DIRECT BENEFIT TRANSFER STATUS REPORT & ISSUES

DBT – STAKE HOLDERS

EFMS

Agency (State Government)

– MORD

– NIC

• CEPT & SDC DOP

• Similar in case of Central Plan Schemes Monitoring System (CPSMS)

Architecture & Flow…

3

1.DBT beneficiaries Details submitted in softcopy along

with Fund Credit Details

2. Fund Disbursement details sent to the bank

5.

3. Beneficiaries detail s are pushed to CEPT at regular intervals after

funds sent to banks

7. Processed and rejection

details are sent to NIC at

regular interval of time

4

6

8

9

Account Number Logic & Related Issues…

Combination of eMO Station code + Actual account number + Sanchay Post code

4

• This helps in Grouping FTOs

• Sending FTOs to the HPO

• Back to the Sub Offices

• Backend configuration of eMO code with HO is done at CEPT

• There are duplicate Account numbers under the same HPO

• Sanchaypost code helps in identifying the correct SO posting at HO-SB

DBT ISSUES

Issues with Agencies:

Inaccurate Master Data with the Agency

– SO Code wrongly updated

– Incorrect Account Number

– Freezing of accounts done without verification and authentication by respective HPOs.

Issues with NIC

DSCs not shared to the extent of FTO generated

When we download list of active NREGA accounts in Post Offices from MGNREGA website, bank names are displayed in the Post Office column.

Special characters are included in Account numbers

Around 10 offices reported non receipt of funds for more than 30 days. Eg: Dhar HO and Hoshangabad HO under Madhya Pradesh

DBT ISSUES

Issues with us: Pre-requisites not installed by many Pos.

Wrong SO-codes were either updated through CEPT link or shared with the State Government.

FTOs could not be kept unprocessed at the EOD.

Day end in Sanchay Post could not be executed keeping FTOs pending.

Fund not credited into Postmaster’s account in time by the nodal bank.

Fund received – files not received cases also reported.

No report available to monitor FTOs received/processed/pending/incompletely processed.

DBT ISSUES

Back end data correction was noticed in many HPOs when database was examined.

Binary values were altered in tables prescribed to handle day begin and day end

operations.

FTOs received in NREGAeMO were either deleted or over written with other FTOs.

4750 database discrepancies handled in SDC and solution provided.

Prerequisites & Available Sanchaypost Tools

SO & SO-SB Data comparison ( Balance verification tool) – This helps in ensuring that all accounts standing opened at SO are available at SO-SB also.

NEGA Accounts mapping Tool – This helps in generation of proper MIS and LOT for MGNREGS accounts

BO mapping exercise in Sanchaypost - This helps in generating BO wise NREGA credit reports at the SO concerned

Accounts verification tool – This helps in automatic verification of lakhs of accounts in a single stroke there by helps in freezing

This tool can be used any number of times

MIS generation and Monitoring of FTOs through “All in one tool”

8

Prerequisites in Sanchaypost & eMO Client

Accounts have to be identified as NREGA (mapping tool available in SDC site)

All NREGA accounts should be available both at HO and SO

DB Analyser released on 12th August 2013 should be run in all sites (This is to equip database to handle login issues through backend automatically)

Data Entry for SB in the SOSB module should be upto date for all SOs.

Sanchaypost latest version 7.0 should be installed with all updates available in SDC site

eMO

Latest eMO client along with script to be downloaded from CEPT website http://ftp.ptcinfo.org/Meghdoot7/Updates/Update6toMeghdoot7/ and installed in both HO and SOs.

9

New Tools to handle EFMS published by SDC Chennai

Automatic Comparison Tool – This is aimed at automating the process of verification of accounts, Sanchay Code and eMO code

Second Tool - All in one Tool

- Back & Restore Tool – enabling partial processing of FTOs

- Diagnostic Tool – FTOs held up already due to various inaccuracies

- Updating Tool – Updating the status of FTOs and generating return files

- All kinds of monitoring like FTOs not received at PO, FTOs received at CEPT

and not received by HPO, FTOs not received by CEPT but listed at NIC etc.

A live demo of a Post Office is arranged at the end of this presentation….

