DOCUMENT RESUME ED 049 787 LI 002 760 TITLE State Plan for Library Programs Under Library Services and Construction Act as Amended. INSTITUTION Hawaii State Dept. of Education, Honolulu. Office of Library Services. SPONS AGENCY Office of Education (EHEW), Washington, D.C. PUE DATE Apr 67 NOTE 116p. ELRS PRICE EDRS Price MF-$0.65 HC-$6.58 DESCRIPTORS Library Cooperation, *Library Programs, *Library Services, *Public Libraries, *State Laws, State Legislation, *State Libraries, State Programs IDENTIFIERS *Hawaii, Library Services and Construction Act, LSCA AESTRACT Hawaii's State Plan fcr Library Programs under the Library Services and Construction Act includes the following sections: (1.0) General Provisions; (1.1) State Agency (exhibits are: Executive Order No. 19, and the Constitution of the State of Hawaii); (1.2) Free Library Services; (1.3) Tables of Organization; (1.4) Personnel; (1.5) Custody of Funds; (1.6) Disbursement of Funds; (1.7) State Fiscal Ccntrol and Accounting; (1.8) Reports; (1.9) Amendment; (2.0) Public Library Services, Title I; (2.1) Policy Methods and PurposeF; (2.2) Priorities and Criteria for Improving Public Library Services; (3.0) Public Library Construction; Title II; (3.1) Criteria, Priorities and Procedures; (3.2) Cpportunity for State Hearing; (3.3) Davis-Bacon Act and Contract Work Hours Standards Act; . (4.0) Library -.00peration; (5.0) State Institutional Library Services-Title IV, Part A.; (6.0) Library Services to the Physically Handicapped-Title IV, Part E; (7.0) Legal Authority and (8.0) Suggested Certification Forms. (MF)
Transcript
DOCUMENT RESUME
ED 049 787 LI 002 760
TITLE State Plan for Library Programs Under LibraryServices and Construction Act as Amended.
INSTITUTION Hawaii State Dept. of Education, Honolulu. Office ofLibrary Services.
SPONS AGENCY Office of Education (EHEW), Washington, D.C.PUE DATE Apr 67NOTE 116p.
Services, *Public Libraries, *State Laws, StateLegislation, *State Libraries, State Programs
IDENTIFIERS *Hawaii, Library Services and Construction Act, LSCA
AESTRACTHawaii's State Plan fcr Library Programs under the
Library Services and Construction Act includes the followingsections: (1.0) General Provisions; (1.1) State Agency (exhibits are:Executive Order No. 19, and the Constitution of the State of Hawaii);(1.2) Free Library Services; (1.3) Tables of Organization; (1.4)Personnel; (1.5) Custody of Funds; (1.6) Disbursement of Funds; (1.7)State Fiscal Ccntrol and Accounting; (1.8) Reports; (1.9) Amendment;(2.0) Public Library Services, Title I; (2.1) Policy Methods andPurposeF; (2.2) Priorities and Criteria for Improving Public LibraryServices; (3.0) Public Library Construction; Title II; (3.1)Criteria, Priorities and Procedures; (3.2) Cpportunity for StateHearing; (3.3) Davis-Bacon Act and Contract Work Hours Standards Act;
. (4.0) Library -.00peration; (5.0) State Institutional LibraryServices-Title IV, Part A.; (6.0) Library Services to the PhysicallyHandicapped-Title IV, Part E; (7.0) Legal Authority and (8.0)Suggested Certification Forms. (MF)
U.S. DEPARTMENT OF HEALTH, EDUCATIONWELFARE
OFFICE OF EDUCATIONTHIS DOCUMENT HAS BEEN REPRODUCEDEXACTLY AS RECEIVED FROM THE PERSON OR
CO ORGANIZATION ORIGINATING IT. POINTS OFVIEW OR OPINIONS STATED 00 NOT NECESv. I
SARILY REPRESENTCATION POSITION OR POLICY.
OFFICIAL OFFICE OF EDLI
OW STATE PLAN FOR LIBRARY PROGRAMS
UNDER LIBRARY SERVICES AND CONSTRUCTION ACT
AS AMENDED
STATE OF HAWAII
DEPARTMENT OF EDUCATIONApril, 1967
(Reprinted January, 1968)
Air Mail
DEPARTMENT OF HEALTH, EDUCATION, AND WELFAREOFFICE OF EDUCATION
WASHINGTON. D.C. 20NI2
Mr. James R. HuntState LibrarianDepartment of EducationDivision of Library ServicesP.O. Box 2360Honolulu, Hawaii 96804
August 10, 1967
Dear.Mr. Hunt:
Enclosed is a copy of the Hawaii State Plan for Library Programs
under the Library Services and Construction Act, with face sheet
completed, and with tent as approved. We are retaining the other
three copies for our official files.
Sincere yours
17
Enclosure
Helen LuceLibrary Extension SpecialistLibrary Programs and Facilities Branch
State Plan for Library Programsunder Library Services and Construction Act, as amended
Submitted by the State of Hawaii in accordancewith the provisions of the Library Services and Construction Act, asamended, and the Regulations promulgated thereunder.
Submitted by Office of Library Services, Department of Education
on March 22, 1967 ..By James R. Hunt
Assistant Su erintendent, Librar Services(State Librarian
To be completed by the Office of Education:
Date on which plan or amendment is effective:
By
Title
OFFICIO. OF 11SERvICEel01.1eAttom
1.11111ARVAICIPVE0MAR 3 0 1967
mi.P.M.
Llifigs--eattPtiPtO
LSCA
Plan Section Number 1.0
State Hawaii
Fiscal Year 1967
1.0 General provisions.
1.1 State agency.
1.11 Name of State agency.
Office of Library Services, Department of Education,State of Hawaii.
1.12 Official title of officer.
State Librarian (Assistant Superintendent forLibrary Services).
1.13 Authority to administer and supervise.
The State agency shall be responsible for theadministration or the supervision of the ad-ministration of all activities to be carriedout under the State plan. Locai public librariesare part of a single state system administered bythe State agency. Contracts may be used forTitle III and IV and the contracts will providefor supervision by the State agency.
1.14 Programs under plan.
The State plan includes programs for all titles ofthe Library Services and Construction Act.
1.15 Coordination.
The Office of Library Services of the Department ofEducation administers public libraries and coordinatesthe development of school libraries throughout theState. Coordination with other types of librariesat the State and local level will be undertakenthrough consultation, meetings and long range planning.
EXECUTIVE ORDER NO. 19 1.13
WHEREAS, the Hawaii State Government Reorganization
Act of 1959, Act 1, Second Special Session, First State
Legislature 1959, enacted pursuant to Article IV, section 6
of the Constitution of the State of Hawaii, provides for the
allocation of all executive and administrative offices,
departments and instrumentalities of the state government and
their respective functions, powers and duties, among and
within eighteen (18) principal departments; and
WHEREAS, the said Hawaii State Government Reorgani-
zation Act of 1959 provides that the provisions therein per-
taining to the establishment of departments and the assignment
of functions, powers and duties thereto shall be made effective
by executive order;
NOW, THEREFORE, I, WILLIAM F. QUINN, Governor of the
State of Hawaii, pursuant to the power vested in me by said
Act, do hereby order that the provisions of section 18 of said
Act pertaining to the Department of Education, including the
Department of Public Instruction (except the dental health
treatment function), the Library of Hawaii, the Hawaii County
library, the Kauai County library, the Maui County library,
the division of vocational rehabilitation, and their respective
functions, powers, duties and authority, and all other sections
of said Act applicable to said department, are made effective
as of the date of this order.
EXHIBIT I
DONE at Iolani Palace, Honolulu,State of Hawaii, this 20thday of September, 1961.
/a/ William F. Quinn
WILLIAM F. QUINNGovernor of Hawaii
REVISED LAWS OF HAWAII 1955
CONSTITUTION OF THE STATE OF HAWAII
Art. VII : $
ARTICLE IX
EDUCATION
PUSUC EDUCATION
Section 1. The State shall provide for the estab-lishment, support and control of a statewide sys-tem of public schools free from sectarian control,a state university, public libraries and such othereducational institutions as may be deemed desir-able, including physical facilities therefor. Thereshall be no segregation in public educational in-stitutions because of race, religion or ancestry;nor shall public funds be appropriated for thesupport or benefit of any sectarian or private edu-cational institution.
Department of Oducation. 1 I4A-11.Support of sects:Ian schools. 72 Suit. 4, V.I.. 26-3, s.
18
LIBRARIES C. ES : § 32
CHAPTER 45
LIBRARIES
On abolislunent of agencies in this chapter and transferof their functions, ere n14A-17, 14A-414.
§ 45-32. Disposition of Hies and related in-come. Income from the operation of librarietthat are financially supported by the State shallbe deposited with the director of finance to thecredit of the general fund; provided that moneysor properties donated for library use and patrons'deposits shall be deposited and accounted for inaccordance with regulations prescribed by thecomptroller. [L. 1961, c. 184, 8. 5.]
"Man" substituted tor "UN budget. L. 1953, c. 114.w1.
267
1965 Supplement
C. HA § 31 TITLE 1: GENERAL LAWS
[§ 14A-34.] Agencies and offices abolished.The following agencies and offices and their re-spective boards and commissions as heretoforeconstituted are hereby abolished: board of com-missioners of agriculture and forestry, 'bureau ofthe budget, commission on children and youth,economic planning and coordination authority,board of commissioners of public archives, terri-torial planning office, Hawaii development coun-cil, department of public works, territorial high-way department, treasury department, office ofthe tax commissioner, tax appeal court, boards of(tax) review, comptroller, high sheriff, territorialloyalty board, board of health, department of in-stitutions, advisory boards on institutions, terri-torial hospital and Waimano home appeal com-mission, bureau of sight conservation and workwith the blind, department of public welfare, pub-lic welfare board, council on veterans' affairs,library of Hawaii, Hawaii county library manag-ing board, Maui county libraries managing board,board of public lands, commissioner of publiclands, 'territorial surveyor, bureau of conveyances,hydrographer, board of appraisers, territorial com-mission on historical sites, Hawaii water authority,Hawaii soil conservation committee, farm loanboard of Hawaii, airport zoning board, commis-sion of labor and industrial relations, departmentof labor and industrial relations, Hawaii employ-ment relations board, apprenticeship council, mili-tary department, civil defense agency, civil defenseadvisory council, board of prison inspectors,dental health advisory committee, territorial ad-visory committee for hospitals and medical care.fishery advisory committees, voting machineboard, disposal committee, board of disposal,commission on ground water resources, Hawaiiland development authority, department of . at-torney general, commission to promote uniformlegislation, department of civil service, civil servicecommission, department of public instruction,board of commissioners of public instruction, uni-versity of Hawaii, board of regents of the univer-sity of Hawaii, and Hawaiian homes commission.
The following agencies and offices and theirrespective boards and commissions shall expireat such time provided in this chapter: Kauaicounty libraries managing board, Hawaii aero-nautics commission, board of harbor commission-ers, and fair commission of Hawaii. EL. Sp. 1959,2d, c. 1, s. 38.1
EXHIBIT II -2.
168
C. 14A g I7 TITLE 1: GENERAL LAWS
Ig 14A-17.) Department of education. Thedepartment of education shall be headed by anexecutive board to be known as the board ofeducation.
Under policies established by the board, thesuperintendent shah admin;ster programs of edu-cation and public instruction throughout the State;including education at the pre-school, primatyand secondary school levels, post high schoolvocational and adult education, library services,transcribing services for the blind, vocational re-habilitation (subject to the proviso hereinafter setforth), health education and instruction (not in-cluding dental health treatment transferred to thedepartment of health), and such other programsas may be established by law.
The function of vocational rehabilitation shallbe transferred to the department of social services;as soon as such transfer may be made withoutjeopardizing any federal aid.
The functions and authority heretofore exer-cised by the department of public instruction (ex-cept dental health treatment transferred to the:department of health), library of. Hawaii, Hawaiicounty library, Maui county library, and thetranscribing services program of the bureau of
. sight conservation and work with the blind, asheretofore constituted are hereby transferred tothe department of education established by thischapter.
The management contract between the boardof supervisors of the county of Kauai and theKauai public library association entered into underthe provisions of section 45-13 shall be terminatedat the earliest time after November 25, 1959, per-missible under the:terms of such contract and theprovisions of this paragraph shall constitute noticeof such termination, and the functions and au-thority heretofore exercised by the Kauai countylibrary as heretofore constituted and the Kauaipublic library association over the public librariesin the county of Kauai shall thereupon be trans-ferred to the department of education establishedby this chapter.
The management contracts between the trusteesof the library of Hawaii and the Friends of the.Library of Hawaii entered into under the provi-sions of section 45-1, and between the library ofHawaii and the Hilo library and reading roomassociation entered into under the provisions ofsection 45-11, shall be terminated at the earliesttime after [November 25, 19591, permissible un-der the terms of such contracts, and the provisionsof this paragraph shall constitute notice of suchtermination.
Upon the termination of such contracts, theState or the counties shall not enter into anylibrary management contracts with any private as-sociation; provided, that in providing libraryservices the board of education may enter intocontracts approved by the governor for the use162
of lands, buildings, equipment and facilities ownedby any private association.
There shall be within the department of educa-tion a commission in each county to be known asthe library advisory commission for such countywhich shall in each case sit in an advisory capacityto the board of education on matters relating topublic library services in the respective county.Each commission shall consist of not less thanseven and no more than eleven members. [L. Sp.1959, 2d, c. 1, s. 18; am. L. 1965, c. 175, s.41(a).]
"November 25, 1959", substituted for "the effective dateof Mr Act"; but pee a 41 of c. 1 set forth as note follow-ing 114A -26.
Effectuation: Ex. 0. 19, September 20. 1961.Correction of error: Par. 6, repetitious word. omitted.Const. Art. IX, 1, X, 8, education.Superintendent's salary. f 4A-2.L. 1965 amended second and fourth par.Superintendent must satisfy three-year residence re-
quirement of Cone. Art. IV. I e. Board cannot authorisesalary exceeding that set by statute. Att. Gen. Op. 62-6.
REVISED LAWS OF HAWAII 19551965 Supplement
EXHIBIT 11-2
C. DA § 2
1.13
TITLE 2: GENERAL LAWS
[§ 14A-3.] Selection and terms of members ofboards and commissimm. The members of eachboard and commission established by law shall benominated and, by and with the advice and con-sent of the senate, appointed by the governor.Unless otherwise provided by this chapter or bylaw hereafter enacted, the terms of such membersshall be for four years; provided, that the gov-ernor may reduce the terms of those initiallyappointed so as to provide, as nearly as can be,for the expiration of an equal 'number of termsat intervals of one year for each board and coin-mission. Each term shall commence on January1 and expire on December 31. After [November25, 1959], no person .shall be appointed consec-utively to more than two terms as a member ofthe same board or commission; provided, thatmembership on any board or commission shallnot exceed eight consecutive years.
