Document Name User Manual e-TDS (Authority Manual.pdf · of The Value Added Tax Department, UT of...

User Manual on e-TDS Module Daman & Diu

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Document Name User Manual

Module Name e-TDS (Authority &

Dealer Login)

User Type Dealer

Location Daman & Diu

Prepared by M/s. Wipro Ltd

Reviewed by NIC Bangalore

Submitted to The Value Added Tax

Department - UT of

Daman & Diu

Version No 0.1

Submission Date 29/05/2012


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Version Control

Version no Submission

Date

Description of Changes made

0.1 29/05/2012 Draft Version 0.1


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Table of Contents

List of Abbreviations .............................................................................................................................................................. 4

About this Manual ................................................................................................................................................................... 5

Introduction to VATSoft application................................................................................................................................ 6

Services offered through VATSoft application ....................................................................................................... 6

Introduction to web portal ............................................................................................................................................. 6

Introduction to e – TDS Module (Authority Login) ................................................................................................... 8

Process of e-Payment ........................................................................................................................................................ 8

Authority Login.................................................................................................................................................................... 9

Steps to Perform e-TDS (Monthly/Quarterly):- .......................................................................................................... 9

Entry of New TDS details .................................................................................................................................................... 10

Update & Submit .................................................................................................................................................................... 13

TDS Certificate ........................................................................................................................................................................ 15

Annual Return of Tax Deducted ...................................................................................................................................... 19

Change Password................................................................................................................................................................... 19

Dealer Login ........................................................................................................................................................................ 21

Introduction to e – TDS Module (Dealer Login) ........................................................................................................ 21

Process of e-TDS ................................................................................................................................................................ 21

Steps to Perform e-TDS (Monthly/Quarterly):- ........................................................................................................ 22

New Entry – TDS forms ....................................................................................................................................................... 23

Update and Submit ................................................................................................................................................................ 27


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List of Abbreviations

Abbreviation Expansion

CST Central Sales Tax Act

TDS Tax Deduction at Source

CTO Commercial Tax Officer

LVO Local VAT office

TIN Taxpayer Identification number

VAT Value Added Tax

TAN Tax Deduction Account number

FAQ Frequently Asked Questions

NIC National Informatics Centre

DVAT Department of Value Added Tax

PAN Permanent Account Number

.jpg Joint Photographic Group. Used as a file extension

.pdf Portable Document Format. Used as a file extension


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About this Manual

Purpose

The purpose of this manual is to describe the e-TDS functionality available through the web portal

of The Value Added Tax Department, UT of Daman & Diu for the Dealer who wishes to update the

details of TDS certificates.

Intended Audience

This document is intended to the dealers and other business men in Daman & Diu who file their

returns with the VAT department.


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Introduction to VATSoft application VATSoft is a software application developed and customized by National Informatics Centre (NIC)

for the benefit of the VAT department for the administration of tax that comes under their purview.

A link for the VATSoft application is provided in the departmental website under the ‘e-Services

Online’ menu. The application mainly caters to the dealers and department officials bringing in the

benefits of computerization and modernizing their operations through information technology.

Services offered through VATSoft application

1. e-Registration

2. e-Returns

3. e-Payment

4. e-CST

5. e-Purchase & Sales

6. e-TDS

7. e-Audit

8. e-Refund

Introduction to web portal

The Value Added Tax Department, Daman & Diu has launched a web portal with the URL

http://www.ddvat.gov.in/. The web portal offers different kinds of e-services to the dealers under

Value Added Tax (VAT) and Central Sales Tax (CST).

http://www.ddvat.gov.in/.%20The

http://www.ddvat.gov.in/.%20The


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The portal offers major functionalities like:-

e-services such as e-Registration, e-Returns , e-Refund, e-Payment, , e-Purchase/e-Sales, e-

Audit, e-TDS, e-CST etc.

Tracking the status of various applications on-line

Various dealer services such as Information on Schedules,Tax rates etc.

