ED 038 704

AUTHORTITLE

INSTITUTION

REPORT NOPUB DATEGRANTNOTE

EDRS PRICEDESCRIPTORS

IDENTIFIERS

ABSTRACT

DOCUMENT RESUME

CG 005 263 .

Poberts, Tommy L.; And OthersSoftware Documentation for the Bartlesville PublicSchools: Part One. The Bartlesville System TotalGuidance Information Support System.

.

Bartlesville Public Schools, Okla.; Oklahoma StateUniv., Stillwater.TGISS-1Jan 70OEG-7-8-005685-0030(056)154p.

EDRS Price MF-$0075 HC-$7.80*Computer Programs, *Computer Storage Devices,Confidential Records, *Counseling Effectiveness,Information Processing, Information Retrieval,Information Systems, *Man Machine Systems,*Performance Specifications, Pupil PersonnelServices, Student RecordsTotal Guidance Information Support System (TGISS)

The Total Guidance Information Support System(TGISS) , is an information storage and retrieval system forcounselors. The total TGISS, including hardware and software, extendsthe counselor's capabilities by providing ready access to studentinformation under secure conditions. The hardware required includes:(1) IBM 360/50 central processing facility; (2) IBM 2314 mass storagedevice; (3) IBM 2260 remote video display terminal; (4) IBM 2848display controller; (5) IBM 1053 Printer for hard copy; and (6) a

modem for sending or receiving data communications to and from thecentral site. The TGISS software system includes: (1) IBM 05Operating System; (2) a Type III IBM Information and Data RetrievalSystem called FASTER; (3) the Load; (4) an Update and File Managementsubsystem; and (5) the FASTER Application Programs. The program isdesigned to facilitate future expansion. The software functions arediscussed: (1) input format and definition; (2) load and inputverification program; (3) data update and revision routines andspecifications; and (4) FASTER access and retrieval routines.Concluding the document is a readily understandable TGISS users'guide. The research reported herein was funded under Title III of theElementary and Secondary Education Act. (TL)

SOFTWARE DOCUMENTATIONPART ONE

THEBARTLESVILLE

SYSTEM

DEVELOPED BY

THE BARTLESVILLE PUBLIC SCHOOLSTHE. RESEARCH FOUNDATIONOKLAHOMA STATE UNIVERSITYANDU.S. OFFICE OF EDUCATIONE.S.E.A. Grant No. 7.8-005685.0030-(056)OKLAHOMA STATE DEPARTMENT OF EDUCATION

TOTAL GUIDANCEINFORMATION SUPPORT SYSTEM

U.S. DEPARTMENT OF HEALTH. EDUCATIONb WELFARE

OFFICE Of EDUCATION

THIS DOCUMENT HAS SEEN REPROUCEDEXACTLY AS RECEIVED FROM THE

PERSON OR ORGANIZATIONORIGINATING IL POINTS OF VIEW OR OPINIONS

COSTATED DO NOT NECESSARILY REPRESENT

Off ICIAL OFFICE Of EDUCATION

POSITION OR POLICY.

CX, THE BARTLESVILLE SYSTEM

MOLU

TGISS

SOFTWARE DOCUMENTATION

for

The Bartinsville Public Schools

Title III, E. S. E. A. Grant No. 7-8-005685-0030-(056)

Tommy L. Roberts, DirectorWayne Richardson, Associate Director

Ed Forsberg, System EngineerGene Smith, Senior Analyst

January, 1970

ACKNOWLEDGMENTS

The director of project TGISS wishes to express his sincere

appreciation to the Board of Education, Administrative Staff, and Coun-

selors of the Bartlesville Public Schools for their cooperation, support,

and assistance in this research and development effort. Special grati-

tude is extended to Earl Hamon, Superintendent, and Wayne Richardson,

Assistant Superintendent, for their patience, understanding, and moral

support while trying something new in an effort to improve education not

only for Bartlesville but other school systems in the nation.

Special acknowledgment is due Dr. Ed Forsberg, Northwestern

Oklahoma College, for his endless hours of hard work in helping design

the basic system. Special thanks is given Mr. Gene Smith for his efforts

in analysis and refinement of the basic system.

Other members of the task force made a number of significant

contributions during the development process. These include (1) program-

mers Bob Jenkins, Thomas G. Roberts, Le Grande Rives, and Sherol Middleton;

(2) computer center personnel at Oklahoma State University; and (3) con-

sultants: Robert L. Gilliam, Scott P. Keahey, Barbara Rosenquist, and

Drs. Rondal Gamble, Sue Hawkins, George Small, John Loughary, and Arthur

Roach. Without the help of these fine professional people, the visability

of the system would not have been realized.

I would like to give special thanks to the U. S. Office of

Education for providing the financial support needed in this development

effort. Certainly TGISS would not have been possible without such

support.

Last, but certainly not least, Y would like to acknowledge my

wife, Barbara, for her kind understanding and loyal support through the

stresses and strains associated with a project of this magnitude. With-

out her encouragement at certain times when critical decisions had to be

made, project progress would have been seriously inhibited.

Sincerely,

Tommy L. Roberts4.11

TABLE OF CONTENTS

ACKNOWLEDGMENTS

Part One

FUNCTIONAL SPECIFICATIONSAND

EXTERNAL DEFINITIONS

I. INTRODUCTION

II. GENERAL DESCRIPTION

Paae

ii

1

2

A. Remote Terminal 2

B. Central Site 5

C. Data Base Design 6

III, FUNCTIONAL FLOW 9

A. Input Format and Definition 9B. Load and Input Verification Program 11C. Data Update and Revision Routines 11D. FASTER Access and Retrieval Routines 11

IV. SYSTEM PROCEDURES 21

A. User Command Language (UCL) 21B. Data Base Security 22C. CRT Displays 23

Part Two

SYSTEM INTERNAL DEFINITIONS

I. INTRODUCTION 51

II. SYSTEM DESCRIPTION 51

A. TGISS System Flow 52B. Input Sort 53

C. Load and Input VerificationD. Data Update and RevisionE. FASTER Access Routines

III. FLOW CHARTS

A. Load and Input Verification. ProgramB. Data Update and Revision ProgramC. FASTER Access Routines

1. Sign On2. Sign Off3. Student Data Record Access Routines

Part Three

DATA UPDATE AND REVISIONSPECIFICATIONS

I. INTRODUCTION

II. DATA BASE DESCRIPTION

III. DATA ADDITION, DELETION, AND REVISIONTRANSACTIONS

A. Data FormatsB. Data AdditionsC. Data RevisionsD. Deletion of RecordsE. Special Data Conditions

IV. ERROR MESSAGES AND RELATEDCORRECTIONS

V. TERMINAL -

VI. COUNSELOR

I D PROGRAM

- I D PROGRAM

Part Four

TGISS USERS GUIDE

I. INTRODUCTION

II. TGISS SYSTEM USAGE

III. SUMMARY

IV. KEYWORD DICTIONARY

53

54

55

55

56

76

117

117119

120

123

123

125

125133134

135135

137

139

139

142

142

145

146

1

FART ONE

FUNCTIONAL SPECIFICATIONSAND

EXTERNAL DEFINITIONS

FUNCTIONAL SPECIFICATIONSAND

EXTERNAL DEFINITIONS

Total Guidance Information Support System (TGISS)

I. Introduction

Part one of this document contains the functional requirement

specifications for the basic retrieval system of TGISS. Section II

is a general description of the system including the remote terminals,

central site, and data base design.

Section III identifies and describes the functional requirements

and capabilities of the various software components. These descrip-

tions include input formats and definitions, load and input verifica-

tion programs, data update and revision routines, and FASTER Access

and Retrieval Routines.

Section IV contains the external design requirements and capa-

bilities of the user's command language. A description of provisions

for data base security and the CRT displays is included in this

section.

2

H. General Description

Initially, TGISS is an information storage and retrieval system

specifically designed to meet the needs and requirements of the coun-

selor in the Bartlesville Public School environment. TGISS supports

the student/counselor relationship by providing pertinent information

required for more effective decision making by the student and the

counselor.

