DISTRICT 12 DIRECTION 2010-12

Zonta International Strategic Goals

Goal 1: Zonta’s service programs reflect & enhance its mission.

Goal 2: ZI is a leading advocate for the rights of women & girls.

Goal 3: Zonta increases membership by retaining & recruiting members who are committed to & actively work toward achieving Zonta’s mission.

Governor’s Accomplishments - Kay Meyer

Guide the Board in building our District 12 capacity, including— Began strategic planning--tying budget to goals to focus our resources Formed new & more effective networks of communication Ensured D12 leaders are informed re: responsibilities & Zonta resources Updated D12 ways & means of doing business

Encouraging D12 leaders & Clubs to work efficiently with results in mind, be more visible, partner with each other & other orgs to work toward our goals.

Continuing to focus D12 efforts on priorities indicated by Zontians in ‘10 Membership Survey. Continuing to remind D12 Zontians to see the meaning & importance of our work.

Gov’s 2011-12 Goals - Kay Meyer Revitalizing Zonta D12  toward its mission:

21st Century Style--Let us look forward in a realistic & clearly-focused fashion

Making mentoring, scholarships, meeting real needs & speaking up for a safe & fair world –a Zonta Brand*

Supporting & helping Club Leaders& Board Members do their jobs

Long Term Planning CommitteeSheila Davis, Mary Benoit, Denise LaRue, Bridget Masters

  Performed an external environmental scan of

similar organizations: PEO, BPW Rotary, AAUW Soroptimists , Optimists

Performed a SWOT Analysis (Strengths, Weaknesses, Opportunities, Threats)

Using Strategy Formulation Process to complete the plan Strategic Thinking Analysis Decisions Implementation

Planning timeframe is 5 years out Work began Oct 2010 – Plan complete by Jan 2012

District 12 Long Term PlanningSWOT Analysis

Strengths Well run & accountable international

programs Well defined scholarship programs Clear mission statement Strong commitment between clubs,

district, & Intl to help each other

Weaknesses Not all Zontians are interested in the

international aspect Websites & social media need

improvement Organizational visibility needs

improvement through more extensive PR efforts

No processes for relationships/ collaborations that promote our causes

Opportunities  Partner with like-minded women’s

organizations & take timely advantage of opportunities to promote ourselves

Advocacy efforts – take advantage of legislative actions & be in tune with media to identify potential opportunities

  Threats

Clubs and district size are small Not keeping up with technology Need more distinction to stand out from

Soroptimists Girls now thinking there is no problem

w/ women’s rights

Internal Forces External Forces

Membership Accomplishments– Sheila Davis, Chair

OMC – 2010-2011 – We Turned Up the Heat!   Membership rose from 560 to 615 District 12 was 1 of 6 districts to increase members OMC committee (VADs)established & working

effectively D12 Membership Chair webpage & Facebook group

up Greeley SOM committee in place & recruiting

OMC Goals ‘11-12

In June, ZONTA hit a Cold Front! D12 Membership dropped from 615 to 514

(16% overall loss – 7 clubs had losses > 20%)

Zonta International has set the following goal for 2011-2012:Add 2 new members to every club in the world

(Net increase 6/1/10 -- 6/1/12)

☼District 12 OMC embraces this ‘net +2’ for every club!☼Get a new Greeley club chartered this year!

Overall, Zonta lost 1,183 members (~1 per club)

Secretary & Archivist’s Goals – Carol Leffler

Prepared timely & accurate minutes of District 12 meetings

Ensuring the records of D12 are safely stored & readily accessible

Assisting in development of an archiving policy &procedurefor D12 records

ByLaws Accomplishments& Goals – Reneé Coppock

Revised the District 12 Policies & Procedures Manual to comply with amendments to ZI Bylaws and ZI District Manual.

In  conjunction with Carol Leffler, gave presentation at 2010 District Conference regarding club bylaws & archiving.

Visited with clubs in District 12 regarding updating bylaws.

Goal: Contacting the remaining clubs in the District to assist & ensure that all club bylaws are current.