A vacancy occurring in the membership of anyboard or commission during a term shall be filledfor the unexpired term thereof; subject to theprovisions of article IV, section 6 of the Con-stitution of the State of Hawaii.
The governor may remove or suspend for causeany member of any board or commissi.:n afterdue notice and public hearing.
. Except as otherwise protded by this chapter,the provisions of this section shall apply to everyboard and commission established by this chapter,or existing or established after [November 25,1959]. The term of each member of any boardor commission existing on [November 25, 1959],shall terminate on December 31, 1959. All newappointments tc such board or commission shallthereafter be made in accoraance with the provi-sions of this section.
The provisions of this section shall not applyto ex officio members of boards and commissionsor to the board of trustees of the employees' retire-ment system or to the several county police andliquor commissions. [L. Sp. 1959, 2d, c. 1, s. 5.]
"November 26, 1959" eubstituted.tor "the effectivo dateof this A zt.".
Other general provisions relating to boards and commis-sions. Conet. Art. IV, i 6: 111 5-1, 5-22, 6-41. 7-24 et seq.
156
REVISED LAWS OF HAWAII 19551965 Supplement
EXHIBIT 11-3
TITLE 1: GENERAL LAWS c. 14A t
[§ 14A-4.] Administrative supervision ofboards and commissiorw. Whenever any board orcommission is established or .placed within ortransferred to a principal department for adminis-trative purposes or subject to the administrativecontrol or supervision of the head of the depart-ment, the following provisions shall apply exceptas otherwise specifically provided by this chapter:
(a) The head of the department shall representthe board or commission in communications Withthe governor and with the legislature.
(b) The financial requirements from state fundsof the board or commission shall be submittedthrough the head of the department and includedin the budget for the department.
(c) All rules . and regulations adopted by theboard or commission shall be subject to the ap-proval of the governor..
(d) The employment, appointment, promotion,transfer, demotion, discharge and job descriptionsof all officers and employees of or under the juris-diction of the board or commission shall be deter-mined by the board or commission subject to theapproval of the head of the department and toapplicable personnel laws.
(e) All purchases of supplies, equipment orfurniture by the board or commission shall besubject to the approval of the head of the (moan-mot.
(f) The head of the department shall have thepower to allocate the space or spaces available tothe department and which are to be occupied by
; the board or commission.(g) Any .quasi-judicial functions of the board
or commission shall not be subject to the approval,review or control of the head of the department.
(h) Except as set forth hereinabove, the headof the department shalt not have the power tosupervise or control the board or commissionin the exercise of its functions, duties and powers.[L. Sp. 1959, 2d, c. 1, s. 6; am. L. 19F5, c. 96,s. 140.]
Rule-making procedure. Chat.I.. 2965 amended Cc).
f§ 144-5.1 Powers and duties of heads of de-partments. Except as otherwise provided by thischapter, every' power and duty conferred ,y lawand required to be performed by any officer,board, department, bureau, commission, adminis-trative agency, or instrumentality of the State exist-ing immediately prior to [November 25; 1959],shall hereafter be exercised and performed' bythe head of the respective department establishedby this chapter, whether the head of the depart-ment be a single executive, board or commission.
Except as otherwise provided by this chapter,the head of a department may assign any functionvested in his department to any subordinate officeror employee as he deems desirable. With the ap-proval of the governor, the head of a departmentmay establish or abolish within his departmentany division or other administrative unit to achieveeconomy and efficiency and in accord with soundadministrative principles and practices and pro-cedures set forth in section 1 of this Act."
Seaton 1 of Act 1. set out as mote toriowint
;The head of each department may presCriberegulations for the administration of his depart-ment, for the conduct of its employees, for thepekformance of its business, and for the custody,use and preservation of records, equipment' andotter property pertaining thereto; provided; thatthel regulations shall not be inconsistent with therequirements of. chapters 3, 4, 6C and 7, orpror
of Hawaii.ulgated by the governor or other lawso the
StatFpr, the purposes of section 3-20(o), the phrase
"deprirovided in the first paragraph of section 80itment head appointed under or in the man-
nerof th r. Organic Act" shall be construed to includea si fide executive who is a head of a principaldep. Intent and the executive officer of a boardor cc 'mission which is the head of a principaldep tment established by this . chapter. [L.. Sp.1959 2d, C. 1, s. 7; am. L 1965, c. 96, s. 9.]
o, omber 25, 1969" substituted for the effective dateof this Act" :.but seer 41 ut c. 1 set forth as note fulls:wingI 14A-.
L. 19 ;5 amended third par. to conform to chapter CC.
[ti 14A-6.] Department staffs. Except asothers 'ise provided by this chapter and with theappro gal of the governor, the head of a depart-ment may establish or. abolish any subordinateoffice 5r position, transfer officers and employeesbotwe .n positions, appoint and remove any sub-ordint te, and change the duties, titles and corn-pensa ion of offices and positions as is deemedneces! ary by the head of the department for theefficie at functioning of the department, subject tothe li citations of available appropriations and ofthe p visions of chapters 3 and 4.
AT officers and employees within a departmentshall be under the supervision, direction and con-trol of the head of the department, except asotht ciw
1,sprlo3vil den by this chapter. [L. Sp-1959,
2d,e 'salon.. or chief of harbors division and chief of Hero-
n:0 tics division created tender this section are covered bychi pters S and 4. Att. Gen. Up. 62-27.
EXHIBIT
tf.
CONSTITUTION OP THE STATE OF HAWAII
IdIECUIIVE AND ADMINISTRATIVE OffICIS ANDDEPARTMENTS
Section 6. All executive and administrativeoffices, departments and instrumentalities' of thestate government and their respective functions,powers and duties shall be allocated by law' amongand within not more than twenty principal depart-nients in such manner as to group the same ac-cording to major purposes so far as practicable.Temporary commissions or agencies for specialpurposes. may be established by law and need notbe allocated within a principal department.
Each principal department shall be under thesupervision of the governor and, unless otherwiseprovided. in this constitution or by law, shall beheaded by a single executive. Such single execu-tive shall be nominated and, by and with theadvice and consent of the senate, appointed bythe governor and he shall hold office for ti termto expire at the end of the term for which thegovernor was elected. The governor may, by andwith the advice and consent of the senate, removesuch single executive.
Whenever a board, commission or other body.shall be the head of a principal department of thestale government the members thereof shall benominated end, by and with the advice and con -'sent of the senate, appointed by the governor.The term of of and removal of such. membersshall be as prescribed by law. Such hoard, com-mission or other body may appoint a principleexecutive officer, who, when authorized by Jaw,may be ex officio a voting member thereof, andwho may be removed by a majority vote of. themembers, appointed by the governor.
The governor shall nominate and, by and withthe advice and consent of the senate, appoint allofficers for. whose election or appointment pro-vision is. not otherwise made by this constitutionor by law. The legislature may provide for thesuspension or removal for cause, by the governor,of any officer for whose removal the consent ofthe senate is required by this constitution.
When the senate is not in session and a vacancyoccurs in; any office, appointment to which re-quires the confimiation of the senate, the governormay fill the office by granting a commission whichshall, unless such appointment is confirmed, ex..pine at the end of the next session of the senate;but the person so appointed shall not be eligfigefor another interim appointment to such officeif the appointinent shall have failed of confwma,tion by the senate.
No person who has been nominated for ap-pointment to any office and whose appointmenthas not received the consent of the senate shallbe eligible to an interim appointment thereafterto such office;
All officers appointed under the provisions ofthis section shall be citizens of this State and shallhave been residents of the State for at least threeyears next preceding their appointment.
Monition of departments. Chapter 14A.TainglOrtYrY agencies. f 141*-29.Terms of board members. I 14A-3.Residence requirement. Not applicable to medians of ;
Univereity of Hawaii. Att. atm op. 51-54. Applkabie tosuperintendent of public inelnietion. Aft. Oen. Op. 0-1.
Appointment el clutinnen of the various boards by thegovernor and authorising detonation of powers to themare not contrary to this aecttort. Mt. Gen. Op. 14-11.
Referred to 41 a MI. set P.M NO.
EXHIBIT 1I-.5
10
C.44,571 TITLE 6: EDUCATION
CHAIITOt 45LIBRARIES
PART I. UERARY OF HAWAII
1145-1. Estahlhimeat; huskies. There shallbe a tree circulating public library to be knownu the Library of Hawaii which shall be governedby a board to be known as the trustees of theLibrary of Hawaii, the rumba's of which shall.be residents of the Territory and shall be appointedby the governor as provided in section 80 of theOrganic Act. The board shall consist of sevenmembers appointed as aforesaid; provided thatfor so long as the existing contract between theboard and the Friends of the Library of Hawaii,originally known as the Honolulu Library andReading Rooms Association, continues, or a newone between the parties is entered into and is ineffect, whereby the Library of Wawa continues toobtain the use of the books, property and incomeof the Friends of the Library of Hawaii, theFriends of the Library of Hawaii shall have therifX4 to nominate three of the members who shallbe appointed by the governor. The trustees shillbe appointed for terms of six years, and untiltheir successors am appointed; provided that forthe first terms, two shall be appointed for twoyears, two for four years and the remainder forsix years, and any vacancy shall be filled for ap-pointment for. the unexpired term. They shallserve without pay. A majority of the board shallconstitute a quorum for the transacticm of busi-ness. II- 1909, c. 83, s. 1; R. L. 1925, s. 416;R. L. 1835, s. 800; R. L. 1945, s. 1911; am. L..1953, c. 171, s. 1; am. L. 1955, c. 102, s. 1.3
§ 45-2. Polies of truslees. The board shallcare for, manage and control all property setapart, donated, loaned to, or in any matter ac-quired for the use of the library; receive, care for,expend and acornt for any money which may bereceived for the purpose of erecting a buildingfor the library or for any other purposes of thelibrary; collect, purchase, receive ofts of andotherwise acquire all books and other publica-330
REVISED LAWS OF HAWAII 1955- Volume 1 Chapter 1-154
tions proper for the library, and arrange, classifyand catalogue the same; provide for their safe..keeping; expend moneys appropriated by the leg-islature and otherwise acquired for the develop-,man, use, support and maintenance of the library;provide ways and means for placing the librarywithin reach of all residents throughout the Ter-ritory and particularly of all public and privateschool children; provide and maintain branch li-braries, officer, or places for the distribution ofbooks and periodicals throughout the Territory;make such contracts as may be necessary to carryinto effect the general duties herein imposed;appoint a president, secretary and treasurer fromamong its members, and such other officers andemployees as it deems necessary; and make rulesand regulations for its own guidance, for the man-agement and use of the library, and for the controlof the property under its management. [L. 1909,c. 83, s. 2; R. L. 1925, a. 3417; R. L. 1935, s.801; R. L. 1945, s. ,1912.)
§ 45-3. Powers of traders; special Taal. Theboard may make such arrangements or contractsas are approved by the governor, with any county,city, association, society, person or persons, forthe purpose of benefiting the library and increas-ing its facilities and use; enter into such arrange-ment or contract as is approved by the governor,with the Friends of the Library of Hawaii, forthe purpose of obtaining for the Library of Hawaiithe use of the books and property and income ofthe Friends of the Library of Hawaii; cooperateby exchange and otherwise with libraries now ex-isting or hereafter to be formed; receive, use,manage, or invest s or other property, real,personal, or mixed which may be given, be-queathed, devised or in any manner receivedsources other than the legislature or any. federalappropriation for any or all purposes of the Li-brary of Hawaii; deposit with the treasurer of theTerritory in a special fund to be known as "special
EXHIBIT 11-6
LIBRARY OF HAWAII
fund Library, of Hawaii," all moneys donated tothe Library Of Hawaii or to the trustees thereof;unless otherwise provided for by the terms andconditions of the donation, convert, at such timeas the trustees may at their sole discretion deter-mine, any or all donations of property, real, pe -sonal, or mixed, into money to be deposited intothe special fund; expend the moneys in the specialfund in accordance with the terms and conditionsof each donation for the purposes of the Libraryof Hawaii. The trustees of the Library of Hawaiishall be the trustees of the special fund and allmoneys therein shall be deemed to have been ap-propriated to the use and for the purposes of theLibrary of Hawaii. Nothing in this section con-tained shall be construed to limit the powers andduties of the board hereinbefore expressed, orto empower the board to obligate the Territoryfinancially in any sum which shall not have beenappropriated by the legislature for the use of theLibrary of Hawaii. (L. 1909, c. 83, s. 3; R. L.1925, s. 3418; R. L. 1935, s. 802; am. L. 1939,c. 127, s. 1; R. L. 1945, s. 1913; am. L. 1953,c. 171, s. 2.1
Bee Aet of Nan % 3, 1931. 45 Stat. at r.. 1457. e. 400.booksfor adult blind. -
§ 45-4. Annual impost to governor. Annuallyduring the month of July but as of June 30 pre-ceding, the board shall report to the governor themoneys received from all sources and expendedfor all purposes during the preceding year, andany other matters pertaining to the library whichthey may deem important, or the governor mayrequire. IL. 1909. c. 83, s. 5; R. L. 1925, s. 3420;R. L. 1935, s. 803; am. L. 1937, c. 33, s. 1; R. L.1945, s. 1914.)
PAM' 11. COUNTY MIRAN=
§ 45-10. Hawaii comity libraries, names at.The public library operated and maintained inKobel', North Kobala, county of Hawaii, former-ly under the name of Kohala. Public Library ,shallbe designated and known as the "Bond MemorialLibrary"; the remaining public libraries in thecounty shall be designated and known as the"Hawaii County Library."
Whenever the term the "Hawaii County Li-brary" is used in this chapter, and in acts appropri-ating moneys for the support and maintenance ofsuch library, it shall, unless expressly limited,include the Bond Memorial Library. (L. MI,c. 63, s. 1; R. L. 1925, s. 421; R. L. 1936. a.804; R. L. 1945, s. 1915; am. L. 1951, c. 190,pt. of s. 1.1
§ 48-11. Hawaii COMM!, Library aranaglogbon* appelatment, powers dodos. The HawaiiCounty Library shall be governed by a managingboard of nine members, one of om shall beselected by them as chairmas. They shall be resi-dents of the county of Hawaii and shall be ap-pointed by the governor as provided in section 80of the Organic Act, provided that if the Hilo Li-bray and Reading Room Association enters Into
COUNTY upturns C.411,11111
an agreement with the Library of Hawaii wherebythe Hilo Library and Reading Room Associationagrees to devote its books, property and incometo the use and benefit of the Hawaii County Li-brary, the association may nominate the membersof the managing board of the Hawaii CountyLibrary to be appointed by the governor. Personsso nominated may be officers or members of theHilo Library and Reading Room Association.