The environment required to support the student/counselor func-

tions is a combination of man/machine capabilities. The total system,

including the hardware and software, extends the counselor's capabili-

ties by providing ready access to student information under secure

conditions. This access is accomplished through a remote video infor-

mation display terminal. The student data file is stored on the IBM

2314 mass storage device at the central processing facility (IBM 360/50).

Data is retrieved by counselor interaction at the keyboard on the IBM

2260 remote video display terminal. The counselor will be provided with

a user command language (UCL). This language defines and describes the

information available for retrieval and display. The language is user

oriented (easy to learn and use), and will allow the counselor to inter-

act with the system in a conversational mode.

A. Remote Terminal

The remote video display terminal is an IBM 2260. Retrieved

information is displayed on its screen on an 8 x 12 cathod-ray

tube (CRT). All information is buffered and regenerated (refrshed)

in the IBM 2848 control unit to provide a steady visual display.

3

Each display station functions independently of any other display

station and has an alphanumeric keyboard for data entry, inquiry,

and retrieval functions. The retrieved information displayed on

the CRT is a combination of hardware/software capabilities at the

central site and the remote terminal station.

The IBM 2260 video display is directly cabled to the IBM 2848

display control unit. This control unit provides a remote communi-

cation/control path between the remote display and the central pro-

cessing site. The user need not be aware of this control unit.

The IBM 2848 control unit provides:

1) A character generator to translate input data

from the communications lines to video data.

2) Buffer storage to store the video data for dis-

play regeneration, and store input data from

keyboard entries for transmission to the pro-

cessor at the central site.

3) Timing and logic control to synchronize inter-

face operations, buffer storage, display sta-

tion presentation, and keyboard operations.

The IBM 2848 display controller allows expansion to control

a maximum of eight (8) displays of 960 characters each. Character

displays are presented in twelve (12) rows of eighty (80) charac-

ters each. Display units are required to be within a distance of

2000 feet from the IBM 2848 control unit.

In addition, the remote terminal facility will have an IBM

1053 printer interface to the IBM 2848 display controller. An

4

adapter is required on the display controller for interface to the

IBM 1053 printer. This capability provides the user a means of ob-

taining a printed copy of the information from the CRT display

during a user session at the terminal. The printed data will be

identical in content and same in format as that appearing on the

display screen.

A modem is required at the remote terminal station for modu-

lation aid demodulation of data transmission. This will send and

receive data to and from the central site.

To summarize the requirements at the remote terminal in

terms of hardware, it will include an IBM 2260 display station, an

IBM 2848 display controller, and IBM 1053 printer for hard copy,

and lastly, a modem for half duplex (send or receive) data communi-

cations to and from the central site.

From the counselor point of view this is the hardware re-

quired to retrieve information from the student data base at the

central processing site. In addition, the user is provided a

user command language. The language is employed through the IBM

2260 keyboard and provides the counselor with an easy method to

communicate with the central site and retrieve relevant student

information. The language is specified later in this document

under the External Design of the User Command Language (UCL).

In general, it specifies the step by step procedures required

of the counselor at the remote CRT display terminal to interact

with the central site for retrieval of specific data elements from

the student data files. Types and kinds of displays are indicated.

B. Central Site

The central processing site is an IBM 360/50 computer system

with the required supporting peripheral devices. This site pro-

vides TGISS with the hardware/software capability to communicate

with the user at the remote terminal stations in an on-line multi-

processing environment.

The TGISS software system includes IBM OS Operating System,

a Type-III IBM Information and Data Retrieval System called FASTER

(Filing and Source Data Entry for Easier Retrieval), the Load,

Update and File Management subsystem, and the FASTER Application

programs. The system is designed to facilitate future expansion.

Once initial orientation for students, counselors, and administra-

tion to 2260 display terminal operation in a user atmosphere is

accomplishea, FASTER contains many functions which can be effec-

tively employed in future applications.

FASTER provides the software communication link to the 2260

through the IBM 2701 communications controller. The control of

lines from the remote 2260's into the central site is provided by

the FASTER line control program. The data and message control is

furnished by the FASTER message control program. The terminal

user will utilize a small batch background partition to display

requested data. The FASTER system will run in approximately a

100K partition and run concurrently with local batch jobs. The

priorities, scheduling, and allocation of system resources are a

function of the IBM Operating System (OS).

B. (cont'd)

Thr FASTER access routines will provide the TGISS system user

with the capability to access user requested student information

and transmit the formatted data records to the remote CRT under con-

trol of the FASTER message control program.

C. Data Base Design

The data base must be obtained from existing school records

on each student. Information required for the data base which is

not in the student record file can be collected by questionnaire.

All data must eventually come from some source document whether it

exists in the files or must be collected during the year from stu-

dents and teachers.

The information collection process will be facilitated by

utilizing a standardized data form. This form is being generated

as part of the data base design effort. The form serves as the

means of transcribing information from the original source document

to the computer input stream.

The next step in the process is to prepare the data so it is

machine readable. In the case of TGISS this includes keypunching/

verification of the source material on all students from the data

form. The result of keypunch and verification is that the data is

now on cards for input to the computer input stream for creation

of the student data file. The data contained in the student record

is generally classified as follows:

1. General Data

2. Health Record

C. (cont'd)

3. Work Experience

4. Standard Test Scores

5. Transcript I

6. Transcript II

7. Grade Point Averages (GPA)

8. Absences

9. Interests/Preferences/Honors

10. Health Profile

11. Current Schedule

Each of these will be discussed to identify those items within

each classification.

1. General Data consists of the student's I.D. number, name, sex,

race, home address, home telephone number, birth date, father's

employer, father's business phone, mother's employer, mother's

business phone, family doctor and telephone, current grade level,

religion and high school track.

2. The Health Record data grouping consists of storage for several

diseases. Information relating to the disease will be carried

as part of this data grouping and should be supplied by a quali-

fied nurse.

3. The Work Experience data grouping consists of data for several

jobs. Present plans allow adequate storage for each job so that

the information for each job can vary in its format and content.

4. The Standardized Test Scores data grouping consists of a com-

posite score of three (3) tests: Kuhlman, SRA and DAT.

8

C. (cont'd)

5. Transcript I consists of course information for grades 7 and 8.

Each course descriptor consists of the course name, and the course

marks made during each school year.

6. Transcript II contains descriptors pertaining to courses taken

during grades 9, 10, 11, and 12. The information in the data

base for each course consists of a credit code, a course number,

a course name, and a grade for semester 1 and semester 2. The

credits code is the number of half credits.

7. The GPA grouping will be computed in the update and revision pro-

gram from student grades as they are added to the student data

record. Student grades will be input for Junior High by year and

then in 9 week intervals in High School in addition to semester

grade input.

8. The Absence grouping consists of total current absences and the

absences in half days for each of the 36 weeks of a semester.

9. The Interests/Preferences/Honors data group provides for several

lines of CRT display. Information to be inserted does not have

a specified format at this time. Storage will be allocated and

reserved for each line.

10. The Health Profile contains a descriptor for each of the follow-

ing physical characteristics: eyes, ears, teeth, heart, feet,

growth, and respiration. The descriptor represents a point on

a 3 point scale from +1 to +3.

11. The Current Schedule data consists of information pertinent to

the courses that the student is currently enrolled in. This

9

C. (cont'd)

includes the period number, the course name, the location, and

the teacher.

The above items concern themselves with the specifications and re-

quirements of the data items stored in the Student Data File. Data

is so organized in the file that it easily lends itself to CRT dis-

play requirements.

After the information has been collected and prepared for in-

put to the central processor, the next step is to consider the re-

quirements to store this data in an organized manner on the mass

storage device (the IBM 2314 Random Access Storage Facility).

III. FUNCTIONAL FLOW

The major components of the software development and their inter-

faces are identified as follows:

A. Input Format and Definition

B. Load and Input Verification Program

C. Data Update and Revision Program

D. FASTER Access and Retrieval Routines

All line control, message control and terminal polling will be

handled by FASTER. Detailed documentation of these functions is inclu-

ded in the IBM documentation on FASTER. Filing and Source Data Entry

Techniques for Easier Retrieval - 360D-06. 7.011.