Latest News, updates

Acts,Rules,Notifications

FAQs, Query posting and replying


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Introduction to e – TDS Module (Authority Login) Since e-TDS is a new concept to the UT of Daman & Diu, this booklet has been prepared with a view

to provide step-by-step guidance to the dealers to declare the details of the TDS deducted by

different authorities. The dealer can also update, submit and delete the TDS details, generate the

TDS certificate, download the statement of annual return of tax deducted and change the password.

The Salient features of the e-TDS Modules are:-

Online Entry of TDS details, Remittance details etc.

Online Update, Submit and delete TDS details

Generation of TDS certificate

Generation of statement of Annual return of Tax deducted

Process of e-Payment

Dealer fills TDS form and

generates a TDS certificate

Start

Stop

Web Acknowledgement


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Authority Login

Steps to Perform e-TDS (Monthly/Quarterly):- Visit http://www.web4.kar.nic.in/damantdsauth. The dealer shall enter the User name and

password as provided by The Value Added Tax Department.

http://www.web4.kar.nic.in/damantdsauth


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Entry of New TDS details To enter New TDS details, the dealer shall click on the click on the button ‘Entry’.

Upon clicking ‘Entry’, the below mentioned screen shall be displayed. The dealer shall select from

the type of the dealer i.e. Registered or UnRegistered dealer. Upon selecting the type of Dealer, the

dealer shall enter the TIN number, select the form type, and enter the TDS certificate number. Upon

entering the details the dealer shall select the tax period and shall click on the button ‘save

certificate details’ once the details are submitted.

Field Name Description

Dealer TIN Enter the TIN number for which the entry has to be entered

Form Type Select the Form type

TDS Certificate number Enter the TDS certificate number

Tax period Select the TAX period from the following:-

Monthly

Quarterly

Upon saving Certificate details, the dealer shall enter the Bill details and Remittance details.

The dealer shall have the following details for TDS bill details:-

Period

Bill number and Bill date

Gross amount payable

Amount paid


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Date on which amount is paid

Amount of Tax deducted

Date on which Tax was deducted

Upon entering the TDS bill details, the dealer shall click on the following button:-

‘Add Bill’ to add the bill as mentioned under TDS bill details

‘Update Bill’ to update bill as mentioned under TDS bill details

‘Delete bill’ to delete the bill as mentioned under TDS bill details

‘Clear’ to clear the details if the details provided earlier are not correct.

The dealer shall have the following details for Remittance details:-

Challan number

MICR code

Bank and Branch name

Documents to be uploaded


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Update & Submit To update & submit TDS details, the dealer shall click on the button ‘Update & Submit’.

Upon clicking ‘Update & Submit’, the below mentioned screen shall be displayed. The dealer shall

select the TIN number which is to be updated.

The dealer can update the TDS bill details and Remittance details.


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TDS Certificate To generate the TDS certificate, the dealer shall click on the button ‘TDS certificate’. The dealer can

generate the TDS certificate on a monthly or quarterly basis.

Upon clicking, the below mentioned screen shall be displayed. The dealer shall enter the Tax period

and click on the button ‘Go’.

Upon clicking the button ‘Go’, the list shall be displayed with the TIN number. The dealer shall select

the TIN number to print the certificate. To print the certificate, the dealer shall click on the ‘Print’.

Upon clicking the button ‘Print’, the pop-up shall be displayed. The dealer should either ‘Open’ the

pdf file or ‘Save’ the pdf file.

The form DVAT 45(A) will be issued in triplicate by tax deducting agency. Once the TDS certificate

in the pdf format is opened, the dealer shall print the form.


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Annual Return of Tax Deducted To download the statement of Annual return of Tax deducted, the dealer shall click on the button

‘Annual Return of Tax Deducted’. Upon clicking the dealer shall enter the period for which the

statement of Annual Return of Tax deducted is to be downloaded.

Upon entering the tax period, the dealer shall click on the View buton to downlaod the list. The

statement can be downloaded for a period of one year only.

Change Password To change password, the dealer shall click on the button ‘Change Password’, as shown in the below

mentioned screen.

Upon clicking ‘Change Password’, the below mentioned screen shall be displayed. The screen

displayed shall have the User Log in. The dealer shall enter the Current Password and New

Password. Upon entering the new password, the dealer shall re-enter the new password. Upon

entering the dealer shall click on the button ‘Change’.


