CANDIDATE INFORMATION PACK

DIRECTOR FINANCE, PROCUREMENT AND INFRASTRUCTURE MACKAY HOSPITAL AND HEALTH SERVICE

CANDIDATE INFORMATION PACK Executive Director Finance Procurement and Infrastructure, Mackay Hospital and Health Service

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TABLE OF CONTENTS

Executive Summary 3

Mackay Hospital and Health Service 4

Executive Director Finance, Procurement

and Infrastructure

7

Employment Terms & Conditions 10

How to Apply 12

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EXECUTIVE SUMMARY

• Pivotal leadership role

• Lead financial sustainability

• Drive innovation through business improvement

The Mackay Hospital and Health Service (Mackay HHS) has eight hospitals, two Multi-Purpose Health Services and two additional community health services that employ more than 2000 staff. The Mackay Base Hospital is the referral hospital for smaller facilities at Bowen, Dysart, Clermont, Collinsville, Moranbah and Sarina. It services approximately 182,000 people in an area of around 90,000km2.

The organisation is now seeking to appoint an Executive Director Finance, Procurement and

Infrastructure responsible for ongoing organizational performance, strategic advice and

leadership in the delivery of finance, procurement and infrastructure across the Mackay

HHS. The successful incumbent of this role will report to the Chief Executive and be part of

the senior executive team of the organization.

The successful candidate will need to demonstrate:

• Leadership experience in a health service in a corporate services / finance environment

• Appropriate tertiary qualifications in business or accounting

• Experience of successful operational management within a large, complex Acute Care

organization

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MACKAY HOSPITAL AND HEALTH SERVICE

The Mackay Hospital and Health Service (Mackay HHS) has eight hospitals, two Multi-Purpose Health Services and two additional community health services. The Mackay Base Hospital is the referral hospital for smaller facilities at Bowen, Dysart, Clermont, Collinsville, Moranbah and Sarina.

The region covers Sarina in the south, Clermont in the west, and Bowen and the Whitsunday Islands in

the northeast. It services approximately 182,000 people in an area of approximately 90,000km2.

Mackay Hospital and Health Service has eight hospitals, two Multi-Purpose Health Services and two

additional community health services that employ more than 2000 staff. The Mackay Base Hospital is

the referral hospital for smaller facilities at Bowen, Dysart, Clermont, Collinsville, Moranbah and Sarina.

In addition, Proserpine Hospital, (located in the Whitsundays) is a 33 bed facility offering acute,

maternity and surgical services.

Our staff are passionate about community engagement and delivering outstanding healthcare services

to the communities in the MHHS region.

To reflect the growing demand for health care in the region, the Mackay Base Hospital has been

redeveloped, at a cost of $408 million, which will increase the bed capacity from the current 180 beds to

208 beds.

The redeveloped hospital is a digital hospital and is equipped with leading edge technology to assist staff

to provide the highest level of care and comfort to our patients. The hospital provides specialist services

in obstetrics, gynaecology, paediatrics, orthopaedics, psychiatry, urology and oncology and many other

specialty areas. New services implemented in late 2013 include a Cardiac Catheter Laboratory and an

MRI scanner.

Visit The Mackay Hospital and Health Service website

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EXECUTIVE DIRECTOR FINANCE PROCUREMENT AND INFRASTRUCTURE POSITION PURPOSE

The Executive Director Finance Procurement and Infrastructure is a senior Executive position

reporting directly to the Mackay Hospital and Health Service Chief Executive for ongoing

organisational performance, strategic advice and leadership in the delivery of finance, procurement

and infrastructure across the Mackay HHS.

The position works with the wider Mackay HHS Executive to ensure financial stewardship and

governance arrangements are in place to meet financial targets and ensure MHHS sustainability in

the delivery of health services to the community.

KEY DUTIES AND RESPONSIBILITIES

The key accountabilities and responsibilities of the Executive Director are:

• Leadership and management with a strong focus on providing high level advice andsupport to the Chief Executive, the Board and other Executives on strategic and operationalmatters. Lead effective financial, asset and infrastructure management across all the portfolioareas of Mackay HHS.