A. Input Format and Definition

The input will be keypunched from transcription sheets used

to collect the data for the TGISS student data files. The data will

be keypunched in the formats dksktlayed In Figure 1. Card codes

10

A. (cont'd)

which are represented by X4, X5, etc., are cases in which multiple

cards are required to input the related data. The fixed portion

of each card is student-ID-number (columns 1-6), type-of-action code

(column 78), and card-code (columns 79-80). Columns 7 through 77

will contain student record data to be input to the TGISS system.

The input cards required for initial as well as subsequent

students to be added to the TGISS student data file will be cards

01, 02, 03, X4, X5, 06, X7, X8, 09, XA, and OB. When multiple cards

are input for X designated card types, they will be sequentially

numbered by punching in the first position of the card code (X) be-

ginning with a numeric zero (0) and continuing through nine (9).

Each group of cards input to add a student's data to the TGISS file

must have a master card (01) as the first card in the group.

The input cards which add absences, revise student schedules,

and add 9-week student grades are represented in Figure 1 by card

codes OC, XD, and OE, respectively.

The type-of-action code (TOA) must be included in cards 01

(master card), OC, OD, and OE. Column 78 in the other card types

must be blank. Data can be added or revised in the student record

by using an 01 card with student-ID-number, student name, and TOA

code followed by appropriate card types and their included data

fields. The TOA code for adding data will be an (A), and (R) for

revising data. A student's data may be completely deleted from

the TGISS data file by using a master card (01) and a TOA code of D.

When card types OC, OD, and OE are input the TOA must be blank.

11

B. Load and Input Verification includes the following functions:

1. Read cards onto disk.

2. Sorts input data on student-ID-number and card code.

3. Validates student ID number and student name.

4. Assembles and combines input data cards to form student

information record.

The combined data cards are then written onto disk in a student data

record which is input to the update and revision program.

C. The Update and Revision program includes the following functions:

1. Creation of the initial indexed sequential data base.

2. Addition of student data records when appropriate.

3. Revision of data fields in student data records.

4. Addition of data fields not input at origination of TGISS data

base.

5. Updating student data records, when appropriate, as the student

progresses in his field of study.

6. Computation of grade point averages in periods of 9 weeks, semes-

,.ters, grade levels, and overall grade point average.

7. Deletion of student records in the TGISS file.

The student data records will be stored and accessed using indexed

method (ISAM) the function to be performed

on the student data record being determined by a type-of-action code

(TOA) designated by the user or the person charged with generating

input to the system.

D. FASTER Access and Retrieval Routines

The FASTER system will control:

12

D. (cont'd)

1. Network Polling

2. Line Control

3. Message Control

4. I/O Buffering

5. System and/or Terminal Abends

The FASTER access and retrieval routines will:

1. Interpret User Commands

2. Maintain History Files

3. Access Requested Data

4. Display Data in Assigned Formats

The command which is issued by the counselor from the terminal

must he interpreted and equated to a stored FASTER routine. The

FASTER routine is called to access and display the information neces-

sary to satisfy the user request. History files of pertinent infor-

mation will be kept concerning terminal usage, user identification,

and routine utilization. In the event that illegal commands are is-

sued from the terminal, error messages will be displayed at the

terminal notifying the user of the error and requesting re-input of

the command.

It will be necessary for the terminal user to sign on before

attempting to request student record data. Once the user has signed

on he is free to retrieve through the FASTER routines any data he

wishes from a student data record.

FIGURE 1 - (cont'd on following pages)

MASTER CARD - 01

ID

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6888888886888888888888888888888

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15

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TRANSCRIPT FOR 9TH, 10TH, 11TH and 12TH GRADES X8

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9 9 9 9 9 9 9 9 9 9 9 9323334 3531 3/31 39 40 41 424

4 auo

1 0

141

7 7 7

9 94445$

1

(1) NO.

aLu

7 7 7 7 7 7

9 9 9 9 9 974!4!505152

NAME

7 7 7 7 7 7 7 7 7 7 7 i

9 9 9 9 9 9 9 9 9 93 54 55 54 5759 595061 6263

16

PARENTS NAMES CARD 09

ID

77777771777777777717777777

688888

99999911345s16smnnummumminnanalnnx3Innunsmsnam4musuluommsmunswumsomummuaussIonlInumnpn.u.

FATHER'SNAME

8888868888888888888

99999999999999999991

MOTHER'SNAME

7777777777777777777'7777777777777777777717777177777

8888888888888888888

9999999999999999999:

8888888888888888888888888888888

9999999999999999999999999999959

rCARCOD

7

8

9

sir

INTERESTS/PREFERENCES/HONORS XA

ID INTERESTS/PREFERENCES/HONORS CARE

CODE

777777 7777777777777777777777777777777777777777 77777777777777777177777177777 11 1

8 8 8 8 8 8 8888888888388888888888888888818188888888 888888888888888188888888888888 8

999999 999999999999999999999999999998999999999 9999999999999999999999999999 99\I:234Si im12I31/lS1I11Ull 20 21 22 23 21 25 2$ 222I21 30 31 32 33 31 3S 3f3131314I11l213u /5 1 i1 51 52 53 51 55Si52515150C1i263giSiiagi110 11 1 2 23 21 1S1i1r7 meammo

17

---

HEALTH PROFILE CARD OB

ID

7 7 7 7 7 7

6 8 8 8 8 8

9 9 9 9 91 2 3 1 5 6

HEALTHPROFILE

ARD

ODE

7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 1111

8888888888888888888888888888888888888888888888888888888888888888

9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 3 9 9 9 9 9 9 9 9 9 9 99971113 20212223 21252022129 3031 323331353;31383940a 12134115111:11195051 5253515%515S MO SW 63 CIO IC i/ ili312111 12 13 14 15 151 "Itr.;2,2

WEEKLY ABSENCE INPUT CARD OC

ID STUDENT NAME

777711 7 7 7 7 7 7 7 7 7 7 7 7 7 1 7 7 7 7 7 7 7 7 7

8 8 8 8 8 8 8 8 8 8 5 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8

9 9 9 9 9 9 999999999999999999999991 2 3 5 I 21 3 tall 1213111516 17 II If 2021 Z223 212S 262728/23e

,VassaraffimmEssmaaw

ll7 17711777117777771177777717777711777111711

8 8 8 8 8 8 8 8 8 8 8 8 8 8 9 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8

9 999999999999999999999999999999999999999993 35313/3121 10111213111511174119S151 52 535055%5/U595m 6263 64 nu 67 im um 7213 74 7i1

18

"if

CURRENT SCHEDULE CARD XD

01101Orr

1

1

'..s

ID COURSE LOCATION TEACHER'S COURSE LOCATION TEACHER'S ARI

NAME NAME NAME NAME ODI

fl

111111 77777777777777777777 7777777777777777771777777777777777 7777777777177 11

688888:88188288888888388888 8888888888888888888888888888888888 8888888888888 88

99999999999999999999999999 999999999999999999999999999999999 9999999999999 99I 2 3 4 5 5 6 9 1011121314151 711192021222324252521 30313233343535373$314041142434445444741495051 253545554515453E0C 525 561:764597071 72 13 14 75 1 7 ;Le

NINE WEEK (9 WK) GPA CARD OE

ID

7771777

888888

9999991234557

I.....----

OURSECOURSEESE RSE'OURSE-COURS OURSE

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AROD:

1

11

:88

0.

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88

99v1OH

nom

$4

4

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it 4P 6

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NO.ifi1,

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71777777777777777777777

8 888888888888888888888

9 999999999999999999999"99

19

FIGURE 2 - TGISS SYSTEM FLOW

System InterfaceInput Group

Counselors

.......411111011Ca:1!!!1]

Input

Sort InputCards:Student IDCard Code

:111

Load and Input

Verification

Data Updateand

RevisionProgram

FASTER Accessand

RetrievalRoutines

20

21

IV. System Procedures

A. User Command Language

The user of TGISS is supplied with a set of commands that

will allow him to access information in the student data base.

This command language will be divided into types by function. In

order to gain access to the TGISS system through a terminal, a

user must sign-on and supply his social security number as a se-

curity code. The security code procedure (supplied by FASTER)

will prevent unauthorized use of the TGISS system and its data

base. After sign-on has been completed the user will be ready to

access specific student data using the user command language.