Members of the managing board shall be ap-pointed for.,terms of four years and until theirsuccessors are appointed and qualified. They shallserve without pay and a majority of the boardshall constitute a' quorum for the transaction ofall business. The board shall have and assumethe saute powers and duties as a managing boardappointed pursuant to section 45-15. (L. 1941,c. 48. ss. 1, 2; R. L. 1945, s. 1916; am. L. 1951,c. 190, pt. of s. 1.1
45-12. Kauai County Library, libraries hp,chided under deli Cation of. All public librariesin the county of Kauai for which money of theTerritory has been or is appropriated and used,or made available for use, shall be deemed in-cluded under the designation of and, for so longas money for its support, maintenance, or opera-tions, is thus provided and it functions as a publiclibrary, each shall be an integral part of the KauaiCounty Library and that deragnation shall applyto all such collectively. So long as tils existingcontract beiween the Kauai Public Library As-sociation (an eleemosynary corporation), and theboard of supervisors of the county of Kauai con-tinues, or a new one between the parties is en-tered into as in the next section provided, andis in effect, the designation "Kauai County Li-brary" whenever and wherever used in this chapteror in any act, appropriating money for such li-brary shall, whether or not named therein, includethe "Albert S. Wilcox Memorial Library," atLihue, Kauai, and appropriations to the KauaiPublic Ubraty Association shall be deemed forthe "Kauai County Library." IL. 1921, c. 63,s. 2; R. L. 1925, s. 422; am. L. 1931, c. 249,s. 1; R. L. 1935, s. 805; R. L. 1945, s. 1917;am. L. 1951, c. 90, pt. of a. 1.1
§ 45-13. Baud County 1:ibrary, immagelmat.A contract may be entered into by and betweenthe board of supervisors of the county of Kauaiand the Kauai Public Library Association whichshall provide that, for.so long as such contract isin affect: (a) the Kauai Public Library Associationhereinafter called the "Asociation," shall have fullpowers and responsibilities of management of theKauai County Library; (b) the library building,furniture, furnishings, fixtures, equipment and h-brary books of the Albert S. Wilcox Memoriallibrary, situated in Lihtte and of which the as-sociation is the owner, shall. without charge forrent for the property, be used for the purposes of,and the memorial library. shall function as, acounty free library and.he included as an integralpart of the Kauai County Library; sad (c) theboard of trustees of the as.ociation shall assume
12EXHIBIT 117
331
C.411ta 14 TITLE 6: EDUCATION
and have the powers and duties of and be themanaging board of the Kauai ('.aunty Library, thepowers and duties to include, without limitationof generality, supervision and control of suchKauai County Library; the expenditure of anymoney acquired by it, through appropriations orotherwise, for the development, use, support andmaintenance of the library. the appointment of ahead or chief librarian and such other librariansand other personnel as may be employed in oper-ating the library; and, subject to law, the makingof general rules and regulations for the govern-ment of the library, branches and stations thereof.
The board of supervisors may agree to pay an-nually into the library fund such sums as may beagreed upon. Either party to the, contract mayterminate the same upon six months' notice.
In the event that no such contract is enteredinto or if it is terminated, the board of supervisorsof the county of Kauai may establish and maintaina county free library in the manner and withthe functions prescribed in sections. 45-14 and45-15, which shall become and then be deemedto be the "Kauai County Library."
Upon the execution and during the existenceof any such contract as aforesaid, and, likewise,during the continuance and until termination ofthe existing agreement and contract entered intobetween the Kauai Public Library Association andthe board of supervisors of the county of Kauai,which contract bears date of tons 1st day of Febru-ary, 1922, pursuant to which the associationhas since operated its library as a public countyfree library and has biennially had the expenditureof territorial funds appropriated to it therefor,all employees of the Kauai Public Library As-sociation whose compensation has been, or shallbe paid from territorial funds, to-wit, from ter-ritorial funds by act appropriated to or for theassociation, and not from funds of the associationacquired from private sources, shall, for all pur-poses, be deemed to have been and,, while em-ployed and paid accordingly, to be territorialemployees subject to the provisions of this chap-ter and of chapters 3 and 4, and, if, when and solong as they are regular and permanent employees,to the provisions of Part II, chapter 6, and allother laws applicable to public employees. [L.1921, c. 63, s. 3; R. L. 1925, s. 423; am. imp.L. 1929, c. 103, s. 1; R. L. 1935; s. 806; R. L.1945, s. 1918; am. L. 1951, C. 190, pt. o1.! s.
§ Establishment of Mani county freelibraries. The board of supervisors of the countyof Mani may establish and maintain county freelibraries in the =miner and with the functions here-inafter prescribed. [L. 1921, c. 63, s. 4; R. L.1925, s. 424; R. L. 1935, s. 807; R. L. 1945,s. 1919; am. 'L. 1951) c. 190, pt. of s. 1.1
§ 45-15. Maui county Mirada strawboard; powers, duties. The free libraries of thecounty of Maui shall be governed by a managingboard of five members, one of whom shall be se-lected by them as chairman. They shall be resi-dents of the county of Maui and shall be appointed
332
by the governor as provided in section 80 of theOrganic Act, Members of the managing boardshall be appointed for terms of four years anduntil their successors are appointed and qualified.They shall serve without pay and a majority ofthe boardahall constitute a quorum for the trans-'action of all business.
The managing board shall have general super-ViSiOft and control of the Maui county free li-braries, may spend any money acquired by itthrough appropriation or otherwise for the de-velopment, ;Ise, support and maintenance of thelibraries, and, subject to law, may make generalrules and regulations for the governing thereof.The managing board shall appoint a county li-brarian, as well as such others as may be employedin operating the libraries, and from time to timeestablish library branches and stations.
The managing board shall submit to the boardof trustees of the Library of Hawaii annual re-ports concerning the libraries, and their require-ments, which report shall be incorporated in theannual report of the trustees of the Library ofHawaii and annually transmitted to the governor.[L. 1921, c. 63, s. 5; R. L. 1925, s. 425; R. L.1935, s. 808; R. L. 1945, a. 1920; am. L. 1951,c. 190, pt. of s. 1; tint. L. 1953, c. 54, s. 1.]
§ 45-16. linalliteations of eannty librarians.The board of trustees of the Library, of Hawaiishall pass upon the qualifications of all personsdesiring to become county librarians, and issuenecessary certificates of qualifications; and to thisend may adopt rules and regulations not incon-sistent with law for carrying out the purpose ofthis section. No person shall be eligible to theoffice of county librarian who has not receivedfrom the board of trustees of the Library ofHawaii a certificate of quilification. Such librarianneed not be a resident of the county at the timeof appointment; and persons of either sex shallbe efifible for certification for the office of countylibrarian. [L. 1921, c. 63, s. 6; R. L. 1925, s. 426;R. L. 1935, s. 809; R. L. 1945, a. 1921; am. L.1951, c. 190, pt. of s. 1.]
§ 45-17. Dudes of county librarians. Priorto entering upon the duties of his office, thecounty librarian shall file with the managing boardthe usual oath of office. Subject to such rules andregulations as may be adopted by the managingboard, the county librarian shall build up, andmanage, according to accepted principles of librarymanagement, a library for the use of the people ofthe county; and euill recommend to the manag-ing board what books and other library equip-ment should be purchased. [L. 1921, c. 63, s. 7;R. L. 1925, s. 427; R. L. 1935, s. 810; R. I..1945, s. 1922; am. L. 1951, c. 190, pt. of s. 1.]
§ 45-18. Conventions of county librarhms.The board of trustees of the Library of Hawaiiannually shall call a convention of county librari-ans, to assemble at such time and play as thetrustees may determine with a view to discussingquestions pertaining to the supervision and ad-
13EXHIBIT II-8
LIBRARIESGENERAL PROVISIONS C. 4$ e1131
ministration. of county, free libraries, the lawsrelating thereto, and such other subjects affectingthe welfare and interest of county free librariesas shall properly be brought before the convention.County librarians shall attend and take partin the proceedings of the conventions. [L. 1921,c. 63, s. 9; R. L. 1925, s. 428; R. L. 1935, s.811; R. L. 1945, s. 1923; am. L. 195 c. 190,pt..of s. 1.]
§ 45-19. Reports by county librarians. Thecounty librarian shall make annual sports to themanaging board as to the condition of the countyfree library, giving such statistical and other in-formation as may be called for by the board;making such reports at such times as the boardshall direct. [L. 1937, c. 42, pt. of s. 1; R. L.1945, s. 1924; am. L. 1951, c. 190, pt. of s. 'LI
§ 45-20. Assistance by Library of Hawaii.The Library of Hawaii shall assist 1' countyfree libraries and free public libraries !sy the inter-change and loaning of books and other readingmatter, and in all other appropriate ways to thefullest extent possible. [L. 1937, c. 42, pt. of s.1; R. L. 1945, s. A925; am. L. 1951, c. 190, pt.of s. 1.1
PAR/ Ill. OPAIRAL PROVISIONS
§ 45-30. Exchange of librarians, conditions.The trustees of the Library of Hawaii and themanaging boards of the various county librariesmay contract on behalf of their respective librariesfor the exchange of librarians with librarians ofany state, country or territory. Local librariansso exchanged shall be paid their regular salariesout of the funds appropriated for personal servicesin the library budget for the library concerned.The qualifications of all librarians from any suchstate, country or territory so exchanged shall beequal to those of the local librarians exchanged.In the selection of local librarians hit exchanse,
nee shall be O born,liven to persons bo in thecr reeerfreitory. The requirements of citizenship shallnot apply to any librarian coming to the Territoryfrom any foreign state, country or territory underany such contract of exchange. All librarians so
exchanged shall furnish their own .transpottationto and from the state, country or territory withwhich exchanged.
No compensation shall be paid by the Territoryto visiting exchange librarians; provided that inany case 'where the local exchanged librarian be-comes incapacitated or, for any reason, leavesthe exchanged position permanently, the libraryconcerned may pay the visiting exchange librarianan amount not to exceed the salary rating of thelocal exchanged librarian, such an arrangementto continue until the end of the period of ex-change or until such time as some satisfactoryadjustment has been made. [R. L. 1945,3.192h;add. L. 1951, c. 190, pt. of a. I.]
§ 45-31. Leaves of ibsesce; sobelituie Ora&am. The public libraries of the Territory maygrant a year's leave of absence to any trainedlibrarian who hal served eight years in the publiclibraries of Hawaii, such librarian to be guaran-teed a return to his or her position at the ex-piration of the leave. In granting such leave,librarians with the longest period of service shallbe given first consideration. The resultant vacancyshall be filled by the appointment of a substitutefor a period of no more than one year, suchsubstitute to be paid the minimum salary pro-vided for that position on the official salary sched-ule for such library.
The libraries shall pay to the librarian grantedsuch leave of absence the difference between theminimum salary provided for the position vacatedand the salary to which such librarian would beentitled if regularly reappointed, such paymentto be made in twelve monthly installments, thelast two of which shall not be made until afterthe librarian has returned to his position; pro-vided, that the librarian granted such leave shallnot engage in any form of employment, and shalldevote at least one-third of ins total leave eitherto travel or to study, or both, such as wouldcontribute to the value of such librarian to thepublic library system of this Territory. Such leavesshall not be extended beyond one year and maynot be repeated until after a period of eight ad-ditional years of service. [R. L. 1945, a. 1927;add. L. 1951, c. 190, pt. of s. 1.]
333
EXHIBIT 11-9
14
7211
7221
.......
POLICY STATEMENTS FOR THE DIVISION OF LIBRARIESADOPTED BY THE BOARD OF EDUCATION, FEBRUARY 14, 1963
Purpose of the Division of Libraries
1.13
In accordance with Article IX, State Constitution of Hawaii, andAct I, Section 18 of the First State Legislature, 2nd SpecialSession, and Executive Order 19, dated September 30, 1961, thereis established in the Department of Education of the State ofHawaii a Division of Libraries.
The Administration office for public and special library servicesfor the entire state shall be located in the Department of Education,Liliuokalani Building, Honolulu, Hawaii.
The Division of Libraries shall operate the Hawaii Public LibrarySystem which shall consist of the following libraries and unitsthereof:
1. Library of Hawaii, Honolulu, serving the residents of OahuCounty.
2. The Maui County Library, Wailuku, serving the residents ofMaui County.
3. The Hawaii County Library, Hilo, serving the residents ofHawaii County.
4. The Kauai County Library, Lihue, serving the residents ofKauai County.
State Librarian
1. The position of State Librarian is to be directly under theSuperintendent of Public Instruction, Department of Education.
2. The title is to be State Librarian.
3. The responsibility for the operation of all public librarieswithin the State of Hawaii and branches, sub-branches, book-mobiles and other units thereof, is assigned to the StateLibrarian, Department of Education, State of Hawaii. All over-all administration including the following areas ofactivity is assigned to the State Librarian:
15
7310
7321
1.13
a. Personnel action relating to recruitment, placement,promotion, in-service training, general assignment.
b. Budget control, preparation, justification, and adminis-tration.
c. Book and materials selection and cataloging.
d. Program determination including definition of specialprojects, educational activities, public relations andrelated activities.
e. Relationship with all other state agencies which affectpublic library service.
f. Plant and facility acquisition and improvement includingsite recommendations, preparation of building programsand review of architectural drawings, furniture and equip.ment recommendations, and relations with state and cityagencies responsible for planning, construction andequipment.
g. The review of all library services supported by the Stateto make recommendations for improvements and developmentof additional services as they may be needed.
Budget
The capital and operating budgets of the Libraries Division shallbe completely separate from those of other divisions of theDepartment of Education. Under no circumstances shall any trans..,ter of operating funds between schools and libraries be permitted.
The State Librarian shall appear at all public library budgethearings before the Board of Education and the Legislature.
Gifts and Bequests
The County Librarians may, in the name of the Board of Education,accept appropriate gifts which become the property of the Stateand must be accounted as such on the individual county libraryinventory.
Special collections (Hawaiians and others) and art objects nowthe property of the individual county libraries and futureacquisitions of same remain the property of that particular countylibrary.
16
7510.
1.13
LitarLyAciyisoly. Commissions
Act I, Section 18 of the First State Legislature, 2nd SpecialSession, established County Library Commissions in each countywhose duty is to advise the Board of Education on matters relatingto public library service. The responsibility for working withthe four County Library Commissions and assisting them in theirstudies is delegated by the Superintendent of Public Instructionto the State Librarian.
The responsibilities of the four Library Advisory Commissionsshall be as follows:
1. To advise and counsel the Board of Education and StateLibrarian on major library policies, programs, services andproblems.
2. To advise the County Librarian in the preparation of the LibraryBudget for each particular County, and to recommend its approvalto the Board of Education. To inform the community of theLibrary's basic financial needs, and to work toward obtainingthe necessary funds.
3. To act as liaison between the library and residents of theCounty, helping to interpret Library policies and servicesand to advise the County Librarian of community library needs.
4. To study and support legislation which will bring about thegreatest good to the people and the libraries of Hawaii.
5. To study and make recommendations on particular needs of locallibraries in view of population shifts, tastes, and interestsof the public, and to be alert for changes in community acti-vities that will suggest new and different services which willbenefit and promote the cultural life of the community.
