DISTRICT OF ELKFORD REGULAR COUNCIL MEETING

DISTRICT OF ELKFORDREGULAR COUNCIL MEETING

May 12, 20086:00 P.M. COUNCIL CHAMBERS

Elkford's Mission - Through innovative leadership we provide opportunities for responsible growth, in harmony with industry and the environment. We take advantage of opportunities that enhance affordable community living and sustain the quality of life citizens, businesses and visitors expect.

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1. INTRODUCTION OF LATE ITEMS

2. APPROVAL OF THE AGENDA(a) Adoption of Agenda

3. ADOPTION OF MINUTES

(a) Minutes of the Regular Council Meeting of April 28, 2008

(b) Minutes of the Special Council Meeting of May 5, 2008

4. PETITIONS & DELEGATIONS

5. UNFINISHED BUSINESS

6. CORRESPONDENCE(a) Invitation, Emergency Operations Centre Open House

- May 7, 2008 Cranbrook, BC

(b) Invitation, Interior Health Elected Officials meeting - May 12, 2008, Invermere, BC

(c) Invitation, Creston Valley Blossom Festival Parade & VIP Reception - May 17, 2008, Creston, BC

(d) Invitation, Sam Steele Days Parade - June 21, 2008, Cranbrook, BC

(e) Invitation, Coal Miner Days Parade - June 21, 2008, Sparwood, BC

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11-13

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Regular Meeting of Council of May 12, 2008 Agenda

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6. CORRESPONDENCE(f) Invitation, Elk Valley Coal Mine Tours

- East Kootenay Mine Development Review Committee, June 23 - June 26, 2008

(g) Invitation, Elkford Secondary School Graduation Ceremonies - June 27, 2008

(h) Request support for highway maintenance specifications - City of Burnaby

(i) Request support for land use and transportation planning based on sustainability - Western Canada Wilderness Committee

(j) Thank you for support - Kids Help Phone

7. MUNICIPAL OFFICIAL'S REPORTS(a) Donated use of Aquatic Centre for Triathlons

- Report by J. Eastwood, DLS

(b) Infrastructure Management and Tangible Capital Asset Survey - Report by I. Bell, DEDS

(c) Review of Official Community Plan - Report by I. Bell, DEDS

(d) Monthly Reports for April 2008 - Administration - Public Works & Development Services - Leisure Services - Fire Protection & Emergency Services - Finance & Computer Services - Bylaw Enforcement

8. BYLAWS(a) Bylaw 697, 2008 Tax Rate Bylaw

- Adoption - Report by C. Helgesen, DFS

9. OTHER BUSINESS

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33-34

35-36

37-43

44-55

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Regular Meeting of Council of May 12, 2008 Agenda

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9. OTHER BUSINESS(a) Creating Market and Non-Market Affordable Housing: A Smart Growth

Toolkit for BC Municipalities

10. MAYOR AND COUNCILLOR'S REPORTS & COMMITTEE BUSINESS(a) Community Centre Project Committee

- Minutes of April 9, 2008

11. PUBLIC QUESTION PERIOD

12. ADJOURNMENT(a) Move to adjourn

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DISTRICT OF ELKFORDREGULAR COUNCIL MEETING

MinutesApril 28, 2008

Present: Councillor Robinson, Acting MayorCouncillor MurrayCouncillor TomichCouncillor TurcottCouncillor HulbertCouncillor McLeanJesse Huisman, Youth Representative

Absent: Mayor McKerracher

Staff Present: Corien Speaker, Chief Administrative OfficerNorma Everett, Director, Corporate ServicesCurtis Helgesen, Director, Finance & Computer ServicesJohn Eastwood, Director, Recreation & Community Services

There being a quorum of Council, Acting Mayor Robinson called the meeting to order at 6:00 p.m.

APPROVAL OF THE AGENDA

(a) Adoption of Agenda

#16251 Moved by Councillor Turcott Seconded by Councillor Hulbert AND RESOLVEDTHAT the agenda for the Council Meeting of April 28, 2008 be adopted as circulated.

CARRIED UNANIMOUSLY

INTRODUCTION OF LATE ITEMS None.

ADOPTION OF MINUTES

(a) Minutes of the Regular Council Meeting of April 14, 2008.

#16252 Moved by Councillor Tomich Seconded by Councillor Turcott AND RESOLVED THAT the minutes of the Regular Meeting of April 14, 2008 be adopted as circulated.

CARRIED UNANIMOUSLY

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Minutes of the Regular Council Meeting of April 28, 2008Page 4 of 61

Minutes of the Regular Council meeting of April 28, 2008________________________________________________________________________________

PETITIONS & DELEGATIONS

(a) Cst. A. Reutgen Elk Valley Detachment RCMP, Quarterly Report

#16253 Moved by Councillor Turcott Seconded by Councillor McLean AND RESOLVEDTHAT Council accept Cst. A. Reutgen from the Elk Valley RCMP Detachment as a delegation.

CARRIED UNANIMOUSLY

Cst. A. Reutgen reported to Council on the 1st quarter report. The number of calls is down from 2007. Cst. A. Reutgen provided a detailed report to Council on a few significant incidents from the quarter.

Councillor Turcott asked Cst. A. Reutgen if he thinks there may be less crime because of the police presence in town?

Cst. A. Reutgen stated that it is possible but it is hard to say.

UNFINISHED BUSINESS

(a) Funding for Municipal Police Forces' Beat Officers - Report by N. Everett, DCS - Letter from City of Vancouver, dated March 5, 2008 - Email from City of Vancouver, dated April 11, 2008

#16254 Moved by Councillor Turcott Seconded by Councillor Tomich AND RESOLVEDTHAT Council receive and file the correspondence from the City of Vancouver related to funding for municipal police forces' beat officers.

CARRIED UNANIMOUSLY

CORRESPONDENCE

(a) Invitation, Crown of the Continent MapGuide Project - Kootenay Rockies Tourism, St. Eugene Resort, May 1

#16255 Moved by Councillor Turcott Seconded by Councillor Hulbert AND RESOLVEDTHAT Council approve travel expenses for a Council representative to attend the Crown of the Continent MapGuide Project launch event at St. Eugene's on May 1, 2008 in Cranbrook, BC.

CARRIED UNANIMOUSLY

Councillor McLean to attend.

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(b) Invitation, 87th Mine Rescue and First Aid Zone Competition - East Kootenay Mines Industrial Safety Association, May 10, 2008, Sparwood, BC

#16256 Moved by Councillor McLean Seconded by Councillor Hulbert AND RESOLVEDTHAT Council approve travel expenses for one Council representative to attend the 87th East Kootenay Mines Industrial Safety Association Mine Rescue and First Aid Zone Competition May 10, 2008, Sparwood, BC.

CARRIED UNANIMOUSLY

Mayor McKerracher to attend.

(c) Invitation, Sustainable Planning & Development Workshop - CMHC, Fernie, June 4, 2008

#16257 Moved by Councillor Turcott Seconded by Councillor Murray AND RESOLVEDTHAT Council approve travel expenses for all of Council to attend the sustainable planning and development workshop for small communities hosted by CMHC in Fernie on June 4, 2008.

CARRIED UNANIMOUSLY

(d) Invitation, BC Healthy Communities Approach in Action - June 12 & 13, 2008, Vancouver, BC

#16258 Moved by Councillor Turcott Seconded by Councillor McLean AND RESOLVEDTHAT Council approve travel expenses for one member of Council to attend the BC Healthy Communities Approach in Action, June 12-13, 2008 in Vancouver, BC.

CARRIED UNANIMOUSLY

(e) Invitation to join BizPaL partnership - Ministry of Small Business and Revenue and Minister Responsible for Regulatory Reform

#16259 Moved by Councillor Tomich Seconded by Councillor Turcott AND RESOLVEDTHAT Council direct staff to investigate and implement BizPaL in Elkford.