The second type of command will allow the user (counselors)

to access, query, and retrieve data from the student data base.

Phase II implementation will allow on-line update of data records

using FASTER routines. The following list constitutes Phase I

commands and will retrieve data pertinent to the following areas.

Command Retrieved Data

1. OGPA Overall Grade Point Average

2. HLTP Student Health Profile

3. TR78 Student Transcript-Junior High

4. TRAN 3tudent Transcript-High School

5. GPAS Grade Point Averages

6. WRKX Work Experience

7. CURS Current Schedule

8. GRDT Grade Trends

9. SDTS Standard Test Scores

22

A. (cont'd)

Command Retrieved Data

10. IPHS Interests/Preferences/Honors

11. GNRL General Data

12. HLRD Health Record

13. SGON Terminal Sign-on

14. SGOF Terminal Sign-off

In using each of the commands, except sign-on and sign-off, the

user enters the command, a slash, and the student-ID-number of

the student on which data is required. The user then depresses

the shift and enter keys on the 2260 keyboard and the message is

transmitted to the computer.

Invalid commands or student-ID-numbers will return no data

and a corresponding error message will be transmitted to the sen-

ding terminal.

B. Data Base Security

Protection of data from unauthorized use and access is of concern

whenever files of information are giiniilined concurrent with any

centralization of data and implementation of terminal-based sys-

tems. However, any security mechanism employed is relative to how

the mechanism and its operation are secured.

Security provided in the TGISS system is inherent in the

FASTER system and is divided into two parts:

1. Protection built into the system itself.

2. That protection which can be added by the programmer through the

use of the Macro language and functional capabilities of FASTER.

23

Three elements provided under the first part (1.) are:

a. A user-defined transaction code must be the first data

entered at a terminal.

b. The terminal must have been enabled by the programmer

to accept the transaction code entered.

c. The user-defined data format must be correctly entered

from the terminal following the transaction code.

An additional capability is the ability of the data processing

center to logically disconnect any terminal of the system during

periods of unauthorized access.

The second part (2.) of FASTER security allows the programmer

to insert an authorized path by which an operator's authorization

can be tested. The operator will be required to enter a code at

sign-on time to gain access to privileged data. These codes and

methods of access will be explained in the TGISS users guide pub-

lished when the terminals are properly brought on-line and are

operating.

C. CRT Displays

The following figures will illustrate the terminal displays of

student data requested by the user through his user command

language.

FIGURE 3

1.

Counselor Inquiry - Sign On

.............

SGON/social security number in nine consecutive digits

.1.N

IFIM

MIII

IN

',-.`

,"'"

'"."

-',,,V

,-.5

],}7

,4""

cFPA

ti"--

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'" "

,,,,,,

-7",

..4,,e

1,e,

,,,,,,

c,-3

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.,,,Z

;,,,,,

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.:..,

- ,-

-,-

- -

--,-

;-,,,

v,,,

r.,-

-

r

V,"

,{4

FZI

1.W

7

FIGURE 3

(cont'd)

TGISS System Response

Terminal is properly signed on and

ready to accept your

inquiry to TGISS data - proceed

FIGURE 4

1.

Counselor Inquiry

Overall Grade PointAverage

OGPA/student number

11E

MM

IIMW

FIGURE 4

(cont'd)

TGISS System Response

'OVERALL GPA

Student Name

Student Number

YEAR

OVERALL GPA

7 8 9

10

11

12

FIGURE 5

1.

Counselor Inquiry - Student Health Profile

HLTP/student number

FIGURE 5 (cont'd)

TGISS System Response

HEALTH PROFILE

Student Name

Student Number

VARIABLES

RATING (MAX = +3, MIN = +1)

EYES

EARS

HEART

FEET

TEETH

RESPIRATORY

GROWTH

a

number

from

+1

to

+3

goos

iseb

bene

Ildr

MM

AT

TIM

ISIr

w

FIGURE 6

1.

Counselor Inquiry - Student

Transcript for Grades 9, 10, 11, and 12

TRAN/student number

1It

II

1111

ME

IPM

11II

II

.1.1

I I

I I

I I

1 I

NI i

llI.

.1S

IMII I

4 I

I I

1I

I I

I I

I I

M. .

1 I

II

1 I

I I

I 1

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I

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1IN

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NW

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71;1

7r.W

7117

.171

.147

rire

7N.

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,

FIGURE 6 (cant' d)

TGISS System Response

/14Clieoc......

HIGH SCHOOL TRANSCRIPT

Student Name

Student Number

COURSE NAME

COURSE NUMBER

GRADE 1

GRADE 2 1/2 CREDITS

"'FF

0'V

c,"q

"..7

1z)4

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itgor

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t47

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7:77

177c

7gE

WM

PIT

TA

rIFT

WIT

FIGURE 7

1.

Counselor Inquiry - Year 7 and 8 Transcript

TR78/student number

cy M

FIGURE 7

(cont'd)

TGISS System Response

C

YEAR 7 & 8 TRANSCRIPT

Student Name

wStudent Number

COURSE NAME

COURSE NUMBER

GRADE 1

GRADE 2

FIGURE 8

1.

Counselor Inquiry - Grade Point Averages

GPAS/student number

.cr

M

i I

110.

.1.1

11M

M,V

IIMIN

t

FIGURE 8

(cont'd)

TGISS System Response

GRADE POINT AVERAGES

Student Name

Student Number

OVERALL GPA = X.XXX

AREA GPA = X.XXX

NINE WEEK GPA = X.XXX

AREA IS area name

FIGURE 9

1.

Counselor Inquiry - Work

Experience

.1.1

1111

1.., ,

1,1A

RM

INIM

IFY

IAIP

S

1MIL

--s

I,44

. ,.

WRKX/student number

ke

KFIGURE 9 (cont'd)

TGISS System Response

WORK EXPERIENCE

JOB TITLE

Student Name

Student Number

VOLUNTEER OR NON-VOL

rFIGURE 10

1.

Counselor Inquiry - Current Schedule

URS/student number

FIGURE 10 (cont'd)

TGISS System

Response

4.11

11CURRENT SCHEDULE

YEAR=xx

Student Name

Student Number

LOURSE NAME

ROOM LOCATION

PERIOD

TEACHER

cr%

FIGURE 11

1,

Counselor Inquiry - Grade Trends

/4C.)eor.......

GRDT/student number

FIGURE 11 (cont'd)

TGISS SystemResponse

.11

MR

T77

71,7

1rir

ico

V7A

KIM

)1V

,0'0

C-V

V,T

7

GRADE TRENDS

YEAR

GPA

72.1

83.1

9

10

11

12

Student Name

Student Number

"'W

A`

FIGURE 12

1.

Counselor Inquiry - Standard Test Scores

SDTS/student number

FIGURE 12

(cont'd)

TGISS SystemResponse

STANDARD TEST SCORES

TEST NAME

SRA

KUHLMAN

DAT

scoR

E

Student Name

Student Numb

FIGURE 13

1.

Counselor Inquiry - Interests/Preferences/Honors

IPHS/student number

FIGURE 13 (cont'd)

TGISS System Response

INTERESTS- PREFERENCES- HONORS

Student Name

Student Number

FIGURE 14

1.

Counselor Inquiry - General Information

4e'l'GNRL/student number

1,9

FIGURE 14 (cont'd)

TGISS System Response

GENERAL INFORMATION

Student Name

Student Number

FIGURE 15

1.

Counselor Inquiry - Health

Record

-.

HLRD/student number

co

,,,,,,

`VT

IV7R

;47W

WSz

su

FIGURE 15 (cont'd)

TGISS System Response

HEALTH RECORD

Student Name

DISEASE

DATE OF VA

Student Number

DATE OF DS

PART TWO

TGISS

SYSTEM INTERNAL DEFINITIONS

SYSTEM INTERNAL DEFINITIONS

Total Guidance and Information Support System (TGISS)

I. Introduction

This document defines the detail internals of the TGISS system in flow-

chart form. Load and input verification and data update and revision programs

are written in IBM/360 version-4 PL/1 language and the logic flow is by indi-

vidual PL/1 statement in most instances. However, the primary function of the

flowcharts is to establish logical flow and correct PL/1 statement format is

not observed where a general non-PL/1 statement is more descriptive. The

FASTER routines logic flow is presented in FASTER Macro language level. The

FASTER Macros necessary to retrieve, format, and display TGISS student data

are relatively 'high-level' in the FASTER system and are represented accordingly.