6. To keep abreast of current library trends by reading libraryliterature and by visiting other libraries.
7. To be alert for new ways of keeping civic attitude toward thelibrary friendly by developing a program of public relations.
. To confer with the County Librarians on matters pertaining tothe maintenance, upkeep and repair of buildings.
9. To cooperate with other groups such as the County SchoolAdvidory Councils,.the Friends of the Library, the PTA, theAdult Education Branch and other service organizations whichcan be of assistance to the Library through service or gifts.
17
1.13
10. Upon appointment to accept the responsibility of attendingmeetings regularly without fail.
11. To make recommendations through proper channels for fillingvacancies on their Advisory Board.
12. To keep in contact with the County Librarian as to when dis-tinguished visitors are due and to help entertain them.
13. To consult with and advise the County Librarian on a policyrelating to requests made by organizations and others forthe use of the library facilities for meetings, displays,etc.
14. To cooperate with the State Librarian in the scheduling ofmeetings with the State Board of Education when necessaryto advise in matters of major policy.
Copies of all Minutes of the Library Advisory Commissions shall besent to the Library Services Committee which in turn shall sendMinutes of its meetings to the Library Advisory Commissions.
Representatives of the County Library Advisory Commissions shouldmeet regularly, at least quarterly, with the Library ServicesCommittee.
18
C. II MI TITLE 1: GENERAL LAWS
is
REVISED LAWS OF HAWAII 19551965 Supplement
1.13
CHAPTER 12
FEDERAL AID
§ 12-1. Definitioes.llisteAt of poltical activity by state employees =Meet to
Federal Hatch Act. Att. den. Op. 64-48.
§ 12-5. 'Conflict between federal and staterequirements.
cowl:1.A In specific canes. See L. 1959. c. 2115, s, 211; Ir1881, c. 184. a. 29.
§ 12-6. Treasury as depooltory; duties ofcomptroller. All federal-aid moneys received bythe State except as otherwise provided for bythe feder'al government, shall be deposited withthe [director of finance] and shall be disbursedupon warrants drawn by the comptroller of theState supported by vouchers approved by theboard, commission, department or officer havingcharge of the expenditure of such moneys byvirtue of the plan, agreement or arrangement en-tered into or made with the proper federal agency.
The comptroller may prescribe and mamtaarsuch system of accounts and accounting as maybe required by the federal government, or anyagency thereof, in carrying out the objects andpurposes of the plan, agreement or arrangement.L. 1939, c. 196, s. 3; R.L. 1945, s. 404; R.L.1955, s. 12-6; am. L. 1957, c. 152, s. 1.)
"Director of finance" substituted for "treasurer of theMete" 14A-13. -
L. 147 substituted "comptroller" for "auditor".
19
1.13
ACT 8A Bill for an Act Making Appropriations Out of the General Revenues
and Approving Expenditures from Other Sources for the FiscalPeriod Finding June 30,1967.
Be it Enacted by the LegiaZatuie of the State of Hawaii:SECTION 1. The following sums, or so much thereof as shall be
sufficient to accomplish the purpose or programs of the agencies des-'plated herein, are hereby appropriated out of moneys in the treasuryfrom general revenue and the expenditures from other sources of reve-nues designated herein are hereby approved for the fiscal period be-ginning July 1, 1966 and ending June 30, 1967:
EDUCATIONEDUCATION, DEPARTMENT OF
Total RequirementLess:
Estimated Federal Funds:Pi. 8040. Elementary & Secondary
74,768,865(0353.24)96,686,833(10046.09)
Education Act of 1965 3 433,345PL 874, Defense Areas (,500,000PL 864, Title III 364,000PL 864, Title V 93,821PL 864. Title X 50,000PL 87-415, MDTA 697,467(2)PL 85.606, Civil Defense 33,476(2)PL 85-926, Handicapped Children 63,845Vocational Education 219,084(11)Veterans Training 8,695(1)PL 88-269, Libraries 188,658(6.6)Vocational Rehabilitation 980,253(15.4)OAST 120,796(8.45)PL 88-210, Vocations/ Education 465,725PL 88-452, Adult Basic Education 202,710PL 88-452, Community Action 640,521PL 88-452, NYC 237,931
Special Funds:School Lunch sad Milk subsidy 855.000School Lunch Revenues 0137,675(629.6)Adult Education 81,736(1)Lithainaluna Farm Sales 30,000Distributive Education 500
Bond Funds 152,851(16)Net Appropriation 74,768,866(9363.24)
Provided, that in addition to certificated positions authorized for the departmentof education under this Act, the department may recruit for and make cowmitmente to, fill new certificated instructional positions for the fiscal year1967-1968 in an amount up to 50 per cent of the total number of additionalcertificated instructional positions authorized by this Act; provided further,that appointments made under this authorization shall not become effectiveprior to September 1, 1967.
Provided further. that the administrative assistant to the superintendent of edu-cation shall not be subject to the provisions of chapters 3 and 4, Revised Lawsof Hawaii 1955. and further. that said administrative assistant shall serveat the pleasure of the superintendent.
Provided further, that if a sum lees than 16,600.000 is provided by Congress underthe provisions of Public Law 874, or any other public law which amendsor supersedes Public Law 874, then the difference between 16.500,000 and thesum so provided is hereby appropriated; and provided further, that if a. sumgreater than $6,500,000 is provided, then this appropriation shall be reducedto the extent the estimated sum of $6.500,000 is exceeded for the fiscal year1966-1967.
Provided further, that if a sum less than 1507,821 hi provided by Congress underthe provisions of Public Law 864 or any other public law which amends orsupersedes Public Law 864, then the difference between $507,821 and the sumso provided is hereby appropriated; and provided further, that if sumg reater than $607,821 is provided, then this appropriation shall be reducedto the extent the estimated sum of $507.821 is exceeded for the fiscal year1986-1967.
Provided further; that the quarterly allotments for custodial services and studenttninsportation be advanced in cash to the respective comities to be expendedin accordance with the adopted budget.
SEW AN LAWS OF HAWAIIThis State LegislatureRegt ar Session of 1966Page 7
F:rm BD-1FinAncial)
OPERATIONAL EXPENDITURE PLAN
1966 -1967
Budget Code 316
DeparlmDivisioProgramActivitDate
., ;urn.
SymbolProgram requirementsand Means of Financing Appropriation
AdjustedAppropriation
Planned Exp1st QuarterJuly-Sept.
2nd QuarterOct.-Dec.
3
Positions (345.39)PERSONNEL SERVICESGeneral Fund - Act 99 1,818,259 441,017 452,131General Fund - H.B. 279General Fund - S.B. 721
. Special FundFederal Fund ...(6.5)... 30,537 7,616 7,629
1,848,796 448,633 459,760OTHER CURRENT EXPENSES
General. Fund - Act 99... 313,485 54,199 97,232Special FundFederal Fund
313,485 54,199 97,232C. EQUIPMENT
General Fund - Act 99... 448,029 115,811 437,881Special FundFederal Fund .137,496 27.493 41.240
585,525 143,304 179,121
X. MOTOR VEHICLE 10,623 10,623
TOTAL:REQUIREMENTS 2,758,429 656,759 736,113MEANS. OF FINANCING
.
General.Fund Act.99.- 2,590 396 621:650 687.244General Fund H.B. 279General Tund2-.:S.B. 721Siecial` Fund
Any and 01 library services furnished under the planshall be aude available free of charge to individualusers under regulations prescribed by the State agency.Hawaii has a statewide library card and statewide freelibrary service. Any resident of the State has accessto all materials in any public library and the statelibrary directly or through library interloan.
1.3 Organization.
In addition to units of the Department of Education,the Department of Budget and Finance performs staffservices for the Governor's office and the Departmentof Accounting and General Services iP by law thecoordinating agency for all construction projects.In cooperation with the Office of Library Services,the Public Works Division of the Department of Accountingand General Services develops the building program,site studies, development of building, equipment, andconstruction specifications, supervises constructionand issues reports of inspection as construction ofprojects takes place.
Appended is an outline of the organizational structureof the units of the State agency involved in the libraryextension program, indicating the lines of authoritywithin the agency and tracing the authority of theagency back to the highest level of Scate authority.
See attached organization chart. Hefei o chartattached for total State Government. Hawaii'sState Library function, the public library functionand state responsibility for school library develop-ment are administered by the Office of Library Services.
23
24 ADMINISTRATIVEDIRECTOR
STATE OF HAWAIITABLE OF ORGANIZA
ELECTORATE
L___GOVERNOR1
PLANNING AND.RESEARCH
Planning OfficeCapital ProgramLand UseCommission
State CentralResearch
HEALTH
Physical HealthMental HealthState HospitalWaimano Home
BUDGET ANDREVIEW
Annual BudgetOrganization andMethods
Cash and DebtManagement
Veteran LoansRetiremeht SystemChildren and YouthHawaii Employees!Health Fund
Employment SecurityWages and HoursIndustrial SafetyWorkmen!sCompensation
Hawaii EmploymentRelations Board
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I 1
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executives except those with asterisk. (1) Governor to ;i.soagn Pacific War
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-E.
[--
PRIVATE SECRETARY TOTHE SUPERINTENDENT11624 SR 18
[
DEPUTY SUPERINTENDENT(STAFF ADMINISTRATION)60001
2/
SECRETARY TO THEDEPUTY SUPERINTENDENT06169 SR 16
RECOMMENDED.1/ ALSO STATE BOARD FOR VOCATIONAL REHABILITATION; LEGISLATIVE CHANGE CLERK III
2/ SUBJECT TO RECLASSIFICATION OF FORMER POSITION.3/ PROPOSED ADDED POSITION.4/ NEW POSITION REPLACING ASSISTANT TO SUPERINTENDENT.12/66
1/ TRANSFERRED FROM SECONDARY STAFF OF TILE OFFICE OF CURRICULUM,INSTRUCTION AND GUIDANCE. POSITION TO BE REDESCRIBED.
2/ NEW CLERK POSITION AUTHORIZED FOR FISCAL YEAR 1966-1967.
* TEMPORAEY POSITIONS TO BE MADE PERMANENT:POSITIONS 14444 AND 14445 - TRAINEE POSITIONS FROM ANOTHER DEPARTMEN .POSITIONS 9962, 10152 AND 14058 - TEMPORARY POSITIONS FOR FISCAL YEA. 1966-19
** POSITIONS PRESENTLY BEING REDESCRIBED.12/66
66
rioN CHART
Fiji SUPERVISOR II114c,2 SR 20
'.-CONTROL OPERATIONS 1 2/SECTION
YAPUTEa OPERATIONS PUNCHED CARD I INPUT PREPARATIONSSECTION EQUIPMENT OPERATIONS] SECTION
SE ION
TAB1 1
TAB ff,QUIP OPER II ** pjAE EQUIP OPER II KEY PUNCH SUPERVi10112685 SR 12 * 14058 (Ti SR 12 11559 SR 109962 (T)
10152 (T)
ARE STAVE OF THE OFFICE OF CURRICULUM,E. POSITION TO BE. REDESCRIBED.OR/ZED OR FISCAL YEAR 1966-1967.
KEY PUNCH OPERATORS11558 SR 71264612647102181023010392105111522715228
BE MADE PERMANENT:14445 TRAINEE POSITIONS FROM ANOTHER DEFAMER'.2 AND 14058 TEMPORARY POSITIONS FOR FISCAL YEA. 1966-1967.NC REDESCRIBED.
* *
SECOND SHIFTSECTION
12259OE.EIt
67
OEPAC 'ENT OF EDUCATION
OFFICE OF FEDERAL PROGRAMS
,.DIRECTOR
67674 DOESR15
STENOG4APITit TsI/40 0 / pit Xi
./e.;LEIIK/III' STENO IER/A1/ /M 5084: L,j1/11
* New Position** Title Change
/// Federally Funded PositionsI/ Subject to Congressional Appropriation
12/66
68
[* COORDINATO
14ATIONAL1/
.............1.,
ER 'CORPS;
0EDINATOE: / 7/ 7---"UM pop YOU H CORPS
/
6424 / WiESi 1
VITAOGRAPRER/Ii
DEPARTMENT OF EDUCATIONOFFICE OF INSTRUCTIONAL SERVICES
L
* *
ASSISTANT SUPERINTENDENT67118 DOESR 20
DIRECTORADMINIS SERVICES60023 DOESR 17
STENO III05179 SR 11
DIRECTOR 1/
ACCREDITATION &PRIV SCH LICG BR60035
[STENO III
14687 SR 11
PROG SPEC60087 DOESR 13
[STENO II I
08914 SR 9 1
DIRECTOREDUCATIONAL TVBRANCH67917 DOESR 17
PROG SPECRECP FAC60038DOESR 14
SEC'Y01784 SR 14]
STAFF SPECPROG DEVT68196DOESR 14
CURR SPECETV UTILZN68086DOESR 12
STUDIO TCHRS (4)67924-10960109-10667921-10667922-109
1/ SEC 38-34.5 AMENDED 1965** TITLE CHANGE
DECEMBER 1966
STENO POOLSTENO II14583 SR 9TYPIST I (2)14582 SR 515364 SR 5
DIRECTORGENERAL EDUCBRANCH
ES
LASSISTANT SUPERINTENDENT I
67118 DOESR 20
SEC'Y01784 SR 14
DIRECTORADMINIS SERVICES60023 DOESR 17
STENO III I
05179 J 11
LDIRECTOR DIRECTOR DIRECTOR DIRECTOREDUCATIONAL TV GENERAL EDUC GUID & SP EDUC VOC POST-H S &
BRANCH BRANCH BRANCH ADULT EDUC BR67917 DOESR 1.7
1STAFF SPECPROG DEVT68196DOESR 14
CURR SPECETV UTILZN68086DOESR 12
STUDIO TCHRS (4)67924-10960109-10667921-10667922-109
STENO POOLSTENO II14583 SR 9TYPIST I (2)14582 SR 515364 SR 5
11001
7
I
DEPARTMENT OF EDUCATIONOFFICE OF INSTRUCTIONAL SERVICES
I
FREECTOR !DIRECTOR--,
ACCREDITATION & EDUCATIONAL TV1PRIV SCH LICG BR I BRANCH
I
FPHYS EDUC
PROD SPECART EDUC
PROG SPEC60041 DOESR14
[
60029 DOESR141
STENO III .