UN Chair Accomplishments--Mary Lou Edwards

Wrote 2 articles:‘Status of Women’ & ‘Millennium Development Goals’ for clubs & Outreach

E-mailed UN new news to Clubs Arranged, planned & staffed Zonta booth at 100th

Anniv Celebration of Int’l Women’s Day Denver Event. (Resulted in good visibility @ event & in program) Presentations at all Area Meetings & Greeley. 

UN Chair’s 2011-12 Goals—Mary Lou Edwards

Further understanding re Zonta's relationship with the UN & what UN does

Keep all D-12 clubs current on UN events & issues

Provide info at Area Meetings Work with Club Prezs & UN Club Chairs for UN

& IWD day celebrations

ZIF / UN Accomplishments– Nikki Headlee

Created a UN Workshop which was presented at the District Conference,  Denver II, and Royal Gorge on September 7, 2011.

  Every individual contributor to ZIF since 8/1/10

has received a hand written thank you note from me.

  Attended Area 2, 3, & 4 Area Meetings, talked

about ZIF projects, showed the Rwanda DVD (a picture is worth a 1,000 words), stressed the importance of the funding ZIF does to enhance the status of women worldwide. 

Z I Foundation 2011-12 Goals: 12 X 12  --Increase individual donations to 12% from

current 5.84% by May 31, 2012    

Appoint an “in-house” Foundation Ambassador in each club  

Club Ambassdors will arrange dining-in events, inviting Zontians to attend pot luck dinners. Each Zontian will then be asked to write a check to ZIF for the difference between her dish & restaurant dinner

 

Attend all four Area Meetings 

Continue to educate Zontians on ZIF projects & their impact on women worldwide

 

Continue to request each club to donate 1/3 of the money they raise to ZIF

Service Accomplishments--Arlene Ekland-Earnst

Members are gaining a better understanding of what constitutes an actual Service Project vs. a feel good project.

During the course of the year, Numerous discussions as to the value of certain ventures

Clubs becoming more cognizant of the importance of contributing to ZI

All clubs have undertaken valuable service projects this year.

Service & Scholarship Goals --Arlene Ekland-Earnst

Increase D12 clubs’ participationin scholarship applications

Improve consistent understanding of importance of ZI service projects & how they relate to local action Develop methods to share Service

Projects with all club members Promote service projects’ effectiveness

in the community thru the use of media

PR Accomplishments -- Diane Twining

Recruited a skilled, helpful PR Committee

Developed & published a solid, doable D-12 Marketing Plan

Raised the importance, awareness & actions of PR/Communications for D-12 Clubs

External Comnctns (PR) Goals 2011-12 – Diane Twining

Develop a Zonta Community-based Speakers Bureau for outreach and education

Launch & Keep Lively a PR Section & Perspective on the D-12 Website

Make Zonta Business Cards available for every D-12 Zontian

Find, promote and distribute a PR Product w/ multiple uses Expand observance of Rose Day/

International Women's Day at all levels

Internl Communicatns 2010-11Accmplshmts--Anita Zastrow Updated Database upon receipt of

additions/corrections Provided compatible Directory file(s) to

webmaster for D12 website 1st time -- moving to the Web!

Maintained over 20 e-mail groups for the Board, Clubs, & Committees

Produced 4 issues of the Outreach newsletter

Internal Communications Goals 2011-12 -- Anita Zastrow

Update D12 Database -- upon receipt of changes from Clubs & Zontians Remind Clubs of above Assist Club & D12 leaders coordinating member info [Club!"District"ZI] Maintain e-mail groups for the D12 Board, Club Prezs/Trsrs, & individual

Clubs Provide mailing label files, Club listings, etc. upon request  Update/Copy/Bind & Distribute D12 Directory @ D12 Conference Provide updates to webmaster for D12 Website Directory Provide .pdf version of Directory upon request  Share Outreach Editor duties with committee members Plan, execute, & distribute 4 issues of the Outreach Provide advice & encouragement to Club leaders re all above

Technology & Web Site Goals 2010-2012

Using the web to provide cost-effective, wide-spread, & timely information will be a priority for the new biennium. The following goals are essential:

Encourage use of various media & technology for efficiency & effectiveness in all D12 operations.