Section II is a general description of the programs in the TGISS system.

Section III contains detailed logical flow of the programs and FASTER routines.

II. System Description

The major components of the TGISS software are:

1. Input Sort - Utilizing OS 360 Sort package to sort data cards

by student ID and card code.

2. Load and input verification program.

3. Data update and revision program.

4. FASTER routines

All line control, message control, and terminal polling will be handled

by the FASTER system and will not be detailed in this document. However, these

functions are described in detail in the IBM documentation on FASTER (Filing

and Source Data Entry Techniques for Easier Retrieval - 360D-06.7.011).

A. TGISS SYSTEM FLOW

System InterfaceInput Group

Sort InputCards:Student IDCard Code

Load and InputVerification

Data Updateand

RevisionProgram..

FASTER Accessand

RetrievalRoutines

52

B. Sort

C .

53

The sort of the input cards will be accomplished using the

IBM 360 Sort/Merge program with appropriate job control language.

The cards will be sorted by student-ID-number (primary) and

by ser.ond digit, then first digit in card-code (secondary). This

sorting order will put the input cards in order by card-code with-

in student-ID-number. This order will group all input cards for a

specific student together for input to the load and input verifi-

cation routine. The cards for a particular student will be in or-

der by card-code, 01 through OB. Sorted card columns:

Student-ID-Number - card columns 1-6

Card-code - 2nd digit card column 80

1st digit card column 79

Load and Input Verification Program

The load and input verification program (VERY) combines all

the input cards for a particular student-ID-number into a single

student data record. This data record is then written and passed

on to the data update and revision program. Specific functions

accomplished in the load and update verification program are:

1. Verify that each group of student data cards has a master

card (01).

2. Verify that student-ID-number is numeric.

3. Verify that student name is not blank.

4. Verify card code as A, R, or blank.

5. Verify course credit field as a value or zero.

54

6. Courses which have been input twice because of a data error

are defined by the load and update verification program.

7. Write cards with blank or erroneous card codes to error list.

8. Combine all cards related to a student into one student data

record.

9. Generate update transactions for the TGISS data file for:

a) Weekly absences - card code OCb) Current schedule - card code ODc) Nine-week GPA's - card code OE.

D. Data Update and Revision Program

The update and revision program accepts the output of the load

and verification program as input and performs the function directed

by the TOA (Type-of-Action) code in the input record. A TOA of (A)

designates that a record will be added to the TGISS student data base.

A TOA of (R) will designate that a record already in the TGISS stu-

dent data base will be revised. A TOA of (D) will designate that the

student record having the same key as the student-ID-number in the

input record will be deleted from the data base. A TOA of (B) will

update the absence record portion of a student's data record. A TOA

of (C) will place a student's current schedule in his student data

record. A TOA of (G) will add a student's 9-week grade point aver-

age to his student data record. Specific functions accomplished by

this program are:

1. Creation of the initial ISAM data set from input records.

2. Computation of student grade averages when student is added to

the data base and at any point that a student's data record is

revised to include additional courses taken and passed.

55

3. Add student data records to the data base.

4. Revise student data records already in the data base.

5. Delete student data records from the data base.

Most student data record revision can be accomplished at the data

field level. Exr;eptions will be documented in the TGISS Update

and Revision Specifications.

E. FASTER Access Routines

FASTER is an IBM type three program which will be used to ac-

cess and retrieve data from the TGISS ISAM data set. A Macro lan-

guage provides a means of writing message processing and data display

programs on a data format and functional logic level. Transaction

.processing descriptions (TPD's) will describe the ISAM data set, the

inquiry formats, and the desired output to the FASTER system. The

line control and message control is furnished by defining to the

FASTER system the TGISS users terminal configuration, the inquiry

format, and stages to be processed. The user's module will be flow-

charted in this document; further information on FASTER requirements

may be found in the reference listed in Section II, System

Description.

III. FLOWCHARTS

A. VERY - Load and input verification program

B. UPDAT - Data update and revision program

C. FASTER routines

VERY

Load and Input Verification Program

Bartlesville Public Schools - TGISS

Title: VERY

Chart: Input Verification

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Bartlesville Public Schools - TGISS

Title: VERY

Chart: Input Verification

Page: 7

Date: 7/3/69

I-. A3---I

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Bartlesville Public Schools - TGISS

Title: VERY

Chart: Input Verification

Page: 3

Date: 7/3/69

D2 D31- D4

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59

Bartlesville Public Schools - TGISS

Title: VERY

Chart: Input Verification

Page : 4

Date: 7/3/69

r A2 A4 -4-

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60

Bartlesville Public Schools - TGISS

Title: VERY

Chart:Input Verification

F A 'mlyEs

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Page : 5

Date: 7/3/69

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61

Bartlesville Public Schools - TGISS

Title: VERY

Chart:Input Verification

Page: 6

Date: 7/7/69

A2 n p-- A3 4- ...7

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62

Bartlesville Public Schools - TGISS

Title: GEN 2

Chart: Input Verification

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t

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Bartlesville Public Schools - TGISS

Title: GEN 3

Chart: Input Verification

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Date: 7/3/69

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64

Bartlesville Public Schools - TGISS

Title: REAL (I) There are 4 such groups Page: 1

Chart: Input Verification Date: 7/7/69

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Bartlesville Public Schools - TGISS

Title: WORK(X) There are 2 such groups Page: 1

Chart: Input Verification Date: 7/7/69

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L66

Bartlesville Public Schools - TGISS

Title: IPH (M) There are 5 such groups

Chart: Input Verification

Page: 1

Date: 7/7/69

I1 I I

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Bartlesville Public Schools - TGISS

Title:TEST

Chart: Input Verification

Page:1

Date:7/7/69

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Bartlesville Public Schools - TGISS

Title: PARNAM Page: 1NI I.M.

Chart: Input Verification Date: 7/7/69

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Bartlesville Public Schools - TGISS

Title: ABSENT Page: 1

Chart: Input Verification Date: 7/7/69

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Title:GPA Page:

Chart: Input Verification Date: 7/7/69

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Bartlesville Public Schools - TGISS

Title: HLTHPRO Page: 1

Chart: Input Verification Date: 7/7/69

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Bartlesville Public Schools - TGISS

Title:TRX1(J) There are 3 such groups Page: 1

Date:7/7/69

Chart: Input Verification

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Bartlesville Public Schools - TGISS

Title:TRX2(K) There are 9 such groups Page: 1

Chart:Input Verification 7/7/69

Date:

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Bartlesville Public Schools - TGISS

Title: SCH(Y) There are 4 such groups

Chart: Input Verification

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Page: 1

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Title: UPDAT

UPDATEPDATE

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Bartlesville Public Schools - TGISS

Title: DELEET

Chart: UPDATE

Page: 1

Date: 7/9/69

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Bartlesville Public Schools - TGISS

Title: CURRENT

Chart: UPDATE

Page: 1

Date: 7/9/69

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Title: ADDER

Chart: UPDAT

it1 MOvE DATA IIN IN RFC

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Bartlesville Public Schools - TGISS

Title: ADDER

Chart: UPDATE

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Bartlesville Public Schools - TGISS

Title: ADDER

Chart: UPDATE

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Date: 10/6/69

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Bartlesville Public Schools - TGISS

Title: ADDER

Chart: UPDATE

TEST 7er:

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Date: 10/6/69

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Bartlesville Public Schools - 'MSS

Title: ADDERPage: 5

Chart: UPDATEDate: 10/6/69

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Bartlesville Public Schools - TGISS

Title: ADDER

Chart: UPDATE

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Date: 10/6/69

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Bartlesville Public Schools - TGISS

Title: ADDER

UPDATEPDATE

Page: IMMIMINIII

Date:10/6/69

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Bartlesville Public Schools - TGISS

Title: ADDER

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Date:10/6/69

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Bartlesville Public Schools - TGISS