CARRIED UNANIMOUSLY

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(f) Request for Financial Assistance for Lunch Tables - RMES Parent Advisory Council (PAC) Letter of Request - Report by C. Helgesen, DFS - RMES PAC Project Budget - Financial & In-Kind Assistance Application - Letter sent to RMES PAC January 2008

#16260 Moved by Councillor Turcott Seconded by Councillor Murray AND RESOLVEDTHAT Council approves the financial assistance grant request from the Parent Advisory Council of Rocky Mountain Elementary School in the amount of $1,175 for the purchase of a folding table.

DEFEATED UNANIMOUSLY

(g) Request for Financial Assistance for Girl's Empowerment Retreat - Interior Health

#16261 Moved by Councillor Turcott Seconded by Councillor McLean AND RESOLVEDTHAT Council provide $500.00 in support to the Girl's Empowerment Retreat.

CARRIED UNANIMOUSLY

Councillor Turcott commented that this is a good program and she would like to see something like it for the boys.

Jesse advised that this is a one-day event.

(h) Request for support on changes to Bill 7, Local Government Statutes Amendment Act - Charlie Wyse, MLA

Receive and file.

(i) Information, Carbon Tax funds - District of Coldstream

Receive and file.

(j) Information, TILMA report requested from UBCM - City of Trail

Receive and file.

(k) Thank you for support - Calgary Snowmobile Club

Receive and file.

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MUNICIPAL OFFICIAL'S REPORTS

(a) In Camera meeting at close of Regular meeting as per S. 90.1(f) of the Community Charter: (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

#16262 Moved by Councillor McLean Seconded by Councillor Tomich AND RESOLVEDTHAT Council move to an In Camera meeting immediately following the Regular Council meeting as per S. 90.1 (f) of the Community Charter.

CARRIED UNANIMOUSLY

BYLAWS

(a) Bylaw No. 694, Licensed Premises Hours of Operation Bylaw - Adoption - Report by N. Everett, DCS

#16263 Moved by Councillor Turcott Seconded by Councillor McLean AND RESOLVEDTHAT District of Elkford Licensed Premises Hours of Operation Bylaw No. 694, 2008 be adopted.

CARRIED UNANIMOUSLY

(b) Bylaw No. 696, Elk Valley Property Tax Sharing Agreement Authorization Bylaw - Adoption

#16264 Moved by Councillor Turcott Seconded by Councillor Tomich AND RESOLVEDTHAT District of Elkford Elk Valley Property Tax Sharing Agreement Authorization Bylaw No. 696, 2008 be adopted.

CARRIED UNANIMOUSLY

OTHER BUSINESS

(a) Responding to Dangers of Methamphetamines: Towards Informed Practice Age-friendly Rural and Remote Communities: A Guide BC Electoral Boundaries Commission Amendments to the Preliminary Report

For Council's information.

Page 5 of 7



MAYOR AND COUNCILLOR'S REPORTS & COMMITTEE BUSINESS

(a) Councillor Tomich

April 17-19, Attended AKBLG in Nelson, good conference and good speakers.

(b) Councillor Robinson

Saw pictures of deer eating in garbage cans.

(c) Councillor McLean

April 16, attended a meeting with Columbia Basin Trust in Castlegar about Climate Change.

April 16, attended a meeting in Rossland with people working on Climate Change.

April 17-19, attended AKBLG, felt it was a good conference with good speakers.

April 23, attended East Kootenay Community Credit Union, Annual General Meeting.

Library Board meeting Presented their 2007 financial report to Curtis.

They elected their board: Pat Oakley as Chairperson, Heather Smuin as Treasurer, and Vice Chair to still be elected.

The next meeting is in May.

For Wildcat Days they will be selling cotton candy and ice cream.

All books and material need to be bar coded. They are looking for funding from the Kootenay Foundation for this project. They are also looking at getting a volunteer in or extending hours of one of the workers.

The library is interested in buying some extra reference for fiction books from money saved from one of the employees salaries.

PUBLIC QUESTION PERIOD None.

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ADJOURNMENT

There being no further business to discuss, Acting Mayor Robinson called for an adjournment at 6:40 p.m.

(a) Move to adjourn

#16265 Moved by Councillor McLean Seconded by Councillor Hulbert AND RESOLVED THAT the meeting be adjourned.

CARRIED UNANIMOUSLY

D. McKerracher, Mayor

N. Everett, DCS

Page 7 of 7


DISTRICT OF ELKFORDSPECIAL COUNCIL MEETING

MinutesMay 5, 2008

Present: Mayor McKerracherCouncillor MurrayCouncillor RobinsonCouncillor HulbertCouncillor McLeanJesse Huisman, Youth Representative

Absent: Councillor TomichCouncillor Turcott

Staff Present: Corien Speaker, Chief Administrative OfficerIain Bell, Director, Engineering & Development ServicesCurtis Helgesen, Director, Finance & Computer Services

There being a quorum of Council, Mayor McKerracher called the meeting to order at 6:01 p.m.

INTRODUCTION OF LATE ITEMS

(a) 3(a) Feasibility Study, Green Municipal Fund

#16264 Moved by Councillor Robinson Seconded by Councillor Hulbert AND RESOLVED THAT Council accept the late item agenda for 3(a) Feasibility Study, Green Municipal Fund.

CARRIED UNANIMOUSLY

APPROVAL OF THE AGENDA

(a) Adoption of the Agenda

#16265 Moved by Councillor Murray Seconded by Councillor McLean AND RESOLVEDTHAT Council adopt the agenda for May 5, 2008 as amended.

CARRIED UNANIMOUSLY

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Minutes of the Special Council Meeting of May 5, 2008Page 11 of 61

Minutes of the Special Council Meeting of May 5, 2008 ______________________________________________________________________

MUNICIPAL OFFICIAL'S REPORTS

(a) Feasibility Study, Green Municipal Fund - Report by. I. Bell, Director, Engineering & Development Services

#16266 Moved by Councillor Hulbert Seconded by Councillor McLean AND RESOLVEDTHAT Council support the request to engage Stantec consultants to prepare a feasibility study at a cost of $24,675.00 enabling the District to apply for a grant from the Green Municipal Fund.

CARRIED UNANIMOUSLY

BYLAWS

(a) Bylaw No. 697, 2008 Tax Rate Bylaw - Report by C. Helgesen, DFS, dated April 29, 2008 - Bylaw 697 - First three readings - Memo by C. Helgesen, DFS, dated April 23, 2008

#16267 Moved by Councillor McLean Seconded by Councillor Robinson AND RESOLVEDTHAT District of Elkford Bylaw No. 697, 2008 A Bylaw for the Levying of Tax Rates for Municipal, Hospital and Regional District Purposes for the Year 2008 be read a first time.

CARRIED UNANIMOUSLY

#16268 Moved by Councillor McLean Seconded by Councillor Murray AND RESOLVED THAT District of Elkford Bylaw No. 697, 2008 A Bylaw for the Levying of Tax Rates for Municipal, Hospital and Regional District Purposes for the Year 2008 be read a second time.

CARRIED UNANIMOUSLY

#16269 Moved by Councillor Murray Seconded by Councillor Robinson AND RESOLVED THAT District of Elkford Bylaw No. 697, 2008 A Bylaw for the Levying of Tax Rates for Municipal, Hospital and Regional District Purposes for the Year 2008 be read a third time.

CARRIED UNANIMOUSLY

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Minutes of the Special Council Meeting of May 5, 2008 ______________________________________________________________________

PUBLIC QUESTION PERIOD

Mr. A. Nicholl and Mr. T. Parker asked what the process is for reading bylaws?

Mayor McKerracher explained the process of developing the bylaws and reported that background information on the tax rate Bylaw was available at the District Office, which was reviewed by Council at the Committee of the Whole meeting held on April 28, 2008.

ADJOURNMENT

There being no further business to discuss, Mayor McKerracher called for an adjournment at 6:28 p.m.

