DOCUMENT RESUME ED 412 926 IR 018 590 AUTHOR Laughlin, Richard TITLE Colorado Department of Education Abbreviated Information Management Annual Plan (CDE IMAP). INSTITUTION Colorado State Dept. of Education, Denver. PUB DATE 1997-08-00 NOTE 229p.; Contributors: Karen Stroup and Dianne Kress. PUB TYPE Numerical/Quantitative Data (110) -- Reports Descriptive (141) EDRS PRICE MF01/PC10 Plus Postage. DESCRIPTORS Access to Information; Computer Networks; *Computer Uses in Education; Educational Cooperation; *Educational Resources; *Educational Technology; Elementary Secondary Education; Futures (of Society); Libraries; Microcomputers; School Districts; Schools; *State Surveys; *Statewide Planning; Tables (Data); *Technological Advancement IDENTIFIERS Colorado; *Technology Integration; *Technology Plans ABSTRACT The Colorado Department of Education (CDE), including Access Colorado Library and Information Network (ACLIN) and the Colorado School for the Deaf and the Blind, provides state- level guidance and resources for Colorado's local school districts, local and regional libraries, and special populations. Technology is the enabler that offers basic, consistent, easily accessible information to all different types of learning communities. Through technology, CDE can gather, store, and analyze data, enabling the department to offer information with quality and integrity. To establish a baseline for the current status of technology integration and to help charc the future, CDE surveyed all schools, districts, BOCES, public libraries, and regional library service systems. This report provides information on: fiscal year 1996-97 accomplishments; information systems plans for fiscal years 1997-98 and 1998-99; technical architecture of the state network; hardware and software inventories; staff requirements; brief summary of base budget projects--Automated Information Systems, Automated Data Exchange, Enterprise Network, and Access Colorado Library and Information Network; cost analysis worksheets; project details; and Schedule 2D Decision Items. Appendices include a description of the Computer Replacement Plan and proposed replacement dates and costs; and a progress report on the Automated Data Exchange Project. (SWC) ******************************************************************************** Reproductions supplied by EDRS are the best that can be made from the original document. ********************************************************************************
Transcript
DOCUMENT RESUME
ED 412 926 IR 018 590
AUTHOR Laughlin, RichardTITLE Colorado Department of Education Abbreviated Information
Management Annual Plan (CDE IMAP).INSTITUTION Colorado State Dept. of Education, Denver.PUB DATE 1997-08-00NOTE 229p.; Contributors: Karen Stroup and Dianne Kress.PUB TYPE Numerical/Quantitative Data (110) -- Reports Descriptive
(141)
EDRS PRICE MF01/PC10 Plus Postage.DESCRIPTORS Access to Information; Computer Networks; *Computer Uses in
ABSTRACTThe Colorado Department of Education (CDE), including Access
Colorado Library and Information Network (ACLIN) and the Colorado School forthe Deaf and the Blind, provides state- level guidance and resources forColorado's local school districts, local and regional libraries, and specialpopulations. Technology is the enabler that offers basic, consistent, easilyaccessible information to all different types of learning communities.Through technology, CDE can gather, store, and analyze data, enabling thedepartment to offer information with quality and integrity. To establish abaseline for the current status of technology integration and to help charcthe future, CDE surveyed all schools, districts, BOCES, public libraries, andregional library service systems. This report provides information on: fiscalyear 1996-97 accomplishments; information systems plans for fiscal years1997-98 and 1998-99; technical architecture of the state network; hardwareand software inventories; staff requirements; brief summary of base budgetprojects--Automated Information Systems, Automated Data Exchange, EnterpriseNetwork, and Access Colorado Library and Information Network; cost analysisworksheets; project details; and Schedule 2D Decision Items. Appendicesinclude a description of the Computer Replacement Plan and proposedreplacement dates and costs; and a progress report on the Automated DataExchange Project. (SWC)
Richard A. LaughlinActing Commissioner of Education
andSecretary to the State Board of Education
TABLE OF CONTENTS.