Title: ADDER

Chart: UPDATE

r B1 ÷

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Date: 10/6/69

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Bartlesville Public Schools - TGISS

Title: ADDER Page: 10

Chart: UPDATE

r- r A2 4.1 1 1

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1 1

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1

Date: 10/6/69

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89

Bartlesville Public Schools - TGISS

Title: NINE

Chart: UPDATE

I ItI I

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90

Page: 1

Date: 10/6/69

B3-1- -71

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CRD(6n9);

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Bartlesville Public Schools - TGISS

Title: NINE

UPDATEPDATE

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Page:2

Date: 10/6/69

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Bartlesville Public Schools - TGISS

Title: TEN Page: 1

UPDATE 10/6/69Chart: Date:

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92

Bartlesville Public Schools - TGISS

Title: TEN

Chart: UPDATE

Page: 2

Date: 10/6/69

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Bartlesville Public Schools - TGISS

Title: TEN

Chart: UPDATE

Page: 3

Date: 10/6/69

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Bartlesville Public Schools - TGISS

Title: ELEV

Chart: UPDATE

Page:_ 1

Date: 10/6/69

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Title: ELEV

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Title: ELEV

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Title: TWEL

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Title: TWEL

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Title: ABSENT

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Title: WK 9 GPA

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Bartlesville Public Schools - TGISS

Title: REVISE

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Title: REVISE

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Title: REVISE

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Title: REVISE

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Title: REVISE

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Title: REVISE

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REVISEEVISE

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Bartlesville Public Schools - TGISS

Title: REVISE

Chart: UPDATE

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Date: 7/16/69

114

Bartlesville Public Schools - TGISS

CLOSER 1Title: Page:

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117

C. 1. Sign-On

Sign-On Format:

SGON/SOCIAL SECURITY NUMBER

The FASTER message control program equates the

inquiry from the terminal to a user module using the

programmer defined transaction processing description

(TPD). The FASTER system then writes the inquiry to the

logging data set. Security is maintained by requiring

the current terminal user to 'unlock' the terminal by

matching his social security number to a programmer sup-

plied, on-line data record. The terminal is now ready

to accept inquiries and respond with appropriate student

data records.

poIPoll

Terminal Lines

MessageEnqued

Yes

Equate )...22S

CheckGON Other

Inquiries

Les

Log inquiry onmessage log

data set

Are code and'"'S\

last name equalto

uthorization

I Yes

Unlockterminal in

authorizationrecord

Displayterminalsign-onmessage

118

DisplayErrorMessage

C. 2. Sign-Off

Sign-Off inquiry format:

SGON/SOCIAL SECURITY NUMBER

WIMENIIMMIIMM1111110Poll

Terminal Lines

EMessageEnqued

nameAre code andname equal toauthorization

Yes

Log inquiry andterminal time

off on messagelog data set

Lock terminalin

authorizationrecord

Displayterminalsign-offmessage

119

NC

No

No

CheckOther

Inquiries

Displayerror

message

C. 3. Student Data Access Routines

WWW141110

Display norecord founderror message

PollTerminal Lines

MessageEnqued

I Yes

Is

TerminalUnlocked

Yes

No

No DisplaySign-Onerrormessage

No 1 Test otheruser TPD's

Yes

Log inquiry onmessage logdata set

set

search key

Retrieve datarecord from

TGISS data set

Is

recordfound

120

Format datalutput display

Write datadisplay onpage file

121

DATA UPDATE AND REVISION SPECIFICATIONS

Total Guidance Information Support System (TGIS.59

I. Introduction

This document is a functional specification defining the input

data formats to update, delete, or revise data in the TGISS data base.

Type-of-action codes (TOA) will be defined for each type of trans-

action and must be applied to specific student records. These student

records will be identified by use of a student number.

Section II is a general description of the TGISS data base of

student records. Section III defines transactions which can be applied

to this data base. Section IV explains the system error messages.

Section V explains the program which generates the terminal identifi-

cation file to identify the on-line terminals to the FASTER modules.

Section VI explains the program which generates the counselor identifi-

cation file used to verify user's sign-on code.

II. Data Base Description

The Total Guidance Information Support System data will reside on

a 2314 disk pack and has been generated using the indexed sequential

access method (ISAM). This access method allows direct access of stu-

dent data records for transmission to remote 2260 terminals and also

allows the data base to be updated sequentially.

The student data has been combined into one student record which

occupies 1940 bytes of storage. Each student record is uniquely

124

identified by a student number which occupies bytes 2 through 7 of the

student record. All access and/or revision to the data base must be

done based on student-ID-number. (Card columns 1 - 6).

The data contained in the student record is defined as follows:

1 Master Record

2 General Data

2 Health Record

2 Work Record

2 Standard Test Scores

2 Transcript 1 (7 & 8th grades)

2 Transcript 2 (9 thru 12th grades)

2 Grade Point Averages

f 2 Absences

2 Interests-Preferences-Honors

2 Health Profile

2 Current Schedule

The data base was built with data which was available for each student

at the time of data collection. In order that each student's data

record is current and contains all applicable data, the student data

base must be updated and revised as student data becomes available.

Data fields which must be revised and kept current as the stu-

dent progresses through his course of study are:

Transcript 2

Absences

Current Schedule

Health Record

The Grade-Point-Averages will be computed and added to the student rec-

ord as a student's courses are added to his record.

125

III. Data Addition, Deletion, and Revision Transactions

A. Data Formats

The fixed portion of each card is student -ID-- number (columns

1-6) and card-code (columns 79-80). Columns 7 through 77 will con-

tain student record data to be input to the TGISS student records.

The input cards required for initial as well as subsequent students

to be added to the TGISS student file will be cards 01, 02, 03, X4,

X5, 06, X7, X8, 09, XA, and OB. When multiple cards are input for

X designated card types; they must be sequentially numbered by

punching in the first position of the card code (X) beginning with

a numeric zero (0) and continuing through nine (9). Each group of

cards input to add, revise, or delete student data on the TGISS

file must have a master card (01) in the group.

The cards used to input absences, current schedules, and nine

week student grades are represented in Figure 1 by card codes OC,

XD, and OE, respectively. It is not necessary to input a master

card (01) with these card types.

The type-of-action code (TOA) must be included in cards 01

(master card), OC, OD, and OE. Data can be added to or revised in

the student record by using a master card (01) with a student-ID-

number, student name, and TOA code followed by appropriate card types

and their included data fields. The TOA code for adding data will

be (A), and (R) for revising data.

A student's, data may be completely deleted from the TGISS data

file by using a master card (01) and a TOA code of (D).

When card types OC, OD, and OE are used to input absences, cur-

rent schedule, and nine week student grades the TOA code field is

blank. Card formats are as follows:

FIGURE 1 -- (cont'd on following pages)

MASTER CARD - 01

01`

ID

77777

68888

?nn

STUDENT NAME

1771117717717111111111117

8888818188188888888888888

U9d1,92193,9419619719,19929=29M39091

NsQk

...1

U4

117171111771777,7

88%811888888888

939sigLinnUn

k

1

se01An

44

e

DATEOF

BIRTH

STUDENTIADDRESS

1,°, I:

41

r.

u--%

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8 &8888

9999991 193

'4

14

) 45

144Is.

790 191 792 1

717

888

94 195 195

CAR,COD:

17

88

1 ?93

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i

kA

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STREET

7777777771

Oilli

4 Is't I

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77

88

99

GENERAL CARD - 02

e

ID

88888

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*41PHONE

Ific

P7

1

9I

NO.

/77777 77777777777777777117177177117777777177177177177117177177117111111111111

ii111181888818188111111811111111

999999999999999999999999999munumwunnannnuminnmennammekmm_........

FATHER'SEMPLOYER

FATHER'S

BUSINESSPHONE

MOTHER'S

MOTHER'SBUSINESSPHONE

U'

CAMCOD]

EMPLOYER

17NO. EXT,

11111811888881188888888888888888888888

!9999 99999199999999199999999999999999999999244461104114UM52UMOSIRSI5I

NO. EXT.

501IUMMOUMUNn7271747S15711mwwalgaimi

126

GENERAL CARD CONT'D 03

W

YRRAD

Rlc

.

