Digital Continuity: Planning for Action.

Stephen ClarkeSenior Advisor, Digital Continuity

• http://www.youtube.com/watch?v=Yun9hkPPF9M

Collaboration

Doing the difficult stuff together

Digital information lasts forever, or five years, whichever comes first.Jeff Rothenberg, Scientific American, January 1995.

Volume• The volume of digital

information being created is increasing exponentially.

• In 2008 the digital content created exceeded storage capacity for the first time.

• By 2011, the volume of digital content will be 10 times the size it was in 2006.

• By 2011, almost half of all information created will not have a permanent home.

74% of

New Zealand public sector agencies hold records they can no longer access

2009 Govt. Recordkeeping Survey

“Houston, we have a problem”

What is the Digital Continuity Action Plan?

• The plan is an all-of-public sector approach to digital continuity

• 6 goals and 15 actions areas for implementation over the next 3 years

• Covers all public sector digital information

Key messages

• There when you need it. Public sector digital information will be maintained so that it can be accessed when it is needed.

• Authentic and reliable. Public sector digital information is tamper-proof and free of technological digital rights restrictions.

• Trusted access. New Zealanders can be confident that they will be able to find, retrieve and use public sector digital information, and sensitive information is protected from unauthorised access.

• Do nothing, lose everything. If no action is taken, public sector digital information will be lost.

6 High level goals

1. Understanding: Those responsible for public sector digital continuity communicate effectively with each other and have a common understanding of the problem space.

2. Well-managed from Day One: All public sector digital information is well-managed from the point of creation onwards.

3. Infrastructure: Robust cross-agency infrastructure exists to support the interoperability of systems and efficient digital continuity.

6 High level goals – cont.

4. High-value information kept: High-value information is identified, so that business critical information is not concealed in the digital landfill.

5. Trusted access: The public sector and citizens are able to access digital information now and in the future, and information is protected from unauthorised access and use.

6. Establish Good governance: Information management across the public sector is characterised by good governance, leadership and accountability

Collaboration

• The DCAP is a collaborative initiative. We are focussing on cross-agency and cross-discipline solutions, working together to achieve positive outcomes.

• Archives New Zealand’s role is to provide leadership, support and advice to agencies on this issue.

Practical Implementers Guild

• Archives New Zealand

• National Library• Statistics New

Zealand• Victoria

University• Te Papa

Archives NZ - Interim Digital Archive

What Could We Do Together?

• Develop (shared) systems to manage records from day one

• Create a GLAM sector digital continuity COPs

• Share training and development

• Share knowledge gained• Research and trials with

Archives New Zealand• Joint or hosted solutions

for digital archiving

Open Archival Information OAIS

http://www.miscmusings.com/images/oais/oais_functional_model.png

Future Perfect: Digital Continuity Conference3 – 5 May 2010, Wellington.

The Southern Hemisphere’s premier digital preservation event.