10

eFMS Comparison Tool- NIC / CEPT Vs Sanchaypost data

Objective of the Tool

Freezing of State Govt NREGA data with HO Sanchay Post data

Reduces rejection of FTOs due to wrong Sanchay Post Code / Account Number

Sanitization of State Govt NREGA data

Validation of Sanchay Post codes configured in eMO website

Features of the Tool

a) Automatic comparison with HO Sanchay Post data for facilitating freezing of State Govt NREGA data.

b) To ensure the quality of NREGA data

How eFMS Comparison tools works

eFMS Comparison Tool

Head Post Office – Sanchay Post (Local Database)

CEPT WEBSITEDownload Sanchay Post codes

mapped in eMO web site in CSV format

NREGA WEB SITEState Govt Records - List of Post office

accounts to be downloaded from mgnrega website in excel format

Pre-requisites for eFMS Comparison Tool

Download NREGASanchay code in CSV format from eMO website and copy it in the eFMS comparison application folder (NregSanchayCodes.csv)

Downloaded file name for respective HO from MGNREGA website http://nrega.nic.in using the following steps

a) Select the Circle Name available on the left side

b) Click on Link List of Active NREGA Workers Account in Post Office under MIS Report – Latest Report

c) Click on accounts under No. of Post Office Accounts for the respective HO and download the same in xls format by clicking Excel View

d) As we face errors while importing the xls file downloaded from MGNREGA site, save the downloaded file as .xls in another location without altering the file name. Ensure that Sheet name

e) Screenshots for downloading the xls file from MGNREGA site is available in Readme file.

eFMS Comparison Tool – Step by Step

Creation of Super/User logins

eFMS Comparison Tool – Step by Step

Once the Super/User logins are created, SQL information needs to be entered.

First Match the Sanchay Post Code of HO with CEPT eMO data

eFMS Comparison Tool – Step by Step

Once HO Code is freezed, all Sub Office codes should be compared with CEPT Sanchay Post Codes. No Sub office data should be left out without matching.

You can proceed further only if HO and all Sub Office codes are mapped.

eFMS Comparison Tool – Step by Step

Supervisor option

Import the NREGA data (post??.xls) downloaded from NREGA website by browsing the corresponding folder

eFMS Comparison Tool – Step by Step

Operator Login

Click on “Compare” menu

This Compares eFMS data (State Govt) with Sanchay Post Data

Accounts with discrepancies like Invalid Sanchay Post Code, Account Number and Incorrect Name will be listed for cleansing.

These discrepancies can be cleared using “Solutions” Menu

eFMS Comparison Tool – Step by Step

Steps to clear the discrepancies using “Solutions” Menu in Operator Login

Incorrect Sanchay Post Code

Click on “PO Code – Account Number” under Solutions Menu

a) Accounts with discrepancies only will be listed

b) Check the accounts with office records

c) Select the appropriate Office Name and click on the check box of the correct account number which is mapped with incorrect Sanchay Code

d) Click on “Update”. Now the account number with wrong PO Code will be mapped to correct Sanchay Post Code

e) This tool will list the discrepancy reason in the last column (Status) for reference

f) Once all the relevant records are updated, left out accounts numbers will be treated as rejected

g) Click on “Reject” for rejecting the records without selecting any record

h) These records will be returned with appropriate rejection reason to State Govt authorities

eFMS Comparison Tool – Step by Step

Screen shot of Solutions – PO Code – Account Number

eFMS Comparison Tool – Step by Step

Account Number 914449 with Sanchay Post Code PSS is changed to PJP Code

If Name discrepancy is available for same account, a message will be thrown to check Solution - Name

eFMS Comparison Tool – Step by Step

Procedure to “Reject” records (without clicking check box) which has discrepancy of Sanchay Post Code, Account Number

eFMS Comparison Tool – Step by Step

Steps to clear the “Name” discrepancies using Solutions Menu

Name Mismatch discrepancy

a) Click on “Name” under Solutions Menu

b) Accounts with discrepancies in Name only will be listed

c) Check the accounts with office records

d) Select the appropriate Office Name and click on the check box of the account for which the name discrepancy is not critical

e) Click on “Update”. Now the account number with Name as per Sanchay Post will be returned to State Govt authorities for correcting their database.

f) Once all the relevant records are updated, left out accounts numbers will be treated as rejected

g) Click on “Reject” for rejecting the records without selecting any record

h) These records will be returned with appropriate rejection reason to State Govt authorities along with Name availabe in Sanchay Post for examination

Procedure to clear Name Discrepancies

User need to confirm with office record and confirm correctness

eFMS Comparison Tool – Step by Step

eFMS Comparison Tool – Step by Step

Procedure to reject record where name discrepancy is noted

eFMS Comparison Tool – Step by Step

Supervisor Login

Click on “Update” to check whether all records have been matched with Sanchay Post by operator

eFMS Comparison Tool – Step by Step

Click on “Export to NIC” for generating the excel file.

This excel file with extention .xls should be sent to NIC through eMail to nicdrd@nic.in

Reports

Following reports are available for reference

a) Discrepancy Reports

* Account Number Discrepancies

* Sanchay Code Discrepancies

* Account Holder Name Discrepancies

b) Sanchay Post – CEPT Code Mapped Status

c) Log Report

d) Summary Report

Reports – Screen shot

VIDEO TUTORIAL ON eFMS Comparison Tool

32

All in one tool – The second tool – features & it’s functionality

Why this tool?

