DO YOU APPROVE OF APPROVAL PLANS?

PROOF OF CONCEPT IN COLLEGE/UNIVERSITY LIBRARY PARTNERSHIP ENVIRONMENT

by

Gohar Ashoughian & Alexander Eykelhof

Background

Guelph-Humber A unique educational

partnership in Ontario joint venture between

Background 2

Integrated approach to post-secondary education

Students get the theoretical aspects of their field of study from U of Guelph

They get the practical application of their research from Humber College

Best of both worlds – a degree and a diploma

Background 3 - Convergence

The University of Guelph-Humber - natural response to the call for closer alliance between two distinct academic cultures.

The Best Of Both Worlds – University of Guelph Humber“A timely and innovative option in post-secondary education, the University of Guelph-Humber builds on the combined strengths and traditions of the University of Guelph and Humber College — two of Ontario's leading educational institutions.”

Background 4 - GH Advantage

Single admissions process (university requirements)

Programs developed from scratch specifically for Guelph-Humber students

A recognized honours degree from University of Guelph

A recognized diploma from Humber College ITAL

Both credentials achieved in 4 years of study Small Class Sizes

Background 5 - GH ProgramsBusiness

Marketing Finance International Not-for-profit Entrepreneurship Accounting

Media Studies Journalism Public relations Image arts

Computing

Early Childhood Studies

Family and Community Social Services

Justice Studies

BAA Justice Studies

Psychology

Kinesiology (new in ’08)

The Library Services

Provided Jointly by University of Guelph Library and Humber Library +TUG Partners

access to about 4.3M book volumes across TUG; over 13,000 e-journal titles in partnership with UofG

Aligned with Learning Outcomes Active Participant in Curriculum Development

Process Academic Liaison Digital Library Research Support Information Literacy and Library Learning Curriculum

Development Support for E-Learning

GH Library Staff

Liaison Librarians Caroline Stewart (Guelph-Humber) - Justice, Business &

ElectivesDalia Smith (Guelph-Humber) - Early Childhood studies,

Family and Community Social Services, and PsychologyMark Bryant (Humber) - Media StudiesLisa DiBarbora (Humber) – Computing

Library TechniciansDijana KladnjakovicRoland VilaDenise Rooney

GH Library Acq. Budget StructurePROVIDER OF SERVICE SERVICES PROVIDED % of Acquisitions Budget

Assigned to Service Provider

TOTAL

GUELPH-HUMBER      

  Discretionary spending on unique Guelph-Humber materials, or consortial subscriptions

15%  

GH Total     15%

HUMBER COLLEGE ITAL      

  Monograph purchasing and processing 45%  

  Print periodicals and electronic resources

1%  

Humber Total     46%

UNIVERSITY OF GUELPH      

  Document delivery and interlibrary loan services (Expenditures will be tracked based on actual transactions)

1%  

  E-journals and other electronic resources

38%  

U of G Total     39%

TOTAL     100%

Monograph Fund AllocationALLOCATION FORMULA FOR MONOGRAPHS    

     

Interdisciplinary Acquisitions/Electives   20%

Funds allocated equally among all program areas   10%

Funds allocated based on enrolment   35%

Funds allocated based on circulation transactions/usage   35%

     

TOTAL   100%

The Challenge

How do we efficiently build the library collection, finding the right material and getting it shelf-ready in an acceptable time line?

Solution

Blackwell’s Collection Manager tool for identifying the right material

Bibliocentre for cataloguing and processing

Solution continued…

Bibliocentre is a major provider of monographic materials for all Ontario Colleges of Applied Art and Technology

Blackwell’s is a major supplier of academic literature supplying the college and university market with an enhance ability to identify curriculum content

Solution continued…

In the Fall of 2003 Guelph-Humber library services initiated and developed an e-Approval Pilot Project in collaboration with Blackwell’s Book Services and the Bibliocentre

Results

Extremely successful! Streamlined the acquisition process for

monographs Full production – October, 2004

Results continued…

higher level of efficiency, especially during the peak ordering periods

Capitalizes on robust functionality of Collection Manager, Blackwell's powerful web-based collection development and acquisitions tool,

and Bibliocentre’s well-organized processes for cataloguing and item processing.