• Strategic Planning including contributing to the development and implementation of theMackay HHS Strategic Plan. Develop annual operating plans for the portfolio and driveinnovation in service delivery through business improvement and service redesign programs.

• Financial /Procurement / Infrastructure including development of capital andoperating budgets, maintaining strong financial controls and ensuring regular financial reportingsystems are in place. Oversee the management of assets, facilities and the strategic ICT service.

Further detail on the above key accountabilities and responsibilities can be found in the Role Description

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SELECTION CRITERIA

The ideal applicant will be someone who can demonstrate the following:

• Ability to provide effective strategic leadership, management and advice within a large and

diverse organisation.

• Experience in the successful provision of the financial management function, including

leadership, strategic professional advice and recommendations, of a large, complex

organisation.

• Highly developed communication and interpersonal competence, including the capacity to

negotiate, resolve conflict and positively influence and motivate others in a significant

environment of reform and change.

• Proven issue identification, analytical and research skills, problem solving skills and a

demonstrated ability to develop innovative, sensitive and practical solutions and provision

strategic advice to complex issues.

• Experience in the provision of effective strategic and operational planning expertise.

• Ability to supervise and manage staff in line with contemporary human resource management

practices, including employment equity, anti-discrimination, occupational health and safety.

Extensive experience in the delivery of financial and corporate services at a senior executive level in the

public healthcare sector is highly desirable.

QUALIFICATIONS PROFESSIONAL REGISTRATION OTHER REQUIREMENTS

A post graduate degree in Business or Accounting and membership of a recognised professional accounting body is highly desirable.

CHALLENGES

Major challenges currently associated with the role include:

• Being able to understand the complexity of health funding and translating this so that clinicians

and other staff across the organisation understand the link between funding and clinical service

provision.

• Understanding the impact of how we manage activity from an operational perspective and again

educating the wider organisation on this.

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• Providing the Board and the CEO with robust financial and performance information to support

informed decision making.

• Ensuring that the digital health program is embedded and is utilised to its full potential across the

organisation.

REPORTING & KEY RELATIONSHIPS

The Executive Director Finance, Procurement and Infrastructure reports directly to the Chief Executive of Mackay HHS.

The position has direct management responsibility for approximately 85 FTE.

The Finance, Procurement and Infrastructure portfolio includes:

• Financial accounting

• Management accounting

• ABF & Cost Accounting

• Procurement

• Contract Management

• Capital & Asset Management

• Building & Engineering Services (BEMS)

• Service Agreements

• Bio-medical services (outsourced contract)

• ICT

• Health Information Management

KEY DATA

STAFFING 2700 FTE

ANNUAL BUDGET $410 Million

SERVICE LOCATION

USEFUL LINKS

Mackay HHS

Mackay HHS

Mackay, Queensland

Role Description

Organisation Chart

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EMPLOYMENT TERMS & CONDITIONS REMUNERATION $198,518 - $205,905 total salary package

CLASSIFICATION HES2L

PRE-EMPLOYMENT PROBITY CHECKS

Information on a person’s suitability for appointment is obtained for all appointments. Potential

appointees will be asked whether there are any reasons why they should not be appointed such as:

Information on a person’s criminal history and other associated probity checks will be sought from those

candidates whose application has progressed to shortlisting for interview.

Applicants unsure about the definition of disclosable criminal convictions or status of any criminal

conviction may wish to seek legal advice in responding to the probity check questions. (A ‘disclosable’

conviction is one that is recorded by the court and has not been rehabilitated or spent under the Criminal

Law (Rehabilitation of Offenders) Act 1986 and, in the case of Commonwealth convictions, the Crimes

Act 1914 (Commonwealth), and does not breach the confidentiality provisions of the Youth Justice Act

1992.)

Pre-employment screening, including criminal history and discipline history checks, may be undertaken on persons recommended for employment. Roles providing health, counselling and support services mainly to children will require a blue card, unless otherwise exempt.

• Employees who are permanently appointed to Queensland Health may be required toundertake a period of probation appropriate to the appointment.

• All relevant health professionals, who in the course of their duties formulate a reasonablesuspicion that a child or youth has been abused or neglected in their home/communityenvironment, have a legislative and a duty of care obligation to immediately report suchconcerns to Child safety services, Department of Communities.

