DIVISION II TRANSFER REQUIREMENTSJenn Fraser and Alex Smith, Academic and Membership Affairs

Session Overview

Two-year college transfer requirements. Two-year college transfer case study. Four-year college transfer requirements. Four-year college transfer case study. Best practices – midyear transfer. Division II review of academic

requirements. Questions.

What We Hope You Leave With Ability to identify applicable transfer

legislation and appropriately apply the legislation for each fact pattern.

Confidence for the certification of transfer student-athletes.

Information related to the review of academic requirements.

Two-Year College Transfers

A Few Points Before We Get Started… General transfer rule: must complete academic

year of residence unless meet transfer requirements. Two full-time semesters or three full-time quarters;

or Be enrolled in a minimum full-time program for two

full-time semesters or three full-time quarters and pass at least equal to the sum total of the minimum load for each required term.

Bylaw 14.02.11.1

NCAA Bylaws 14.5.4.1 and 14.5.4.2.

AMA Education on Demand video for overview.

Two-Year College Transfer Case Studies Case study will focus on the following:

Certification of transferable degree credit.Bylaw 14.5.4.4.3

Certification of the GPA for transferable credit.

Bylaw 14.5.4.4.3.2

Additional transferable degree credit for partial qualifiers and nonqualifiers.

Bylaws 14.5.4.2.1and 14.5.4.2.5

KJ – Baseball Transfer

Term Institution Division Full Time

Compete/Practice

Fall 2009 Two Year A Yes Yes

Spring 2010 Two Year A Yes Yes

Fall 2010 Two Year A [Earned AA]

Yes Yes

Spring 2011 Four Year A Division II Yes No participation

Fall 2011 Two Year B Yes No participation

Spring 2012 Two Year B Yes No participation

Fall 2012 Your Institution

KJ – Baseball Transfer

A few more tidbits about KJ: Partial qualifier. Thirty-six credits earned at Two Year B.

Earned a D in six credits and earned 3 credits of remedial math (A). Repeated three credits of D, but earned an F.

KJ has a 2.1 GPA at Two Year B. Includes highest grade earned in all courses.

Earned six credits of English and three credits of math at previous four-year institution.

KJ – Baseball Transfer

A warm-up question to get us started:

When KJ transferred to the first four-year college, what was his certification?

KJ – Baseball Transfer

Term Institution Division Full Time

Compete/Practice

Fall 2009 Two Year A Yes Yes

Spring 2010 Two Year A Yes Yes

Fall 2010 Two Year A [Earned AA]

Yes Yes

Spring 2011 Four Year A Division II

KJ – Baseball Transfer

Bylaw 14.5.4.2. Full time for two semesters or quarters.

AND

Must have one of the following: Graduate from the junior college; or Average 12 hours for each full-time term and

GPA of at least 2.000.

KJ – Baseball Transfer

Bylaw 14.5.4.2. Full time for two semesters or quarters. [KJ had three full-time terms.]

AND

Must have one of the following: Graduate from the junior college; or Average 12 hours for each full-time term and GPA of

at least 2.000.[KJ earned AA.]

KJ – Baseball Transfer

Now for something a little more challenging: Is KJ immediately eligible for competition in

fall 2012 as a 2-4-2-4 transfer to your institution?

If not, is there any way he can be eligible for the spring 2013 term?

KJ – Baseball Transfer

A few more tidbits about KJ: Partial qualifier. Thirty-six credits earned at Two Year B.

Earned a D in six credits and earned 3 credits of remedial math (A). Repeated three credits of D, but earned an F.

KJ has a 2.1 GPA at Two Year B. Includes highest grade earned in all courses.

Earned six credits of English and three credits of math at previous four-year institution.

KJ – Baseball Transfer

Term Institution Division Full Time

Compete/Practice

Fall 2009 Two Year A Yes Yes

Spring 2010 Two Year A Yes Yes

Fall 2010 Two Year A [Earned AA]

Yes Yes

Spring 2011 Four Year A Division II Yes No participation

Fall 2011 Two Year B Yes No participation

Spring 2012 Two Year B Yes No participation

Fall 2012 Your Institution

KJ – Baseball Transfer

Bylaws that might assist the analysis: 14.5.4.2.2 – Application.

If transfer has attended a four-year institution:

Only full-time semesters/quarters attended since;

Transferable degree credits earned since; and

Academic degrees earned since.

KJ – Baseball Transfer

Impact on KJ?

Would not be able to use AA earned at first two-year college.

KJ – Baseball Transfer

Bylaws that might assist the analysis continued: 14.5.4.2.1 – Additional Transferable

Degree Requirements. Core-curriculum requirements for partial

qualifiers and nonqualifiers. Effective 8/1/11 for student-athletes initially

enrolling full time in college on or after 8/1/11.

KJ – Baseball Transfer

Impact on KJ?

Not applicable to KJ, but if it was, may use transferable credits earned at first four-year to meet.

KJ – Baseball Transfer

Bylaws that might assist the analysis continued: 14.5.4.3 – Determination of Transferable

Degree Credit. May count courses accepted as degree credit in

any of its colleges, schools or departments.

14.5.4.4.3.1 – Transfer Credit, Unacceptable Grade. May not use courses that would not generally

transfer in due to grade earned.

KJ – Baseball Transfer

Impact on KJ?

Remedial hours may not be used to meet credit requirements.

If Your Institution does not transfer in D’s, cannot use those six hours to meet credit requirements.

If all others transfer in, will have 25 credits.

KJ – Baseball Transfer

Bylaws that might assist the analysis continued: 14.5.4.3.2 – Calculation of GPA for

Transferable Degree Credit.

