Discover whats inside! WELCOME LIBRARY BOARD OF CONTROL & BUILDING PLANNING COMMITTEE JOINT MEETING...

Discover what’s inside!

WELCOME

LIBRARY BOARD OF CONTROL

&

BUILDING PLANNING COMMITTEE

JOINT MEETING

September 21, 2004

6:30 – 8:30PM


Tonight’s Agenda

• Agenda & Process Bob Wilson

• Committee Report Bob Wilson & Committee

• Questions/Discussion LBOC

• Next Steps Bob Wilson


Building Planning Committee Origins

• In the fall of 2003, the St. Tammany Parish Library Board of Control (LBOC) recognized the need for broader, parish-wide citizen input into the library’s building needs.

• Community leaders and patrons of the STPL from multiple relevant professions were invited to participate in a blue ribbon Building Planning Committee (BPC).


BPC Process

• During the past year, the Building Planning Committee has studied: Parish demographics and growthThe current state of STPL buildingsPeer library systems within LouisianaNational library trends and standardsPrototype Regional & Branch Libraries

• Committee consensus & recommendations• Report prepared for presentation to LBOC


St. Tammany Demographics

• St. Tammany is the fastest growing parish in the state: 3% or 6,000 new residents per year327,000 residents by 2025

• Fifth largest parish in Louisiana• Best schools in the state• Highest per capita income• Lowest poverty rate• Highest median home value


STPL THEN & NOW

Folsom Branch Library 1950 & Now


STPL Pre -1983

• 1983 – 10 small branches and a bookmobile• Madisonville was a two room house• Libraries were part-time, open 3 days a week• Bookmobile retired in 1986• Abita and Bush were the same as they are

today• Buildings were first generation library

buildings


1983-1989 Building Plan• In response to quadrupling of population, $6

million in property tax millage approved by the voters

• Two new large branches at Slidell & Covington (HQ)

• Tripled the size of Mandeville Branch• New buildings at Folsom, Lee Rd,

Madisonville & Pearl River• Restroom renovations at Abita, Lacombe &

Bush branches


Additions Since 1989

• 1993 - New Lacombe Branch• 1993 - Pontchartrain Branch• 1999 - Causeway Branch• 1998 - Mandeville Branch renovations• 1999 - Electronic Resource Center• 2002 - Headquarters Annex


Lost Opportunities

• Libraries need space for ARTLack of museums in St. TammanyDisplay space has by necessity been given over to

book shelves

• Programs stunted by inadequate meeting space:Summer Reading Program Party drew 300 kids &

parents to a meeting room that seats 60. Many kids were turned away.

83 teens attended Teen Mystery Night.


Lost Opportunities (Cont.)

• No room for a “Friends of the Library” gift shop and perpetual book sale.

• Insufficient “relaxation” reading areas• Feeling of “airiness” and open sight lines

ruined by additional shelves and electronic media.

• No space available for study carrels• Not enough storage areas for staff equipment

and supplies (Story kits in attic)


Lost Opportunities (Cont.)

• Full shelves result in buying fewer volumes than we should

• Full shelves result in “weeding” items we would like to keep


STPL TODAY

STPL today is a very strong parish library system with a wonderful collection, an

excellent staff, and a community hungry for library services.

It is a tremendous community resource that is constrained by its buildings.


Peer Libraries

• Our peer parish library systems, East Baton Rouge, Jefferson, Lafayette, Calcasieu, Terrebonne, and Caddo have all initiated extensive library building programs.

• All 12 STPL branches can fit inside the new Houma Main Library.

• The new Houma Main Library is 70,000 sq. ft. Our largest branch, Slidell, is 22,000 sq. ft.


Main Libraries

22

70

140

70

0

20

40

60

80

100

120

140

160

Slidell Houma Main Jefferson EBR All STPL

Library

Sq

Ft

(In

Th

ou

san

ds)


Houma Main Library


Houma Children’s Entrance


Houma Children’s Computers


Houma Reading Boat


Houma Teen Computers


Houma Teen Booths


Houma Reference


PEER LIBRARY POPULATION SERVED

0

50

100

150

200

250

300

350

400

450

500

Orleans ParishLibrary

Jefferson ParishLibrary

East Baton RougeLibrary

Shreve MemorialLibrary

St. TammanyParish Library

Lafayette ParishLibrary

Calcasieu ParishLibrary

Peer Libraries

Po

pu

lati

on

(In

Th

ou

san

ds)


Checkouts Per Resident in 2002

• East Baton Rouge Parish 5.7 per resident • Lafayette Parish 5.3 per resident• Calcasieu Parish 5.2 per resident• St. Tammany Parish Library 4.9 per resident• Shreve Memorial (Shreveport) 4.3 per resident• Jefferson Parish 3.9 per resident• Orleans Parish 2.0 per resident

• Louisiana Average 4.0 per resident


PEER LIBRARY TOTAL BUILDINGS

0

50

100

150

200

250

300

East BatonRouge Library



ShreveMemorial

Library

CalcasieuParish Library

TerrebonneParish Library



Peer Libraries

Sq

uar

e F

eet

(In

Th

ou

san

ds)


PEER LIBRARY SQ FT PER CAPITA

0

0.2

0.4

0.6

0.8

1

1.2

TerrebonneParish Library

CalcasieuParish Library

ShreveMemorialLibrary

East BatonRouge Library





Peer Library

Sq

Ft

per

Cap

ita


Standards for Library Facilities

• The Louisiana Standard for an excellent library system is 1.25 sq. ft. per capita of 20 year projected population.

• STPL now is at .35 sq. ft. per capita.

• The St. Tammany parish Library is one fourth the size it should be.


