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dk;kZy; iqfyl mi egkfujh{kd OFFICE OF THE DIGP,

xzqi dsUnz] ds0fj0iq0cy] fiatkSjk] GC, CRPF, PINJORE,

fiatkSj ¼gfj;k.kk½&134104 PINJORE (HARYANA)-134104

PHONE NO.01733-266257, OFFICE/CONTROL ROOM, 266251 (FAX), E-Mail-gcpjr@crpf.gov.in

T/E No.L.VII-1/2016‐17-GCP‐BLDG Dated, the August ‘2016

TENDER NOTICE

On behalf of the President of India, the DIGP, Group Centre, CRPF, Pinjore,Panchkula,

(Haryana) PIN Code - 134104 invites E- Tender from approved, eligible and registered firms, and

those on appropriate list of M.E.S., CPWD, and State P.W.D under two bid system for the work of

OBD inner side, exterior paint outer side, water proofing cement paint and synthetic enamel paint on

door and window etc of GOs Mess of GC CRPF ,PINJORE, PANCHKULA (HARYANA). Tender

forms can also be downloaded from the CRPF e-Procurement site

https://eprocure.gov.in/eprocure/app

Earnest Money : Rs. 10,000/-

(Ten

thousand) only

Branch Code

No10471

Tender will be accepted upto : 1100 hrs on 29 /09/2016

Tender will be opened on : 1600 hrs on 29/09/2016

Tender Cost : Rs.100/- (One hundred) only

Validity of offer : The tender/rates quoted shall

remain open for acceptance till 90 days from

the date of

opening of tender

Time allowed for completion of work : 30 Days

S/N Items No

Description of items A/U

1 14.46 Removing dry or oil bond distemper, water proofing cement

paint and the like by scrapping sand papering and preparing

the surface smooth including necessary repair to scratches etc

complete.

1000 Sqm

2 13.42 Distempering with first quality acrylic distemper ( ready mixed)

of approved manufacturer, of required shade and colour complete as per manufacturer’s specification.

13.42.1 Two or More coats on old work 6595.97 Sqm

3 13.61 Painting with synthetic enamel paint of approved brand and

manufacture to give an even shade:

13.61.1 Two or more coats on old work 1545.08 Sqm

4 14.66 Finishing wall with acrylic smooth exterior paint of required

shade

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14.66.2 Old work (one and more coat applied @ 0.90 ltr/10 sqm 2096.92 sqm

5 13.44 Finishing walls with water proofing cement paint of required

shape:

13.44.1 Two and more coats applied@ 3.84 kg/10 sqm 1129.60

6 14.49 Painting ( one or more coats ) on rain water, soil, waste and bent

pipes and fitting with black anticorrosive bitumastic paint of

approved brand and manufacture on old work

14.49.2 100 mm dia meter pipe 133.87 mtr

6 N.S Wall putty on scrapped space 1000 Sqm

Signature of tenderer

I. IMPORTANT INSTRUCTIONS AND GUIDELINES:

1. Tender will be opened online in the presence of tenderers / their representatives

on the given date & time i.e. 1100 Hrs on 29/09/2016 at DIGP,GC, CRPF,

Pinjore (HR)

2. Tenderers are requested to submit their bid/tender documents online through e-

procurement in CPP Portal and original which are to be submitted manually in

tender box well before date of opening to avoid last minute rush. In case date of

opening of tender happens to be a closed holiday, the tenders will be opened on

next working day at the stipulated time. Late/Delayed/Non submission of original

documents would result in rejection of bid during online bid opening.

3. All Tender documents attached with this invitation to tender including

the specifications are SACROSANCT for considering any offer as complete offer.

It is therefore important that Tender Acceptance Letter which is a written

undertaking that all the terms and conditions of the tender are understood and

accepted should be signed and submitted along with all documents as required

through e-Procurement site http://eprocure.gov.in/eprocure/app.

