Tender Notice of Dte. of IT[PR,P&P] for Tableaux of RD Parade 2018 Page 1 DIRECTORATE OF INCOME TAX (Printing, Publication & Publicity) 6th Floor, Mayur Bhawan, Connaught Circus, New Delhi-110001 Tel: 011-2341187, Fax: 011-23414101 F.No.Pub-1(20)/PR,P&P/2017-18/578 Dated: 17.08.2017 Tender Notice for Republic Day Tableaux -2018 On behalf of Central Board of Direct Taxes [Income tax Department] the Directorate of Income tax (PR,P&P), hereinafter referred to as 'Directorate', invites applications from agencies to conceptualize, fabricate and display a tableau during Republic Day Parade 2018. Agencies fulfilling the pre-conditions as given in the tender document available on the website of the Department of Income tax i.e. www.incometaxindia.gov.in and e-procurement portal i.e. www.eprocurement.gov.in may send in their technical and financial bids in two separate envelopes clearly super-scribing "Technical bid" and "Financial bid" on the top of the envelops to Deputy Director of Income tax (Publicity-2), Room. No. 603, Connaught Circus, Mayur Bhawan, New Delhi 110001 latest by 6 th September, 2017 at 11.00 a.m. The relevant documents can also be collected in person from Deputy Director of Income tax (Publicity-2), Room. No. 603 Mayur Bhawan, Connaught Circus, New Delhi 110001 between 10:00 AM to 5:00 PM on all working days before the closing date. The Directorate reserves the right to reject/cancel the tender at any time without assigning any reason. No correspondence in this regard shall be entertained. Sd/- (Rajesh Raina) Deputy Director of Income Tax (Pub-2) Mob. No. 9968626555 email: [email protected]
Transcript
Tender Notice of Dte. of IT[PR,P&P] for Tableaux of RD Parade 2018 Page 1
Tender Notice of Dte. of IT[PR,P&P] for Tableaux of RD Parade 2018 Page 2
DIRECTORATE OF INCOME TAX
(Printing, Publication & Publicity)
6th Floor, Mayur Bhawan, Connaught Circus,
New Delhi-110001
Tender Document
A. Guidelines for designing the tableau and eligibility criteria: 1. The Theme of the tableau would be "Clean Money" which will showcase the steps taken by the
Govt. for eradication of the menace of Black Money. 2. The Agencies are required to enclose sketch of the design of the Tableau with the tender
documents. The sketch should be simple, easy to comprehend and should avoid statistical data and unnecessary details. It should be able to convey the theme by itself through visual impact and should not require any explanation, writing or elaboration. It should have visual symmetry from both sides.
3. As far as possible, there should be some movement, sound and animation on the tableaux. 4. Generally, the tableaux are mounted on the tractors/trailers provided by the Ministry of
Defence, free of charge. 5. The number of performers on the float should be kept to the minimum. Normally, on one trailer
not more than 10 persons should be performing. No performers are generally permitted to be on the tractor component of the tableau. Attractive ground elements, however, can be considered on a limited number of tableaux only if it goes with the theme.
6. In case of tableau on cultural, historical/traditional themes, the colours, designs, costumes, material, etc. used should be authentic.
7. The sketch should clearly depict as to how the tractor pulling the tableaux will be used as part of the theme. Camouflaging the tractor should be in harmony with the main theme of the tableau. There should be gap of about 6-7 feet between the tractor and the trailer and/or between two trailers for turning or maneuvering. This should be taken into account while designing the tableau.
8. In case, the tableau is proposed to be integrated with a folk dance it should be ensured that the selected dance is a genuine folk dance, the costumes and musical instruments are traditional and authentic.
9. While preparing the sketches and subsequently, three dimensional models, the participants may take into account the following approximate dimensions of the trailers and tractors, which will be supplied to them for the fabrication of the tableau. Specifications of the trailer are:-Length 24' 8", width 8', height 4' 2" and load carrying capacity 10 tons.
10. The length, breadth and height of single tableaux should not exceed 45', 14' and 16' (from the ground level respectively).
11. Writing or use of logos on tableaux is not allowed except the name of States/ UTs presenting which is allowed in Hindi in the front, in English on the back and in Regional language on the sides of the tableau. Similarly, in case of Ministries/Departments and other agencies, name of the Ministry/Department/ Organisation is to be given in Hindi in the front and in English on the back. Design in virtual reality in the form of CD showing the various components displayed from different angles, can also be presented.