As of now no option available to check the number of FTOs Received, Processed, Pending, Heldup to clear the pending FTO’s at Post Office end.

Difference in FTOs Received/Processed/Pending exists between NREGA, eMO

There is no tool to compare the details of pending FTOs vis a vis received for payment for HO user

Several Tools released by SDC from time to time to clear the held up/pending FTOs due to various reasons are bundled in this All in One Tool with additional features

33

Pre requisites – eFMS All in One Tool

Download the Pending FTOs in csv format from eMO website

Download the Processed FTOs in csv format from eMO website

Download the pending FTOs in xls format from NREGA website

Backup – Restore Tool

a) Backup – Restore Tool – Facilitates Sanchay Post Day end with unprocessed FTOs (Due to insufficient funds) by moving the unprocessed FTOs as backup and restoring FTOs only when it needs to be processed ensuring day end operation.

NREGA User Update Tool

b) NregaUserUpdate – This tool updates the NREGA User, missing tables, rectifies the exceeding range of account numbers issue

Diagnostic Tool

c) Diagnostic Tool – For processing the incompletely processed FTOs and to reject FTOs due to invalid Sanchay Post Code and other reasons

Update Manual Payment Tool

Several FTOs which were paid manually due to various reasons are pending in Local system. These needs to be updated as processed. This tool updates the FTOs status in local system as Processed by getting updated status from eMO website which was already updated as processed.

Reports

Following reports are available for given period

a) Fully Processed FTO – Received Datewise/FTOwise/Processed Datewise

b) Pending FTOs as on date –FTOwise/Received Datewise

c) Incompletely Processed FTOs – FTOwise/Processed datewise/Received datewise

d) Comparison report – FTO pending at NREGA, CEPT and PO

VIDEO TUTORIAL on eFMS All In One Tool

40

DBT ISSUESStatus of FTOs handed

From 01/04/13 To 19/09/13Circle Total Received Total Processed

CHATTISGARH 2 1

GUJARAT 211 177

HARYANA 64 62

JHARKHAND 230 206

KERALA 672 510

MADHYA PRADESH 49662 45772

MAHARASHTRA 7125 6711

ORISSA 287 248

RAJASTHAN 453 371

Total 58706 54058

FTO Pending Status as on 19-09-2013

FTOs Not Processed CirclewiseCirlce Total 1 Day 2 Days 4 Days 7 Days 15 Days 30 Days > 30 Days

GUJARAT 36 22 0 0 5 4 1 4

KERALA 162 0 0 0 79 69 13 1

RAJASTHAN 82 42 7 0 21 2 10 0

JHARKHAND 24 17 7 0 0 0 0 0

MADHYA PRADESH 3890 587 365 45 237 341 552 1763

MAHARASHTRA 414 306 59 7 12 15 8 7

HARYANA 2 2 0 0 0 0 0 0

CHATTISGARH 1 1 0 0 0 0 0 0

ORISSA 39 18 2 0 17 0 2 0

Total 4650 995 440 52 371 431 586 1775

Responsibilities of nodal officer, circle office

Monitoring of eMO website for NREGA FTO pending status > 7 days.

Verification of Sanchay Post codes in eMO configuration

Coordination with Local Banks for settlement of non credit

Coordination with NIC, CEPT, SDC for issues raised by Post offices.

Monitoring over the funds received from State Govt authorities with funds credited into DOP account.

Workshop at Bhopal, Jaipur & Ranchi

We were really struggling to handle many FTOs at a time during

the implementation phase at Madhya Pradesh

Around 54058 FTOs were handled after the workshop at Bhopal

The contribution of System Administrators, Postmasters is

tremendous

Issues pertaining to FTOs handling were discussed with System

Administrators

Confidence level is the only concern.

Future to come …. In pipeline

CPSMS will be introduced shortly

All benefits will be credited only through account

A master data verification tool is published for CPSMS by SDC Chennai

This has been evaluated at 17 places including the following

Warangal (AP)

PujaPoora (Kerala)

Vidhisha (MP)

Wardha (MH)

Gondia (MH)

45

Enhancements in the Tool planned from the workshop at Pune..

Provision of a search option of FTO in the backup and restore tool - provided

Provision of a bulk selection of accounts based in the SOcode for rectification instead of every single account - Provided

Contact for EFMS Solution

Email: efmsindiapost@gmail.com

Phone: 044-28524482,

Mobile:

Shri Mohandoss : +91 96002 53873 or

Ms Narmadha : +91 99448 80218

47

Reach Us…..

Thank You