(a) Move to adjourn

#16270 Moved by Councillor Robinson Seconded by Councillor McLean AND RESOLVEDTHAT the meeting be adjourned.

CARRIED UNANIMOUSLY

D. McKerracher, Mayor N. Everett, DCS

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Invitation, Emergency Operations Centre Open House - May 7,...Page 14 of 61

Invitation, Emergency Operations Centre Open House - May 7,...Page 15 of 61

Invitation, Interior Health Elected Officials meeting - May...Page 16 of 61

Invitation, Interior Health Elected Officials meeting - May...Page 17 of 61

Invitation, Creston Valley Blossom Festival Parade & VIP Rec...Page 18 of 61

Invitation, Creston Valley Blossom Festival Parade & VIP Rec...Page 19 of 61

Invitation, Sam Steele Days Parade - June 21, 2008, Cranbro...Page 20 of 61

Invitation, Coal Miner Days Parade - June 21, 2008, Sparwoo...Page 21 of 61

Invitation, Elk Valley Coal Mine Tours - East Kootenay Mine...Page 22 of 61

Invitation, Elkford Secondary School Graduation Ceremonies ...Page 23 of 61

Request support for highway maintenance specifications - Ci...Page 24 of 61





Request support for land use and transportation planning bas...Page 29 of 61

Request support for land use and transportation planning bas...Page 30 of 61

Thank you for support - Kids Help PhonePage 31 of 61

Thank you for support - Kids Help PhonePage 32 of 61

District of Elkford ��

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Request for Council Decision Date: May 7, 2008 Topic: Donated use of Aquatic Centre Proposal: Provide use of Aquatic Centre for Adult / Kids Triathlons Proposed by: John Eastwood, Director of Leisure Services RECOMMENDATION: That Council approve the use of the Aquatic Centre and waive the rental fees for the two Triathlon events scheduled for June 29 and July 6, 2008, and approve the additional cost of $952.88 for recreation staff for the 2 days of events.

�� ______________________________________________________________________________________ ___________________________________________________________________________________

Department Head / Corporate Administrator Chief Administrative Officer

BACKGROUND AND OTHER INFORMATION A letter was received from the Elk Valley Dolphins Swim Club requesting free use of the Aquatic Centre for the Adult and Kids Triathlon events. These events are on Sunday, June 29, 2008 and Sunday, July 6, 2008. In previous years, the District has supported these events due to the numerous benefits that result. The benefits primarily being that of the citizens of Elkford improving their health and spirit, the image of Elkford as an “Active Community” stays intact, and numerous people from out of town attend the events, which promotes the District.

According to the District’s Financial and In-Kind Assistance Policy, this event is covered under “Local Special Events”. The District of Elkford supports the enhancement of the community by providing financial and in-kind assistance to not-for-profit and volunteer groups or organizations that enhance the quality of life in Elkford or promote the community. OPTIONS AND ALTERNATIVES:

1) Approve the recommendation 2) Do not approve the recommendation

BENEFITS, ADVANTAGES AND NEGATIVE IMPACTS: 1) Benefits - Triathlon stays in Elkford.

Promotes the District for the 2 days the events run. Improves health and spirit of citizens.

Negative Impact – Total costs to the District for donating the use of the Aquatic Centre for the 2 days will be $952.88.

2) Benefits - No budget impact.

Negative Impact – Possibility of losing the Triathlon in Elkford. No promotion of the District from increased out of town users.

Promotion of healthy and active living suffers.

Donated use of Aquatic Centre for Triathlons - Report by J....Page 33 of 61

COSTS AND BUDGET IMPACT: Kids Triathlon

Wildcat Day Event In the past expenses have been waived due to Wildcat Day Policy

Sunday, June 29, 2008

8:30-12:00 pm

Wages: 1 Guard @ 3.5 hrs x $84.27 = $294.95 1 Guard @ 4.0 hrs x $34.84 = $139.36 Total: $434.31 Note: Includes applicable hourly rates, overtime and overhead charge (35%) for portion of benefits.

Adult Triathlon

Sunday, July 6, 2008 8:30-12:00 pm

Wages: 1 Guard @ 4.5 hrs x $84.27 = $379.21 1 Guard @ 4.0 hrs x $34.84 = $139.36 Total: $518.57 Note: Includes applicable hourly rates, overtime and overhead charge (35%) for portion of benefits.

Grand Total for both events: $952.88

LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: As per the Financial and In-Kind Assistance Policy - No. 2004-06. As authorized under the Community Charter, the District of Elkford supports the enhancement of the community by providing financial and in-kind assistance to not-for-profit and volunteer groups or organizations that enhance the quality of life in Elkford or promote the community when traveling to events away from Elkford.

Donated use of Aquatic Centre for Triathlons - Report by J....Page 34 of 61

DISTRICT OF ELKFORD REQUEST FOR COUNCIL DECISION

DATE: May 7, 2008 TOPIC: RFP Infrastructure Management and Tangible Capital Asset Survey. PROPOSAL: Provide approval for appointment of consultant. PROPOSED BY: I. Bell, Director of Engineering and Development Services RECOMMENDATION: That Council accept the bid from Associated Engineering (AE) for the provision of an Infrastructure Management and Tangible Capital Asset Survey at a cost of $71,404.00. Iain Bell Corien Speaker Department Head/Corporate Administrator Chief Administrative Officer BACKGROUND AND OTHER INFORMATION

Staff recently issued an RFP for the provision of an Infrastructure Management and Tangible Capital Asset Survey. Proposals were received from 3 consultants, Kerr Wood Leidal, Dayton & Knight and Associated Engineering (AE.)

The project had the following overall requirements:

♦ Objective / Purpose: To conduct a survey of the District’s assets. This survey will produce an Infrastructure Management System and a register of all Tangible Capital Assets, as specified with this RFP and their value as of December 31, 2008.

♦ The project Conduct a survey of the condition and value of all of the District’s assets. From this survey, the following items are to be produced:

1. An Infrastructure Management System. 2. A Tangible Capital Asset Register. Tangible Capital Asset (TCA) reporting standards, Public Sector

Accounting Board (PSAB) 3150, have now been approved for local governments. The deadline for adoption is for fiscal years beginning January 1, 2009.

All three proponents had very strong and detailed proposals. After evaluation AE supplied the superior bid. Their proposal was evaluated including their optional services and contained the following strong points:

1. Recent studies completed for similar sized and larger local government agencies. 2. No requirement to purchase proprietary software. 3. Supply of a functioning web based GIS system and asset management system. 4. Full backup for a year of the GIS system. 5. Training provided to all necessary staff. Although the other two proponents also offered similar options, AE is able to provide these optional services for less than the base price of the two other proponents.

C:\Documents and Settings\CHelgesen\Local Settings\Temporary Internet Files\Content.Outlook\Z8KNYFFG\04 07 08 RFD Infrastructure and TCA consultant.doc Page 1 of 1

Infrastructure Management and Tangible Capital Asset Survey ...Page 35 of 61

C:\Documents and Settings\CHelgesen\Local Settings\Temporary Internet Files\Content.Outlook\Z8KNYFFG\04 07 08 RFD Infrastructure and TCA consultant.doc Page 2 of 2

Evaluation

VENDOR Possible points KWL Dayton

& Knight AE

Total Vendor Capability Points (A) 30 13 15 14 Total Work plan Points (B) 30 20 21 20 Cost (40% of total points) $ 89,700 $ 77,220 $ 71,404 (Low bid/this bid) x total maximum points for cost = points (C) 40 32 37 40 GRAND TOTAL WORKSHEET POINTS (A+B+C) = D (D) 100 65 73 74

Notes: Have used AE combined total in the evaluation. OPTIONS AND ALTERNATIVES: 1) Approve the recommendation. 2) Do not approve the recommendation. BENEFITS, ADVANTAGES AND NEGATIVE IMPACTS: 1) Benefits – Cost efficient option.

GIS system supplied. No additional software costs

Negative impact – None. 2) Benefits – None.