4. Intending tenderers must read the terms and conditions carefully and submit their

tenders if they consider themselves eligible and are in possession of all the

required documents by 1100 hrs on 29/09/2016.

5. All tender documents attached with this invitation to tender including

specifications are sacrosanct for considering any offer as complete offer. It is

therefore, important that each page of the tender documents duly

completed and signed is returned with your offer.

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6 The firm should submit the tender within proper sealed envelope duly

endorsing full address of the firm, tender notice number, date of the tender.Due

date and time should be written in bold letter on the top of the envelope.

7 Each tender should be two parts i.e Technical bid and Price bid.

8 Details required to be furnished by all bidders in Technical/Price bid are as

under:-

A) Details required to be furnished by all bidders in the bid (Composite

Technical/Price Bid) are as under. The bid should contain the following :-

i) Documents to be submitted online in scanned copy on CPPP:-

1. All Pages of the tender documents duly completed and signed by authorized

signatory.

Signature of tenderer

2. Tender acceptance letter.

3. DD towards cost of tender set (As per schedule to tender).

4. Earnest Money deposit (if applicable).

5. Pre-receipt challan for refund of Earnest Money..

6. Copy of registration of the firm/ contractor with CPWD/State PWD/

Railways/MES/Govt. Organizations/ PSU related to construction work

7. The offered rates (Price Bid) in the B.O.Q format provided in CPP Portal.

8. Copy of VAT/TIN & Service Tax registration certificate, PAN Card.

9. Past performance of last three years /experience if any on similar works in the

format enclosed with the tender alongwith copy of work orders. Priority will be

given to those with previous experience of similar works.

10. ITR & VAT Return of last two years i.e. 2014-15 & 2015-16.

11. Any other relevant documents which the firm wish to submit as a part of offer.

9 Documents to be submitted in original manually and to be dropped in

tender box at DIGP,GC, CRPF, Pinjore (HR)

1. Tender acceptance letter

2. DD towards cost of tender set (as per schedule to tender)

3. Earnest Money deposit (if applicable)

4. Pre-receipt challan for refund of Earnest Money

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10 Following should be noted/kept in mind while submission of item wise/schedule

wise rate (Price bid) in CPP Portal

i) Price should only be quoted as per price bid format/B.O.Q along with

tender documents at e-procurement site

http://eprocure.gov.in/eprocure/app.

ii) The price bid in B.O.Q format/template should not be modified/replaced

by the bidder and the same should be uploaded after filling the

relevant columns, else the bidder is liable to be rejected for the tender.

Bidders are allowed to enter the Bidder Name and Values only.

11 While opening the tenders, the technical bid will be opened first instance and

evaluated by the competent committee or authority. If the firm fails to fulfill at the

conditions specified in the tender notice and fails to attach the

documents as asked above, the tender will be rejected immediately. At the

second stage, financial bids of firm will be opened for further evaluation

and ranking before awarding the contract.

12 The works required to be executed on credit basis and no interest will be

payable on the delayed payment. The payment will be made direct to the

Firm/ Contractor bank account through ECS on recoupment of bill. Payment in

advance or immediately cannot be made.

13 The rates will remain open for 90 days.

Signature of tenderer

14 VAT/LC/CST/GST/TIN number of the firm should be clearly shown / quoted in

the tender.

15 The earnest money can be deposited in the following alternative forms:-

a) A crossed bank Draft drawn in favour of DIGP, GC, CRPF, Pinjore

(HR), payable at State Bank of India Main Bazar Pinjore The. Kalka

Distt. Panchkula, Pinjore (HR) (Branch code No.10471). (If applicable,

validity of Draft should be 285 days from the date of opening of

tender).

b) Fixed deposit receipt in favour of DIGP, GC CRPF, Pinjore (HR).

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c) An irrevocable Bank Guarantee of any nationalized/Schedules Bank of

reputed commercial bank of the Tenderers country (in case of

imported stores) in the attached format.

Any other form prescribed in DGS&D-68 (Revised) for submission of security

deposit.