• Applicants will be required to give a statement of their employment as a lobbyist within onemonth of taking up the appointment.

• Applicants may be required to disclose any pre-existing illness or injury which may impact ontheir ability to perform the role. Details are available in section 571 of the Workers’Compensation and Rehabilitation Act 2003

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HOW TO APPLY The closing date for applications is 9th of February 2018

The reference number to include in your application is H17_2626

For a confidential discussion, please contact Principal Consultant, Liz Hlipala

M: +61 (0)401 122 301E: lhlipala@hardygroupintl.com

Please submit application documentation to Search Coordinator, Jane Mather

T: +61 (0)2 9900 0113E: jmather@hardygroupintl.com

Your application must include:

1. Completed HGI Application Form

2. Cover letter addressed to the search consultant;

3. A written response addressing the key selection criteria, found on page 6; and

4. An up to date copy of your Curriculum Vitae

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REFEREES

You will need to provide details of three (3) professional referees. To do so, complete the relevant fields

in the Candidate Profile. You should carefully consider who you select to approach to provide reference

advice. Your current manager must be included. It is customary for referee reports to be requested after

interview and if you are the preferred candidate, your permission will be requested prior to contacting

your referees.

PERSONAL INFORMATION

HGI complies with the Privacy Act 1988 (Cth), all applications are treated by HGI in strict confidence,

however in submitting an application you are extending permission to share your application with the

Selection Panel.

Personal Information will be used to assess your suitability for appointment to this position. As part of

the selection process, personal information will be dealt with in accordance with HGI’s Privacy Policy and

the Information Privacy Act 2009.

Page 1 of 6

Role description Mackay Hospital and Health Service

Role details

Job ad reference 1708MK252425 Classification

Role title Executive Director (Finance, Procurement and Infrastructure)

Salary

Status Executive Contract – 3 years + possible 2 year extension

Closing date

Unit/Branch Executive

Division/Hospital and

Health Service/Hospital

Finance, Procurement and Infrastructure

Mackay Base Hospital

Mackay Hospital and Health Service

Contact name

Location Mackay Contact number

HES2L

$198,518 to $205,905

per annum total salary package

Friday 8 February 2018

Jo Whitehead –

Health Service Chief Executive,

Mackay Hospital and Health

Service

07 4885 6752

Vision for the public service

To be a government of the 21st century, one government that is connected and working

together to deliver smarter, simpler outcomes that are responsive to the needs of

Queenslanders now and for the future. We will create opportunities in partnership that are all

about positive outcomes rather than just service delivery and regulation.

To enable this vision, the Queensland Public Service (QPS) is transforming from a

compliance focus to a more values-led way of working. The following five values

statements underpin behaviours that will support and enable better ways of working and

result in better outcomes for Queenslanders.

Customers first Ideas into action Unleash potential Be courageous Empower people

Know your

customers

Deliver what

matters

Make decisions

with empathy

Challenge the

norm and

suggest solutions

Encourage and

embrace new

ideas

Work across

boundaries

Expect greatness

Lead and set

clear

expectations

Seek, provide

and act on

feedback

Own your

actions,

successes and

mistakes

Take calculated

risks

Act with

transparency

Lead, empower

and trust

Play to

everyone's

strengths

Develop yourself

and those around

you

Page 2 of 6

Your employer—Mackay Hospital and Health Service

The region covers Sarina in the south, Clermont in the west, and Bowen and the Whitsunday

Islands in the northeast. It services approximately 182,000 people in an area of

approximately 90,000km2.

Mackay Hospital and Health Service has eight hospitals, two Multi-Purpose Health Services

and two additional community health services that employ more than 2000 staff. The Mackay

Base Hospital is the referral hospital for smaller facilities at Bowen, Dysart, Clermont,

Collinsville, Moranbah and Sarina. In addition, Proserpine Hospital, (located in the

Whitsundays) is a 33 bed facility offering acute, maternity and surgical services.

Our staff are passionate about community engagement and delivering outstanding

healthcare services to the communities in the MHHS region.

To reflect the growing demand for health care in the region, the Mackay Base Hospital has

been redeveloped, at a cost of $408 million, which will increase the bed capacity from the

current 180 beds to 208 beds.