Comply with Zonta International guidelines. Increase frequency of club web updates & expand

content. Promote club use of the web, under the D12

domain, to save money & encourage membership growth.

Use web to increase club membership & outreach.

Send your Club information !for ZONTADISTRICT12.ORGMinimum:

--Contact Information--Meeting Information

Susie Nulty nulty@csdco.com 719-337-3888

Website http://zontadistrict12.org Members Only

1) Select Members-Only button on Home Page

2) Enter User Name: memberand Password:

Keep password confidential!

Nom Com Accomplishments--Priscilla Romkema, Kathy Dean

Identified candidates for elected D12 positions for 2012-14

Submitted candidates’ names & brief bios to D12 Governor & to the D12 membership.

Provided final slate of candidates to D12 Governor & Secretary to be included in conference materials.

Worked with ZI Nomntg Committee to recruit qualified Zontians for ZI Officers, directors, & nominating committee.

Nominating Committee’sGoals

Identify Nominating Committee replacement for Pat Kiovsky

Work with ZI Nominating Committee to recruit qualified Zontians for ZI Officers, directors, & nominating committee.

Assist in identifying D12 Boardreplacements, if necessary.

LAA Committtee Accomplishments --Sharon Roggy

Informed membership re issues & pending legislation throughout state legislative sessions

Organized successful CO advocacy education event ‘A Day at the Capitol’

Submitted statement to US Judiciary Comte during hearing re CEDAW ratification

Wrote ‘Platform for D12 Advocacy’ & background briefing

Developed Speed Learning presentation for District Conference Submitted ‘Day at the Capitol’ to ZI LAA as example

Legis Awareness & Advocacy Goals --Sharon Roggy

Encourage every club to establish LAA Committee

Solicit feedback from clubs about their advocacy efforts

Provide a platform for advocacy Track & disseminate information about issues

& legislation which impacts women & girls Identify at least one district-wide effort and lead the

charge, presenting specific actions to be taken by club members

Encourage clubs to identify at least one LAA effort per year, incorporating collaboration with others into their efforts

Area 1 AD Accomplishments – Jo Prang

Attended the ZI Convention in San Antonio

Kept in e-mail contact with all Presidents of Clubs in Area 1

Worked on "Top 10 Reasons to be a Zontian" (This is the club you keep for life!) Participated in District 12 Board Meetings Worked on trying to retain Gillette Zonta Club Worked with the Spearfish Zonta Club for a

sensational Area 1 Meeting Visited 7clubs this year, some more than once

Area 1 Director’s Goals -- Jo Prang

Help keep the clubs in District 12 healthy Share the success of those clubs that are gaining

membership (4 out of 7 had membership gains) Attempt newer forms of communication like Sykpe,

Fuze, in addition to e-mail with the Presidents Continue to promote the International aspects of ZI Plan the Area 1 meeting with Billings Club Start a new round of visits at Area 1 Club meetings Continue to participate in District 12 Board activities

Area 2 AD Accomplsmts --Mary Walker

Visited all clubs in Area 2 Hosted successful April Area 2 meeting in Cheyenne

SOM committee is launching new club in Greeley Worked with clubs to complete Healthy Club Inventories Welcoming Deedee Boysen, Vice Area Director

Area 2 Director’s Goals-Mary Walker

Continue with SOM Team on launchng Greeley Club

Thanks to Kathy Swafford,Marcie Woolworth,Sheila Davis Continue discussing Club Healthy Club

Inventories Plan Area 2 Meeting in Fort Collins Work with Cheyenne Z-Club &

encourage others Support District 12 Board goals

Area 3 Director’s Accomplishments – Marcy O’Toole

Leadership:› Developed & presented Presidents’ Workshop @ 2010 D12

Conference.› Directed completion of Healthy Club Inventory by every Club in

Area Communication / Area Wide Events:

› Held 5 Presidents’ Meetings, engaging Presidents by highlighting current activities & best practices.