Negative Impact – PSAB requirements will not be met. District not able to quantify assets and budget for infrastructure renewal/replacement.

COST AND BUDGET IMPACT:

1. $71,404. An amount of $80,000.00 was allocated in the 2008 budget for this project. 2. None.

LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Community Charter, Bill 14 – 2003, Pt 1, Div 1, Municipal Purposes, Sec 1(2)e: Authority to provide effective management and delivery of services in a manner that is responsive to community needs. Sec 7. The purposes of a municipality include: (b) providing for services, laws and other matters for community benefit. (d) fostering the economic, social and environmental well-being of its community. District of Elkford, Purchasing and Procurement, Policy No: 2004-09

Infrastructure Management and Tangible Capital Asset Survey ...Page 36 of 61

I:\Planning and Zoning\OCP Review 2008\OCP Process RFD.doc Page 1 of 7


DATE: May 8, 2008 TOPIC: Review of Official Community Plan PROPOSAL: Request approval to proceed PROPOSED BY: I.Bell, Director Engineering and Development Services RECOMMENDATION: That Council, support the following resolution: WHEREAS the Council of the District of Elkford passed a resolution directing staff to initiate the review and revision of the District’s Official Community Plan Bylaw #591, the Zoning Bylaw #592 and the Subdivision Bylaw #237 in October 2005, with the direction that the terms of reference will be returned to Council for approval prior to issuing a Request for Proposal, and WHEREAS the District was successful in its application to Columbia Basin Trust for funding to support developing and incorporating climate change adaptation strategies into the community plan, with the requirement that the project be completed within one year THEREFORE BE IT RESOLVED that the District of Elkford approve, the draft work plan, the draft consultation plan, and the terms of reference for the OCP review and authorize staff to issue the Request for Proposal for the revision of the District’s Official Community Plan incorporating this information. �� Iain Bell Chief Administrative Officer BACKGROUND AND OTHER INFORMATION: The purpose of this report is to outline a focused and progressive approach to the review of Elkford’s Official Community Plan (OCP) during 2008 and 2009, based on the District’s strategic plan and previous direction from Council. The Official Community Plan is the principal policy document that Council uses to make decisions on matters such as: land use; growth management; protection of the environment; transportation and mobility; economic development; infrastructure; and housing needs. Periodically the Official Community Plan needs to be reviewed with Council, the public, staff and other key stakeholders, to determine if the vision, goals and objectives of the document are still valid, and where the document might need to be altered to reflect changes in our community. In addition, the Official Community Plan needs to be updated on a regular basis to ensure that it reflects current practices, policies and procedures that have been mandated: Provincially; Regionally; and Municipally. Elkford OCP was last reviewed in 1998. Since that time:

- Elkford’s population has decreased to approximately 2,500 residents; - Elkford has attracted a number of non-resident property owners to the community; - The average assessment for a single family home has gone from approximately $54,550 in 1998, to

$170,963 in 2008 (average sales price is higher); - Elkford incorporated a strategic plan, which directed the inclusion of sustainable and environmentally

friendly development policies in the OCP; - New environmental legislation has been adopted such as the streamside protection regulations, and

green building policy; - New legislation directs that Climate change be considered in Official Community Plans - Elkford’s OCP is outdated, and in a very generic format.

Elkford’s Official Community Plan needs a complete review and update as a number of issues have been identified over the past few years that impact development in the community. Additional discussion information is attached with the draft work plan, draft consultation plan, and terms of reference.

Review of Official Community Plan - Report by I. Bell, DEDSPage 37 of 61


OPTIONS AND ALTERNATIVES: Option 1) Adopt the terms of reference and draft plans, and authorize staff to issue the Request for Proposals. Option 2) Amend then adopt the terms of reference and draft plans, and authorize staff to issue the request for

decision. Option 3) Do not adopt the terms of reference and draft plans, and abandon the project. BENEFITS, ADVANTAGES AND NEGATIVE IMPACTS: Option 1) Advantages: Enables staff to initiate the process.

Negative Impact: Council may want to amend the terms, or process for the review. Option 2) Advantages: Enables Council to add input into the terms, and also allow staff to initiate the process.

Negative Impact: Extensive changes to the terms may require further staff research. Option 3) Advantages: No advantages.

Negative Impact: The OCP is out of date, and no longer complies with legislative requirements. COST AND BUDGET IMPACT: The budget has $50,000 in 2008 and $10,000 in 2009 for the OCP review process. At this time it is unknown whether these funds will be sufficient to complete the project. Once proposals are received, the budget will be reviewed. In addition, the District can receive up to $30,000 from Columbia Basin Trust to assist with the process of gathering information and public opinions and obtaining relevant scientific data for Elkford with respect to climate change adaptation, as part of this process. LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Local Government Act The “Local Government Act” outlines requirements and regulations in regard to the development of and amendment to Official Community Plans. In general, an official community plan is a statement of objectives and policies to guide decisions on a range of planning issues and land use management. An official community plan should also work towards the purpose and goals of any relevant Regional Growth Strategy. An official community plan must include policies on the following subject matter:

- residential development required to meet anticipated need over at least a 5 year period; - the approximate location and amount, type of present and proposed commercial, industrial, institutional,

agricultural, recreational and public utility land uses; - the approximate location and area of sand and gravel deposits that are suitable for future sand and gravel

extraction; - restrictions on the use of land subject to hazardous conditions or which is environmentally sensitive; - the approximate location and phasing of any major road, sewer and water systems; - the approximate location and type of present and proposed public facilities, including schools, parks and

waste treatment and disposal sites; and housing policies respecting affordable housing, rental housing and special needs housing.

- An official community plan may also include policies on the following subject matter: social needs, well being and development; maintenance and enhancement of farming on land in a farming area or designated for farming use; and preservation, protection and enhancement of the natural environment, its ecosystems and biological diversity.

Recent amendments to the Local Government Act also require local governments to establish targets for green house gas emission reductions.



Discussion

This section provides more detailed information on the development process for a new Official Community Plan for the District of Elkford, and is outlined as follows:

Overview Review Process Draft Work Plan Draft Consultation Plan Terms of Reference Summary

Overview The review of the Official Community Plan is proposed to be an in depth and detailed review. The current Official Community Plan requires a complete overhaul. The majority of goals, objectives and policies require review and alteration. In addition, the District needs to consider new areas of focus, such as climate change, to better reflect how Elkford sees itself growing and responding to change over the next 5-10 years. In addition, the format of the document should be updated, and photographs and diagrams could be added to better illustrate the plan’s objectives. To ensure that a broad range of citizens can participate in the proposed Official Community Plan review, we are recommending that emphasis be placed on surveys and focus groups, in addition to the traditional “open house”. Surveys have the benefit of being statistically reliable while focus groups enable further in-depth discussion with a cross section of residents and important segments of our community who can often be overlooked (e.g. seniors and youth). In light of the high rate of computer use by Elkford residents, the survey could be made available on-line, as well as being available at the recreation centre, pool, and the district office. The survey would also be used at open houses to collect people’s thoughts and ideas on community issues. Review Process The proposed Official Community Plan review process is based on the goals of obtaining statistically reliable input from a broad cross section of District citizens; and completing the review in a timely manner so the goals and objectives of the updated official community plan can be put into action. The general steps or phases of the proposed OCP review are proposed as follows:

1. Seeking Council approval for terms of reference and draft work plan and consultation plan; 2. Hire consultant; 3. Background Research & Preparation; 4. Stakeholder Input; 5. Analysis of stakeholder input & drafting new OCP document; 6. Presentation & feedback of draft document; 7. Rework document based on feedback; and 8. Present document to Council for formal review and consideration.



Draft work plan – to be finalized once consultant hired 2008 - 2009 Time Line Phase Activity May – June, 2008 Reporting • Report to Council regarding proposed review and

consultation process. • Finalise contracts with consultants. • Finalise work plan with consultants. • Finalise consultation plan with consultants. • Set up OCP resource info on website.