IC

W ARID FAMILY DOCIOR CHURCH , SCHOOL ODD

DOCTOR PHONE TRANSFERRED !

LAST 2 FROMNAME w

x r rft .

V

777771,777777777777 777777771777777777777 777777777777777717717 7777777777777 17

888888;8388888888881888888[

81888888888888 8a 888888888888881 88 8888888888888 88

999999;9999999999999999999 95999999999999 9199999999999999! 99 9999999999999 9912 3 4 5 5 , 5 3 111112131415161/1113)12122232425 n 1303132333435363/31131141 431111445414/4141515152535455565/51i 62 3 513:15115/1/17213147515171 ;GC

HEALTH RECORD CARD X4

ID NAME OFDISEASE Vie

R

NAME OFDISEASE

1.1,c

AIN.

NAME OFDISEASE

1

n4 1.

.,

camcol

k0

k k k0 la 0

k k04

A A AA

777777 777777777777777 7 777777777777777 7777 777777777777 777 7777777771777777

888888 881181188188811111 11888881111111

j

1811 881888888888 888 88088888888888888

999999 999999999999999999 99999999999999 9999 909999999999 999 49999999999999 991 2 3 4 5 5 I I 111112131415151/111121210221242S 2121113531323334365131$131 14 4416414/4145151$2535455565/5$ g42i3 6561515161110111213141515711 fIC

127

WORK EXPERIENCE CARD X5

ID

JOB EXPERIENCE JOB EXPERIENCE JOB EXPERIENCE

AR]

4W OD]

JOB NAME s< JOB NAME v x JOB NAMEQ 3rU 141

Us .1 tol .1 i6g CsN z 0 0

Nw %c i

777777 777777777777777777 17111111111111111111111711 777717777777777717'17777 77

888888 888888888888888888 888 8888888888888888888888 888888888888888888188888;88

9999991999999999999999999 U9 9999999999999999999999 999999999999999999599999'99I Z 3 A 5 5 i t 10 11 12 1314 15 1517 319 20 21 22 23 21 2S 7,1 31 323334 35 3537 3139 40 41 424344 45 4047 41 1111111 52 350555657 95990 5152 OP GS 51:7 61 S9 7071 7-71.74 7 0)7 .I4t

STANDARD TESTS CARD 06

ID2ic

SRA DAT

zz

PART a PART

POill;

/ 2 3 4 5 6 i g9I0 nig/31

/ g341,54 i Eli

7 7 7 7 7 7 1 7 7 7 1 1 1 1 1 1 1 1 1 1 1 1 7 1 1 1 1 1 111 1 1 1 1 1 1 1 H 1 171 11117111111111111111111111 7 7

688888 888 88888 88888888818 8 8,8 1 888 88818 818 888 8888888888888888888888 88

9999991999 9999 99999999999 9 999 9 H 9 99999 999 999 9999999999999999999999 991 2 3 4 S 5 a'! 11 314 51$ 109 1 22,3 2 3 121 30 3213 sr 1 42 344.541 741 9 152.3 5 51 57 58 5950 51 12 93 64651 67611970111213141116777 Me

128

E

TRANSCRIPT FOR 7TH & 8TH GRADES - X7

ID

COURSE

----

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133

B. Data Additions

Data to be added to the TGISS student data file is divided

into two categories in the master record.

Data fields contained in category 1:

General Data - Input cards 01, 02, 03, 09

Health Record - Input card X4

Work Record - Input card X5

Standard Test Scores - Input card 06

Transcript 1 - Input card X7

Transcript 2 - Input card X8

Interests-Preferences-Honors - Input card XA

Health Profile - Input card OB

Data fields contained in category 2:

Absences - Input card OC

Current Schedule - Input card OD

Nine Week GPA - Input card OE

Student data records to be added to the TGISS student data file in

category 1 must be input with a master card (01), with a TOA code

of (A). The master card must be followed by appropriate data cards

to build a student record for each new student.

Student data records already on the TGISS data 1,=ce to which

category 1 data fields must be added are defined as being revised

and the input cards must be preceded by a master card (01) which

contains a TOA of (R).

Data in category 2 must be added to a student's data record

which already exists on the TGISS data base and must be input using

134

cards OC, weekly absence input, and XD, current schedule. The

TOA code for these types of input must be a blank.

Nine week grades will be input using the OE card. The grade-

point-average for each nine week period will be computed and stored

in the grade-point-average portion of the student data record. based

on the 9-week period number as input on the OE card. The TOA code

on the OE card must be blank.

TOA codes will be generated by the input verification pro-

gram based on card code for card types OC, OD, and OE to be used

by the update program in updating absences and current schedules,

and computing nine week grade point averages.

C. Data Revisions

Data to be revised on the TGISS student data file must be

input with a master card (01) and a TOA code of (R). Data fields

which can be revised are contained in:

General Data - Input cards 01,02,03,09

Health Record - Input card X4

Work Record - Input card X5

Standard Test Scores - Input card 06,

Transcript 1 - Input card X7

Transcript 2 - Input card X8

Interests-Preferences-Honors - Input card XA

Health Profile - Input card OB

The master card (01) must be followed by data cards containing the

data fields to be revised. Any non-blank data fields input will be

revised on the corresponding student record in the TGISS data base.

135

Courses to be added to a student's transcript (either 1 or 2) must

be input with a TOA code of (R). New grade point averages will be

computed when new courses are added or old courses revised.

D. Deletion of Records

Student data records which are obsolete in the TGISS data

base can be deleted by inputting a master card (01) with a TOA

code of (D)Care should be taken in using the delete transaction

because once a record is deleted in error, all student data rela-

ted to the deleted student record would have to be re-input to re-

conatrUct the student data record.

E. Special Data Conditions

1. When the initial data collection process was undertaken some

courses were input twice as a result of a student's having

failed a course and retaken it. In the event that the stu-

dent made a higher grade in the retaken course, the course

was kexpunched and input in both situations. This is a data

error. GPA calculation will be in error until the student's

course input is corrected. This can be accomplished by re-

placing the failed courses (grade of F) with passed courses

and the retaken courses with the higher grade. Retaken cour-

ses should be flagged with an "R" in the last character of

the course name field when input to replace the failed course.

Courses not retaken can remain on file as a failed course.

These course cards will be input with a student master card

(01) with a TOA code of (R) .

136

2. Revision Levels -

Student record data will be revised by field when input

fields are non-blank. The lowest level which can be re-

vised is the field level.

General Data fields may be revised by field by in-

putting non-blank data in the appropriate data cards.

Health Record Data may be revised by inputting name

of disease, DT of DS, and DT of VA for each disease one

wishes to revise. The name of disease, DT of DS, and DT

of VA must occupy the same sequential positions on the in-

put card as the data fields to be revised occupy in the

student data record. Example: to revise the third disease

listed on the student data record, the disease input must

be in the third position of input card 04.

Work Experience must be revised by job experience

block, which contains job name, vol. code, and mos. exp.

The job experience block must occupy the same sequential

position on the input card as the data fields to be revi-

sed occupy in the student data record.

Standard Test Scores may be revised by test block

only, Kuhlman, SRA, or DAT. Valid data'must be re-entered

along with the data to be changed within each block.

Transcript data may be revised by course block in

Transcript 1 or Transcript 2. The course blocks input to

revise Transcript 1 or Transcript 2 must contain all in-

cluded data fields. (See card formats X7, X8) The position

137

of the course blocks to be revised on the student data re-

cord is not considered in the program search, but the pro-

gram will operate more efficiently if the courses to be added

or revisions to the transcripts are input consecutively be-

ginning with the first course block on the input card. Course

blocks input to revise courses in a student data record must

contain the same course number as the course block to be re-

vised. Important: Course data to be added to a student's

data record which already exists on the TGISS student data

file must be input using a TOA code of (R) in the master card.

Interests-Preferences-Honors must be revised by inputting

the IPH card (XA) which denotes the interest-preference-honor

data field to be revised. Example: to revise the fourth IPH

block on a student's data record the IPH block input must be

on card 4A.

Health Profile data must be input in its entirity when

revised (card 08).

