Digital Imaging Services

Digital Imaging Services –

We take information from any format (i.e. Paper, Microfilm, Microfiche, Digital, etc.) and move it to an accessible, searchable, secure and recoverable format.

Digital Imaging Services Overview

Challenges

Remote and mobile workers– Smart Phones

– Tablets

– Smart Devices

Demand for analytics (information)– prove business cases

– drive sales

Cost reduction– Storage Space

– Office space

Revenue Generation– Converting storage space to revenue

generating space

Compliance– Government regulations

– Industry regulations or certifications

Benefits

Anywhere, anytime access to vital information.

Employee productivity gains– less time spent searching for information.

Lower costs; reduced paper and energy consumption; higher returns on floor space

– minimizing storage costs.

Environmental sustainability– reduce company-wide paper and energy

consumption.

Information security– audit trails

– streamline compliance..

What You May Not Know About Your Paper Documents

“The amount of paper produced by the average company is growing annually by 25%.” (Source: Gartner)

“One billion photocopies are made every day.” (Source: Forrester Research)

“Large organizations lose a document every 12 seconds.” (Source: ARMA International)

“According to a McKinsey report, employees spend 1.8 hours every day—9.3 hours per week, on average—searching and gathering information. Put another way, businesses hire 5 employees but only 4 show up to work; the fifth is off searching for answers, but not contributing any value.” (Source: Time Searching for Information.)

“Volume of information is increasing at 59% a year; 30 times more information than 5 years ago.” (Source: IDC Study)

Risks of Poor Document Processing

Major risk factors faced as a result of inefficient document processes:

Failed to meet compliance or regulatory re-quirements

Key employee(s) left the organization

Lost one or more major customers

Suffered a major IT security breach

Got pulled into a major audit

Suffered a major PR crisis

Paid a financial settlement of $50k or more

Lawsuit levied against us

None of the following

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0%

36.2%

30.2%

24.9%

24.8%

20.4%

19.1%

17.3%

15.8%

24.1%

*International Data Corporation – Surveyed 1,516 Executives

Process

Leverage the nation’s most advanced document processing centers.

Turn unstructured data into organized and usable information.

Two primary processes are Backfile Conversion (legacy documents) and Day-Forward Scanning (incoming documents).

File Types Processed

Financial Records Banking Records Mortgage Files Student Transcripts Personnel/HR Files Insurance Claims Medical Files Hospital Files Credentialing Files Medicare/Medicaid Files Merger/Acquisition Documents Sales/Service Documents Bound Books Mail Accounts Payable/Accounts Receivable

Processing & Security

Processing CentersOperational 24-7-365

HIPPA Compliant

70 + million images processed per month

National On-Site Team deployable to any location

Security

Employee Confidentiality Agreements

Employee Background/Drug Screens

Document Chain of Custody

Encrypted Deliverables

Secured Servers

24-7-365 Monitoring/Operational Staff

Thinking of Scanning Yourself?

Large capital outlay to purchase, install and maintain hardware and software.

Hire, train and manage new personnel, or utilize existing staff who may better serve your organization by concentrating on higher value initiatives.

Design and set aside adequate space for performing document preparation, scanning, QC and indexing workstations.

Responsibility to assure all imaging mistakes are captured (QC) prior to finalizing your documents for archival purposes.

Are You Willing to Take This Risk?

FOR INTERNAL USE ONLY - DO NOT DISTRIBUTE OUTSIDE OF RICOH

Questions & AnswersWe are on the web and on social mediawww.centriworks.com

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Email Ustsheppard@centriworks.comjallen@centriworks.com

Call us865-524-1124