June – September Background Research & Preparation

Review background information available, and determine what additional research is required. Research and compile information and best practices – i.e.: • Climate Change impacts; • Carbon Emissions legislation; • Hazards; • Smart Growth, etc. Other preparation: • Establish a task force to guide the process. • Meet with community organizations and stakeholders to

provide overview of process and answer questions. • Formalise survey content, focus groups, and open

houses. • Address issues related to survey. • Preparation of survey. • Preparation for focus groups. • Prepare background information and display boards for

open houses, and send out notification, and arrange for newspaper advertisement.

September – November Stakeholder Input Obtain public input through: • Surveys – mail, mall, on-line, other; • focus groups; and • open houses.

November – February

Analysis and Drafting • Preparation of Draft OCP. • Preliminary referrals sent to external agencies. • Staff review & reworking of document. • Notification for late February Open Houses.

February – March Presentation and Feedback

Present draft documents at open houses and on-line. • Final external referrals sent out. • Present draft OCP to community organizations, interest

groups, and Council. • Revisions to document based on feedback.

March – April Rework and Edit • Rework document based on feedback. • Prepare report to Council.

April – May Reporting • Report to Council presenting the Official Community Plan May – June, 2009 Reporting • Public Hearing



Draft Consultation Plan – to be finalized once consultant hired Method of Consultation Activity 1 Telephone Survey • Randomly selected individuals from the community

• The results would be statistically significant, and be applicable to the community at large.

2 Focus Groups • The focus groups would involve a broad cross section of people (e.g. age, culture) from the general population.

3 General Survey • Sent to all property owners and residents of Elkford. Available at District Office, Recreation Centre, Pool, and on-line.

4 Open Houses and Survey • Available to all residents of Elkford. 5 Meetings with Key Stakeholders • Relevant Community groups and organizations.

• The business community. • The need to consult other key groups will become evident

as we move through the review process. 6 Formal Referrals Per the requirements of the “Local Government Act” formal

referrals would be sent to the following groups: • The Regional District of East Kootenay; • Sparwood and Fernie; • Elk Valley Coal Corporation; • First Nations; • School District; • Relevant Provincial Ministries and agencies (e.g. Ministry

of Transport, Ministry of Community Services, Ministry of Environment, Agricultural Land Commission, etc.);

• Relevant Federal Departments/Ministries (e.g. Departments of Fisheries and Oceans, RCMP); and The College of the Rockies.



Terms of Reference

The following guidelines will direct the consultant on information to be included in the Official Community Plan

1. Comply with Division 2 of the Local Government Act (RSBC 1996) Chapter 323, Part 26. 2. Introduce greenhouse gas emission reduction strategies and targets as per Bill 27 as introduced by the

province of British Columbia on April 15, 2008.1 3. Incorporate climate change adaptation strategies 4. Incorporate an economic strategy 5. Incorporate Smart Growth principles.2 6. Incorporate a trail master plan 7. Incorporate crime prevention through environmental design strategies 8. Identify expansion opportunities 9. Identify and incorporate social and well being needs 10. Identify community objectives and develop policies to achieve these objectives 11. Update development permit area guidelines 12. Provide map designations, and create statements (policies and objectives) pertaining to the map

designations. 13. Designate lands, to be set aside as the community grows, based on:

� Expectations/Scope of Environmental values � Resource land � Recreation lands � Hazardous areas

14. Identify future community needs: � Housing � Commercial and industrial land uses � Institutions � Infrastructure

15. Protect sensitive and unique areas: � Identify sensitive or unique areas, or important fish and wildlife habitant. � Develop policies to direct new settlement away from sensitive or unique areas. � Create Development Permit Area guidelines for any development that occurs in these areas.

16. Protect water supplies: � Map watersheds of surface supplies and groundwater recharge areas. � Develop policies to direct new development away from these areas. � Develop guidelines to reduce impacts of development on water supplies.

17. Plan for resource lands: � Identify important agricultural land � Develop policies to protect agricultural lands and avoid conflicts with other land uses. � Create Development Permit Area guidelines to protect farming areas. � Identify land to be protected for other resource needs and avoid conflicts with neighbouring land uses

i.e. o Forestry o Aggregates

18. Hazards � Identify hazardous areas i.e.

o Unstable Slopes o Flood plains o Fire interface o Climate Change Impacts

� Direct development away from natural hazards. � Create Development Permit Area guidelines to protect development from natural hazards.

19. Parks , Recreation and Aesthetics � Identify areas with high values for parkland, recreation or aesthetics. � Develop objectives and policies to direct development away from these areas. � Develop policies for parkland acquisition as part of subdivision or through negotiation. � Identify trail systems.

1 http://www2.news.gov.bc.ca/news_releases_2005-2009/2008CS0061-000539.htm 2 http://smartgrowth.bc.ca/



20. Establish residential planning needs i.e. � Growth and future housing needs. � Density of development. � Accommodate socio-economic diversity.

o Affordable, rental and special needs housing 21. Establish commercial and industrial planning needs i.e.

� Identify, efficient, effective and viable locations. � Consider impacts on neighbouring land uses. � Consider relationship to utilities and transportation.

22. Identify servicing needs i.e. � Utilities

o Water supplies o Waste management o Storm water o Sewer o Climate Change Impacts

� Transportation networks. � Institutional land uses.

o Hospitals, schools, community centers, spiritual land uses. 23. Ensure that the OCP does not conflict with any other bylaws, and document any significant changes that

require amendment to other bylaws to comply with the new objectives. Summary The review process and timeline outlined above provides for a focused and progressive updating of the Official Community Plan. Significant amendments to the review process outlined above will impact the timeline for the review. As previously noted, the current Official Community Plan requires a complete overhaul. The majority of the Official Community Plan’s goals, objectives and policies require updating. Accordingly we are recommending that the review be a complete and thorough review, and incorporate new planning requirements such as those related to climate change, including climate change adaptation in partnership with Columbia Basin Trust. Updating Elkford community plan would support Elkford’s systematic and sustained growth over the next 5 – 10 years.


District of Elkford - Inter Office Memorandum

File #0650.20 To: Mayor and Council

From: Corien Speaker, CAO / Norma Everett, DCS

Date: May 8, 2008

Subject: Monthly Staff Report – Administration, April 2008

Summary of major activities

- Elk Valley Property Tax Sharing Authorization Bylaw – adopted - Licensed Premises; Hours of Operation Bylaw – adopted - Building department filing system – in progress - Bear Paw lot sale pending completion of subdivision - Website format – ongoing along with the updates - DCS attended Election Workshop in Cranbrook – 2008 Municipal Election November 15 - Appointed Chief and Deputy Election Officials - Conflict Resolution Workshop for all Administration staff - Began negotiations with CUPE to renew agreement - Incorporated Finance filing into municipal system; provided file #’s for finance dept. - Archive Room received final touch up - Advertised for volunteers for Council Remuneration Review Committee, closes June 2, 2008 - Citizen of the Year advertised, closes May 26, 2008 - District Scholarship Information to Secondary School, closes June 13th, 2008 - CAO attended AKBLG with Council - CAO met with Province of BC regarding land for development - CAO met with BC Ambulance rep regarding lease agreement.

Problems and solutions - Workload is impacting ability to complete projects. Researching alternatives for completing projects.

