Disc Management System

Prepared by 45530 PWI Group 2

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DiscDisc Management Management System System

Prepared by Group 2:

To Oi Chu, Tobee (036133633),To Oi Chu, Tobee (036133633),[email protected]

Lai Fung Ying, Florence (036255009), Lai Fung Ying, Florence (036255009), [email protected]

Lee Pui Chee, Christine (036267727),Lee Pui Chee, Christine (036267727),[email protected]

Yip Lai Ming, Lily Yip Lai Ming, Lily (036250235),(036250235),[email protected]


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CompanyCompany Profile Profile

Electronic Software House (E-soft) is a softwaElectronic Software House (E-soft) is a software house established in 2003. We provides thre house established in 2003. We provides the e tailor madetailor made application software for differen application software for different business from manufacturing, wholesale, rett business from manufacturing, wholesale, retail to customer services. We excel at the Graail to customer services. We excel at the Graphical User Interface (GUI) application which phical User Interface (GUI) application which provides powerful features, easy to operate, sprovides powerful features, easy to operate, saves time and increases productivity.aves time and increases productivity.

Electronic Software House (E-soft) is a softwaElectronic Software House (E-soft) is a software house established in 2003. We provides thre house established in 2003. We provides the e tailor madetailor made application software for differen application software for different business from manufacturing, wholesale, rett business from manufacturing, wholesale, retail to customer services. We excel at the Graail to customer services. We excel at the Graphical User Interface (GUI) application which phical User Interface (GUI) application which provides powerful features, easy to operate, sprovides powerful features, easy to operate, saves time and increases productivity.aves time and increases productivity.


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ObjectivesObjectives

The main purpose of Disc Management The main purpose of Disc Management System (DMS) is to provide a comprehensive System (DMS) is to provide a comprehensive retail management application for a music retail management application for a music and video retailing business which with easy and video retailing business which with easy to use front-end comprehensive functions and to use front-end comprehensive functions and features for back-office, to help the business features for back-office, to help the business

runs smoothly and increase the productivity.runs smoothly and increase the productivity.

The main purpose of Disc Management The main purpose of Disc Management System (DMS) is to provide a comprehensive System (DMS) is to provide a comprehensive retail management application for a music retail management application for a music and video retailing business which with easy and video retailing business which with easy to use front-end comprehensive functions and to use front-end comprehensive functions and features for back-office, to help the business features for back-office, to help the business

runs smoothly and increase the productivity.runs smoothly and increase the productivity.


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BenefitsBenefits


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AdvantagesAdvantages


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System RequirementSystem Requirement

Intel Pentium II 450Mhz or above compatible computer256MB RAM or above60MB Hard Disk Space

800x600 resolutionsMS Windows 98SE/Me/NT/2000/XP or 100% compatible Operating System

CD-ROM One USB port


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Installation & Operation CostInstallation & Operation Cost

Description

Amount in HK$54,820 (Hardware)

Software50,000

Development30,000

Training, Consultation20,000

Total154,820


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Comparison of costingComparison of costing


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AdvantagesAdvantages

Easy to search the target Easy to search the target disc and stocks.disc and stocks.Challenges ahead and stChallenges ahead and strong support from all custrong support from all customers.omers.Enhance the productivitEnhance the productivity power. y power.

Minimize the manpower Minimize the manpower on every section and thereon every section and thereby to save the labor cost.by to save the labor cost.Time and Cost efficientlTime and Cost efficientlyyBuild up an aggressive iBuild up an aggressive image for the company.mage for the company.Minimize the manual miMinimize the manual mistake.stake.


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ComparisonComparisonAfter implement DMSAfter implement DMS Traditional MethodTraditional Method

Integrating DatabasesIntegrating Databases Difficult to find out dataDifficult to find out data

Reducing RedundancyReducing Redundancy Many repeat resources Many repeat resources

Maintaining IntegrityMaintaining Integrity Editing data manualEditing data manual

Enabling Database Enabling Database EvolutionEvolution

Use a lot of paper and timeUse a lot of paper and time


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Goals after implementGoals after implementTo provide a searchable database for employees anTo provide a searchable database for employees and customers.d customers.To provide an efficient way to handle the inventorTo provide an efficient way to handle the inventory and membership information.y and membership information.To minimize the handling time for each sales transTo minimize the handling time for each sales transaction.action.To provide a user friendly interface. To provide a user friendly interface. To minimize the workload on preparing the daily aTo minimize the workload on preparing the daily and monthly sales reports.nd monthly sales reports.To avoid the manual calculating mistake on every To avoid the manual calculating mistake on every sales transactions.sales transactions.


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Why should Visual Studio Co.Why should Visual Studio Co. use E-Soft product instead of use E-Soft product instead of the packaged software? the packaged software?


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The answer is the packaged system may not The answer is the packaged system may not fully fit into your daily operations. However, E-fully fit into your daily operations. However, E-soft will design and develop an integrated soft will design and develop an integrated application according to your business application according to your business features and daily operation needs.features and daily operation needs.