16

The earnest money shall be valid and remain deposited with the purchaser till

acceptance of tender. If the validity of the tender is extended, the validity of the

Bank Guarantee or any other alternate document submitted in lieu of Earnest

money will also be suitably extended by the tenderer failing which their tender

after the expiry of the aforesaid period shall not be considered by the purchaser.

17 No interest will be payable by the purchaser on the EM deposited by the

tenderer.

18 The earnest money deposited is liable to be forfeited if the tenderer withdrawals

or amends impairs or derogate from the tender in any respect within the period of

validity of this tender.

19 The earnest money of the successful tenderer will be returned after the

performance security deposited as required in terms of the contract is furnished

by the tenderer.

20 If the successful tenderer fails to furnish the performance security deposit as

required in the contract within the stipulated period, the Earnest Money shall be

liable to be forfeited by the purchaser and the bidder has to pay the loss

occurred due to failure on the part of successful bidder.

21 The work must be started within 05 days from the date of award of work and

should be completed within target date and time.

22 Performance security deposit will also be furnished by every successful

bidder. Performance security would be for an amount of 10% of the total value

of the contract and should be submitted within 05 days of the receipt of

supply/work order. The Security deposits will be returned subject to completion of

the work within the stipulated period. If the successful tenderer fails to furnish the

security deposit as required in the contract within the stipulated period, the

earnest money shall be treated as performance security deposit for all practical

purposes.

Signature of tenderer

GUARANTEE/ WARRANTY: - Guarantee/warranty will be 06 month after completion of work.

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23 The performance security deposit submitted by the supplier/Conractor will remain

Valid at least for 90 days beyond the Guarantee /Warrantee Period.

24 The successful firm shall have to deposit a Security Deposit of 10% of the

contract value within 21 days of the placement of supply order for due

performance as per provisions contained in Clause 7 of DGS&D-68 (Revised).

Failure at the part of the firm to deposit the security deposit within stipulated time,

the purchaser reserve the right to cancel the AT (Supply order/work order).

25 The performance security deposit submitted by the supplier/ Conractor will

remain valid at least for 90 days beyond the Guarantee/warrantee period.

26 If the supplier/Conractor fails to deliver the stores in a promised period and

places and a request for extension of time, the supplier/Conractor will submit an

undertaking on Non Judicial Stamp Paper of Rs.10/-duly attested by the Notary

PUBLIC STATING THAT THE Performance Security Deposit has already been

extended 90 days beyond the Guarantee / Warrantee period.

27 The Performance Security money can be withheld or forfeited in full or part in

case the order is not executed satisfactorily within the stipulated period and

within the prescribed pattern to the best of the satisfaction of the purchaser

28 No interest will be paid for the deposit of PSD.

29 Performance Security may be furnished in the form of Account Payee Demand

Draft, Fixed Deposit Receipt from any of the commercial banks in an acceptable

form.

30 The decision of the DIG GC, CRPF, Pinjore shall be final and binding in all

matters pertaining to refund the Security/ Earnest Money.

31 If the tenders failed to supply the stores/execute the work within stipulated period

(unless extended) the security money will be forfeited.

32 Technical Bid can be sent through Speed / Registered post / Courier in favour of

the DIGP, GC, CRPF, Pinjore, Distt- Panchkula ( Haryana) PIN 134104 or

dropped in Tender box within the target date.

33 The representative of the firms who responded to our tender inquiry can be

present at GC CRPF Pinjore at the time of opening of tenders on the tender

opening day.

34 OBD, synthetic enamel paint, acrylic smooth exterior paint will be approved brand i.e.

Asian/ British/ Nerolac/Berger with first quality. Brand will be used as per direction of

Estate Offices of GC, CRPF, Pinjore.

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35 The Competent Authority reserves the right to cancel the notice without

Assigning any reasons.

