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E132 Unit #11 - 1 As of September 18, 2005
UNIT 11Discussion Based (Tabletop)
Exercises
UNIT 11Discussion Based (Tabletop)
Exercises
E132 Unit #11 - 2 As of September 18, 2005
UNIT 11Objectives
AT THE END OF THIS SESSION, PARTICIPANTS WILL BE ABLE TO:
Define the purposes and characteristics of a tabletop exerciseDescribe the 8-Exercise Design Steps as used for a tabletop exercise
Describe facilitator skills necessary to conduct a tabletop exercise
E132 Unit #11 - 3 As of September 18, 2005
TABLETOP EXERCISE Methodologies
PLENARY
Conducted in a large room or auditorium
Group players by function or responsibility
No small group discussions
Active facilitation
BREAKOUT
Divided into small groups at different tables
Players seated at separate tables according to common interests or responsibilities
Each group reports back to the reassembled plenary
E132 Unit #11 - 4 As of September 18, 2005
TABLETOP EXERCISE Categories
Basic – The complete scenario is provided to the players and remains constant
Advanced - Scenario advances through delivery of pre-scripted messages from the beginning to the end
E132 Unit #11 - 5 As of September 18, 2005
TABLETOP EXERCISE Common Features
Group problem solving
Familiarize senior officials with their responsibilities
Conduct of a specific case study
Examines personnel contingencies
Examination of group message interpretation
E132 Unit #11 - 6 As of September 18, 2005
Participation in information sharing
Assessment of interagency coordination
Achievement of limited or specific objectives
Preparation for a more complex exercise
TABLETOP EXERCISE Common Features
E132 Unit #11 - 7 As of September 18, 2005
TABLETOP EXERCISES
Informal discussion to evaluate, clarify or resolve questions of coordination & integration
Facilitated group discussion/problem solving
Narrative, messages, or problem statements used to drive discussion
E132 Unit #11 - 8 As of September 18, 2005
TABLETOP CHARACTERISTICS
PURPOSE
Solve problems as a group
FORMAT
Discussion guided by facilitator
No simulators
No elaborate facilities or communications
EVALUATION
Observers may be present
Success measured by participant feedback, impact on policies, plans, procedures
E132 Unit #11 - 9 As of September 18, 2005
PROBLEM STATEMENTS, MESSAGES
PRESENT VERBAL PROBLEM STATEMENTS TO:
Group
Individuals, then open
discussion to group
DELIVER PRESCRIPTED MESSAGES TO INDIVIDUALS, WHO COORDINATE WITH OTHERS AND RESPOND
E132 Unit #11 - 10 As of September 18, 2005
DESIGNING A TABLETOP EXERCISE
Use 8 step process, job aids
Steps 5-8 are simplified:
Only partially simulated
Little scripting
No simulators
Informal evaluation
E132 Unit #11 - 11 As of September 18, 2005
8 DESIGN STEPS
1. Needs Assessment
2. Scope
3. Purpose statement
4. Objectives
5. Narrative
6. Major events/minor events
7. Expected Actions
8. Messages
E132 Unit #11 - 12 As of September 18, 2005
APPLYING THE DESIGN STEPS
NARRATIVE
Shorter
Printed (or in person, TV, radio)
As a whole or in parts
Discussion items
EVENTS
Closely related to the objectives
Only a few are required
Used as basis for problem statements
E132 Unit #11 - 13 As of September 18, 2005
APPLYING THE DESIGN STEPS
EXPECTED ACTIONS
List serves as a basis for developing problem statements and messages
“Actions” may be discussion that leads to change
MESSAGES
A few may suffice
May relate to major or detailed events
E132 Unit #11 - 14 As of September 18, 2005
FACILITIES AND MATERIALS
Operations Center or Conference Facility
Materials:
Emergency plans
Maps
Other references
E132 Unit #11 - 15 As of September 18, 2005
KEY ACTIONS
Set the stage
Involve everyone
Focus on in-depth problem solving
E132 Unit #11 - 16 As of September 18, 2005
FACILITATING THE EXERCISE
STRATEGIES FOR SETTING THE STAGE
Welcome
Briefing
Narrative
Ice breaker
E132 Unit #11 - 17 As of September 18, 2005
FACILITATING THE EXERCISE
STRATEGIES FOR INVOLVING EVERYONE
Organize messages
Encourage
Elicit - do not provide - solutions
Eye contact
Positive
Reinforcement
Redirect if necessary
E132 Unit #11 - 18 As of September 18, 2005
UNIT SUMMARY
Reviewed how a tabletop exercise works
Discussed facilitation guidelines
Examined how the eight design steps are applied to tabletop exercises
Developed problem statements and messages
E132 Unit #11 - 19 As of September 18, 2005
QUESTIONS?