12020 SR 11 I
ASSISTANT SUPERINTENDENT I
DIRECTORGENERAL EDUCBRANCH60022 DOESR 17
STENO iII05571 SR 11
LANG ARTS ELPROG SPEC
LANG ARTS SECPROG SPEC
60033 DOESR14 ,_60037 DOESR14
STENO III9023 SR 11
DIRGUI
STEN1194
KDGN/PRIMFROG SPEC60036DOESR 14
I
1
MUSICPROG SPEC60028DOESR 141
1./ SEC 38-34.5 AMENDED 1965
* POSITION VACANT
DECEMBER 1966 71
STENO III08268 SR 11
GIFTEDPROD SPEC60040DOESR 14
ASSISTANT SUPERINTENDENT1
DIRECTORGENERAL EDUCBRANCH60022 DOESR 17
STENO III05571 SR 11
LANG ARTS ELPROG SPEC
ILANG ARTS SECPROG SPEC
60033 DOESR14 60037 DOESR14
STENO III9023 SR 11
___1_DIRECTORGUID & SP EDUCBRANCH
DIRECTORVOC POST-H S &ADULT EflUC BR
SOC STUDIESPROG SPEC60025 DOESR14
r------/SPEECHPROG SPEC60034 DOESR14
HAWN HONELANDSPROG SPEC
STENO III11947 SR 111
L
MATH MUSIC GIFTED HLTH/SAFETY FOR LANGPROG SPEC PROG SPEC PROG SPEC & DRIV EDUC PROG SPEC60039 60028 60040 PROG SPEC 68273DOESR 14 DOESR 14 DOESR 14 60020 DOESR15 DOESR 14
LSTENO III08268 SR 11
STENO III15229 SR 11
STENO III
72 7a
UDEPARTMENT OF EDUCATIONOFFICE OF INSTRUCTIONAL SERVICES
IDIRECTORACCREDITATION &PRIV SCH LICG BR
[ASSISTANT SUPERINTENDENT 1
I I I
t
i
I--
DIRECTORI
DIRECTOR DIRECTOREDUCATIONAL TV; GENERAL EDUC GUIDANCE & SPECABRANCH
1BRANCH BRANCH
i i 60010 DO
SCHOOLSOC WORK4273SR 26
** EDUCATIONALPSYCHOLOGIST60009
IDOESR15
SEC COUNSPROG SPEC60018DOESR 14
NOTE: OAHU SCHOOL PSYCHOLOGIST POSITIONON LOAN TO HONOLULU DISTRICT60014 DOESR 15
** TITLE OR POSITION CHANGE
DECEMBER 1966
** ELEM COUNS SCH FILTH S
PROG SPEC PROG SPEC(VACANT) 60021
DOESR 13
* *
STENO POOL
STENO III5790 SR 11STENO II (2)1795 SR 9
3806 SR 9
TYPIST II (2)4358 SR 7
10130 (VACANT) SR 7
ASSISTANT SUPERINTENDENTj
DIRECTOR DIRECTOR 'DIRECTORTV GENERAL EDUC GUIDANCE & SPECIAL EDUC VOC POST-H S &
The Office of Library Services administers a statewide public librariesprogram and provides technical assistance to school library programs.
Operates community-public libraries and renders a varietyof local library services.
. Develops and maintains central library resource collectionsand provides statewide reference and bibliographical services.
Provides a government publication depository and distributionservice.
Provides a variety of special library services includingcentralized processing, bookmobile, inter-library loans,library resources for the blind and visually handicapped,and others.
Provides technical planning, standards development, trainingand evaluation services related. to school library programsand instructional materials,
Administers and reports on Federal Aid to public and schoollibrary programs.
Participates in library facility planning; provides facilitysecurity, routine maintenance and janitorial up-keep ofpublic library facilities.
Coordinates with and provides consultative library servicesto State agencies.
Maintains liaison and coordinates with municipal, State andFederal library resources, develops inter-agency exchangeand resource procurement activities.
75
ADMINISTRATION AND OPERATIONS BRANCH
Plans, develops and provides a variety of fiscal, personnel, publicinformation, administrative, facility maivitenance, security and relatedsupport services within departmental guidelines and standards. Assistsin planning and developing management improvement programs. Participatesin library facility planning.
Public Information Section
Provides technical assistance in planning and conductingmass media informational activities, such as preparing anddisseminating news releases and informational bulletins.
Directs the preparation, publication and distributon ofcatalogues, brochures and other printed matter for public use.
Assists in planning and coordinating special events andcultural activities.
Business Section
Assists in preparing and compiling budget estimates; carries outbudget controls as directed.
Collects, maintains and evaluates cost and operational data.
Compiles and prepares financial reports.
Processes invoices and obligations for payment;maintains appropriate fiscal records.
Coordinates purchasing and property inventory controlactivities of the division.
Provides clerical, duplicating, messenger and other centraladministrative services.
Provides central circulation and other routine operationalservices to the State Library.
Security and Maintenance Section
Provides security services for the State Library facility andother libraries as needed.
. Maintains the premises of all library facilities on Oahu.
Provides carpentry repair services and makes minor renovations,such as shelving, as needed.
7fi
PUBLIC LIBRARIES BRANCH
Plans, develops and provides local li rary services through theoperation of community public librario.s lo.ated throughout the State.
Hawaii Public Library Section Oaltu Public Librar Section
Maui Public Library Section Kau\li Public Library Section
Provides and coordinates a variety of local public library serviceswithin the respective counties.
Develops, organizes and maintains collections of printedand audio-visual materials.
Provides lending, reference and bibliographical servicesto library patrons.
Conducts special programs, arranges cisplays and providesother reader services to stimulate interest in and ueo ofavailable local library resources.
Provides bookmobile services to areas not directly servicedby existing library facilities.
SCHOOL LIBRARIES AND INSTRUCTIONAL MATERIAL BRINCH
Performs as the central departmental resoarce in the planning anddeveloping of school library programs; coordirates the development,acquisition and distribution of instructional arl-terials and resources.
School Libraries Section
Develops standards and assists in t e establishment andevaluation of school library servi s; participates inlong-range planning for school library programs andrelated educational media.
valuates or arranges for the evaluation of librarymaterials; cooperates with curriculum specialists inthe 7election, acquisition and distribution of schoollibrary resources.
Plans for and coordinates with pu lic libraries tomaximize use of bookmobile servic s and local libraryfacility services.
Assists in evaluating the qualifirations and placementof school library personnel; conducts or arranges forin-service training of school librarians.
Provides consultative services to schools to assist themin improving their library services.
77
Educational Audico4isual Section
Participees.in the plan, development and evaluate printed andaudio-visual resources and instructional aids for use in publicschools ln cooperation with curriculuas specialists; assists inthe selection, acquisition and distribution of such resources.
Provides technical assistance in preparing instructional material.
Sets standards and promotes the proper use of audio-visual equip-muntand other instructional aide; assists in eudio-visual andrelated training activities.
Stores, maintains and distributes films, filmstrips, slides andother audio-visual aids.
Informs educational units as to teaching material available forpurchase or loan.
Maintains liaison with public and private organizations on mattersconcerning the development, acquisition, maintenance and use ofinstructional materials.
Educational Technolaaies and Production
Provides consultant services relating to the organization anddevelopment of a system of Production Centers designed to meetthe local needs of schools and of districts throughout the State..
Coordinates and provides technical assistance with the other.sections of the branch in providing assistance in utilization ofmaterials by participating in selection of personnel, deveopmentof materials and research reports for media and instructionaltechniques, planning ofmediii.and production institutes forschool and district personnel, and provides consultant help onuse of new media and technology as it deielops and expands.
Participates in State planning with professional groups in theareas related to Educational Technology.and Production.
Participates in planning and designing of Education, Technologyand Production facilities.
Participates in the planning, development and evaluating printedand, audio-visual resources and instructional aids for use inpublic school in cooperation,withYcurtiallum%spedialiat;.asilistin the selection, acquisition, distribution and particularly thecreation of such resource.
Programs innovative systems of technology and production with aview to adoption and dissemination to schools.
78
STATE LIBRARY BRANCH
Plans,.. develops, coordinates and provides a variety of centralizedand specialized statewide library services in support of community li.,raryand school library programs. Develops and maintains the basic resourceand reference collection for the library system. Coordinates inter-agencyand inter-jurisdictional library resource services.
Audio-Visual Section
Maintains and makes available collections of films and other audio-'visual forms of communication for use by the general public.
Library fug' the Blind Section
Produces, maintains and makes available specialized library collectionsfor use by blind and visually handicapped persons.
. Transcribes books, magazines, etc., into talking books,braille, large print materials, tapes and ether repro-ductions in accordance with the standards of the Libraryof Congress and the American Printing House for, the Blind.
. Provides lending services and coordinates the exchange ofmaterials with other libraries for the blind.
. Serves as the regional library for the blind for outlyingPacific islands.
State Department Libraries Section
Procures, distributes and maintains a collection of governmentpublications for reference and research purposes; provides consultativelibrary services to other State agencies.
Distributes copies and maintains a collection of StateGovernment and local government publications.
Procures and makes available publications from other.state governMents; serves as a regional resource forU. S. Government publications.
Provides consultative services to agencies of the HawaiiState Government in organizing their departmental resourcelibraries; assists in integrating such collections intothe State Library as deSivable.
Adult Book Selection Section
Coordinates, on a statewide basis, the selection of adult books forall public libraries and the State Library.
79
Compiles suggested book selections from the various publiclibraries and the State Library and coordinates the inter-change of bibliographical information.
Develops bibliographical listings and other selection guides.
Verifies pertinent information of selected titles; determineswhether selected titles are already available in the StateLibrary System; forwards'titles selected for.order processing.
Bibliographical and Research Section
Develops and maintains basic library collections, and provides generaland special library reference services in all fields other than childrenand young adult subjects; assists library patrons in the use of libraryresources; provides inter-library loan and information exchange services;participates in the selection and development of library collections.
General Reference and Information Unit
Art, Music and Recreation Unit(Each unit provides the
Hawaii and-Pacific Unit foregoing services inits subject specialty.)
Philosophy, Religion & Education Unit
Business, Science & Technology Unit
Juvenile and Young Adult Section
Develops and maintains the basic library collection for children andyoung adults; coordinates with the School Libraries and Instructional MaterialsBranch in selecting titles; arranges library orientation tours for studentgroups; assists pc:rons in the use of library resources; provides inter-library loan services.
Children's Unit: Provides the above services through the eighthgrade level.
Young Adult Unit: Provides the above services from the ninth gradethrough the high school level.
Institutional _Library Service Section
Coordinates a clear and continuing official relationship between Stateagencies and libraries within the institutions which the State maintains forits health, welfare and correctional program. Participates in the initialdevelopment of institutional libraries and provides:on-going consultant help.Develops standards to be maintained for the State as devised from officiallibrary standards for hospitals, schools and correctional institutions ad-justed to the specific purposes of each agency.
80
InterlihrnryLoan Section
Coordinates, plans and developes interlibrary loan network within thestate and interstate network including central records of holdings, biblio-graphics and indexes of State materials, rapid communication systems amonglibraries to facilitate location of needed information and resources, andduplication equipment for supplying copies of material that cannot be fur-nished by interlibrary loan. Participates in and provides consultant ser-vices for the' development of reference, bibliographic and interlibrary loanservice to stand behind community and regional libraries.
Central Processing and Technical Services Branch
Provides consolidated ordering, cataloguing, preparations and binderyservices for all public and school libraries in the State Library System.
Order Section: Compiles and orders selected cities of books and otherlibrary materials; verifies receipt of orders; maintains records oforders.
Cataloguing Section: Catalogues and classifies library materials;prepares catalogue and book cards; maintains the master catalogueand records of titles processed.
Preparations Section: Prepares books and other materials for distri-bution.
Bindery Section: Mends and repairs books for the State Library andlibraries of the Oahu Public Library Section; prepares books forshipment to commercial binderies.
Printing Section: Prints catalogue cards, buying lists and otherprinted library materials for distribution to all public and school.libraries.
81
LSCA
Plan Section Number 1.4
State Hawaii
Fiscal Year 1967
1.4 Personnel.
1.41 Qualifications.
Listed below are the minimum qualification requirementsunder the State's merit system for the Librarian II,III and IV classes which reflect the entry, fullycompetent and first line supervisory levels respectively.The Librarian V through VIII classes that also existin the State's compensation plan require similarminimum qualifications as those of lower levels butgenerally requiring more years of service in morecomplex positions involving supervisory and administra-tive responsibilities.
Minimum Qualification Requirements: Applicants for alllevels of work must meet one of the requirementsspecified in A, B, or C below:
A. A master's degree or satisfactory completion of allthe coursework leading to the master's degree inlibrary science from an accredited college oruniversity except for the thesis and/or comprehensivequalifying examination.
B. A bac:',Aor's degree or certificate from an accreditedcollege or university which was awarded for satis-factory completion of a five-year program of studyin library science and which included at least oneyear of graduate-level courses in library science.Such study must have been completed subsequent tothe completion of all work for a bachelor's degree.
C. Any combination of a total of five years of collegelevel education, training, and progressivelyresponsible library experience which establishesconclusively that the applicant possesses basicknowledges and understanding of the theories,principles, techniques, practices, terminology, andexpressions of professional library sciences; aknowledge of literature resources and otherknowledges and abilities essential for providingeffective library services. Under this provision:
1. Applicants must pass a subject-matter test inlibrary science.
82
LSCA
Plan Section Number 1.41 (Continued .2)
State Hawaii
Fiscal Yemr 1967
1.41 qualifications (Continued_2)
2. If the applicant qualifies on the basis of acollege level education, he must have had atleast 1 year of library experience comparablein difficulty and responsibility to that of alevel IV (or higher level) library technicianin the State service.
3. If applicant qualifies on the basis of experiencealone with no college level education or training,he must have had at least two years of libraryexperience comparable in difficulty and responsi-bility to that of a level VI .;or higher level)library technician in the State service.
4. The applicant may qualify under any time andquality equivalent combinations of the require-ments shown in paragraphs 2 and 3.
5. For the purpose of evaluating education, a fullyear of study is defined as a minimum of 30semester hours credits (or equivalent).Specialized training, e.g. training at a schoolfor library technicians or through "in-house"courses, will be allowed appropriate creditdepending upon its applicability and extent.
In addition to the requirements prescribed above,applicants for Librarian positions must have furtherexperience as described below:
Librarian II:
Librarian III:
Librarian IV:
None
One year of progressively responsibleprofessional library work experience.
Two years of progressively responsibleprofessional library experience ofwhich one year must have been compara-ble to a fully competent professionallibrarian or level III in the Stateservice. Applicants for these posi-tions must possess experience in whichthere was evidence of the ability toperform the most difficult and complexassignments independently. In addition,some positions may require thatapplicants must have shown the abilityand potential to supervise others.
83
LSCA
Plan Section Number 1.41 (Continued-3)
State Hawaii
Fiscal Year 1967
1.41 Qualifications (Continued-3)
Substitutions: Possession of a PhD. In library sciencemay be substituted for two years of professional librarywork experience.
Employment is normally at the minimum step ofthe salary range with five annual increments with satis-factory service. If persons are not available at theminimum rate, employment may be at any step up to themaximum rate that is satisfactory with the applicant andthe employing agency. A person employed at a step abovethe minimum rate is not eligible for the annual incrementuntil such time as his pay would be so increased had hebeen appointed at the minimum rate. If other applicantsshould indicate that they are available at a lower ratethan that received by the employee who was hired abovethe minimum, such employee must accept the salary appro-priate to his years of service or be displaced by theother applicants.