Goals for May 2008 - CAO to prepare report on “Getting to Carbon Neutral”. - Complete EOC training - Continue meeting with CUPE for negotiating contract - Complete draft of Council Procedure Bylaw - Begin redrafting Building Permit Bylaw - Expect preliminary reports from the Province regarding residential land development - Complete narrative for annual report - Internal branding – obtain posters for District facilities

Goals for 2008

- Review/draft bylaws – Reserves, Firearms, Noise, Water and Sewer - review user classifications - Complete review of District’s record management system - Complete update of Building Dept records management system - Complete Occupational Health and Safety Program – about six procedures remaining, plus departmental

specific work safe procedures - Update community profile, and develop tourism brochure - Develop Elkford brochure for new EVCC employees / recruitment centre

Monthly Reports for April 2008 - Administration - Public W...Page 44 of 61

C:\Documents and Settings\anewberry\Local Settings\Temporary Internet Files\Content.Outlook\PIKP5X07\04 08.doc


File #…….. To: Chief Administrative Officer

From: Director of Engineering and Development Services

Date: May 5, 2008

Subject: Monthly Report - Public Works, April 2008 �� - Snow removal as required. - Street sweeping and washing sidewalks - Prepare lawn maintenance equipment - Started to vac storm sewer catch basins. - Review RFP submissions for new loader/backhoe and retendered. - Ground preparation for Drag-Line Bucket placement in Riverview Park - Road Patching - Assist Groundtech with locates at the fire hall in order that they could complete the

geotechnical studies. - Unblocked storm sewer in the Industrial Park. - Ordered Bear proof garbage can for installation at the corner of Balmer Drive and Alpine

Way. - Started work on Emergency Response Action Plan - Draft new Sewer Dumping Agreement - Install and test backflow prevention devices at the Recreation Centre and Public Works - Installed prototype of new street sign that reflects new branding – Corner of Hwy 43 and

Alpine Way. - Winter damage repairs completed - Located water curb stops and checked for lateral sewer service lines for Lots 66, 67 and 68,

Bickford Drive - Establish hydro line location, Bear Paw Subdivision - Started spring cleanup April 28. (110 man hours the first week) - Put out compost bins

��

- Appointed surveyor, to survey Bear Paw, Fire Hall, Lagoons and Lot 67.



��

- Water backing up on Wapiti Ski Hill Chalet roof and leaking into building due to ice build-up along eves.

- Grader out of service, attempting to coordinate a contractor to grade gravel roads in preparation for dust control.

- Began to install new pump motor in Town Centre Well, held up while adapter plate was manufactured. – Motor installed May 2nd.

��

- All Public Works employees attended a Conflict Resolution Course�- Annual hearing tests were completed.�- No dust concerns received�- New motor installed at Town Centre Well, although 100 hp as opposed to replaced 75 hp

unit is more efficient and draws less current.��

��

��

- Spring Cleanup - Complete Street Sweeping - Replace damaged street light on Balmer Drive - One employee to attend training in Wastewater Collection - Finish Road Patching - Clean storm drains - Hydrant Maintenance - Complete electrical installation for new Christmas decorations on Alpine Way - Issue RFP for OCP review - Appoint consultant for Infrastructure Management and TCA project.

� � ��

�

BUILDING STATS 2008 April 2008 YTD 2007 April 2007 YTD 2008 # $ Value # $ Value # $ Value # $ Value

New Home Construction 1 $225,150 1 $225,150 1 $150,000 6 $1,171,000 Home Improvements 3 $6,000 5 $15,000 4 $55,000 42 $483,190 Commercial Construction 0 $0 0 $0 0 $0 1 $76,740 Industrial Construction 0 $0 0 $0 0 $0 2 $168,000 Mobile/ Modular Home Placement 10 $753,000 11 $876,000 1 $36,500 10 $853,348 Misc permit #'s 1 0 0 $0 0 24 Total EST. Value $ $984,150 0 $1,116,150 $241,500 $2,752,278 No. of Permits Issued 15 17 $0 6 85 Building Permit Fees $2,045 0 $2,514 $786 $8,298 Plumbing Permit Fees $44 0 $44 $60 $304 Water/ Sewer Connection Fees 862.40 0 $1,064 $422 $4,895 �

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Solid Waste (as reported by RDEK) 71.785 88.570 75.170 193.795 209.465 236.32

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Town Centre Well 38,393,260 33,289,533 266,960 187,854,004 138,066,590 266,960

Service Comm Well #1 30,108,533 9,467 43,417,000 177,762,558 22,679,950 240,210,200

Service Comm Well #2 43,015,667 67,964,000 52,424,000 182,506,167 324,894,000 175,787,000

Industrial Park 731,667 520,900 674,400 2,691,642 2,233,200 1,923,300

Total 112,249,127 101,783,900 96,782,360 550,814,371 487,873,740 418,187,460

�� ____________________________________________________________________________ I. Bell, Reviewed by Corien Speaker, CGA – CAO Director of Engineering and Development Services



File #0650.20 To: Corien Speaker, CAO

From: John Eastwood – Director, Leisure Services

Date: May 7, 2008

Subject: Monthly Report – Leisure Services, April 2008 Accomplishments / Efficiencies:

• Leisure Services Department staff attended Conflict Resolution Training Apr. 10 and 11th. • Providing assistance with the ECD Creative Movement Program registrations. • Issued Program Coordinator external posting, closes May 2nd. • Staff attended farewell party for Penny Flegel April 11th. • Issued Post-Secondary Summer Student external posting, closed April 21st. Six students hired, start May

5th. • Attended a JOHSC meeting Apr. 3rd. • Issued Exterior Paint Tender for Rec. Centre April 23rd, closes May 16th. • Attended and gave updates on Community Centre to Committee on Apr. 1st. • Teleconference with “Atriques Roadshow” organizers to bring event back to Elkford. • Outside parks maintenance and clean-up has begun – finally! • Curling Lounge and rink area renovations started. • Ran a Bronze Cross class. Ten students registered. • Everything is set for the adult and kids triathlons. We are now accepting registration. • Busy month of school lessons. • Provided a water safety learning session for Sparks on April 5th. • Hired Marissa Taylor as a Casual Lifeguard I. • School swim lessons have been scheduled from April to June.

Vandalism:

• None.

Problems and Solutions:

• Problem: Main Pool pH not working. Solution: Awaiting repairs to logistics board.

• Problem: AcuTrol is not calling out for power pumps. Solution: Have placed a call to AcuTrol Canada and CL Marketing.

Goals for May 2008:

• Plan and organize Move for Health Day Walk. • Start planning for first aid courses for summer students. • Coordinate signage, and acquire quotations. Start installation in specific areas this spring. • Continue on 2008 budgeted projects. • Preparations of parks and sportsfields for use (thatching, fertilizing). • Post-secondary summer students start May 5th. • Determine a solution for confined space filtration area at Aquatic Centre. • Finish green product change over for all facilities. • Work on hosting a Pool Operators/Pool Safe BC Course in Elkford. • Host a free Aqua-fit class for Move for Health Day along with a free afternoon swim filled with wacky relays. • Work on grant funding applications for Community Centre Planning.


Goals for 2008: • Update the Recreation Centre and Aquatic Centre procedure manuals. • Continue to look for certified instructors to teach programs. • Hire a new Program Coordinator. • Increase ice and facility usage through promoting the arena. • Update Statistical information on Recreation programs and facility usage (Rec. Centre and Aquatic Centre). • Complete Budgeted renovations and tasks of 2008. • Implement preventative maintenance program. • Get all equipment tagged for hearing safety (Decimetre calibrated). • Trail mapping/signage update in accordance with new Marketing Plan. • Community Centre Project design planning.

�� ___________________________________ ________________________

John Eastwood, Director – Leisure Services Corien Speaker - CAO


S:\Monthend Reports\2008\Monthend Report April 08.doc


File #0650.20 To: Chief Administrative Officer

From: Shawn Ivany, Director of Fire Protection & Emergency Services

Date: May 01, 2008

Subject: Monthly Report for Month of April 2008, Elkford Fire Rescue Summary of Departmental Activities:

• Participated in ongoing firefighter training program. • Conducted recruit orientation training. Participated in Fire Fit training. • Firefighter evaluation and testing for Module Three BC Firefighter Certification Program. • Completed sixteen (16) fire prevention inspections. • Attended Conflict Resolution workshop. • Continuing negotiation process with Elkford Firefighters Association for remuneration. • Attended Sr. management and co chaired OH&S meetings. • Attended Zone 4 Fire Chiefs quarterly meeting in Castlegar. • Elkford SAR and ESS held monthly meeting at the fire hall.