12. Any other guideline, requirement, specification, instruction etc by this Directorate and/or Ministry of Defence
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Other Guidelines: The selection process is multi-stage. After selection of the agency, the conceptualized proposal(s) shall be put up before the Expert Committee of Ministry of Defence (MOD). The selection of any one of the proposals would mean finalization of the theme and design for the Tableau. The selected agency will then submit, within the stipulated time period, three dimensional model on the theme and design finalized. Assessment of three dimensional model will be done by the Expert Committee. Only on final selection of the three dimensional model of the proposed Tableaux by the Expert Committee, this Directorate will award the job of preparation and presentation of the Tableau to the organization concerned. The Committee of this Directorate reserves the right to accept or reject any offer without assigning any reason. Eligibility criteria
(i) Agency having experience of conceptualization of theme, fabrication and display of Republic Day Tableau at least for three years. (ii) Agency having experience of conceptualization of theme, fabrication and display of tableau/lounges in other events of repute at least for four years can also apply. (iii) Agency should have a minimum annual turnover of Rs. 1.00 (one) crore and above for last 3 years. (iv) Agency must have experienced creative personnel like visualizer, concept director, fabricators etc. either on its rolls or on retainer basis. (v) Agencies that have won prizes/commendations for tableaux/lounges designed by them in the Republic Day parade in the previous years and/or for such events will be given preference. (vi) Agencies must be registered with the competent authority for GST. (vii) Agencies having valid PAN. (viii) Agencies who have filed returns of Income tax for the last three years i.e. A.Y. 2016-17, 2015-16 & 2014-15.
B. Submission of proposal and selection of agency:
The agencies will have to submit the proposal alongwith Earnest Money Deposit (EMD) of Rs. 1,00,000/- (Rupees One Lac only) - in the form of Pay Order/Bank Draft in favour of "ZAO, CDBT", payable at New Delhi and in two separate Sealed Envelopes placed within an outer envelope as mentioned below:-
1. First sealed envelope super-scribed "Technical Bid" should contain particulars regarding
eligibility criteria and treatment of the theme as under:- (i) Experience of conceptualization of theme, fabrication and display of Republic Day tableaux,
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(ii) Experience of conceptualization of theme, fabrication and display of tableaux/lounges in other events of repute, (iii) Details of annual turnover for the last three years, (iv) Details of No. of Tableaux/lounges participated in Republic Day Parade and Other Events of repute (v) Details of experience of creative personnel like visualizers, concept directors, fabricators etc, (vi) Details of prizes won , (vii) Registration of the agency with the competent authority for GST etc. as applicable, (viii) Chartered Accountant's certificate indicating the turnover of the agency in the last three years, (ix) Particulars of PAN, (x) Copies of returns of Income tax filed for the last three years, (xi) EMD for Rs. 1,00,000/- (xii) A narrative explanation for the treatment suggested for the theme selected by the Directorate. Besides a narrative explanation, the treatment should contain drawings and designs explaining the manner in which the theme can be presented. The agencies can present more than one design for the theme.
2. Second sealed envelope super-scribed "Financial Bid" should contain consolidated single price including all components such as design, 3-D models, fabrication, composition of music etc. This price should be inclusive of all taxes. The agencies are required to understand the work properly before quoting the rates.
The bids are called under the two bid system as per Rules163 of GFR, 2017. Initial short listing will be made on the evaluation of Technical Bids. Technical evaluation will be as per the criteria laid down from serial number I to V in the table given below in Section C. Out of this, S. No. I to IV will account for 40 points and S. No. V will account for 60 points. The cut off for S. No. I to IV shall be 60 % i.e. 24 points. Only those bidders who score 24 points or more in the first stage will be invited for presentation as per S. No. V. The cut off for three parameters (a), (b) and (c) under S.No. V shall be 50% individually i.e. 10 points each and overall 70% i.e. 42 points. Financial bids of only those bidders who separately meet the cut off for criteria specified at S. No. I to IV and V respectively will be opened. Final selection shall be made by giving 70:30 weight-age to technical and financial bid, respectively. The bidder who secures highest points in the technical evaluation will be awarded maximum points i.e. 70 while the other bidders will be given relative points on pro rata basis. Similarly, the bidder quoting the lowest price will be assigned maximum points i.e. 30 while the others will be assigned points on pro rata basis. The proposal securing the highest combined marks will be considered for award of work. An example of detailed working is given in Annexure C to this Tender Notice. The decision of this Directorate with regard to
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selection of agency will be final and binding and no communication in this regard will be entertained. A brief on the theme is enclosed as Annexure D. C. Evaluation Criteria for Technical Score:
S.No. Particulars Points I. Experience (Max . 15 Points) i. Fabrication of Republic Day tableaux (Max. 10 Points) a. Less than 3 years o b. 3 years 2 c. More than 3 years Points equal to no. of years (limited
to 10 Points) ii. Fabrication of tableaux/lounges for other event of
repute (Max. 5 Points)
a. Less than 4 years 0 b. 4 years 2 c. More than 4 years 2 + 1 for each addl. year (limited to 5
Points)
II. Annual Turnover* (three preceding years) (Max. 5 Points) a. Less than Rs.1.00 Crore 0 b. Rs. 1 Crore to Rs. 3 Crore 3 c. Above Rs. 3 Crore 3 + 1 for each addl. Crore (limited to
5 Points)
III. No. of Tableaux/lounges participated in Republic Day Parade and Other Events of repute
(Max. 10 Points)
a. Less than 3 0 b. 3-7 5 c. 8-15 7 d. Above 15 10
IV. Awards for conceptualization and fabrication of
tableaux/lounges at national/state level (Max. 10 Points)
a. Less than 2 0 b. 2 to 5 5 c. 6 to 10 7 d. Above 10 10
V. Design for conceptualization and fabrication of
tableaux (Evaluation Committee will evaluate the design submitted by the Agency. Agencies will have to give a power point presentation for proper explanation of their designs.)