Signature of tenderer

II. ADDITIONAL CONDITIONS

1 The prospective tenderer should visit the site and acquaint themselves of the

conditions existing, restrictions in movement/working hours/security

Aspects/conditions of the job. No complaints of losses of labor items of work not

included in the scope of work, variation etc., will be entertained at alternate. The

prospective tenderer should have adequate past experience in handling similar

works.

2 No advance payment shall be made.

3 The contractor shall employ qualified/trained/skilled personnel for the

labour work and will provide the civil/electrical material of standard IS quality

or as approved/prescribed by CPWD/PWD/MES, during execution of the work.

4 The contractor shall be fully responsible for setting all claims and indemnify the

department against any claims arising out of any accidents to the hired

staff/laborers, loss of construction or other material etc.

5 This contract can be determined by the Competent authority without assigning

any reasons by giving a notice of a period of 15 days at any time during the

period of contract. No claim for any compensation will however be entertained on

such termination prior to the expiry of stipulated period of contract.

6 No travelling allowance, boarding, lodging, overtime allowance dearness

allowance, transport facilities etc., shall be provided for carrying out the labour

works. These are deemed to the included within the quoted rates.

7 Preventive maintenance is the responsibility of the contractor.

8 All Tools, construction material, water & electricity etc required for execution of

the work shall be arranged by the successful tenderer. No extra payment shall be

made on this account.

9 The successful tenderer should take over the above installation for execution of

the work within 5 days from the date of award of work and hand over back to the

department after completion of the work as per the estimate.

10 Tender Documents are available at CPPP e-Procurement site

https://eprocure.gov.in/eprocure/app as well as on CRPF website

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(www.crpf.gov.in) which can be downloaded by interested firms free of cost.

However bidders are required to submit Tender Fee /EMD as applicable, as per

tender document while submitting the bids. The Demand Draft for Tender Fee

should be drawn in favour of DIGP GC CRPF PINJORE (HR) payable at SBI,

Branch, Pinjore (HR) (Code No.10471).

Signature of tenderer

11 Purchaser reserves the right to cancel/reject any or all the tenders without

assigning any reason.

Note:-

a) Full name, Contact No. and status of the person signing the tender

documents must be clearly mentioned in the tender documents.

b) The firms applying tenders against the subject Tender Enquiry are

informed that all relevant details with reference to the Tender Enquiry stipulations

are clearly responded to. In case any of the Tender Enquiry stipulations are not

clearly stated to/replied to by any of the bidders, no repeat no clarifications will

be sought from the concerned bidder and its offer will be rejected out rightly.

c) Before submission of tender, tenderers will check the Specification &

Check List attached to these Tender Documents for compliance on various

stipulations of the tender.

Signature of tenderer sd/-27/08/2016

(Dr. Partap Singh)

DIGP GC CRPF, PINJOR

For and on behalf of the President of India.

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APPENDIX-A

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)

Date:

To,

______________________

______________________

______________________

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: ________________________Name of Tender / Work: -

_________________________________________________________________________________________

_______________________________________________________________________________

____________________________________________________________________________________

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned

‘Tender/Work’ from the web site(s) namely:

____________________________________________________________________________________

____________________________________________________________________________________

as per your advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender

documents from Page No. _______ to ______ (including all documents like annexure(s),

schedule(s), etc .,), which form part of the contract agreement and I / we shall abide

hereby by the terms / conditions / clauses contained therein.

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3. The corrigendum(s) issued from time to time by your department/ organizations too

have also been taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender

document(s) / corrigendum(s) in its totality / entirety.

5. In case any provisions of this tender are found violated , then your department/

organization shall without prejudice to any other right or remedy be at liberty to reject this

tender/bid including the forfeiture of the full said earnest money deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

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APPENDIX-B

PROFORMA FOR BANK GUARANTEE

FOR SUBMITTING EARNEST MONEY

(ON BANKS LETTER HEAD WITH ADHESIVE STAMP)

To

The DIGP,

GROUP CENTRE,

PINJORE (HR)-134102

Dear Sir,

In accordance with your invitation to Tender No _________________________ M/s.