Accomplishments / Efficiencies:

• Began holding Monday morning as well as Wednesday evening fire practices. • SAR/ETV undergoing installation of equipment storage cabinets.

Problems and Solutions:

• Continuing to work with Blackwell & Associates on Wildfire Fuel Reduction program. Goals for May 2008:

• Schedule First Responder Recertification training. • Complete negotiations with Elkford Firefighters Association.

Other Goals for 2008:

• Complete first phase of the Wildfire Fuel Reduction Program. • Complete initial and recertification First Responder training of all Elkford firefighters. • Complete confined space rescue training for firefighters and Public works staff.

Statistical Information Emergency Callouts:

• False Alarm - 1 Fire Prevention Inspections:

• Mercantile Occupancies – 5 • Business/Personal Services - 6 • Industrial - 4 • Business and Personal Service Occupancies – 1

___��_______________________ _______�� _____________ Shawn Ivany Reviewed by Corien Speaker, CAO Director of Fire Protection & Emergency Service


H:\Reports to Council - Monthly\Finance\2008\April.docx

DISTRICT OF ELKFORD MEMORANDUM

DATE: May 7, 2008 TO: C. Speaker, CAO FROM: C. Helgesen, DFS RE: Monthly Report for April 2008 – Finance & Computer Services Department Summary of Major Departmental Activities:

- Drafted and presented 2008 Tax Rate Bylaw with the proposed 6% increase at Committee of the Whole on April 28th. - Accounting Clerk II position vacancy was filled internally. - Wireless network down time was analyzed and has since stabilized; new equipment on order and other options still being

evaluated. - Evaluation and research has commenced on the replacement of the main photocopier at the District Office. - Contract negotiations have commenced with CUPE Local 3004. - Director attended the RMLGMA conference and was elected to the board as Vice-President for the local chapter.

Goals/ Items for May 2008: - Expect to have the 2007 audited financial statements presented by BDO Dunwoody at either the May 26th or June 9th

Council meeting. - Complete all other year-end reporting requirements; LGDE, SOFI, Gas Tax etc. - Training for the new Office 2007 program was been scheduled for May 28th. - Receive adoption on the 2008 Tax Rate Bylaw.

Financial Reporting and Statistics: Accounts Receivable

May-07 Jun-07 Jul-07 Aug-07 Sep-07 Oct-07 Nov-07 Dec-07 Jan-08 Feb-08 Mar-08 Apr-08 Acct. Rec. 11,120 10,947 11,528 14,051 12,240 13,035 19,602 15,322 4,029 2,812 11,316 5,321

Bus. Lic. 726 517 440 374 231 33 0 (875) 2,325 1,875 1,450 1,450

Utilities 301,340 107,079 99,895 48,610 40,940 93,334 35,115 30,181 57,496 3,237 675 59,369 Prpty Tax

Prepaid (14,017) (14,102) (19,640) (20,760) (24,486) (27,770) (33,970) (39,351) (71,143) (80,597) (86,801) (93,430)

Current 5,192,689 4,193,171 86,629 80,808 74,607 66,519 52,742 43,529 0 0 0 0

Arrears 44,129 34,205 23,343 21,809 19,256 19,112 19,112 17,579 62,162 59,755 57,662 56,867 Delinquent 11,560 9,969 8,931 8,247 0 0 0 0 17,479 17,012 17,012 17,012

Total Tax 5,234,361 4,223,244 99,264 90,104 69,376 57,861 37,883 21,757 8,498 (3,831) (12,128) (19,551) Summary of Attached Reports:

1) Payments to suppliers over $1,000 in April. 2) YTD payments over $10,000. 3) Payments to employees in April. 4) Monthly Financial Report (to be distributed separately).

Curtis Helgesen Corien Speaker ___________________________________ __________________________________ Curtis Helgesen Corien Speaker Director, Finance and Computer Services Chief Administrative Officer


District of Elkford

010005

ZZZZ001

YTD Paid Report:

Time

V - Volunteer Fire Fighter

140 - Subscriptions & Membersh

:AP5070

By CodeFrom :

:Page

Supplier Code

1

From :

May 07, 2008

1,000.00Categories

Date 1:14 pm

To :

To :

Sequence : Date Range From : 01-Apr-2008

30-Apr-2008To :

Suppress Printing for $ Under

Supplier Code Name Total

010059 AGRI-GREEN BIODIESEL INC. 11,727.32010291 AVALON MECHANICAL L 1,575.00020006 BDO DUNWOODY LLP CHARTERED ACCOUNTANTS AND 7,875.00020271 BC HYDRO & POWER AUTHORITY PROPERTY TAX & 20,333.98030229 CIVICINFO BC 1,239.00030605 THE CO-OPERATORS 12,492.87030770 C.U.P.E. LOCAL 3004 1,378.41040009 D&K ENTERPRISES 3,954.80050051 EASTWOOD JOHN 1,239.60050350 ELKFORD FIREFIGHTERS ASSOCIATION 2,013.00050430 ELKFORD PUBLIC LIBRARY 6,066.75060006 FALKINS INSURANCE- FERNIE 71,058.00060011 FAIRBANK ARCHITECTS LTD. 2,532.27070074 GIRL GUIDES CANADA 2,399.00110024 KENNY C''S PLUMBING 2,974.66120190 LORDCO AUTO PARTS 1,033.62130006 MAARTMAN THOMAS K 1,312.29130036 MCCALL WILLIAM 1,000.00130052 MCKERRACHER R. DEAN 1,173.97130063 MCLEAN SHELLY 1,890.35130110 MEDICAL SERVICES PLAN- 1,794.00130392 MUNICIPAL PENSION PLAN 16,719.59160282 POSTAGE BY PHONE 1,575.00180073 RECEIVER GENERAL 39,777.39190112 SCOUTS CANADA - 1ST ELKFORD SCOUTING 1,000.00190220 SPEAKER CORIEN 1,439.71200030 TERASEN GAS 24,292.25200040 TELUS COMMUNICATION 2,921.48200186 TWIST MARKETING 2,742.60230290 WORKERS COMPENSATION BOARD 5,125.48501314 MASTERCARD - 1,837.16990020 AGLINE 1,020.50990341 CENTURY VALLEN INDUSTRIAL MAINTENANCE & SAFETY 1,062.46990960 JAMES ELECTRIC MOTOR SERVICES LTD 1,464.46

Total Suppliers Equal and Over 1,000.00 258,041.97

Other Suppliers Under 1,000.00 22,648.02

Total Of Printed Suppliers : 280,689.99


District of Elkford

010005

ZZZZ001

YTD Paid Report:

Time

V - Volunteer Fire Fighter

140 - Subscriptions & Membersh

:AP5070

By CodeFrom :

:Page

Supplier Code

1

From :

May 07, 2008

10,000.00Categories

Date 1:15 pm

To :

To :

Sequence : Date Range From : 01-Jan-2008

30-Apr-2008To :



010059 AGRI-GREEN BIODIESEL INC. 30,924.10010286 ELK VALLEY NETWORKS 20,726.11020004 B.A. BLACKWELL AND ASSOCIATES LTD 10,525.24020006 BDO DUNWOODY LLP CHARTERED ACCOUNTANTS AND 17,325.00020271 BC HYDRO & POWER AUTHORITY PROPERTY TAX & 75,408.16030605 THE CO-OPERATORS 50,068.54040009 D&K ENTERPRISES 15,839.20050300 ELKFORD CHAMBER OF COMMERCE 37,417.50050430 ELKFORD PUBLIC LIBRARY 23,777.00060006 FALKINS INSURANCE- FERNIE 71,058.00100014 JAMES TRACY ROY 13,863.15110024 KENNY C''S PLUMBING 14,750.66130273 MINISTER OF FINANCE - REAL PROPERTY TAXATION 28,151.15130392 MUNICIPAL PENSION PLAN 66,670.35130395 MUNICIPAL INSURANCE ASSO OF BC 21,335.00180073 RECEIVER GENERAL 154,355.73180150 REG. DIST. OF EAST KOOTENAY 32,747.65200030 TERASEN GAS 73,128.06200040 TELUS COMMUNICATION 11,915.54200043 TELUS COMMUNICATION 31,425.57200186 TWIST MARKETING 13,947.02220010 VADIM COMPUTER MANAGEMENT GROUP LTD. 16,282.97

