Document Archiving System(DAS) with

work Flow

What is Documents Archiving System

Archiving is the storage or preservation of information. Organizations are converting paper documents to digital every day, to increase the life span of documents.

DAS can be used to archive document files like through scanning them and saving as images and saved other document related details in Database.

Background

This application developed using .NET

frame work 4.0 with asp.net.

Visual Studio 2010 is used

as Programming

Interface.

C# as front - end

SQL Server as back - end

Features

1. Each Document will get a unique bar code which is used as document number.

2. The file up-loader does not need to scan and then upload it in the system separately. It will can scan and upload the document at the same time.

3. The up-loader can select the file or document source dynamically while entering the details.

4. Secret/Confidential file option is embedded to maintain the confidential documents/files.

5. Permitted user can view the file/document online and can also download the file.

Features6. Administrator will Have full control over the system and can View and analyze the System Logs.

7. Administrator can reset the password for any user incase the user has forgotten the password.

8. Efficient File/Document search is embedded to search for files and documents within the system. Only privileged users will be able to search the confidential documents.

9. Integrated backup system for scan documents.

10. Friendly GUI system.

11. User can download Multiple scan documents in single documents file.

Features12.Searching the document is very easy and all the users can search the permitted documents.

13.All Users can Download the Document in PDF format or can view it online in browser as well.

14. The Data Entry user can forward the document with notes after uploading to any other user for any permissions or official matters, and this document can be sent to other user.

15. The Forwarded document will be Archived once the Document Flow is ended and Document will be show to all other users then.

16. The user can track the Document forwarded and view the document flow with all the notes.

17 User can download Multiple scan document pages in single documents file in PDF format.

How the process work?

• The user will Scan or upload the file into the system. Users with special privileges can update or delete these files and their corresponding data.

• The User can also send/forward the document to other registered user to take some actions and then Archive the document.

• Once the all the action needed is completed, the document will be archived in the system which can be searched, modified or view at any time.

Documents Stored physically in filling cabinets.

Electronics Documents can be

View, search and download.

Scan a New Document and save on server. or Update and delete the existing one.

Documents are saved on Server. These Documents can be search, view, Update and Delete at any Moment

Flow Chart

Benefits of Document Management

1. Improve staff productivity

2. Reduce costs associated with manual document

3. Promote sharing of knowledge and information

4. Enhance corporate transparency and governance

5. Download and Publish documents to CD, DVD.

Login Page English

Here User enter his login details and able to access the system after authentication.

Login Page Arabic

Data UserView Documen

t

Upload a New document

Attach a File to New or Existing Document

Update Docume

nt

Download Document

Manage Permission for Each Document

Delete Document

Data Entry Page English • This is the default

page for Data Entry Users.

• User can Select the PDF file from his computer or scan it using scanner.

• The User will enter the Document Details and then either archive it or forward it to some other user.

• User can also select the users and sections permitted to view this document

Data Entry Page Arabic

Documents Page English

• This page contains the list of all the permitted documents for the user.

• Here user can also make quick search within the list.

• User can view and download all the attachments in the document.

Documents Page Arabic

Work Flow Page English• This is the default page for

workflow which shows the Un-Archived documents only.

• Here user can respond to the workflow request.

• User can also see the notes by other user attached to the workflow.

• User can see and download the document.

• User can also track the workflow status.

• User can also filter the documents using quick search.

Work Flow Page Arabic

Document Search English

• This is the Search page for all the Archived documents.

• Here user can search the document, view the document and download the document.

Document Search Arabic

Administrator

Search confidential files.

Create new user login.

View system logs.

Add/update/delete the sections.

Download documents

Update login details.Reset user

passwords.

Admin Home Page English

• This is the Default Page for Administrator.

• Here the Admin can see the total number of documents archived and total attachments.

• Here Admin can also see the Users created and users blocked.

• Admin can change the Documents saving path and the Backup Destination path.

• Admin can also change Document Scanning settings

Admin Home Page Arabic

Admin Logs English

• This is the page which shows the logs generated for the system.

• It shows what user did what action like logged in, when archived, when and what deleted etc.

Admin Logs Arabic

END OF PRESENTATION

Thank you for your time.