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Dealer Login

Introduction to e – TDS Module (Dealer Login) Since e-TDS is a new concept to the UT of Daman & Diu, this booklet has been prepared with a view

to provide step-by-step guidance to the dealers to declare the details of the TDS deducted by

different authorities.

The Salient features of the e-TDS Modules are:-

Online Entry of TDS details, Remittance details etc.

Online Update and Submit TDS details

Process of e-TDS

Dealer fills TDS form

Start

Stop

Web Acknowledgement


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Steps to Perform e-TDS (Monthly/Quarterly):- Visit http://www.ddvat.gov.in/, and click on the button e-Services as shown in the below screen.

Upon clicking e-Services, the below mentioned screen shall be displayed. The dealer shall enter the

User name and password as provided by the Value Added Tax Department.

Upon clicking the button ‘Login’, the below shown screen shall be displayed. The dealer shall click

on the button ‘New Entry’ under TDS forms.

http://www.ddvat.gov.in/


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New Entry – TDS forms To enter New TDS details, the dealer shall click on the click on the button ‘New Entry’.

Upon clicking ‘New Entry’, the below mentioned screen shall be displayed. The dealer shall select

whether the TDS has to be filed Monthly or Quarterly. Upon selecting the dealer shall enter the Tax

period. Upon entering the details, the dealer shall click on the button ‘Go’.

Upon clicking the button ‘Go’, the below shown screen shall be displayed. The dealer shall select the

TDS form type and upon selecting the type of form, the dealer shall enter various details such as the

TDS certificate number, Tax deduction account number (TAN), VLO/VSO code of TDS

authority/person, Tax amount deducted and Remittance details. Upon entering the detail, the

dealer shall click on the button ‘Save’.


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Field Name Description Mandatory

TDS form type Select the type of the form Y

TDS Certificate

number

Enter the TDS certificate number Y

Tax Deduction

Account number

Enter the Tax deduction account number.

The account number should be 8 or 11

digits

Y

VLO/VSO code of

TDS

Authority/person

Select the VLO/VSO code from the

dropdown

N

Bill number Enter the Bill number N

Bill Date Enter the Bill date N

Bill Amount Enter the Bill amount N

Rate of TDS Enter the Rate of TDS N

Tax amount

deducted

Enter the Tax amount deducted Y

Remittance details Enter the Remittance details Y

Challan number Enter the Challan number Y

Date of deposit Enter the Date of deposit Y

Name of Bank Enter the name of bank Y

Bank Branch

Address

Enter the Address of the Bank branch Y


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Upon clicking the button ‘Save’, the below shown screen shall be displayed.

To update and submit, the dealer shall click on the button ‘Select’. Upon selecting, the below shown

screen shall be displayed. The dealer shall click on the button ‘Delete’ to delete the TDS form. If the

dealer wants to update the TDS form, the dealer shall click on the button ‘Update’. If the dealer

wants to Update and then submit the TDS form, the dealer shall click on the button ‘Update &

Submit’.

Before submitting the form, the dealer shall ensure that the details filled in the form are correct.

One the form has been submitted, no changes can be made in the TDS entry module form.


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Upon clicking the button ‘Update & Submit’, the below shown screen shall be displayed. The screen

displayed is the Web generated acknowledgement slip. The dealer shall print/note down the Web

Acknowledgement slip for future reference.


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Update and Submit If the dealer wants to update and submit the TDS entry form, the dealer shall click on the button

‘Update and Submit’.

Upon clicking ‘Update & Submit’, the below mentioned screen shall be displayed. To update a

particular Form type, the dealer shall click on the button ‘Select’.

Upon clicking on the button ‘Select’, the below shown screen shall be displayed. The dealer shall

update the details if required.

The dealer shall update the details before the submission the form. Once the form is submitted, the

dealer will not be able to update the form.


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Upon clicking the button ‘Update & Submit’, the below shown screen shall be displayed. The screen

displayed is the Web generated acknowledgement slip. The dealer shall print/note down the Web

Acknowledgement slip for future reference.

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