› Amelia Earhart Luncheon -100 attendees› Area 3 Meeting, focusing on Teen & Date Violence

Advocacy / International Participated in Day at Legislature -Feb

2011 Sponsor @ CO Women’s Legislative

Breakfast -Feb 2011 Sponsored booth @ Denver Int’l Womens’

Day Event (March 2011)

Area 3 Director’s Goals-Marcy O’Toole

Improve communications between Clubs & Members by:› Conducting Prezs’/VPs’ meetings: highlighting service , finance & membership efforts.› Coordinating effective Area 3 Meeting› Sharing time in Area 3 Service Project › Sharing Best Practices among Clubs

Provide assistance in leadership development, membership recruitment, long-term planning. Focus initially on smaller clubs (< 15 members) via Club Revitalization Plans

Promote Zonta thru Public Relations & collaborative activities with like-minded organizations.

Area 4 AD Accomplishments –Laura Stamp

Performed all duties outlined in D12 P&Ps Co-produced & presented ‘President’s Tool Box’ workshop @ D12

Conf Facilitated annual Club Reports being submitted BEFORE due

date Ensured all clubs received & reviewed the Healthy Club Inventory Assisted the Zonta Club of Royal Gorge in producing a successful,

productive Area Meeting Accompanied Governor to Prowers

County Board meeting & Club installation of officers

 

Area 3 Director’s Goals - Laura Stamp

Continue to perform all AD duties in D12 P&P Co-produce and present Speed-Learning

Roundtable at this Conference Coordinate development of purpose

statement & application processes for D12 Education Fund (formerly ZAP)

Guide the production of affordable, useful, Area 4 Meeting w/ ProwersCounty

Increase my communication with all Area 4 Clubs

Amelia Earhart Fellowship - Accomplishments CU Students were

awarded 6 of the 35 International AE Fellows in Fall of 2010

The district celebrated with a fun event in Jan., 2011 at CU with the most AE Fellows in a room ever – we think. (at least 9!)

CU women once again are awarded 2 of the 35 Fellows in Fall of 2011.

The six CU AE Fellow’s for the 2010/2011 academic year.

A E Fellowship – Goals Foster relationships with current & past AE

Fellows with the intent of creating future Zonta members.

Broaden the AE Fellowship D12 applicant pool to include other schools of higher education in CO, WY, MT, & SD.› Applications due November 15, 2011 for the next

year. (Soon!)› Applicants must be women pursuing their

Ph.D./doctoral degrees in the field of aerospace-related sciences & aerospace-related engineering.

› Contact Stephany Westhusin – District AE Fellow Coordinator (bfwest3@aol.com) or go to “www.Zonta.org”

Young Women in Public Affairs (YWPA) – Janet Bergin

8 clubs submitted impressive candidates; 3 areas were represented Why participate? Encourage ♀ HS students, Reward participation in public good Introduce the girls & their families to Zonta $$$...Since 1990, Zonta has awarded 601 YWPA Awards

($430,750 to 534 students from 50 countries)D12 award = $1,000 from ZI, plus $500 from D12 Scholarship Fund.

ZI Award = $3,000 to 5 global applicants D12 had an International winner in 2009 (=$4,500)

 

Next District deadline: April 1, 2012 www.zonta.org - tons of info & tools make the process easy.Come to the Scholarship Roundtable to find out more!

JANE M. KLAUSMAN SCHOLARSHIPS--Sue Miller Sutphin

  

Cuddos To the six clubs submitting JMK Scholarships All 4 areas of Dist 12 were represented 

Gr-r-r-eat ! PR for your clubs  Whale Of a way to Advance the Status of women in your area.   Looking to the Future…  MORE- MORE- MORE Applications from Dist 12 clubs  Improvements Plan PR for your clubs & Dist 12  ADVANCEMENT Advancing the status of women through scholarships

It’s in our hands…