Library System Size Projection

Category: Collection: Population: Items/Capita:

STPL Now 511k 207k 2.5

Nat’l 50% 175k-225k 2.0

Nat’l 75% 275k-375k 2.5

Nat’l 90% 275k-375k 3.5

LA enhanced All 2.5

LA excellent All 3.5

STPL +20 yrs ? ? ?


BPC Committee Consensus

• STPL should be an “Excellent” system by Louisiana Standards.

• STPL should be in the 90th percentile by National Standards.

• Population in 20 years will be at least 300,000.• Collection size should total 3.5 items per capita

(1,050,000 items).• 375,000 or more sq ft will be needed to house the

collection and the serve the citizens of St. Tammany.


Library Space Needs Prototype Formula

• Collection space• Reader seating space• Staff work space• Meeting room space• Special use space• Nonassignable space


Recommendations Categories

• New Building Recommendations

• Existing Building Recommendations

• Process Recommendations


New Building Recommendations:

• STPL should utilize three types of new library buildings:

Regional Libraries

Community Libraries

Satellite Libraries


New Building Recommendations

• Regional Libraries are needed to house complete collections to achieve economies of scale and to house unique or near unique service functions. Regional Libraries will range in size from 30,000 to 70,000 square feet. The space needs prototype formula will be utilized to determine both the number of Regional Libraries and the appropriate size for each location.



• Community Libraries should be large enough to house a full service library branch and a collection of at least 35,000 volumes. Community Libraries will range in size from 12,000 to 30,000 square feet. The space needs prototype formula will be utilized to determine the appropriate size for each location.


Vacherie Community Library


Vacherie Main Interior


Vacherie Children’s Room



• Satellite Libraries will be short term, small (4,000 to 7,000 square feet) rental facilities used to confirm a demand for library services in a rapidly growing area. Once demand is confirmed, an appropriate Community Library will be built utilizing the library space needs prototype formula.



• All new sites and buildings should allow for whatever future expansion the site will allow to accommodate population growth patterns.

• New building sites should be highly visible and accessible within the community.

• New buildings should be shaped to facilitate future expansion or additions. Odd shaped buildings make expansion difficult.

• Architecture should reflect the vernacular.



• Buildings should have a strong relationship with the outdoors.

• Building orientation should take advantage of sun orientation & prevailing breezes.

• Patron movement at site & in new buildings should be intuitive.

• Natural lighting should be utilized wherever practicable.



• Display space for art (permanent & temporary) should be planned into the buildings & sites.

• Book collection space should not exceed 45% of total building space.

• All new library buildings should have meeting space for at least 60 people.


Existing Building Recommendations:

• The Mandeville Branch is in an excellent location within the community and is a tremendous asset to the community. Children’s and Adult Programming are adversely affected by the lack of meeting space. Consider adding a meeting room to the Mandeville Branch and acquiring nearby land for additional parking to configure Mandeville as a Community Library under the umbrella of a nearby Regional Library.



• Reconfigure the Covington Branch as a Community Library by moving some functions (Examples: Louisiana Room, ERC, Information Technology Section) to a nearby Regional Library.



• Reconfigure the Slidell Branch as a Community Library by moving some functions (Examples: Government Documents Collection, Electronic Library) to a Regional Library. Renovate to add study carrels and additional patron restrooms.



• The existing Lee Road Branch site has potential for expansion. Consider using the existing Lee Road Branch building as a meeting room and build a new Community Library on the rear portion of the existing site. If not, locate a suitable site nearby to house a new Lee Road Community Library.



• The existing Madisonville Branch is inadequate in size to continue housing a Community Library and should be replaced with a new Madisonville Community Library. Consider using the Madisonville Branch building for a specific library function or returning it to the parish for an alternate government function.



• The existing Lacombe Branch site has some potential for expansion. Determine if the existing branch site combined with the vacant land to the immediate west (if available) is large enough to accommodate a new Lacombe Community Library. If not, locate a suitable site on the main highway to house a new Lacombe Community Library.



• The existing branches at Folsom, Bush, Pearl River, and Abita Springs are inadequate in size to continue serving the needs of the citizens of St. Tammany Parish and should all be replaced with appropriate Community Libraries. None of the sites of these branches are large enough to accommodate the necessary expansion. New Community Libraries should be built in each of these communities utilizing the space needs formula to determine the appropriate size for each location.



• The existing Causeway & Pontchartrain Branch Libraries are Satellite Libraries housed in rental facilities. Their original function was to relieve overcrowding at the Mandeville and Slidell Branches. Upon completion of Regional Libraries, re-evaluate the need for both branches and build new Community Libraries as necessary.



• The functions housed in the existing Headquarters Annex Building should be located either within or adjacent to a new Regional Library.


Process Recommendations:

• Upon approval of the Building Program by the voters, the Library Board of Control (LBOC) should appoint a Site Selection Committee.

• All sites should be purchased as soon as possible even if construction is not imminent.

• Consider land or building swaps with parish or towns.

• Co-ordinate site selection with the Parish Green-space Purchase Project.



• LBOC should ensure that all library construction is in compliance with New Directions 2025 planning guidelines.

• Geological fault lines, flood zone, elevation, and subsidence should be considered in site selection decisions.

• LBOC should utilize both local & “library expert” architects in the design and construction of new library buildings.



• Building designers should meet & interview staff and end users.

• LBOC should provide information regarding the Library Building Program to local communities and solicit local political leadership support.

• LBOC should review the Strategic Building Plan every five years. This process will be used to adjust for changes in population growth and demand for library services.


Next Steps

• Sept./Oct - LBOC reviews BPC Report• Oct./Nov. - Steering Committee Refines

Recommendations• Spring 05 - Library Board of Control Briefs

Parish Council• Spring 05 - Parish Council authorizes Millage

Election.• Fall 05 - Millage Election



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