Minimum and Maximum Monthly Salary Rates:II - $504 - $643 III - $583 - $744 IV - $675 - $861
Examination: These positions are in the merit or civilservice system which requires applicants to meet theminimum qualification and other public employment require-ments and to qualify on a competitive examination beforethey may be considered for employment. Applicants forlevels II and III will not be required to qualify on awritten examination if they meet the educational require-ments specified in A or B above. However, applicants forlevel IV will be required to qualify on a SupervisoryJudgment Test.
Applicants for all levels who do not meet the educationalrequirements specified in A or B above but who qualifyon the basis of C must qualify on a subject-matter testin library science. The written test is designed tomeasure the candidate's knowledge of the fundamentalsunderlying professional library science and his under-standings of its methods and techniques and theirapplications to effective library science. In addition,applicants for level IV will be required to qualify onthe Supervisory Judgment Test.
Arrangements can be made to have the written and super-visory judgment tests administered by a civil serviceagency or educational institution nearest your place ofresidence.
84
r.
LSCA
Plan Section Number 1.41 (Continued-4)
State Hawaii
Fiscal Year 1967
1.41 Qualifications (Continued-4).
Referral for' Employment. After qualifying, eligibleswill be referred to the employing agency in the order of
their standing on the list of eligibles based on their
examination grade and in accordance with their availability.
Those not immediately employed will have their names kept
on the list of eligibles for at least one year for future
referrals and employment consideration. Some positions
may require the knowledge of particular methods within
a functional area. For such positions, applicants may
be required to possess the pertinent specialized experi-
ence and knowledge required to perform the duties of
the position.
Citizenship and Residence. Applicants must be citizens
of the United States and residents of Hawaii for three
years immediately prior to filing applications. The
residence requirement is being waived because of the
insufficient number of qualified residents for the
vacancies.
1.42 Educational or training programs.
It is not planned to have educational or training
programs which will involve salaries, tuition or other
payments for personnel of the State agency and/orpersonnel participating under the State plan for
libraries. Workshops, in-service and out-serviceprojects of short duration will be conducted to con-
tribute to the furtherance of better library service.
This educational training will be for those employed
under the plan.
Assurance is given that employees involved in in-service
and out-service projects will utilize such training for
the benefit of the State agency and/or libraries parti-
cipating in activities under the plan. If there befailure to perform, absent good cause therefor as de-
termined by the Commissioner, there will be proportion-
ate reimbursement to the United States Office of
Education for Federal participation in such educational
training.
85
LSCA
Plan Section Number 1.5
State
Fiscal Year
Hawaii
1967
1.5 Custody of funds.
1.51 Receipt and safeguarding of Federal funds.
The legal title and official address of the Statetreasurer who will receive and provide for theproper safeguarding of all Federal funds is:
Director of FinanceState Office BuildingHonolulu, Hawaii 96813
1.52 Use of Federal funds.
All Federal funds received under the Act will beexpended solely for the purposes for which grantedand any such funds not so expended, including fundslost or diverted to other purposes, shall be paid tothe U. S. Office of Education.
1.6 Disbursement of funds.
1.61 Basis of disbursement of funds.
Funds will be disbursed on an advance prior toexpenditure of funds. No local agencies are involved.
1.62 Title of disbursing officer.
The Comptroller, Department of Accounting and GeneralServices, certifies the payment of funds for disbursementafter notification by the Office of Library Servicesand the Business Office of the Department of Education.
The Office of Library Services is responsible for alldisbursement of funds under the approved plan. Thereare no local officials involved in Hawaii since thereis one entire library system.
Refer to attached (Revised Laws of Hawaii, 1965 Supple-ment, Section 14A-13) which cites the legal authorityof the State Director of Finance to receive and disburseFederal funds.
The State Librarian, the Administrative Director, and theDirectors of the State Library Branch, Public LibrariesBranch or Centralized Processing Branch of the Office ofLibrary Services will requisition and approve expendituresof any funds under the approved State plan upon notifi-cation of approval by the Department of Health, Education,and Welfare.
86
1 . 5 (Attachment)
C. 14A i S 12 TITLE I: GENERAL LAWS
____ferred to the department of accounting and gen- lqfertuatkm: Mx. O. 2. Jactuary 6, 1560.
4i.1.7a--I' s°evices established by this chapter. [L. Sp. Attorney got,rtirts nolary. 5 1A-2.
1959, 2d, c.. , t : ;Ian. L. 1963, c. 77. s. ' 1
1., 190 adde4 third par.
Effectuation: 5:x. t, I.% Jo ou. ' thit0.Comptroller's ealar:. t 4.1.2.b. 1963 ,06.,, ..,,.,,.A .:..t tutliag it. :tr IP .'.... Ill
Aeeend par,
14A-134 Department of budget and ti-narn:e, The department of budget and financeshall be hi.ctided-by -a single- executiveto he knownas the director of finance.
The department shall undertake the prepara-tion and execution of the executive budget of thestate government; conduct a systematic and con-tinuous review of the finances. organization andmethods of each department of the State to assisteach department in achieving the most effectiveexpenditure of all public funds and to determinethat such expenditures are in accordance withthe budget laws and controls in force; have cus-tody of state funds and be responsible for thesafekeeping. management, investment and dis-bursement thereof; and administer state debts.
The functions and authority heretofore exer-cised by the bureau of the budget (except for in-surance management, surplus property manage-ment and central purchasing transferred to thedepartment of accounting and general services)and the commission on children and youth, andthe funds custody. cash management, debt man-agement and administering of veterans loan func-tions of the treasurer as heretofore constitutedare hereby transferred to the department of budgetand finance established by this chapter.
There shall be within the department of budgetand finance a commission to be known as thecommission on children and youth which shallsit in an advisory capacity to the director of fi-nance and the legislature on matters set forth insection 334-2. The composition of the commis-sion shall be as heretofore provided for the com-mission on children and youth existing immedi-ately prior to [November 25. 1959],
The employees' retirement system as consti:.tuted by chapter 6 is hereby placed within thedepartment of budget and finance for adminis-trative purposes. The functions, duties and pow-ers, subject to the administrative control of thedirector of finance, and the composition of theboard of trustees of the employees' retirementsystem shall be as heretofore provided by law.EL. Sp. 1959, 2d. c. 1, s. 14; am. L. 1963, c.114, s. 2.1
-November 25, 1949", suIpAthtited for -the effemive. dateof this Art.; but 41 or het forth m lode 1..010%4'-111g I 14A-35.
Etteettitttiort: 1.:x. 0. 7.3:tittlitry Irt,fltr,ottr's N:11try. t 4A4.
ow; mtisiitutol "department of hthlget mind drione."for tteltart meta of budget and reVleW.
[§ 14A-14.l Department of regulatory age*.cies. The department of regulatory agencies shallbe headed by a single executive to be known asthe director of regulatory agencies.
The department shall protect the interests ofconsumers, depositors and investors throughoutthe State. It shall set standards and enforce alllaws, rules and regulations governing the licensing
I§ 14A-12.1 Department of the attorney gen.end. The department of the attorney general shallbe headed by a single executive to he known asthe attorney general.
The department shall administer and renderstate legal services, including furnishing of writtenlegal opinions to the governor. legislature and suchstate departments and officers as the governor maydirect; represent the State in all civil actions inwhich the State is a party; approve as to legalityand form all documents relating to the acquisitionof any land or interest in lands by the State; and,unless otherwise provided by law, prosecute casesinvolving violations of state laws and cases in-volving agreements, uniform laws or other matterswhich are enforceable in the courts of the State.The attorney general shall be charged with suchother duties and have such authority as heretoforeprovided by common law or statute.
The attorney general is hereby designated theconsumer counsel for the State and shall representand protect the State, the respective counties, andthe general public as consumers".. The consumercounsel shall investigate reported or suspectedviolations of laws enacted, and rules and regula-tions promulgated, for the purpose of consumerprotection and shall enforce such laws, rules andregulations.
There shall be within the department of theattorney general a commission to be known as thecommission to promote uniform legislation whichshall sit in an advisory capacity to the attorneygeneral and to the legislature on matters relatingto the promotion of uniform legislation. The com-position of the commission shall be as heretoforeprovided for the commission to promote uniformlegislation existing immediately prior to [Novem-ber 25, 1959].
The commission on subversive activities ishereby placed within the department of the at-torney general for administrative purposes. Thefunctions, duties and powers, subject to the ad-ministrative control of the attorney general, andthe composition of the commission shall be asheretofore provided by law; provided, that thereports of the commission shall be transmittedthrough the attorney general who may append hisremarks thereto.
The functions and authority heretofore exer-cised by the attorney general. high sheriff and thecommission to promote uniform legislation asheretofore constituted are hereby transferred tothe department of the attorney general establishedby this chapter. [L. Sp. 1959, 2d, c. 1, s.'13: am.L. 1965, c. 127, s. 1.J
"November 25, 1559", aub..11thteu for "the effective dateof thin Aet"; but see 4 41 of t. 1 net forth as note follow-me 1 14A-114.
160
87
Plan Section Number
LSCA
1.7
State Hawaii
Fiscal Year 1967
1.7 State fiscal control and accounting procedures.
1.71 Description.
The Comptroller of the Department of Accounting andGeneral Services is the general accounting officer ofthe State and maintains in his office complete accountingrecords of all agencies of the State. Warrants aredrawn on available funds by the Comptroller. TheDepartment of Budget and Finance is the depository forall government moneys, State as well as Federal funds.
Obligations not in excess of $4,000 are incurred onagency purchase orders. Bills are vouchered by theagency and cleared to the State Comptroller for auditand issuance of warrants in payment. Expenditures over$4,000, with certain exemptions are made on formalcontract executed, after advertisement for competitivebids.
Federal funds will be deposited with the Department ofBudget and Finance. No interest will be earned.
1.72 Acc:ounting_hasis aad authority.
The following fiscal terms used in State fiscal regula-tions and practice, are defined and interpreted as follows:
Encumbrance means: An obligation in the form of apurchase order contract or salarycommitment for which a part of anappropriation has been reserved.
Obligation means: A liability or encumbrance legallyrequired to be met out of reserves.
Disbursement means: Payment in cash.
Expenditure means: Total charges incurred, whether paidor unpaid.
State accounting practice provides that Federal Fundswill lapse if not encumbered during fiscal year in whichfunds were allocated.
88
C. II : $ 220 TITLE I GENERAL LAWS
Wednesday in December next following their elec-tion, at two o'clock in the afternoon. [L. Sp.1959, 1st, c. 9, pt. of s. 1(i).]
§ 11-220. Filling vacancies of presidentialelectors. In case of the death or absence of anyelector chosen, or if the number of electors isdeficient for any other reason, the vacancy or va-cancies shall be filled by the alternates in the orderof their numerical designation for their respectiveelectors causing the vacancy or vacancies, and inthe erent that vacancy or vacancies still exist,then the electors present shall select from themembers of the same political party as many per-sons as will supply the deficiency. Certificates forthe alteknates or substitutes as presidential electorsshall be issued by the governor. [L. Sp. 1959, 1st,c. 9, pt. of s. 1(1).]
§ 11-221. Convening and voting for presidenttiind vice president; party vote. The electors, whenconvened, if both candidates are alive, shall voteby ballot for that person for president and thatperson for vice president of the United States, whoarc, respectively, the candidates of the politicalparty which they represent, one of whom, at least,is not an inhabitant of this State. [L. Sp. 1959,1st, c. 9, pt. of s. 1(i).1
§ 11-222. Naming persons voted for in ballots,separate ballots. The electors shall name in theirballots the person voted for as president., and inseparate ballots the person voted for as vice pres-ident. [L. Sp. 1959, 1st, c. 9, pt. of s. 1(i).]
§ 11-223. Lists of persons voted for and num-ber of votes, certification, transmission to presi-dent of the senate. The electors shall separatelylist the persons voted for as president and as vicepresident, respectively, and the number of votesfor each, which lists they shall sign, certify, seal,and transmit by mail, one copy to the seat of thegovernment of the United States, directed to thepresident of the senate of the United States, andmake such other disposition of the lists as requiredby law. [L. Sp. 1959, 1st, c. 9, pt. of s. 1(i).]
§ 11-224. Compensation and mileage of elec-tors, amounts. Each presidential elector shallreceive fifty dollars for his services, plus thereasonable cost of transportation from his votingresidence in the State of Hawaii to the state cap-ital and return. Their accounts shall be certifiedto by the lieutenant governor, and audited by thestate comptroller, and shall be payable out of thegeneral fund. [L. Sp. 1959, 1st, c. 9, pt. of s.1(1).]
CHAPTER 12
FEDERAL AID
§ 12-1. Definitions.Extent of political activity by state employees subject to
Federal Batch Act. Att. Gen. Op. 64-46.
§ 12-5. Conflict between federal and staterequirements.
Conflict to specific cases. See L 1959, c. 265, a. 20; L.1961, c. 184, s. 29.
150
§ 12-6. Treasury as depository; duties ofcomptroller. All federal-aid moneys received bythe State, except as otherwise provided for bythe federal government, shall be deposited withthe [director of finance] and shall be disbursedupon warrants drawn by the comptroller of theState supported by vouchers approved by theboard, commission, department or officer havingcharge of the expenditure of such moneys byvirtue of the plan, agreement or arrangement en-tered into or made with the proper federal agency.
The comptroller may prescribe and maintainsuch system of accounts and accounting as maybe required by the federal government, or anyagency thereof, in carrying out the objects andpurposes of the plan, agreement or arrangement.[L. 1939, b. 196, s. 3; R.L. 1945, s. 404; R.L.1955, s, 12-6: am. L. 1957, c. 152, s. 1.]
"Director of finance" substituted for "treasurer of theState". ¢ 14A-13.
L. 1957 substituted "comptroller" for "auditor".
Sections 12-7 to 12-9, formerly §§ 407, 408and 409 of the Revised Laws of Hawaii 1945,repealed by L. 1957, c. 182, s. 1. The following§§ 12-7 to 12-9 are new as added by c. 182.
§ 12-7 (new). State agency for surplus prop-erty. There is hereby created and established astate agency for surplus property hereafter calledthe "agency," which shall be administered by asurplus property director and be subject to thedirection of the 'comptroller].
The [comptrollers shall appoint and prescribethe duties of a surplus property director and otherpersonnel pursuant to the provisions of chapters3 and 4. [L. 1957. c. 182, pt. of s. 1.1
"Comptroller" substituted for "director of the bureau ofthe budget". ; 14A-11.