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Our services include system study, testing, doOur services include system study, testing, documentation, on-site technical consultation, incumentation, on-site technical consultation, installation both of computer hardware and softstallation both of computer hardware and software, full support after completion of the systware, full support after completion of the syst

em and staff training.em and staff training.


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ProceduresProcedures


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Structure Structure


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WorkflowWorkflow


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System LoginSystem Login

Inventory Control Inventory Control

Point of SalesPoint of Sales

Membership ManagementMembership Management

Security and Authority ControlSecurity and Authority Control


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Inventory Control InterfaceInventory Control Interface

Stock item can be add, amend and delete.Stock item can be add, amend and delete.

A safe level of stock can be set on each A safe level of stock can be set on each product or in category and the re-order advice product or in category and the re-order advice reminder will be prompted on every login once reminder will be prompted on every login once the safe level has reached.the safe level has reached.

Quick stock search.Quick stock search.


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Point of Sales InterfacePoint of Sales Interface

Cashier and administration officer access only.Cashier and administration officer access only.Cashier can create / amend sales transaction; amend the transaction cCashier can create / amend sales transaction; amend the transaction content and print / reprint sales memo.ontent and print / reprint sales memo.Sales memo can be retrieved and then voided by the authorized person.Sales memo can be retrieved and then voided by the authorized person.Inventory will be update automatically on every transaction completed aInventory will be update automatically on every transaction completed and saved without manual interference.nd saved without manual interference.


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Membership Management Membership Management InterfaceInterface

Shop assistant and administration officer access only.Member information can be add, update and delete.

Member purchasing report can be generated.


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Security and Authority Control Security and Authority Control InterfaceInterface

Each user must use their dedicated username and password to lEach user must use their dedicated username and password to login the system. Each username was defined as different user grogin the system. Each username was defined as different user group which restricted the accessibility of different interface.oup which restricted the accessibility of different interface.

User who had passed the authentication will access the function User who had passed the authentication will access the function interface directly. interface directly.

Administrator can access all interfaces and functions, also, the sAdministrator can access all interfaces and functions, also, the setup of access right and user group will be performed by the adetup of access right and user group will be performed by the administrator.ministrator.


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Internal Staff - GUIInternal Staff - GUI


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MemberMember


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CustomerCustomer

MemberMember Login

Quick Disc Search Engine

General CustomerQuick Disc Search Engine


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User ProfilesUser Profiles

There will be four levels of users for the main There will be four levels of users for the main DMS system and one level for customer sub-DMS system and one level for customer sub-system:system:For DMS main system:For DMS main system:Full Control (Administrator)Full Control (Administrator)Read/Write/Modify All (Administration Officer)Read/Write/Modify All (Administration Officer)Read/Write/Modify Point of Sales, Membership Read/Write/Modify Point of Sales, Membership (Cashier)(Cashier)Read/Write/Modify Membership (Shop Assistant)Read/Write/Modify Membership (Shop Assistant)For Customer sub-system:For Customer sub-system:Read/Write/Modify Membership (Customer)Read/Write/Modify Membership (Customer)


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Data DescriptionData Description


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Marketing and Promotion CampaignsMarketing and Promotion Campaigns

Flexible promotion price and discount settings cater for frequent marketing campaigns. The promotion price can be set by theme category, or any combination of product attributes, like artist / director, released date, label…etc.


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MembershipMembershipManagementManagement

Supports with membership discounts and bonus Supports with membership discounts and bonus points handling. points handling. Promotion setup allows retailers to set up Promotion setup allows retailers to set up discounts and bonus for particular member type in discounts and bonus for particular member type in a given period of time. a given period of time. It also supports the mailing label printing and It also supports the mailing label printing and email broadcasting to your customers.email broadcasting to your customers.


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Customer Enquiry SolutionCustomer Enquiry Solution

Customer Enquiry Subsystem is Customer Enquiry Subsystem is designed for customers to inquire designed for customers to inquire about the products availability, price, about the products availability, price, etc. by their own via the simple and etc. by their own via the simple and user friendly interface.user friendly interface.


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Sales Analysis and Sales Analysis and Turnover ReportsTurnover Reports

User can modify the data field for each report by own self.

All reports can be exported to the format of Excel or print directly by one-click the print button.


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Cost and ProfitCost and Profitbefore & afterbefore & after


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Group 2

To Oi Chu, Tobee (036To Oi Chu, Tobee (036133633)133633)

Group LeaderGroup Leader

Lee Pui Chee, Christine Lee Pui Chee, Christine (036267727)(036267727)

Lai Fung Ying, Florence Lai Fung Ying, Florence (036255009)(036255009)

Yip Lai Ming, Lily Yip Lai Ming, Lily (036250235)(036250235)


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Thank you!Thank you!

Date post:	02-Jan-2016
Category:	Documents
Upload:	kimberly-woods
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Disc Management System

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