Workflow

Workflow 2

Create a subject profile with Blackwell

collection profiles for Guelph-Humber academic programs developed in close co-operation with GH faculty

Selectors receive eNotes electronic reports indicating new publications

Workflow 3

Selector is notified by e-mail with a link to the Collection Manager when a report about new items in a specific subject area becomes available in the system

Workflow 4

Selector has a choice…

Order the entire eNotes report

or

Order the titles in the report selectively

Workflow 5

Selector completes requests directly in Collection Manager

Library Technician orders selector requests directly in Collection Manager

Orders are fulfilled by Blackwell’s

Blackwell’s sends order directly to Bibliocentre for cataloguing and processing (barcode, tattletape, label, etc)

Workflow 6

GH exports the order records from Blackwell’s Collection Manager to FTP site accessible by Bibliocentre staff and delivers a list of expected materials to Bibliocentre

Bibliocentre confirms and processes the material as it arrives but also… Handles payment and billing Handles claims Does the quality control

Bibliocentre in brief

Established by the Government of Ontario in 1968

Unique cost saving enterprise that saves colleges

money, staffing, computing resources, space, planning

services, and provides leadership in information provision

Serves all Colleges in Ontario, some Universities,

Canadian Colleges, and other customers

Bibliocentre Mandate

Support libraries & learning resource centres with the technological & bibliographic infrastructure to provide their communities with access to content and to meet learner needs in the digital environment

Bibliocentre and GH Worked with GH to fine-tune bibliographic quality

standard to meet specific GH needs Material handling:

Receiving (including quality control) Cataloguing Physical Processing (binding, call number, tattletape) Shipping

Material delivered to GH shelf-ready

Collaborative Collection Development 1

Purpose is to enhance the joint collection

Begun in 2005 - ongoing with multiple phases

Building the breadth of the interdisciplinary monograph collection in support of elective courses was the main goal of Phase I

Supports elective courses at both the University of Guelph-Humber and the Applied Degree Programs at Humber College

Collaborative Collection Development subject areas:

Art, Astronomy, Canadian Studies, Film, Ethics, Ethics and Moral Theory, Philosophy, Political Science,

Popular Culture, Psychology, Science, Sociology, Sociology of

Consumption, Social Aspects of

Technology, Statistics, and Urban Studies

Collaborative Collection Development 2

Humber library staff helped with the collection development

Librarians at both institutions trained on the Blackwell Collection Manager

Huge benefit to both parent institutions

Collaborative Collection Development – Phase 2

Develop Collections for overlapping program areas

These include: Business, Media, Early Childhood Services, Family and Community Social Services, Justice Studies

Very successful development!

Collaborative Collection Development – Phase 2

Program areas at Humber that would benefit were identified

Each librarian at Humber and Guelph-Humber was assigned a program area to collect for

This approach produced great efficiencies in overall collection development

Capitalized on librarians’ subject expertise

From Collaborative Collection Development to Collaborative Academic Liaison Model Collaborative Collection Development

led to exploration of collaborative academic liaison services.

Fuller engagement of Guelph-Humber and Humber Librarians with Faculty at Humber and Guelph-Humber

Examples of Collaboration: Business and Media Studies

The Collection Manager

And now for a quick demo of the Blackwell Collection Manager…

http://cm.blackwell.com/

Thank You!

Questions?

Gohar Ashoughian

Associate University Librarian

University of Regina

gohar.ashoughian@uregina.ca

Alexander Eykelhof

Director, Information Technology

Ontario Colleges Bibliocentre

alex.eykelhof@bibliocentre.ca