Dispatch Breakout Session2019 Bank of America Chicago Marathon Event Preparation Meeting

Dispatch overviewDispatch program

Dispatch Captain

Course hub Event hub Medical hubCourse Dispatch Captain Event Dispatch Captain Medical Dispatch Captain

Zone A Finish Line Logistics EMS

Zone B Finish Line Volunteers Course Medical Logistics

Zone C GPPS / Invited Athletes Grant Park Medical Logistics

Zone D Grant Park Logistics Medical Records

Course Marshals Hospitality Medical Response

Champion Logistics HVC Dispatch

LAS PRP / Info Team

Lead Vehicles Stages / Video

Start Line Logistics

Start Line Gateways & Corrals

Dispatch overview (cont.)Dispatch program

Course hub Event hub Medical hub

Zone A Stages/Video EMS

Zone B Finish line volunteers Course medical logistics

Zone C Finish line logistics Grant Park medical logistics

Zone D Grant Park logistics Medical records

Course marshals Hospitality Medical response

Lead vehicles HVC

Champion Logistics

GPSS/Invited Athletes

LAS PRP/Info

Start line gateways and corrals

Start line logistics

Dispatch resources• EMOS

• Access to system

• Timeline tracking for area

• Search staff/volunteers

• Chatroom• Hub Captains: 2 chatrooms

• Dispatch: 1 chatroom

• Handouts• Event guide

• Radio etiquette

• Additional “cheat sheets”

Dispatch schedule• Saturday, October 12

• Dispatch Walkthrough (12:30 p.m. to 2:30 p.m.)• Check-in, credentials, set up stations• Participate in functional exercise

• Sunday, October 13• Course Dispatch

• All: 5:00 a.m. to 3:00 p.m.• Event Dispatch

• Start Line: 3:00 a.m. start to 12:00 p.m.• All others: 4:30 a.m. start to 3:00 p.m.

• Medical Dispatch• All: 4:00am start to 3:00 p.m.

• Safety team includes:• Safety manager • Designated safety coordinator at each aid station on course

• Safety coordinators will be focused on:• Personal preparedness equipment (PPE)

• Event staff and volunteers are wearing necessary safety equipment including helmets, safety vests, etc. for their role

• Forklift safety • Forklift operators drive at appropriate speeds, wearing seatbelts, etc.

• Environmental safety • Supply and equipment storage, secure overhead structures, secure fencing, etc.

Safety Program overview

Evacuation roles and resources

• Roles

• Captain• Facilitate the evacuation process for event

area • Identify appropriate shelter location based on

GP Zone • Designate personnel for additional emergency

roles

• Co-captain• Lead the evacuation process to the

appropriate shelter location • Responsible for wearing the fluorescent vest

and leading the team to the shelter • Responsible for holding signage for team to

follow to the shelter

• Communications • Responsible for communicating with the

entire team with the bullhorn

• Resources

• Designated evacuation lead(s) for key facilities

• Grant Park emergency shelter checklist & map

• Fluorescent vest(s)

• Bullhorn(s)

• Emergency evacuation lollipop(s) (or other signage)

• All area leads will be provided emergency preparedness documents to review with staff

• Area managers: • Conduct a safety, evacuation and communications briefing for event staff and volunteers in your area at

the beginning of every shift.

• Everyone:• Review Hands only CPR• Stop the Bleed Certification (training available race week)• Monitor weather and dress accordingly• Be aware of surroundings and report anything suspicious

Race week preparedness actions

Grant Park evacuation zones

• Roles

• Captain• Facilitate the evacuation process for event

area • Identify appropriate shelter location based on

GP Zone • Designate personnel for additional emergency

roles

• Co-captain• Lead the evacuation process to the

appropriate shelter location • Responsible for wearing the fluorescent vest

and leading the team to the shelter • Responsible for holding signage for team to

follow to the shelter

• Communications • Responsible for communicating with the

entire team with the bullhorn

• Resources

• Designated evacuation lead(s) for key facilities

• Grant Park emergency shelter checklist & map

• Fluorescent vest(s)

• Bullhorn(s)

• Emergency evacuation lollipop(s) (or other signage)

Evacuation roles and resources

• All area leads will be provided emergency preparedness documents to review with staff

• Area managers: • Conduct a safety, evacuation and communications briefing for event staff and volunteers in your area at

the beginning of every shift.

• Everyone:• Review Hands only CPR• Stop the Bleed Certification (training available race week)• Monitor weather and dress accordingly• Be aware of surroundings and report anything suspicious

Race week preparedness actions