The redeveloped hospital is a digital hospital and is equipped with leading edge technology

to assist staff to provide the highest level of care and comfort to our patients. The hospital

provides specialist services in obstetrics, gynaecology, paediatrics, orthopaedics, psychiatry,

urology and oncology and many other specialty areas. New services implemented in late

2013 include a Cardiac Catheter Laboratory and an MRI scanner.

Mackay Hospital and Health Service offers Nurses the opportunity to experience a wide

range of clinical practice and settings. They are part of a dynamic multi-

disciplinary workforce where innovative models of care and service delivery are encouraged.

Salary Packaging

To confirm your eligibility for the Public Hospital Fringe Benefits Tax (FBT) Exemption Cap

please contact the Queensland Health Salary Packaging Bureau Service Provider –

RemServ via telephone 1300 30 40 10 or http://www.remserv.com.au.

Your opportunity

This is a senior Executive position reporting directly to the Mackay Hospital and Health

Service (Mackay HHS) Chief Executive for ongoing organisational performance, strategic

advice and leadership in the delivery of finance, procurement and infrastructure across

the Mackay HHS.

Work with Executive to ensure financial stewardship and governance arrangements are

in place to meet financial targets and ensure MHHS sustainability in the delivery of

health services to the community

The position has direct management responsibility for approximately 85 FTE and an

operating budget of $35 million. The position also has indirect responsibility for the

operating budget for the entire Health Service which is approximately $349 million.

Page 3 of 6

Your role

Portfolio includes:

Financial accounting

Management accounting

ABF & Cost Accounting

Procurement

Contract Management

Capital & Asset Management

Building & Engineering Services (BEMS)

Service Agreements

Bio-medical services (outsourced contract)

ICT

Health Information Management

Staffing responsibilities:

86 MOHRI FTE

Financial Accountabilities:

Recurrent funding: $2,500,000

Non Recurrent: $2,500,000

LEADERSHIP AND MANAGEMENT:

Ensure and maintain effective working relationship with the Board, Chief Executive and

other Executives.

Provide advice to the Chief Executive in a timely and objective manner on strategic and

operational matters.

Strong focus on leading and managing the day to day activities of direct reports to foster the

development of a high performing team

Engage and influence internal and external stakeholders to effectively build consensus as

required.

Sponsor for the Board Committees for Finance.

Ensure all departments comply with relevant policies and legislation.

Be an integral member of the Finance Network of Queensland Health.

Chair/member of relevant committees

Lead effective financial management across all the portfolio areas.

STRATEGIC PLANNING:

Contribute to the development and implementation of the Mackay HHS Strategic Plan.

Develop annual operating plans for the portfolio and ensure departments develop

operational plans. Monitoring on the delivery of operating plans is to be completed

quarterly.

Drive innovation in service delivery through business improvement and service redesign

programs.

FINANCIAL/ PROCUREMENT/ INFRASTRUCTURE:

Develop and implement delegations policy for Mackay HHS and ensure compliance.

Page 4 of 6

Provide regular financial reporting to Chief Executive and monthly reporting to the Board.

Oversee the preparation and development of capital and operating budgets for Mackay

HHS.

Maintain strong financial controls throughout the Mackay HHS.

Manage cash flow to ensure viability of Mackay HHS.

Oversee the management of outsourced contracts including procurement, accounts

payable and biomedical services.

Oversee any financial sustainability strategies.

Ensure business cases are reviewed and approved before submission to the Executive

and the Board.

Provide financial business analysis and modelling and cost analysis as required.

Ensure the development of establishment budgets for all staff areas which will be aligned

to budgets.

Accountable for the management Building, Engineering and Maintenance Services

Lead the development of the MHHS strategic ICT service to ensure MHHS is responsive

to contemporary digital influences

Ensure adherence procurement guidelines at all times.

Oversee the management of assets and facilities across the Mackay HHS.

QUALITY/ PATIENT FOCUS:

Ensure the portfolio meets all requirements of accreditation processes e.g. ACHS

accreditation, etc.

Actively participate in key initiatives that contribute to patient centred care.

Ensure customer feedback on services provided within Mackay HHS and address any

areas of improvement.