(Max. 60 Points)
a. Concept/Theme 20 b. Innovation 20 c. Design/Creativity 20 Total 100 Points
[*Fractions will be ignored in assessing the turnover]
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D. Scope of Work:
i) The work has to be undertaken on a turnkey basis and will include all aspects of fabrication of tableaux i.e. from conceptualization, making of designs, modification of designs from time to time as per the requirement and instructions, presentation of the designs before the committee of the Directorate and Ministry of Defence, Govt of India, fabrication of the models, modifications thereof as per requirements and instructions, presentation of the model before the committee of the Department and Ministry of Defence and upon selection of the model, fabrication of the actual tableaux as per the requirement, specification, time schedule and instructions by the Directorate and Ministry of Defence.
ii) Providing of suitable/appropriate lyrics, composing of music, arrangements of artists
and actual pre-recording of the music for use in the tableau. iii) Arrangements of choreography as per requirement including arrangements of
artists. iv) The job will also involve actual presentation and display of tableau during the RD
parade, full dress rehearsals (if required) and maintenance of required services at the time of presentation during the event.
v) The turnkey project would also include any other work that may have direct or
indirect bearing with the fabrication and presentation of the tableau and may facilitate the project in any manner viz. printing of tableau brochures, PR with - print & electronic media etc. Information about the Department and relevant inputs as required will be made available by the Department.
vi) This Directorate will have the right to modify, change, accept or reject the work in
totality or any part thereof or cancel the project any stage without assigning any reason. vii) The copyright of the work shall vest with this Directorate and it would have
exclusive rights on the work and the awards won, if any. viii) Any other requirement, specification, instructions etc. by the Directorate and
Ministry of Defence.
E. Security Deposit:
In case of award of work, an amount equal to 10% of the contract value shall be deposited as performance security in the form of Pay Order/Bank Draft in favour of "ZAO, CBDT", payable at New Delhi and shall be released after sixty days of successful completion of job, all contractual obligations including warranty obligations of the supplier.
F. Time Performance (i) The agency selected for the execution of the job has to complete the tableau as per the deadlines and time schedules fixed by the Ministry of Defence for completion of the various stages of the work and any time schedule to be fixed by the Directorate so as to enable this Directorate to fine tune the processes involved in fabrication as per requirement from time to time before the display.
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(ii) The designated officer in-charge will have the right to make necessary modifications/alterations in the layout till the last moment in order to ensure that a quality product is finally put on display. (iii) Failure to meet the time schedules will invite penalty @ 5% of the contract value per day. (iv) After the event is over the party shall be responsible for dismantling and removing the materials as per the prescribed time schedule of the Defence Ministry and shall be liable to pay any demurrage that might be imposed by Ministry of Defence for non-compliance of dismantling schedule. (v) The dismantling and removal of the material have to be done by the agency at its own cost and hence the same may be factored in the financial quote. G. Term of Payments:
Payment to the agency shall be made after successful completion of the work including display of Tableau of the Directorate at Rajpath on Republic Day.
10% of the cost of the project will be deducted as salvage value of the tableau from the final bill.
Deduction at source for income tax or any other tax as applicable shall be made as per rules.
This Directorate shall not be liable for any default of payment by the agency to the parties involved or engaged by it for this project.