3. Absence data will be added to the student data record by

using card OC with a blank TOA in column 78.

4. Current schedule will be added to the student data record

by using card OD with a blank TOA in column 78.

5. Nine-week student grades will be added to the student data

record by using card OE with a blank TOA in column 78.

Iv. Error Messages and Related Corrections

The input verification program will print an error list of TGISS

transactions input to the system. The error messages and their related

corrections are as follows:

138

A. 'Student ID Number Field is Blank'

The student ID number field is blank and the card on which the

error occurs will not be put on the TGISS student data file. The

card should be corrected and re-input with a master card (01) with

a TOA code of R. If the error occurred on a master card none of

the related student data will be put on the student data file.

B. 'Incorrect Card Code'

The card code field is blank or contains an incorrect card code.

The card on which the error occurs will not be put on the TGISS

student data base and sbould be corrected and re-input with a

master card (01) with a TOA code of R. If the error occurred on

a master card none of the related student data will be put on the

student data file. The card should be corrected and all the re-

lated data re-input.

C. 'Student Name Field is Blank'

The student name field on the master card is blank and no data

related to this student will be put on the student data file.

The error should be corrected and the master card (01) and all

data cards related to this student should be re-input.

D. 'Credit Field is Blank - Credits Must Be 0 or Value'

A credit field in a course input on the card printed out is blank.

The credit field has been zeroed. If the credit field should con-

tain a value, the erroneous course block must be re-input on the

appropriate card preceded by a master card with a TOA code of R.

E. 'Course Grade is F - If Entered Twice Revise Data'

The special condition described in Section III.E. could exist and

139

the related data cards which contain this student's courses should

be checked for the described error.

V. Terminal Idenification Program

The termini,' identification program (TERID) is a card to disk

prograi which builds an ISAM data file (DSNAME = AUTHRZ) containing

records which identify the 2260 terminals to the FASTER sign-on and

sign-off routines. The terminal-ID data records contain a status byte

which is used to denote whether a terminal is properly signed on or

not. The present file contains ten possible terminal ID's, TRO1 through

TR10. If more than ten terminals are placed on-line to the FASTER sys-

tem, additional terminal ID's must be added to the system. This can be

accomplished by:

A. Assigning terminal ID's to the 2260's to be put on line.

B. Adding these terminal ID's to the data deck which follows

the TERID program.

C. Scratching and recreating the AUTHRZ (DSNAME) ISAM data

set by running the TERID program.

VI. Counselor Identification Program

The counselor identification program (CONID) is a card to disk

program which builds an ISAM data file ( DSNAME = CNSLID) containing

records which identify the authorized counselors to the FASTER sign-

on routine. Counselor social security number and name must be inclu-

ded in the counselor ID file (DSNAME = CNSLID) before he can properly

sign on a 2260 terminal. The FASTER sign-on routine compares the

inquiry social security number with the social security numbers on

the data file before setting the terminal ID status byte. On a no

,

140

match comparison the status byte will not be set and the terminal use

cannot access data on the TGISS data file.

To add authorized users to the CNSLID (DSNAME) file:

A. Add data cards with the user's social security

number and name to the data deck which follows

the CONID program.

B. Scratching and recreating the CNSLID (DSNAME)

ISAM data set by running the CONID program.

PART FOUR

TGISS USERS GUIDE

TGISS USERS GUIDE

I. Introduction

The TGISS on-line information retrieval system for use in the

Bartlesville Public Schools has been designed and 4 vlemented to en-

able counselors to extract student data from the master file in an

efficient and rapid manner utilizing the remote CRT and 1053 printer.

In addition, the TGISS System provides for security checking before

access to the student data file is permitted. In order to satisfy

the security mechanism of TGISS the counselor must sign-on with his

security number before the CRT can be used for inquiry to the student

data base. After the counselor has properly signed-on with the TGISS

System, he can then proceed to extract selected student data using

the inquiry codes defined in the next section.

The security procedure implemented for the TGISS System also

requires that the remote CRT be signed-off during idle periods of

system use. Signing off the CRT prevents unauthorized use or access

of the student data file.

The following section describes the valid inquiry codes and

their use.

II. TGISS System Usage

The TGISS security procedures and student data access are affec-

ted through the use of the valid inquiry codes defined below.

SGON/soc.sec. # Sign On

SGOF Sign Off

HLTP/stu #

TR78/stu #

TRAN/stu #

OGPA/stu #

SDTS/stu #

GRDT/stu #

GPAS/stu #/quarter*

CURS/stu #

WRKX/stu #

HLRD/stu #

IPHS/stu #

GNRL/stu #

143

Health Profile

7th & 8th Grade Transcript

High School Transcript

Overall Grade Point Averages

Standard Test Scores

Grade Trends

Grade Point Averages

Current Schedule

Work Experience

Health Record

Interests, Preferences, Honors

General Information

Each inquiry must be preceded by a start character, which is generated

by depressing the Shift and Start keys. Each inquiry must end with an

EOB character, which is generated by depressing the Shift and Enter

keys on the CRT keyboard.

The first inquiry used by the counselor should be the Sign On

(SGON) transaction. The counselor simply enters the characters SGON

and a slash (/) followed by his social security number in nine (9) con-

secutive digits, provided that the CRT has been properly signed off by

any prior usage. If a sign on attempt is made and the set is already

signed on, an error message indicating an improper sign on attempt will

be displayed on the 2260 CRT. After the system acknowledges a proper

sign on, the counselor is free to use the standard inquiry coder; for

access to the student data file.

*A number 01-16 should appear in this field to indicate which quarter gradepoint averages are requested. 01=1st quarter of freshman year and 16=lastquarter of senior year.

144

If the counselor wishes to send the response from an inquiry

directly to the 1053 printer, he can do so by following the student

number in the inquiry by a slash (/) 1053; i.e., SDTS/100530/1053

would send the output directly to the 1053 bypassing the 2260 CPT. In

the case of the GPAS inquiry the following would send the response to

the 1053: GPAS/001600/03/1053. This inquiry would send infoimation

on grade point averages for student 001600 for the third quarter of his

high school career to the 1053 printer.

However; it is possible to have the inquiry response displayed at

the CRT and then printed on the 1053 by simply depressing the Shift and

Print key on the CRT when the response arrives at the 2260. This fea-

ture enables the counselor to validate or inspect the information before

obtaining a hard copy of same.

There are two (2) transactions in the TGISS inquiry list that re-

quire paging of the information due to the amount of data to be display-

ed at the remote device. These are TR78 and TRAN. Subsequent pages of

information can be retrieved by using a special inquiry code, P, follow-

ed by a slash (/) and the desired page number. Thus, after the first

page of information has been displayed on the 2260, the second page for

the high school transcript can be displayed by utilizing the following

inquiry: P/2. If there are three pages of information for TRAN, the

third page can be retrieved and displayed by the inquiry code: P/3.

In addition, it is possible to go back and pick up the first page or

the second page after examining the second or third pages.

The final inquiry submitted to TGISS during a counseling session

should be the Sign Off transaction. This inquiry code inhibits further

145

retrieval of information from the TGISS student file until the CRT is

once again signed on with the use of the SGON inquiry code.

Summary

The preceding information outlines the proper usage of the TGISS

on-line information retrieval system. For further information on the

inquiry codes and subsequent response formats the user is referred to

the TGISS Functional and External Specifications document.

It is important that the user of the TGISS System be aware of the

built in security mechanisms and use the security procedure properly.

As mentioned before, this procedure will prevent unauthorized use of

the system and help provide for the integrity of the student data base.

IV. KEYWORD DICTIONARY

Word Definition

1. TGISS Total Guidance and Information Support System

2. FASTER Filing and Source Data Entry Techniques for

Easier Retrieval - IBM system of data access

and retrieval utilizing a Macro language

3. CENTRAL SITE Computer site - defined presently as Oklahoma

State University computer center at Stillwater,

Oklahoma

4. CRT Cathod Ray Tube - 2260 type display

5. UCL User command language - a set of inquiries to

be used by the counselors in accessing and re-

trieving student data

6. ISAM Indexed sequential access method - an IBM soft-

ware function to store and retrieve data on

direct access devices

146