HUMAN RESOURCES:

Fulfil the accountabilities of the role in accordance with the Mackay HHS core values and

the Queensland Health Code of Conduct.

Participate in the development of workforce planning to ensure appropriate numbers and

skill mix of staff to deliver services.

Facilitate a work place free of harassment and discrimination.

Facilitate professional and personal development for staff, including coaching and

mentoring of staff.

Ensure effective staff engagement processes are implemented.

Adherence to legislative requirements including (but not limited to) OH&S, EEO.

Mandatory qualifications/Professional registration/Other requirements

A post graduate degree in Business or Accounting and membership of a recognised

professional accounting body is highly desirable.

Extensive experience in the delivery of financial and corporate services at a

senior/executive level in the public healthcare sector is highly desirable.

Licence to Operate Vehicle: This position requires the incumbent to operate a class C

motor vehicle and an appropriate licence endorsement to operate this vehicle is required.

Proof of this endorsement must be provided prior to the commencement of duty.

Page 5 of 6

Travel: May be required as part of this position.

Vaccine Preventable Diseases (VPD) Requirements: It is a condition of employment

for this role for the employee to be, and remain, vaccinated against the following vaccine

preventable diseases during their employment: measles, mumps, rubella, varicella

(chicken pox), pertussis (whooping cough).

Existing staff that are engaged prior to 1 July 2016 are not subject to this condition of

employment unless they apply for a role with VPD requirements that is with a different

Queensland Health entity (ie one HHS to another HHS, Department to a HHS, or HHS to

Department).

Hepatitis B Vaccination: Health Care Workers in Queensland Health whose occupation

poses a potential risk of exposure to blood or body fluids must be immunised against

Hepatitis B according to the National Health and Medical Research Council Australian

Immunisation Handbook and the Queensland Health Infection Control Guidelines.

How you will be assessed

You will be assessed on your ability to demonstrate the following key capabilities, knowledge

and experience. Within the context of the responsibilities described above under ‘Your role’,

the ideal applicant will be someone who can demonstrate the following:

Demonstrated ability to provide effective strategic leadership, management and advice

within a large and diverse organisation.

Demonstrated experience in the successful provision of the financial management

function, including leadership, strategic professional advice and recommendations, of a

large, complex organisation.

Highly developed communication and interpersonal competence, including the capacity

to negotiate, resolve conflict and positively influence and motivate others in a significant

environment of reform and change.

Proven issue identification, analytical and research skills, problem solving skills and a

demonstrated ability to develop innovative, sensitive and practical solutions and

provision strategic advice to complex issues.

Demonstrated experience in the provision of effective strategic and operational planning

expertise.

Demonstrated ability to supervise and manage staff in line with contemporary human

resource management practices, including employment equity, anti-discrimination,

occupational health and safety.

Your application

Please provide the following information to the panel to assess your suitability:

A short response (maximum 1–2 pages) on how your experience, abilities and

knowledge would enable you to achieve the key responsibilities and meet the key

attributes in the “How you will be assessed” section.

Your current CV or resume, including the names and contact details of two referees.

Referees should have a thorough knowledge of your capabilities, work performance and

conduct within the previous two years, and it is preferable to include your

current/immediate/past supervisor.

Any other documentation required by the panel, if required.

Page 6 of 6

Additional Information

Please note: only applications from candidates will be accepted; applications that

may result in an agency fee will not be considered

Future vacancies of a temporary, full-time and part-time nature may also be filled

through this recruitment process.

Pre-employment screening, including criminal history and discipline history checks, may

be undertaken on persons recommended for employment. Roles providing health,

counselling and support services mainly to children will require a blue card, unless

otherwise exempt.

Employees who are permanently appointed to Queensland Health may be required to

undertake a period of probation appropriate to the appointment.

All relevant health professionals, who in the course of their duties formulate a reasonable

suspicion that a child or youth has been abused or neglected in their home/community

environment, have a legislative and a duty of care obligation to immediately report such

concerns to Child safety services, Department of Communities.

Applicants will be required to give a statement of their employment as a lobbyist

(http://www.psc.qld.gov.au/publications/assets/policies/lobbyist-disclosure-policy.pdf)

within one month of taking up the appointment.

