel the funds received to third parties.

11. Organizations formed to combat specific diseases &/or conduct medical research, health-related.

Page 10: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 1 of 9  

Section1:DetailsofApplicant

Name of Organization:  

 Type of Applicant:  Academic Institution  Community Based Organization 

Public Sector Organization  Non‐profit Organization  Other 

 

Date of Incorporation:  

 

Brief profile of Organization (mission, goal, mandate):  

 

 

 

 

 

Address of Organization:   

 

 

Tel:  

Fax:  

Email:  

Website:  

 List of Executives/ Leadership of the Organization NAME  (First name and Surname)  Position in Organization  Time in Position  Contact Number & Email        

       

       

       

How did you hear about the Digicel Foundation?   

Page 11: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 2 of 9  

Section2:ProjectInformation

Project Name:  

 

Expected Start Date : MM/DD/YYYY 

Expected End Date: MM/DD/YYYY 

 

Project Location:  

 

 

 

Directions to the project:  

 

 

 

Name of Project Manager/Liaison  

Contact Number(s)  

Email:  

 Project  Theme:  (please  tick  (1)  one  theme  from  among  the  list  below.  Full  details  of  each  are  explained  in guidelines) 

Community Based Micro Enterprise  Special Projects    

 Background of Community  (number of persons, what  is  the community known  for/ main occupation of  the  residents, 

percentage of youths in the area and what they are involved in) 

 

 

 

 

 

 

Page 12: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 3 of 9  

State the Project (Give a short description/summary of your project. Include the type of project, venue and duration in months and what you hope to achieve). 

 

 

 

 

 Describe how this Project will address the Community’s needs and the impact expected: 

 

 

 

 

 

 

 Target Audience (Approximate number of persons who will benefit from this project: (state amount and say who they are E.g. students, parents, youths, unemployed, elderly) This section is mandatory. 

Directly (how many?):   

Who are they:  

Indirectly (how many?):  

Who are they:  

Describe the Project Team: (Who are the persons on the ground that will be rolling out the project) Provide their names, positions on the project [manager, accountant, and secretary, years of experience in this role, previous experience in similar activities NAME  (First name and Surname)  Position on project team  Years of experience  Previous experience        

       

       

       

Page 13: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 4 of 9  

Project Details:  (Description  of  project  activities,  outputs,  outcomes  expected  and  impact  assessment)  Please  provide  on  a  separate  sheet,  if necessary.  This section is mandatory. 

ACTIVITIES  OUTPUTS  INDICATORS  OUTCOME | IMPACT        

       

       

       

       

       

       

       

       

       

       

Page 14: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 5 of 9  

Previous Experience of the Organization Working with Projects (In the tables below, describe previous projects undertaken) Project 1 

Project Name  

Date MM/DD/YYYY 

Cost J$ 

Objectives   

Level of Success Are benefits still being realized? 

 

Project Summary   

Page 15: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 6 of 9  

Project 2 

Project Name  

Date MM/DD/YYYY 

Cost J$ 

Objectives   

Level of Success Are benefits still being realized? 

 

Project Summary   

 

Page 16: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 7 of 9  

Project Challenges and Risks  Describe any challenges or risks that may influence the successful completion of the proposed project  

 

 

 

 How will these Risks be managed:  

 

 

 

 Applicant’s Contribution  (Approximate value  for contribution  ‐ please ensure that this  figure  is also stated  in Project Financing in Section 3 and included in your budget attachment).  

 

 

 Sustainability:  

 

 

 

 Describe your Organization’s plans to maintain this project:  

 

 

 

 What are the strategies that will be used to achieve your goal? (include human resources/expertise e.g. teachers, coaches etc.) 

Page 17: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 8 of 9  

Section3:ProjectFinancing

Summary funding required in Jamaican dollars 

A. Amount requested from Digicel Jamaica Foundation  J$ 

B. Amount co‐funded by other donors  J$ 

C. Applicant’s contribution  J$ 

TOTAL PROJECT COSTS (A+B+C)  J$ 

BUDGET DOCUMENT MUST BE ATTACHED 

Section4:Authorization

Please provide signatures of two members of your executive 

Name:  

Name:  

Title:  

Title  

   

Signature:  

Signature:  

Date: MM/DD/YYYY 

Date: MM/DD/YYYY 

Page 18: Digicel foundation Call for Applications

 

   14 Ocean Boulevard,  Kingston, Jamaica W.I Tel: +1(876) 619–2300 Fax: +1(876) 922‐7666 www.digiceljamaicafoundation.org 

Office use only 

REF# __________________ 

 

Page 9 of 9  

Section5:SupportingDocumentationChecklist

The Checklist and supporting documentation must be submitted with the completed Application Form to avoid NOT  being  processed:  PLEASE  REFER  TO GUIDELINES  IN ORDER  TO  ENSURE  YOUR DOCUMENT MEETS OUR REQUIREMENTS 

(Kindly tick the appropriate boxes to indicate the documents included with your application) 

Mandatory 

Project budgets (As detailed as possible)  Two (2) professional cost estimates for the full project (must include all items on the budget) 

Quotation for equipment and furniture (if applicable) 

Photographs of project site  Last three months bank records or statement of the organization or two (2) years of audited financial statements 

Where applicable: 

Proof of land ownership 

Copy of land title  Copy of lease Letter granting permission for the approved drawings/to build/expand 

Ministry of Education Building Office 

Parish Council  Land Owner   Proof of Compliance with Early Childhood Commission, if applicable 

Additional information may be requested by the Digicel Foundation’s Project Approval Committee; such as: 

Business plan  Strategic plan  Brochures/pamphlets 

Endorsement Letter(s)  

Further details and documentation related to government/donor funding 

DISCLAIMER: Request for further documentation does not guarantee or suggest that your application will be approved but assist the Digicel Foundation’s Board to make more informed decisions.


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