§ 12-8 (new). Authority and duties of theagency. The agency may:
(a) acquire from the United States under andin conformance with the provisions of section 203(j) of the Federal Property and AdministrativeServices Act of 1949, as amended, hereinafterreferred to as the "Federal Act," such personalproperty under the control of any department oragency of the United States as may be usable andnecessary for purposes of education, public healthor civil defense, including research for any suchpurpose, and for such other purposes as may nowor hereafter be authorized by federal law; ware-house such property; and distribute such propertywithin the State to the following agencies, here-after referred to as "donee agencies":
(I) tax-supported medical institutions, hos-pitals, clinics, health centers, school systems,schools, colleges, and universities within the State,and to nonprofit medical institutions, hospitals,clinics, health centers, schools, colleges and uni-versities which are exempt from taxation undersection 501 (c) (3) of the United States InternalRevenue Code of 1954;
(2) civil defense organizations of the State orany of its political subdivisions; and
(3) such other types of. institutions or activi-
89
SESSION LAWS OF HAWAII, 1967(Howse Ei11 #2)
ACT '54
1.72 (Attachment-2)
4,611)CONF. COM. REP. NO.Page 4
with the concept of flexibility under lump-sum appropriation.Its removal would allow the department to readily adapt itsemphasis and priorities to better accommodate program needs.The department, however, is cautioned not to use this newlygranted flexibility to increase the position count of thedepartment by wholesale use of general fund appropriations;but, rather, it shouldteused as a means of adjusting itsstaffing according to the carefully considered needs ofdepartmental programs. Your Committee expects the departmentto render a full report to the 1968 Legislature as to staffingadjustments made beyond the current service level, includingthe justifications for actions taken.
mmelOO 2. Removal of Annual Lapsing.
Present statutes stipulate that, unless otherwise providedfor by law, funds remaining unexpended and unencumbered at theclose of the fiscal year for which they are appropriated shalllapse into the general revenues of the State. After carefulconsideration, your Committee believes that for fiscal year1967-1968, the department should be accorded the privilege,heretofore used for CIP projects, to carry over unexpendedfunds from one fiscal year into the next. Your Committee findsthat the lapsing of funds has tended to lead to economic wasteat the expense of sound fiscal planning. Your Committee,therefore, has amended the bill to provide for the non-lapsingof funds so that the department can, and be expected to,carefully plan its program expenditures unhampered by thepressure of time. Your Committee, however, expects thedepartment to report to the 1968 Legislature on programs andplans for the use of such funds which it expects to carryover to the next fiscal year; and, further, to account to theLegislature on the actual use of such funds.
Acceptance of Federal Funds on a Matching Basis.
The department has heretofore been restricted from accept-ing federal financial assistance which requires State matchingfunds unless specifically approved by the Legislature. TheCommittee regards this restriction as inconsistent with theadministrative flexibility sought'by lump-sum budgeting.
90
LS CA
Plan Section Number 1.73
State Hawaii
Fiscal Year 1967
1.73 Assurance of Adequacy of records. The Official State accountsshowing receipts and disbursements under ehe'approved State planwill be maintained by the Business Office of the Department ofEducation and will be accurate to permit for adequate expeditiousaudit.
1.74 Location and availability of records. The varies fiscal documentswhich will verify the information shown in the official Stateaccounts will be located in the Department ')f Education, Office ofBusiness Services and the Department of Accounting and GeneralServices, and will be available for program review and audit.
1.75 Audit of expenditures. The accounts of the Office of LibraryServices, Department of Education are audited by State auditors.Complete audits are made every two years and copies of suchaudits are available in the Business Office of the Department ofEducation. Annual reports to fulfill regulation no. 130.89 willbe prepared each year. Pre-audits and post-audits of the financialaccounts of the Office of Library Services are continuous in theOffice of the Comptroller, Department of Accounting and GeneralServices. (Sec attached law). There are no local participatingagencies.
1.76 Fiscal control and accounting, procedures. The fiscal years forState units participating in the plan are as follows:
State: July 1, 1966-June 30, 1967. Participatinglocal units: none.
Hawaii State law or regulation provides as follows with regardto allocation of expenditures to different fiscal years whenobligations carry from one fiscal year to another:
State:law provides that obligations may be carried forward.
State accounts are on an obligation basis
All construction projects are State Agency buildings, belongingto the State system, so the fiscal and accounting proceduresdescribed in Section 1.71 and 1.72 are applicable.
91
EXECUTIVE AND ADMINISTRATIVE DEPARTMENTS C. 14A : 6 tt
(§ 14A-9.j Repealed. L. 1963, c. 2, s. 1(c).This tieetion prescribed the functions ut the department
of planning 41111 research that were transferred to the do-partnicht of planning and economic development undersection 14A-21. Per reference purposes the section to re-produced.
11 14A-4.1 Department of planning And research. Thedepartment of planning and research shall be headed by asingle executive to be known as the director of planning.
The department eball plan for the optimum use or thehuman and natural resources of the State. It shall planfor the development of the economy of the State and, asinstructed by the governor. nball present such plans to thegovernnr and to the legislature. to its planning and as aservice to other departments of dm State, the departmentshall collate factual data relating to Um people. renew-earl.heeds and development of the State. Tae department shallprescribe it statidardizea statistical roporung system.
The functions and authority heretofore exercised by thePlanning edict, created by chapter SS (except the tourismdevelopment function transferred to the department ofeconomic development), the bewail envelopment Counciland the renearch functions of the economic planning endeoordlnation authority as heretofore constituted aro here-by transferred to the department of planning and researchestablished by this chapter. ft. Sp. 350.2e. e. 1, s. 10.1
Eli 14A-104 Department of personnel seri-We. The department of personnel services shallbe headed by a executive to be known asthe director of personnel services.
The director shall be a person who (a) has had,during the nine years next preceding his appoint -meat, experience in business or public adminis-tration, five of which must have been in publicpersonnel management, (b) has graduated from arecognized college or university with specializa-tion in public administration, political science,economics, business administration, or a relatedfield, and (c) is in sympathy with the principlesof the merit system.
The director shall have the authority to pre-scribe rules .and regulations as heretofore exer-cised by the civil service commission. Wheneverconsistent with economic and efficient administra-tion, the director may delegate any of the dutiesimposed upon him by chapter 3 or chapter 4 tothe department heads, or any of them, in accord-ance with standards and procedures issued byhim. The director shall institute and maintain asystem of inspection to determine that the per-sonnel laws are applied and administered by thedepartments in a manner consistent with the pur-poses and provisions of the civil service law.Whenever an inspection indicates failure oe thepart of a department to comply with establishedpoli , regulations and standards, the directorshall take such action as may be appropriate,including suspension or revocation of any delega-tion of his authority.
The department shall administer the state per-sonnel program, including personnel developmentand training, and such central personnel servicesas recruitment, examination, position classificationand pay administration for all departments.
There shall be within the department of per-.onnel services a commission to be known as thecivil service commission which shall sit as anappellate body on matters within the jurisdictiontit the department of personnel services. The
commission shall consist of seven rnembess, onefrom each county and three at large. At leastone member of the commission shall be selectedfrom among persons employed in private industryin skilled or unskilled laboring positions as dis-tinguished from executive or professional posi-tions. The functions, duties and powers of thecommission with respect to appeals shall be asheretofore provided by law for the civil servicecommission and for the loyalty board existingimmediately prior to [November 23, 1959].
The functions and authority heretofore exer-cised by the department of civil service and loyaltyboard as heretofore constituted are hereby trans-ferred to the department of personnel servicesestablished by this chapter.
Nothing contained in this section shall be con-strued as in any manner affecting the civil servicelaws applicable to the several counties which shallremain the same as if this chapter had not beenenacted. [L. Sp. 1959, 2d, c. 1, s. 11; am. L.1965, c. 206, s. 1.]
"November 25. 1955" substituted for "the effective dateof this Act"; but see ; 41 a c. 1 set forth ac note follow-ing i 14A-35.
Effectuation: Ex. 0. 5, January 13. 1950.Director's salary. ; 4A-2.L. 1965 amended third par.
[§ 14A-11.1 Department of neoeuzilstg andgeneral services. The department of accountingand general services shall be headed by a singleexecutive to be known as the comptroller.
The department shall pre-audit and cot-tibiaafter-the.fact audits of the financial accounts ofall state departments to determine the legality ofexpenditures and the accuracy of accounts; reportto the governor and to each regular session of thelegislature as to the finances of etch departmentof the State; manage the inventory, equipment,surplus property, insurance and centralized pur-chasing programs of the State; establish and man-age motor pools; manage the preservation anddisposal of all records of the State; Utidertala theprogram of centralized engineering services, in-cluding operation and maintenance of publicbuildings, for departments of the State; undertakethe functions of the territorial or state surveyor;perform the function of data processing; andestablish, analyze and enforce accounting and in-ternal control systems.
The Kamehameha day celebration commissionis hereby placed within the department of account-ing and general services for administrative pur-poses. The functions, duties and powers, subjectto the administrative control of the comptroller,and the composition of the commission shall beitti heretofore provided by law.
The functions and authority heretofore exer-cised by the comptroller, board of commissionersof public archives, the archivist, the disposal com-mittee, and the insurance management, surplusproperty management and central purchasingfunctions of the bureau of the budget and thenanhighway functions of the department of publicworks as heretofore constituted arc hereby trans-
92
LSCA
Plan Section Number 1.8
State
Fiscal Year 1967
1.8 Reports.
The Office of Library Services of the Department of
Education, State of Hawaii, will make and submit to the
Commissioner of Education the reports described in
Section 130.89 of the Regulations; and will maintain
records in support thereof as required under Section
130.85 of the Regulations.
1.9 Amendment.
The State plan for Library Services and Construction
will be amended to reflect any material changes in the
library programs provided for by such plan, any changes
in pertinent State law, or any changes in the organiza-
tion of, operations of, or policies and methods of ad-
ministration to be followed by Office of Library Services,
Department of Education, State of Hawaii, and that amend-
ments will be submitted and certified in the same manner
as the State plan.
93
LSCA
Plan Section Number 2.0
State Hawaii
Fiscal Year 1967
2.0 Public Library Services, Title I
2.1 Policies, methods and purposes.
It is certified that the method of administrationpermits the best use of funds and the maximumadvantage in the further extension of all geographicareas equally..
Following are the general aims and policies whichwill in the judgmect of the State.library adminis-trative agency assure the use of funds under theState plan to maximum advantage in the furtherextension of public library services to areas with-out such services or with inadequate services, in-cluding the criteria used to determine which areasare "without public library services" or have"inadequate services."
The General Aims and Policies of the State Planfor Libraries in Hawaii are to give every residentof the State equal and total library service.Equal and total library service is "adequate"library service. (See definitions for furtherexplanation of adequate library service.Section 2.2)
General Program Goals of Hawaii State Library System.
Adequate public library service in the State Libraryand public libraries (community libraries) is deter-mined by State and national library standards. Interms of funds, adequate support is considered tobe $5.00 per capita per annum. Approved publiclibrary standards are those adopted (or as amended)by the State and national library association.
(Please note section under 2.2 (2) which states aninadequacy determination on $1.50 per capita bookexpenditure)
94
Plan Section Number
State
Fiscal Year
LSCA
2.1 (Continued-2)
Hawaii
1967
2.1 Policies, methods and purposes (Continued-2)
The long range goals - program goals expected to be reachedover a five year period - are as follows:
1. Consolidate the staff of the Division of Library Services,resources and equipment to effect closer coordination formore efficient operation.
2. Develop book and non-book collections and related equipment,quantitatively and qualitatively to meet general andspecial needs of all the library users.
a. Provide public library collections of basic 10,000volumes or 3 books per capita for community libraries,whichever is greater; and 100,000 volume collectionsfor regional libraries; and 500,000 volumes forState library.
b. Provide audio-visual materials (recordings, trans-parencies, tapes, slides, microfilm, films andmicro-fiche, filmstrips) and vertical file materials -pamphlets, clippings, and pictures - to supportlibrary's programs and new technological devices.
3. Develop staff services, quantitatively and qualitativelyto provide for the appropriate use of the collections,materials and equipment.
a. Provide one staff member or portion thereof, exclusiveof custodial, for every 20,000 books circulatedannually in each agency plus one staff member orportion thereof for every 60,000 reference units ofservice rendered annually in each agency.
4. Design a twenty-year library plan for all libraries andconstruct workable five-year and one-year phases,realistically geared to move forward in balance to meetchanges, needs and concepts.
95
LSCA
Plan Section Number 2.1 (Continued-3)
State Hawaii
Fiscal Year 1967
2.1 Policies, methods and purposes (continued-3)
Permit maximum statewide liaison in areas of business
ment and in-service training programs), and develop
research and comparative studies in areas of expendi-
ture of funds, study work-flow efficiency of staff and
staffing schedules, to effect maximum statewide coordi-
nation of Federal programs under Library Services and
Construction Act.
To implement a statewide program of coordination ofreference work (including state and government docu-
ments) and young adult and children's work for all
public library agencies throughout the state; install
data-fax equipment to provide for transmission and
reception of interloan requests to and from State
Library to all regional (county) headquarters.
To acquire equipment for new personnel added at the
State Library and other equipment for the State Library.
To expand the library material program to add books,
periodicals and microfilms to all libraries in the
system to meet total library needs of residents
throughout the State.
Purchase equipment at the Centralized Processing Center
to expedite cataloging and preparation of books,
periodicals and microfilm for all public libraries
in the State.
Organize and schedule Hawaii's Governor's Conference
on Libraries.
Develop and implement a student librarian programavailable for use by all public libraries in the
State. This will be the first phase of a development
which will lead to a future scholarship program.
96
LSCA
Plan Section Number 2.2
State Hawaii
1011
Fiscal Year 1967
2.2 Priorities and criteria for improving public library services -
The criteria and priorities for improving public libraryservices flows from the program goals listed in 2.1.Objectives and activities to be carried out include:
Continual review of organizational structure to assurecoordination and continuity of programs. Tight coordina-tion with State Educational Media system and programsunder Elementary and Secondary Education Act and otherFederal programs.
Development of adequate and enriched book collections tosupport libraries at various levels - State, regional,and community.
Continual enrichment of non-book library resources atall levels of the system including microfilm, microfiche,recorded tapes, transparencies, records, films, filmstrips,maps, pamphlets and pictures and other visuals.
Quick communications network for rapid exchange ofinformation - refinement.
Rapid delivery service between all members of the systemto eliminate present delays.
Improve system for interlibrary loans.
Photocopying service expanded to all regional units andlibraries circulating over 100,000 per year.
Expand centralized cataloging and processing.
Increase centralized purchasing to help lower costs andincrease discounts.
Develop union lists to facilitate access to bibliographicinformation particularly in area of Hawaiiana.
Increase preparation of book lists and bibliographies.
Expand in-service training programs for professional andclerical personnel.
97
LSCA
Plan Section Number 2.2 (Continued-.2
State Hawaii
Fiscal Year 1967
2.2 Priorities and criteria for improving_public library services -(Continued-2)
Initiate automated systems wherever applicable andeconomical.
Expedite exchange of duplicate books.