Applicants may be required to disclose any pre-existing illness or injury which may

impact on their ability to perform the role. Details are available in section 571 of the

Workers’ Compensation and Rehabilitation Act 2003 (http://www.justice.qld.gov.au/fair-

and-safe-work/workers-compensation-and-rehabilitation/workers-compensation-and-

rehabilitation-legislation/workers-compensation-and-rehabilitation-act-2003).

Organisational Chart

Finance Procurement & Infrastructure

Exe Dir Finance Procurement & Infrast -32013744Redevelopment Coordinator TMP -30492207

Eontracts Manager -32018423

Finance Management

Transition Lead Change Management TMP -32045238Financial Controller -32036121

Senior Project Officer TMP -32042029

Health Information Management Services

ESM Site Scheduler TMP -32046926Manager -32009870

Information & Communication Technology

Project Lead Riskman TMP -32044043Senior Business Analyst TMP -32044029Senior Project Manager TMP -32044030Senior Project Manager TMP -32044030

Change and Training Officer Riskman TMP -32045409SLAM & ICT Administration Officer TMP -32045565

Change & Training Officer ICT TMP -32046403Change & Training Officer ICT TMP -32046403

ICT Technical Support Officer -32026961Director Information & Communication -32026981

ICT Admin Support Officer TMP -32031061Senior Technology Officer TMP -32031068

Project Officer TMP -32033489

Infrastructure Maintenance

Rural Trades Coordinator TMP -32043760Project Manager TMP -32020347Project Manager TMP -32020347

Director Facilities Management BEMS -32004524Rural Maintenance Planner -32017213

Manager Infrastructure Maintenance -32018597

Activity Based Funding

Cost Analyst -30462722Data Analyst -30496985

Financial Accounting

Manager Financial Accounting -30484115Finance Officer -30484634

Assets

Asset Officer -30484119Asset & General Ledger Accountant -32023772

Revenue

Senior Revenue Officer -30484116Accounts Receivable Officer -30484117

Private Patient Liaison Officer -30484118Revenue Officer MK -30484120

Private Practice Billing Officer -30484305Revenue OFF Patient OPT Liaison MKH -30489623

Administration Officer Rad Billing -32012810

Management Accounting

Manager Management Accounting -30462738Finance Unit Support Officer -30478960

Finance Officer MK -30484121Finance Officer MK -30493485

Clinical Coding & Information Access

Senior Health Information Manager -30462721Clinical Information Access Officer -30473227Clinical Information Access Officer -30480841Health Information Manager TMP -32048527

Clinical Coding Services

Senior Clinical Coder -30494164Clinical Coder Manager -32033712Trainee Clinical Coder -32035550

Health Informatics Unit

Data Manager -30478508Information Systems Trainer -30478959

Health Information Unit Mackay

Administration Support Officer -30462677Corporate Information Coordinator -30462678

Medical Typist -30462688Switchboard Administrator AH -32002194

Switchboard Administrator -32002195Health Information Administrator AH -32002374

Switchboard Administrator -32002501Health Information Administrator -32002682

Supervisor -32005542Medical Typist -32025960

Administration BEMS

Administration Officer Maintenance TMP -32045044Business Manager BEMS -30462676Maintenance Processor -30462690

Senior Admin Officer Community -30462844Resource Officer -30479598Resource Officer -30479598

Supervisor Site Services -32000437Administration Officer BEMS -32017211

Resource Officer -32033953Resource Officer -32033954Resource Officer -32033955

Building & Engineering Maintains

Manager Building and Engineering Service -30462713Maintenance Planner -30493127

Relinquished Officer TMP -32024003

Trades

Electrician MBH -30462715Carpenter MBH -30462716

Trades Assistant MBH -30462719Trades Assistant MBH -30462719

Supervisor Trades -30473792Supervisor Trades -30473792

Trades Assistant MK CAS -30494608Trade Coordinator Plumbing & Drainage -32009357Trade Coordinator Rerfig & Air Condition -32009358

Capital Projects

Project Officer TMP -32004061Project Officer Redevelopment TMP -30489385

Fire Safety & Protective Services

District Fire Safety Advisor Technical -30491120

Finance, Procurement & InfrastructureOrganisational Chart as at 07/12/2017