____________________________________________________ here in after called the Tenderer

with the following Directors on their Board of Directors/Partners of the firm.

1. _______________________ 2. ______________________________3.

______________________ 4. ______________________________; wish to participate in

the said tender enquiry for the supply of __________________________ as a bank guarantee

against Earnest Money for a sum of Rs. ___________________________ (in words)

Rupees____________________________________________________________.Valid for---------------

days from the date of tender opening viz. up to __________________________ is required to be

submitted by the Tenderer as condition for the participation, this bank hereby guarantees

and undertakes during the above said period of------------days, to immediately pay on

demand by ________________________________________________________ in writing the

amount of without any reservation and recourse if,

1. The Tenderer after submitting his tender, modifies the rates or any of the

terms and conditions thereof, except with the previous written consent of the

purchaser.

2. The Tenderer withdraws the said tender within 180 days after opening of

tenders

OR

3. The Tenderer having not withdrawn the tender, fails to furnish the contract

security deposit imposed for due performance of the contract within the

period provided in the general conditions of the contracts.

The guarantee shall be irrevocable and shall remain valid up to------------------if further

extension to this guarantee is required, the same shall be extended to such period on

receiving instructions from the tenderer on whose behalf this guarantee is issued.

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This guarantee will remain in force up to and including 45 days after the period of tender

validity and any demand in respect thereof should reach the Bank not later than the above

date.

Date. ___________________________ Signature-------------------------

-------

Place ___________________________Printed

Name_______________________

Witness _________________________

(Designation) _______________________

Signature of the Bank Manager

With office seal

Full name of the signatory and full address of the Bank

Signature of the tenderer

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APPENDIX-C

PERFORMANCE STATEMENT FOR LAST THREE YEARS

Name of firm

01. Contract/Agreement No.

02.Department/Ministry/PSU ect. Where

works has been executed

03. Description/Name of work

04. Value of the contract

05. Due work completion period as per contract

06. Works started on

07. Works completed on

SIGNATURE OF TENDERER

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Appendix-“D”

Check list for tenderer (Tenderers should check following requirements for compliance before

submission of the tender documents)

S/N Requirements to be checked by the

tenderer before submission

of the tender

Compliance (To be

indicated With “YES”

after

Compliance of the

requirements)

1 Whether Tenderers has submitted of required

Earnest Money Deposit as specified.

2 Whether Tenderers has submitted required B.D

towards tender cost as specified.

3 Whether Tenderers has submitted all required

documents as per tender enquiry through online

as well as original manually.

4 Whether rates have been quoted only as per price

bid format/B.O.Q along with tender documents

at e-procurement site

http://eprocure.gov.in/eprocure/app.

5 Whether the rates have been quoted

inclusive of all taxes incl. vat, service tax,

cartage, freight, royalty etc. complete.

6 Whether the materials to be used for

painting work as per schedule of work will

be of standard specification.

7 Tenderers should mention in the Tender

Enquiry that they accept our terms of

work completion period i.e. they agree to

complete execution of schedule work at the

prescribed work site i.e. at GC CRPF.

PINJORE (HR)

8 Tenderers should mention that their offer

is valid up to 90 days from the date of

opening of the tender.

9 Whether the bidder having past

experience for painting of residential

buildings in Government department. If

yes, Tenderers should give their past

performance in the specified format given

in the Tender documents

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10 Tenderer should ensure to sign each page

of the Tender documents with name,

designation of the authorized signatory

under his seal.

11 If the tenderer want to mention any specific

condition, it should be mentioned on the

overing/forwarding letter in letter head only

which will be placed/uploaded on the first page

of the bid. Such condition mentioned in any

other document shall not be given any

consideration.

12 Tenderers should mention their address

for communication with Telephone and

Fax Number.

13 Whether all the Points under heading

“Important instructions and guidelines”

and additional conditions are abided by

the contractor or not.

SIGNATURE OF THE TENDERER