Grades earned in all courses that would normally transfer used.

Only last grade earned in repeated courses used.

KJ – Baseball Transfer

Impact on KJ?

Need to recalculate GPA with F instead of D for repeated course. (2.009)

Assuming remedial A included in GPA, need to remove and recalculate. (1.836)

KJ – Baseball Transfer

Bylaws that might assist the analysis continued: 14.5.4.5 – Exceptions/Waivers for Two-year

College Transfers.

14.5.4.5.3 – Two-year Nonparticipation or Minimal Participation Exception.

KJ – Baseball Transfer

Impact on KJ?

KJ could meet the two-year nonparticipation exception during spring 2013, but KJ cannot use because exceptions are only available for qualifiers.

KJ – Baseball Transfer

So where does that leave us with KJ? Cannot use AA. So need to look to see if

meets credit requirements. Meets credit requirements but does not have

the 2.000 GPA. Will need to serve academic year in residence before can compete. Although not applicable to KJ, could meet new

core-curriculum requirements for partial qualifiers and nonqualifiers.

Could meet two-year nonparticipation exception for spring 2013, but cannot use because partial qualifier.

Review of Four-Year College Transfer Requirements

General Rule

Prior to being eligible, a four-year college transfer student must serve one full academic year in residence at the certifying institution.

Bylaw 14.5.5.1

Four-Year College Transfer Case Study

Four-Year College Transfer Case Study and Best Practices Case study will focus on the following:

Competition in year of transfer.Bylaw 14.5.5.4

Best practices for certification of a midyear transfer student-athlete.

Bylaws 14.5.5.4 and 14.4.3.4-(b)

Division I football transfer student-athlete and application of additional academic requirements.

New question for tracer form.

Bylaw 14.5.5.4

Competition in Year of Transfer

Julie – Swimmer

The facts: Enrolled at a Division I institution in fall

2011. She practiced, competed and received

athletically related financial aid. Julie attended the Division I institution in

fall 2012, practice, competed and received athletically related financial aid.

Julie

The facts, continued: Julie decided to transfer to a Division II

institution at the conclusion of the fall term. The Division II institution received

permission to contact. Julie meets the one-time transfer exception.

Bylaws 13.1.1.2 and 14.5.5.3.9

What steps does the institution need to take to certify her eligibility for competition in the year of transfer?

Julie – Competition in Year of Transfer Eligibility is based on how the Division I

institution declared its playing season. Did Julie compete for the Division I

institution in the segment that concluded with the NCAA championship?

Julie – Competition in Year of Transfer Information obtained from the Division I

institution: Declared two separate segments. Julie’s last date of competition for the

Division I institution was October 28, 2012. Championship segment began November

15, 2012.

Julie – Competition in Year of Transfer, Continued Julie is eligible to represent the Division

II institution when she transfers for the spring term. She did not compete for the Division I

institution during the segment that concluded with the NCAA championship.

Bylaw 14.5.5.4 Julie met the one-time transfer exception.

Best Practices – Midyear Transfer

Certification of a Midyear Transfer Contact previous institution as soon as

possible. Seek clarification on unclear information.

Use of tracer form. Use of the Internet. Discussions with coaches and student-

athlete. Certification of credit-hour requirements.

Newly Adopted Legislation – Division I

Division I Legislation Update

In football a student-athlete who does not: Earn nine-semester or eight-quarter hours;

and Earn the eligibility point (Academic Progress

Rate). Is not eligible for the first four contests in

the following playing season.

NCAA Division I Bylaw 14.4.3.1.6

Impact on Division II

If a Division I football student-athlete, who is subject to the four-game penalty, transfers to a Division II institution the penalty does not follow the student-athlete.

The four-game penalty, in and of itself, does not impact the availability to use the one-time transfer exception.

Be sure to look carefully at the transfer tracer form for Division I football transfer student-athletes.

Review of Academic Requirements

Review of Academic Requirements Initial two-year college transfer and initial-

eligibility concepts. Developed during Division II Academic

Requirements Task Force February 2012 meeting.

Timeline for review. Opportunity for feedback.

Initial Two-Year College Transfer Concepts Recommend changes to the current

two-year college transfer standards: For qualifiers:

GPA requirement of 2.300; and

Place a limit on the number of physical education activity credit.

Initial Two-Year College Transfer Concepts, Continued

For partial qualifiers and nonqualifiers not meeting the AA or equivalent degree requirement:

GPA requirement of 2.300;

Place a limit on the number of physical education activity credit;

Additional transferable core-curriculum requirement in natural or physical science; and

Athletics aid and practice for nonqualifiers if they meet all other requirements and have a GPA at or above a 2.000.

Initial Two-Year College Transfer Concepts, Continued

Additional requirements for those partial qualifiers and nonqualifiers who earn an AA or equivalent degree.Completion of a core-credit curriculum; and/or

A 2.300 GPA in all otherwise transferable hours.

Nonqualifier may receive athletics aid and practice during the first year of academic residence with a GPA at or above 2.000.

Initial-Eligibility Concepts

Eliminate the test-score requirement.

Qualifier = minimum GPA of 2.200 in the legislated core-course requirements.

Partial qualifier = minimum GPA of 2.000 in the legislated core-course requirements.

Timeline for Review

Concepts developed, and feedback sought, by Task Force throughout 2012-13.

2013 NCAA Convention educational session.

2013 NCAA Division II Chancellor and President Summit.

Proposed legislation for the 2014 Convention.

Opportunity for Feedback

Additional feedback and questions regarding concepts are welcome and may be sent to

diiacademicreview@ncaa.org.

Questions