Diocese of Austin

Pastoral Manual

Introduction I am pleased to announce to you that the Pastoral Manual for the Diocese of Austin has been revised, updated and enhanced.

Version 4.1 of the Pastoral Manual was promulgated on December 8, 2011. Version 5.0 of the Pastoral Manual was published on January 17, 2014, as the current and official version of the manual. All previous versions are rendered obsolete.

The Pastoral Manual is considered a living document and will, from time to time, be updated, hence the manual will be available only online. The manual is available at the following site: http://www.austindiocese.org/offices-ministries/quick-links/pastoral-manual. From there individual sections or the entire manual can be viewed as a PDF.

These files can be saved to a local computer by right-clicking and using the “Save As” function. Keyword searches can be done by using the Find (ctrl+f) function in PDF viewing software.

Before printing, please take into account that the Pastoral Manual is several hundred pages long and that it will be revised regularly.

As future updates are made, check the Version Guide, available on the same webpage to ensure whatever documents have been saved locally are the most current.

Notification will be made when future updates are made to the Pastoral Manual.

VERSION GUIDE

Change(s) Date Version Numerous revisions to all sections. Reformatting of entire document.

January 2011 4.0

Numerous revisions, additional Canonical Law review, updated forms, new sections added

Promulgated 11/20/11 Effective 12/8/11

4.1

• Inserted Parental Consent and Release Form in English and Spanish on Page I-39. Subsequent pages were renumbered. • Page M-31 replaced with the correct form

1/6/12 (only Sections I and M bear the date 1/6/12)

4.1

Page S-14, Formation, Section IV-G, was updated. Subsequent pages were renumbered

1/27/12 (only Section S will bear the date 1/25/12)

4.1

• Section B‐III‐D‐3 (Priests) was updated to reflect the policy on moving expenses for priests. • Section C, beginning on page 23, Deacons, The Deacon at Mass, was updated to reflect the changes in the New Roman Missal. • Section M‐VI‐C (Eucharist) was updated to include a secondary source for gluten‐free hosts.

7/20/12 4.2

Section O revised and updated 11/20/12 4.2.1

• Front matter updated to reflect Version 5.0 • Unnecessary spaces were removed from pages B21, 22. • Page B25, Sec. IV the word “annual” was replaced with the word “monthly.” • Page C44, Sec. D-1 the words “an instituted” were replaced with “a.” • Formatting was revised on pages E31, 39, 41, 47, 53, 54, 55 • Sec. F: the 2004 adoption footers were removed. • Page F7: Sec. II-A, numbers 1-4 were revised. • Page F11: Punctuation was revised in the notes under Sec. 4-a. • Pages F13-14 were revised to include four NFP methods inserting Sec. III-D. • All of Chapter G was revised with new text and new forms. • Page H4: The URL provided in the introductory paragraph was updated. • Pages J9, 10, 11, 18: Outline numbering corrected. • Page L8-9: Sec. B-6 was revised. Sec. B-7 and B-8 were added. With the addition, the flow of text on subsequent pages was changed. • Pages L14-18 were updated. • Pages M3, 4: numbering corrected. • Page M23: gluten-free host information added. • Page M31: form replaced with a new version. • Page M11, Sec. D-7, was amended. • M23: Margins corrected • Pages M12-32: Outline Numbering and tabs were corrected resulting in a change in the flow of text and new pages. • Page M9: Sec. III-C-8 was amended.

1/17/14 5.0

• Page O6: Outline numbering corrected. • Pages P2, 3, 4: Outline numbering corrected. Capitalization errors corrected. • Page S20: Sec. VI-D-2 was corrected to be Sec. VI-D-1 • Page W10: Policy on Naming Buildings inserted. All subsequent page numbers changed. • Page W17, 18 (Policy on Parishes that offer Facilities for Use By Counselors): Minor text corrections made to introduction, Sec. III and Sec. V • Page W11, 13, 15, 16 (Policy on the General Procedure for Identifying Hazardous Materials and Abatement): Minor text corrections to Secs. I, IV, • Pages W13, 15 (Policy on Property Transactions): Minor text corrections to Secs. I-D-2, III, IV-A

1/17/14 Continued 5.0

• Page E22, Sec. III-I was rewritten. • Page E27, Sec. IV-A-12, Emergencies was rewritten. • Page AA4 was deleted, subsequent pages were renumbered. • Page Z2 was deleted, subsequent pages were renumbered.

8/28/15 5.1

• Page A-11, referencing a Handbook of Policies for Human Resources was deleted. • Page B-24, spelling of Remuneration was corrected. • Pages S-5, 8, 10, 25, 26, 27, 32 references to other page numbers were updated. • Page S-6, §C1 and C2 were added. • Page S-13, the title Together in God’s Love was corrected • Pages S-13 and S-89, the abbreviation Fr. was corrected to Father. • Page S-51, updated to include information about marriage licenses. • Page S-54, the word “reputably” was added to §2.401(b). • Page S-57, §IV was deleted and replaced with new text. • Page S-58, the word “a” was inserted into §V.A.1. • Page S-59, §VI.A.6 was deleted. • Page S-60, §VII.A was updated with the correct Canon citation. • S-61-62, §D.5 was shortened and §E was inserted. • Page S-63, §IX.A.7 was inserted. • Page S-64, §IX.D was deleted. • Page S-78, §XX, XXI and XXII were amended to reference St. John Paul II. §XXIII was inserted. • Page T-7, text was deleted and a shorter §I, II, III were inserted. • Pages T-8, T-9 were deleted and all successive pages were renumbered. • Page T-18, new policy on 15-passenger vans was inserted. • The Liturgy Planning Form on pages AA-1 and AA-2 was removed. • The Event Use Agreement for Parish Facilities, Alcohol Addendum and Return and Itemization of Security Deposit Forms were inserted into Section AA.

12/16/16 6.0

• Page B - 11, §III-D-3 re: moving expenses was inserted, continuing to Page B – 12. • Pages C - 16 – 19; §III; §V-A, B, C; §VI-F, G; §VII-D; §VIII-A were revised. All footnote numbers were corrected. • Page C- 24 was revised. • Page C - 25 was deleted. All subsequent pages were renumbered. • Chapter G was updated to reflect changes in speaker approval process. • Page S – 47, Capitalization of Appendix was corrected. • Page T - 5: punctuation was corrected. • AA – Event Use Agreement forms and Addenda were updated • Section BB was removed. The subsequent section “Abbreviations” was re-named Section BB.

07/28/17 Version numbers were discontinued in this revision.

TABLE OF CONTENTS

ORGANIZATION AND OFFICE A PRIEST B DEACON C RELIGIOUS D PARISHES E RELIGIOUS EDUCATION AND CATHOLIC FORMATION F GUEST SPEAKERS G SPECIAL COLLECTIONS AND MISSION APPEALS H YOUTH MINISTRY I VOCATIONS J INFANT BAPTISM K RITE OF CHRISTIAN INITIATION OF ADULTS L EUCHARIST M PENANCE N CONFIRMATION O ANOINTING OF THE SICK P FUNERALS Q GENERAL INSTRUCTION OF THE ROMAN MISSAL R MARRIAGE S FINANCE AND INSURANCE T PARISH CONTROL MANUAL U DIOCESAN INVESTMENT AND LOAN GUIDELINES V FACILITIES PLANNING AND MANAGEMENT W CEMETERIES X CEDARBRAKE CATHOLIC RETREAT CENTER Y COMMUNICATIONS Z FORMS AA ABBREVIATIONS BB