Digital asset management and discovery and delivery services in the library of the

Liszt Ferenc Academy of Music

Géza KocsisIGeLU Conference Budapest

4 September 2015

Contents

1. Objectives2. Background3. Solutions4. Digital content & collections5. Delivery

Objectives (1)

Facilitating research and artistic work:• One single interface• Full text first• Digitized contents (sheet music)

form around the world• Delivery of audiovisual materials

Objectives (2)

Meeting as many legal requirements as possible, among others:• to present the research and artistic

work of the university staff,• to present cultural heritage

(digitized first),• to participate in national and

international projects

Objectives (3)

Taking into consideration the existing conditions:• better not to change the ILS,• no library IT staff,• impossibility of buying any new

hardware.

Objectives (4)

Meeting all the financial requirements:

THOU SHALT NEED NO (EXTRA)

MONEY

Background (1)

Library software:• ILS: ALEPH v20,• Federated search: Metalib,• Link resolver: Sfx.

Several databases (free or subscribed): online journals, books, concerts, opera films etc.

Background (2)University databases:• Digital Archives of the Liszt Ferenc

Memorial Museum and Research Centrehttp://lisztmuseum.hu/catalogue

• Anthology of Hungarian Zither Musichttp://mca.lfze.hu/

• Relikvia Online Database of Church Musichttp://relikvia.lfze.hu/

Finding a solution (1)No extra costs will incur

• Replacing Metalib with D&D,• Preferring SaaS model to save

hardware & IT costs

• + ADAM

Finding a solution (2)Digital documents to present:• Audiovisual collection: digitized

content, mostly copyright-protected,• Small-print collection: concert

programs, diploms…,• Manuscripts & first editions,• PhD & DLA theses,• Materials of the Liszt Academy

Concert Centre.

Digital collection (1)• Existing metadata in ILS• Some digital content presented in

other databases (e.g. Liszt Museum)

• Existing content at different departments of the Academy (e.g. Concert Centre)

Collecting all of them in ADAM.

Digital collection (2)• Liszt Collection: manuscripts and

first editions• Mihalovich Collection• Szőllősy Collection: manuscripts,

small prints, audiovisual materials – most of them copyright-protected

• Concert Centre Collection: concert programs, mostly in pdf format

Digital collection (3)

The Szőllősy Collection

DAM policy

Copyright protected materials:• IP-based restricted delivery• No additional DRM solutions (cost

efficiency)

Public domain/not copyright-protected materials:• Free for private or scientific use

Delivery (1)

2014: Ex Libris’s Primo TC with Sfx chosen (price-based choice)Implementation issues:• Applying the Liszt Academy’s

public image – licenced fonts, slow responses

• Integrating existing databases• Delivery of subscribed content

Delivery (2)

Existing university databases:• Several serious compatibility

issues• Existing metadata in the ALEPH

catalogue• Duplicating digital objets in ADAM

to meet the EU Horizon 2020 requirements

Delivery (3)Subscribed content: mostly indexed in PCIIssues to solve:• The "R-s": Les Répértoires

Internationaux de la Musique (RILM, RISM, RIPM), delivered by EBSCO – workaround by Ex-LH staff

• Streaming service: medici.tv (not really a database)

• The New Grove Online

Delivery (4)

Integrating the Concert Center’s programs:• Searching in the concert programs

(new tag in Primo search box)• Adapting the "view" as option for

buying concert tickets

Thank you!

kocsis.geza@lisztacademy.huhttp://library.lfze.hu