The Directorate will not bear any additional cost whatsoever of any kind for any work that the agency may have to undertake in course of the project beyond agreed amount as per tender.
This Directorate shall not entertain any claim or damages, whether liquidated or otherwise, that may arise from any other party during or after the completion of all works pertaining to the tableau.
No payment shall be made in respect of proposals, drawing/sketch work etc.
In case of default of any kind, including failure to fulfill the terms and conditions of the job agreement/tender, this Directorate can forfeit the security deposit provided by the Agency.
5% of quoted price will be paid if the tableau reaches at the 3-D model stage, even if not finally selected for the Republic Day Parade, 2018.
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F. Timelines: The bid envelope should be dropped by 11:00 a.m. of 06.09.2017 in the Tender Box kept in room no 603, Mayur Bhawan, Connaught Circus, New Delhi-110001. Technical bids will be opened at 03:30 p.m. on 06.09.2017. Those bidders who qualify as per technical bids [as per criteria laid down in Para C(I) to (IV)] would be required to make power point presentation before a Screening/Evaluation Committee of the Directorate on 08.09.2017 at 11:00 a.m. for short listing the names of the bidders whose financial bids are to be considered for opening on 14.09.2017 at 03:00 p.m. The bidders, if they so desire, may depute authorised representatives in whose presence the Technical/Financial bids shall be opened. The dates/time for evaluation by the Screening Committee/opening bids of successful bidders are subject to change and shall be communicated separately in case of any change. For any queries in the matter, contact may be made at telephone number 011-23411287.
Sd/- (Rajesh Raina)
Deputy Director of Income Tax (Pub)-2
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Annexure – A (Technical Bid)
S. No.
Particulars Remarks/details of documents attached
1. Name of the Bidder
2. Full Address of the Bidder
3. Name of the Authorised Signatory 4. Name & address of the officer to whom
all reference shall be made regarding this tender
5. (a) Telephone (b) Fax No. (c) E-mail (d) Mobile
6. (i) Number of years of experience of conceptualization of theme, fabrication and display of Republic Day tableaux.
(ii) Number of years of experience of conceptualization of theme, fabrication and display of tableaux/lounges in other events of repute.
(iii) Details of annual turnover for the last three years i.e., FY 2016-17, 2015-16 & 2014-15.
(iv) No. of Tableaux/lounges participated in Republic Day Parade and Other Events of repute
(v) Awards for conceptualization and fabrication of tableaux/lounges at national level
(v) Details of experience of creative personnel like visualizers, concept directors, fabricators etc.
(vi) Registration of the agency with the competent authority for GST etc. as applicable.
(vii) Chartered Accountant's certificate indicating the turnover of the agency in the last three years,
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(viii) Particulars of PAN,
(ix) Copies of returns of Income tax filed for the last three AY years i.e. AY 2016-17, AY 2015-16 & AY 2014-15
(xi) A narrative explanation for the treatment suggested for the theme selected by the Directorate. Besides a narrative explanation, the treatment should contain drawings and designs explaining the manners in which the theme can be presented. The agencies can present more than one design for the theme. The theme with highest technical score will be considered
Please attach necessary documentary evidence in respect of the technical parameters specified above.
DECLARATION
I hereby certify that the information furnished above is true and correct to the best of my/our knowledge. I understand that in case, any deviation is found in the above statement at any stage; I/We will be blacklisted and will not have any dealing with the Department in future.
(Signature of Authorized Signatory with date and seal)
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Annexure-B
FINANCIAL BID DOCUMENT
(For conceptualization of theme, fabrication and display of tableaux of CBDT [Income tax Department] at Republic Day Parade- 2018 at Raj Path, New Delhi)
1. Name of the Bidder : _______________________________
3. Particulars of Bid ( in Rs.) : _______________________________
(These rates include all material, labour charges, taxes and incidental charges for conceptualization of theme, fabrication and display of tableaux of CBDT [Income tax Department] at Republic Day Parade- 2018 at Raj Path, New Delhi.)
DECLARATION
I hereby certify that the information furnished above is true and correct to the best of my/our knowledge. I, undertake to abide by the terms & conditions as laid down in the tender documents of Directorate of Income tax (PR,P&P), New Delhi, and to follow the instructions given by the Screening Committee (Department) as well as Expert Committee of the Ministry of Defence, Government of India, from time to time. I understand that in case, any deviation is found in the above statement at any stage; I/We will be blacklisted and will not have any dealing with the Department in future.
(Signature of Authorized Signatory with date and seal)
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Annexure-C
Example for award of points for technical evaluation and selection of Bidder for award of work on 70:30 ratio for Technical Score and Financial Bid