Central storage facilities to reduce costs of storingseldom-used materials.
Improve and review mechanism for displaying expensiveor "special interest" books.
Rotating collections of expensive and "special interest"books.
Microfilming of Hawaiiana newspapers and materials.
Further exploration and development of the library's role inthe "round-the-clock" education implementation - of designingthat type of library service which is part of the "educationalplaza" or "educational community center" especially inculturally deprived communities.
A major attempt in delineating and refining all libraryservices will be made particularly in coordinating serviceactivities with the State Educational Media System - tightercoordination of the "system within a system." This willpermit reduction of unnecessary duplication. Better co-ordination and refinement of the interloan network of alllibraries, public and private, and the establishment of aworkable daily pattern of service. While funds under Title IIIof P.L. 89-511 will contribute to upgrading the interloansystem, funds from Title I will contribute immeasurably tosolidification of services already in operation. The followingpages attempt to graphically recapitulate this concept.
The Services project for the State of Hawaii for fiscal year1966 will be one project designed to support and upgrade theState Library Branch and the Public Library Branch accordingto principles enumerated in statement of "adequate libraryservice" for the State of Hawaii.
98
LSCA
Plan Section Number 2.2 (Continued-,31
Site Hawaii
Fiscal Year 1967
2.2 Priorities and criteria for improving public library services -.(Continued-3)
ADEQUATE LIBRARY SERVICE: Adequate Library Service for theState of Hawaii means that:
1. Every resident of the State shall have free libraryservice wcailable through an outlet in hi;: local communityby a bookmobile, a deposit station, or a branch library.
2. Every resident of the State shall also have access throughhis Local outlet- to the full range of modern libraryfac%ltties provi6ed by the State am: Federal libraryagencies.
3. The library outlet shall have sufficient resources toenable it to provide the most frequent requested materialfrom its collection.
4. The local outlet should be as easy to reach and to use asthe local shopping canner.
5. Standards for services are those as recommended in PublicLibrary Service: A Guide to Evaluation with MinimumStandards.
6. Adequate reference library service shall be understood toexist when 10% or less of reference transactions shall besatisfactorily completil'd. The reference and interloannetwork will help to create a 90% service factor in thisarea.
Inadequate library service exists when any of the followingconditions is present:
1. Combined funds expended for staff in the public librariesbranch and State Library branch allows a general state-wide staffing schedule of one employee (including custodialpersonnel) for every 1,500 residents of the State. Thelast dicennial census shall be the basis for this com-putation.
2. Combined funds expended for books in the public librariesbranch and State Library branch is less than $1.50 percapita on a statewide basis. The last dicennial censusshall be the basis for this computation.
99
( )
Is ir i
III 1P11 46.
ht'441111)HAWAII STATE LIBRARY
NATIONAL LIBRARYRESOURCES
UNIVERSITY LIBRARYRESOURCES
HAWAII
OTHER STATES LIBRARYRESOURCES
THE STRUCTURE OF THE COOPERATIVE SYSTEM iN HAWAII
THROUGHOUT the State, readers haveaccess to full public library services atthese levels of operation.
00 PATRONS
SCHOOL LIBRARIES
THE REGIONAL LIBRARY - to providehigher levels of information, references,and bibliographical resources, and more
comprehensive collections of both general andspecialized interest. (Six existing librarieswith strong collections are designated asregional libraries and one is being constructed.)
VTHE COMMUNITY LIBRARY - tomeet tha most frequent needs oflibrary users with general reference L-
resources and basic collections of classicand current reading material in subjects ofgeneral interest to all ages. School librarieswill request appropriate materials fromcommunity libraries.
ITHE RESEARCH LIBRARY - to providehisnly specialized research materialsand extensive collections of indexes,
abstracting services, back files of periodicals,microfilm materials, and government documents.(The Hawaii State Library serves as sheresearch library for Hawaii.)
V
HAWAI STATE LIBRARYEMC
NATIONALREGIONAL CENTERS
TITLE II 89-10
HAWAII CURRICULUMCENTER
100
OTHERNATIONALRESO URCES
STATEWIDE PUBLIC AND SCHOOLLIBRARY PROGRAMS
MAJOR FUNCTIONS
COMMUNITY LIBRARY Local Services
CENTRAL COLLECTIONSReferences & Bibliographical Services
GOVERNMENT PUBLICATIONSDepository & Distribution Services
CONSULTATIVE SERVICESLibrary Services to State Agencies
COORDINATIVE ACTIVITIES Federal & StateResource Procurement Activities
101
KAUAI
WAIMEAHANAPEPE
KAPAA
L1HUECENTRALLIBRARY 13
14
HAWAII STATE LCommu
CommunitOAHU
16
15 12
11 Libr 6
MOLOKAI11 BRANCH
18 rilir7 MOTHER MARIANNE LIBRA9
19 1 6 7 820 3 z, MOLOKAI
4
LANAI BRANCH
LANAIKAHULUI BRANCH
LAHAINABRANCH `BRANCH
WAILUKUCENTRAL MAKAWAO
ON THE ISLAND OF OAHU LIBRARY BRANCH
1. State Library2. Kalihi3. Liiiha4. Manoa5. McCully-Moiliili6. Waikiki7. Kaimuki
8. Aina Haina9. Hawaii Kai*
10. Waimanalo Community-School Library*
11. Kailua12. Kaneohe13. Kahuku Co:nmuni ty-
School Library
14. Waialua15. Wahiawa16_ Waianae17. Pearl City18. Waipahu19. Ewa Beach**20. Aieo
*Proposed **Preliminary Planning Stage
UFF ICE OF LIBRARY SERVICES cam. DEPARTMENT OF EDUCATION SG' STATE OF HAWAII
MAUI -HANACOMMUNITY-SCHOOLLIBRARY**
H AW
.1292:121.6.22.:=.07,
10
HAWAII STATE LIBRARY SYSTEM
Community andCommunity-School
Libraries0
P
6 6 7
* 4
MOLOKAIBRANCH
MOTHER MARIANNE LIBRARY (KALAUPAPA)
MOLOKAI
LANAI
U
KAHULUI BRANCH
PAIABRANCH
LAHAINABRANCH
14. Waialua15. Wahiawa
inity- 16. Waianae17. Pearl City18. Waipahu19. Ewa Beach**20. Aiea
nning Stage
WAILUKUCENTRALLIBRARY
KOHALA BRANCH HONOKAA PAPAALOABRANCH BRANCH
WAIMEABRANCH
OF EDUCATION c6 STATE OF HAWAII
MAU I -HANACOMMUNITY-SCHOOL HOLUALOALIBRARY** BRANCH
KONABRANCH
HAWAII
HILO(CENTRALLIBRARY) )
KEAAUCOMMUNITY-SCHOOL PAHOALIBRARY COMMUNITY
SCHOOLLIBRARY
PAHALABRANCHCOMMUNITY-SCHOOL
November - 1967
10Z. FOSTER
HAWAII STATE LI BRARY
PUBLICBRARY
SCHOOLLI BRARY
BOOK A/V
PROGRAM PROGRAM
COORDINATIVE RELATIONSHI P
OF .HAWAII'S LI BRARIES
104
HI LO__]
HAWA I I STATE LI BRARY TELETYPE SYSTEM
STATELI BRARY
MAUI KAUAI I
MAINLAND
105
INSTRUCTIONAL MATERIALSNETWORK
.3 1AI C. LI DRAR T1
. I IiI 1
SCHOOL INSTRUCTIONAL MATERIALS CENTERS
106
LSCA
Plan Section Number 3.0
State Hawaii
Fiscal Year 1967
3.0 Public library construction, Title II.
3.1 Criteria, priorities and procedures.
The criteria to be applied, and the procedures to be followedin applying them, for the approval by the State agency ofprojects for construction of public library facilities areas follows.
Public library construction projects are developed by jointconsideration and discussion between the State Librarian,county librarian and the Library Advisory Commissions.
Approval of State projects is made according to the followingpriority with reference to principles in section 3.1:
1. State library building2. Central county libraries3. Branch libraries
The Hawaii State Library system is a totally statewideintegrated system and as such there are no local agencies.
Library projects are initiated by the State Librarian's fficeat the request of and in consultation with the Library AdvisoryCommissions on each island and the county librarians. Theseprojects are included in the Capital Improvements program ofthe State after recommendation by the Board of Education.The legislature appropriates amounts for these projects inits Capital Imprbvemens Budget. Funds for library projectsare earmarked for these projects and held by the Departmentof Budget and Finance. They are released by the Governoras projects are implemented.
The State Librarian's office supervises all constructionprojects. The Department of Accounting and General Servicesacts as liaison for the State Librarian's office since theyare charged with this responsibility by law. Constructionis supervised and inspected regularly by the staff of theDivision of Public Works of the Department of Accounting andGeneral Services and reports are made on progress of the work.Staff of the State Librarian's office and the FacilitiesBranch of the Business office of the Department of Educationmake periodic inspections, approve any changes on projectdevelopment and approve the acceptance of the completed build-ing. No funds are allocated in the services for contractingwith the Department of Accounting and General Services sincethey are supported by a percentage formula contained in theappropriations act.
1 07
LSCA
Plan Section Number 3.1 iContinued-2)
State Hawaii
Fiscal Year 1967
3.1 Criteria, priorities and procedures (Continued-2)
The Department of Accounting and General Services, PublicWorks Division requires of all contractors and subcontractorsNondiscriminative Provisions of U. S. Government Contracts,Standard Form 100, to comply with Executive Order No. 11246,as amended.
The criteria to be used by the State agency in determiningwhich areas are without the library facilities necessary todevelop library services in implementing the state planfor construction is as follows:
Standards
Facility demand. (The basis for determining constructionproject is as follows.)
A. State Library building designed to house all libraryfunctions at the State level as included in AmericanLibrary Association Standards for Library Functionsat the State Level.
B. Central library function in each county adequate toperform modern library services at the county leveland offer a full range of library services andmaterials and in addition supplemental reference andinterloan services and book ordering, cataloging,central bookmoWle collection, equipment and supplies,preparation of lists and other functions.
C. Branch libraries for community population concentrationof 5,000-7,500 or more within a 215. - 5 mile radius, a
- 21; mile radius or a 1 - lk mile radius or whenan objective survey shows that a proposed branch willbe assured of a minimum annual circulation of 75,000(of which 45 per cent to 50 per cent will be adultcirculation) and that in addition at least 10,000adult informational questions will be answeredannually.
A branch circulating 75,000 or more books a yearshould have at least 5,000 sq. ft. with about 65seats for adults and 45 for children.
A branch library should be located in the center ofpedestrian traffic.
108
LSCA
Plan Section Number 3.1 (Continued -'3)
State Hawaii
Fiscal Year 1967
3.1 Criteria, riorities and rocedures (Continued.3)
Standards (Continued)
Facility.Aemand (Continued)
D. (Continued)
School-public library combinations wherever locatedshould have a minimum of 7,000 square feet and shouldbe located to insure the maximum of pedestrian andautomobile traffic by the general public.
Bookmobiles should have a capacity of 2,500 to 4,000volumes; be planned and operated to serve as manyadults as children and to lend as many adult booksas children's; and carry collections to render quickeveryday reference.
Site requirements Central library, 0.65 sq. ft.per capita, including parking.
Branch library, 0.85 sq. ft.per capita, including parking.
Floor space require- Central library, 0.45 sq. ft.ments (minimum per capita,standards)
Branch library, 1 sq. ft.per capita.
Minimum branch 5,000 sq. ft.library size
General development Library buildings should befunctional, efficient and inviting.They should be expandable sinceservice demands grow as thepopulation grows. Off-streetparking should be provided at aratio of 1.5 squeze feet persquare foot of floor space.
109
1.
LSCA
Plan Section Number 3.2
State Hawaii
Fiscal Year 1967
3.2 Opportunity for State hearing.
Since Hawaii is an integrated system and has no local agencies,this section does not apply. The budget mechanism forCapital Improvements Projects includes those projects desiredby the various counties and are included in the budgetadopted by the Board of Education.
3.3 Davis-Bacon Act and Contract Work Hours Standards Act.
As required by section 203(a) (4) of the Library Servicesand Construction Act, all laborers and mechanics employedby contractors or subcontractors on all construction projectsassisted under the Act shall be paid wages at rates not lessthan those prevailing on similar construction in Hawaii, asdetermined by the Secretary of Labor in accordance with theDavis-Bacon Act as amended,and shall receive overtimecompensation in accordance with and subject to the provisionsof the Contract Work Hours Standards Act.
110
LSCA
Plan Section Number 4.0
State Hawaii
Fiscal Year 1967
4.0 Interlibraryss.The plan for Hawaii is in preparation and will be submittedwhen completed at a later date.
111
LSCA
Plan Section Number 5.0
State Hawaii
Fiscal Year 1967
5.0 State institutional library services - Title IV, Part A.
The plan for Hawaii is in preparation and will be submittedwhen completed at a later date.
112
LSCA
Plan Section Number 6.0
Statel Hawaii
Fiscal Year 1967
6.0 Library services to the physically han!isamed - Title IV, Part B.
The plan for Hawaii is in preparotion and will be submittedwhen completed'at a later date.
113
Sy
LSCA
Plan Section Number 7.0
State Hawaii
Fiscal Year 1967
7.0 Legal authority.
State Laws, Executive Orders, and policies of the Board of Educationand other pertinent material have been appended to Section 1.13,
1.5, 1.72, and 1.75.
114
LSCA
Plan Section Number 8.0
State Hawaii
Fiscal Year 1967
8.0 Suggested certification forms.
8.1 Certification of State plan (or amendments thereto) by officialof the State agency authorized to submit the State plan.
State of Hawaii . I hereby certify that tbA
attached State plan (or amendment) was duly adopted by the
State agency on January 5, 1967 , and will constitute the
basis for participation of the State of Hawaii
under the Library Services and Construction Act, as amended.
_L-t-H)1c-k4/
(Date) / (Signature)r/ Assistant Superintendent
for Library Services(State Librarian)
March 23, 1967
(Title of authorizedState agency official)
115
LSCA
Plan Section Number 8.2
State Hawaii
Fiscal Year 1967
8.2 Certification by State Attorney General or other officialdui rated in accordance with State law to advise the Stateagency on legal matters (to accompany original plan).
State of Hawaii . I hereby certify that
Office of Library Services, Department of Education, the
State agency named in the plan, is the sole State agency for
administration of the plan or for supervision of the administration
of the plan; and that such State agency has authority under State
law to develop, submit, and administer or supervise the
administration or the plan; that the official title of the
officer authorized to submit the State plan is
Assistant Superintendent for Library Services (State Librarian);
that the State treasurer or Director of Finance, State of Hawaii,
has authority under State law to receive, hold and disburse
Federal funds under the State plan; and that all provisions
contained in the plan are consistent with State law and that all
copies of laws, citations to pertinent laws, and interpretations
thereof relative thereto are included in the plan and are correct.
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