Total Suppliers Equal and Over 10,000.00 831,641.70

Other Suppliers Under 10,000.00 294,066.05

Total Of Printed Suppliers : 1,125,707.75


District of Elkford

010005

ZZZZ001

YTD Paid Report:

Time

E - Employee

E - Employee

:AP5070

By CodeFrom :

:Page

Supplier Code

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0.00Categories

Date 1:16 pm

To :

To :

Sequence : Date Range From : 01-Apr-2008

30-Apr-2008To :



020063 BELL IAIN 702.30050051 EASTWOOD JOHN 1,239.60050555 EVERETT NORMA 617.74080145 HICKMAN DARRYL EVERT 810.40097701 IVANY SHAWN 296.08130006 MAARTMAN THOMAS K 1,312.29130036 MCCALL WILLIAM 1,000.00130052 MCKERRACHER R. DEAN 1,173.97130063 MCLEAN SHELLY 1,890.35190220 SPEAKER CORIEN 1,439.71200100 TOMICH DEBORAH ANN 857.15200170 TURCOTT RAMONA LEONE 926.05

Total Suppliers Equal and Over 0.00 12,265.64

Other Suppliers Under 0.00 0.00

Total Of Printed Suppliers : 12,265.64


Report to Council Date: April 2008 To: Chief Administrative Officer From: Bylaw Enforcement Officer Bylaw Complaints Warnings Letters Fines Comments

Animal Control (Dogs)

2 1

Animal Control (Cats)

4 Cat trap delivered to those who requested it.

Noise 0 Unsightly Premises 3 2 0 Unable to contact one

person will follow-up. Building Code 0 Traffic Zoning 0

Impound Euthanized Fines Licenses Dogs 1 0 1 0 Cats 0 0 0

Details

Dave Scott Bylaw Enforcement Officer



DATE: May 6, 2008 TOPIC: Annual Tax Rates Bylaw PROPOSAL: Adopt Tax Rates Bylaw No. 697 PROPOSED BY: Curtis Helgesen – Director, Finance and Computer Services RECOMMENDATION:

That District of Elkford Bylaw No. 697, A Bylaw for the Levying of Tax Rates for Municipal, Hospital and Regional District Purposes for the Year 2008 be adopted. Curtis Helgesen Corien Speaker Department Head Chief Administrative Officer BACKGROUND AND OTHER INFORMATION Bylaw No. 697 received first three readings at the May 5th special Council meeting. OPTIONS AND ALTERNATIVES: 1) Approve the Final reading and adoption of the Tax Rates Bylaw. 2) Rescind the third reading, amend the bylaw, and then reread the bylaw for the third time. 3) Do not approve the final adoption of the bylaw BENEFITS, ADVANTAGES AND NEGATIVE IMPACTS: 1) Benefits – Enables staff to prepare tax rate notices. The Tax Rate Bylaw must be adopted before May 15.

Negative impact – Would limit amendments to the tax rates. 2) Benefits – Would enable Council to amend, tax rates.

Negative impact – Amendments may need further staff investigation, which could impede the ability to have the bylaw adopted before May 15. The District requires one day between the third reading and the final adoption of the bylaw.

3) Benefits – None. Negative impact – The bylaws may not be adopted before May 15.

COST AND BUDGET IMPACT: The tax rates determine the level of taxation available to the District for operations, and sets the rates to collect the taxes required by the Regional District and the Regional Hospital District. The tax rate must be in effect for the District to issue the annual tax notice. LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: Section 197 of the Community Charter requires that Council adopt the Annual Tax Rate Bylaw, which must be adopted after the adoption of the financial plan, but before May 15 each year.

N:\E-Agenda\2008\Finance\05.12.2008\2008 Bylaw Tax Rates - Adoption.docx

Bylaw 697, 2008 Tax Rate Bylaw - Adoption - Report by C. H...Page 56 of 61

DISTRICT OF ELKFORD BYLAW NO. 697

A Bylaw for the Levying of Tax Rates for Municipal,

Hospital and Regional District Purposes for the Year 2008 WHEREAS the Community Charter, SBC Chap. 26, Section 197 provides that a municipality must, by bylaw, impose property value taxes for the year by establishing tax rates; AND WHEREAS the Municipal Council of the District of Elkford has directed the preparation of the 2008 Tax Rates Bylaw as per Schedule “A” attached to and forming part of this Bylaw; NOW THEREFORE the Municipal Council of the District of Elkford, in open meeting assembled, enacts as follows: 1. CITATION

This Bylaw may be cited for all purposes as the “Tax Rate Bylaw, No. 697, 2008”. 2. The following rates are hereby imposed and levied for the year 2008:

(a) For all lawful general and debt purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, excepting those values referred to in Section 3 of this bylaw, rates appearing in Column A of Schedule “A” attached hereto and forming part hereof;

(b) For Regional Hospital purposes on the assessed value of land and improvements taxable

for Regional Hospital District purposes, rates appearing in Column B of Schedule “A” attached hereto and forming a part hereof;

(c) For purposes of the East Kootenay Regional District, excepting Elk Valley Waste

Management, on the assessed value of land and improvements taxable for General Municipal purposes, rates appearing in Column C of Schedule “A” attached hereto and forming a part hereof;

(d) For the purposes of Elk Valley Solid Waste Management on the assessed value of land

and improvements taxable for General Municipal purposes in the participating areas as established by Regional District of East Kootenay Bylaw 1415, rates appearing in Column D of Schedule “A” attached hereto and forming a part hereof.

3. Notwithstanding Section 2 (a) of this bylaw, for the purposes of the Elk Valley Property Tax

Sharing Agreement, March 31, 2008, between the District of Elkford, the Corporation of the City of Fernie, the District of Sparwood, and the Regional District of East Kootenay the total rate of $63.2621 per thousand dollars taxable value shall be applied to the value of industrial (Class 4) mining land and improvements taxable for general municipal purposes provided such rate shall be applicable only to those Assessment Roll Numbers listed on Schedule “B” attached hereto and forming a part hereof.


4. The minimum amount of taxation upon a parcel of real property shall be One Dollar ($1.00). Read a first time this 5 day of May, 2008. Read a second time this 5 day of May, 2008. Read a third time this 5 day of May, 2008. Adopted this day of May, 2008. Mayor D. McKerracher N. Everett Director, Corporate Services




Hospital and Regional District Purposes for the Year 2008

SCHEDULE “A”

Per $1000 of Taxable Assessment

A B C D

EK EK Elk Valley Municipal Regional Regional Solid Waste General Hospital District Management

Property Class

1 Residential 3.56967 0.27563 0.20619 1.03481

2 Utilities 23.16716 0.96471 1.33817 6.71592

4 Major Industry 12.13688 0.93714 0.70105 0.00000

6 Business 9.28114 0.67529 0.53609 2.69051

7 Managed Forest Land 19.91876 0.82689 1.15054 5.77424

8 Recreational/Non-profit 3.56967 0.27563 0.20619 1.03481

9 Farm 3.56967 0.27563 0.20619 1.03481




Hospital and Regional District Purposes for the Year 2008

SCHEDULE “B”

Roll Number Owner 517.00802.000 Fording Coal Ltd., Fording River Operations 517.00810.000 Fording Coal Ltd., Greenhills Operations


Community Centre Project Committee - Minutes of April 9, 20...Page 61 of 61

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