CDE and Its Stakeholders 1
FY 96-97 Accomplishments
FY 97-98 Information Systems Plans 6
FY 98-99 Information System Plans 10
Technical Architecture 12
Hardware and Software Inventories 16
Staffing Requirements 23
Brief Summary of Base Budget Projects 27
Analysis Worksheets .37
Project Details 49Year 2000 Project 51Computer Replacement Project 57Automated Data Exchange Project 64Disaster Recovery Project 70Network Maintenance and Support 76Colorado School for the Deaf and the Blind Project 82Intranet Project 87ACLIN Project 95Training Project 103
Schedule 2D - Decision Items 109
Year 200 Project .110Computer Replacement Project 112Automated Data Exchange Project 114Disaster Recovery Project .116Colorado School for the Deaf and the Blind Project ..119Training Project 121
Appendices
Appendix A Computer Replacement Plan 123
Appendix B Automated Data Exchange Project .137
OUR VISION - SERVING OUR CUSTOMERS
The Colorado Department of Education (CDE) is committed to serving its stakeholders withQuality, Integrity, Innovation and Equity in an atmosphere that respects the individual within adiverse customer base. CDE functions as the administrative arm of the Colorado State Board ofEducation. Through its services, including ACLIN and the Colorado School for the Deaf and theBlind, the department provides state-level guidance and resources foiColorado's local schooldistricts, local and regional libraries, and special populations.
Technology is the enabler that offers basic, consistent, easily accessible information to all differenttypes of learning communities. Through technology CDE can gather, store and analyze dataenabling the department to offer information with quality and integrity.
Customers for this data include:
members of the State Board of Education to assist them in making informed decisionslawmakers at the state and federal levels to assist them in making informed policy andfunding decisionsdecision makers at the state and federal level to provide us with standards by which wecan measure the progress of educational systemschool districts to have access to comparable data for educational policy needsprofessional educators to assist them in obtaining professional certificationmembers of the public especially residents of remote areas of the state seekinginformation that would otherwise be difficult for them to obtain
To establish a baseline for the current status of technology integration and to help chart the future,CDE surveyed all schools, districts, BOCES, public libraries and regional library service systems.
In addition, the CDE Website will become a resource of improved communication between CDEand the public.
A key element in the Departments Strategic Plan uses technology, information and communicationas tools to improve student learning and enhance public access to information.
Toward this end, CDE intends to:
advocate public right to have access to public recordsadvocate maintaining confidentiality of individual recordsdevelop, maintain and add educational resources to the CDE Web sitepromote interagency and public-private partnerships supporting technologyadvocate innovation and quality learning environments through technologysupport equal access to technologyestablish technology standardscoordinate distance learning activities throughout the statedevelop, maintain, and add library and public information resources to ACLINpromote equal access to information resourcesadvocate the establishment of a statewide telecommunications network which willinterconnect institutions across the state
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FY 96-97 Accomplishments
Automated Data Exchange (ADE) ProjectDistributed money to school districtsMet with school districts organizations to present project status and update file layout informationInstalled and Documented Secure Netscape Commerce ServerDesigned and built Detail Database for Financial and Human Resource data collectionsModified Staging Database for FinancialDeveloped front end user interface which includes:
User authenticationFile status trackingElectronic file transferFile editing and verification proceduresError and information report generationE-Mail notification processReport download processDistrict file approval process
Developed back-end process including custodial screens and reportsTrained school district staff for Financial data collection pilotPiloted the Automated Data Exchange (Financial)Met with the Financial Policy and Planning subcommittee to develop new reporting requirementsWrote user documentation for Automated Data ExchangeMet with Human Resource pilot districts to define and detail data elementsPlanned steps for implementation of Human Resource Pilot (Fall of 1997)Defined process for Human Resources data collectionFurther refined edit specifications for Human ResourcesDefined necessary Status, Error, Mail Message and Data Summary reports forHuman ResourcesCompleted formal training in the following ORACLE products: Forms, Reports, DatabaseAdministrationCompleted formal training in SQL, and SQL*PLUSCompleted formal training in HP-UX Administration and HP-UX 10.0Systems/Network Administration for Experienced User
Implemented School Finance ChangesImplemented state equalization (HB 96 -1354) for FY98Implemented auditors state equalization for FY97Made modifications to state equalization programs for previous budget years (1995, 1996, 1997)
Implemented Licensure ChangesDeveloped report of entire applicant historyDeveloped utility to merge data for 2 Social Security Numbers and document thechangeDeveloped Report and Mailing Labels for current Provisional License holderswho need to convert to a Professional LicenseDeveloped license re-print program to systemCompleted special requests for reports of licensure/cenification data
Implemented Special Education ChangesModified the End-of-Year System to include detail regarding per pupil expenditure variancesModified the End-of-Year System to enable summary level reporting for non-certificated staff
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Modified the End-of-Year System to change salary matrix calculation methodology for allcertificated staffModified Federal Application System to enable summary level staff reportingDecember Staff and Pupil work papers expanded to include AgenciesCreated Administrative Unit screen for adding and changing setting codesDeveloped and updated documentation for Special Education Systems
Year 2000Determined the scope the Y2K problemIdentified automated systems programs and databasesCreated detailed reports of the problems identifiedEstablished standard methodology and timelines for conversion of recognized problemsWorked with the State Wide Y2K teamIdentified hardware that will not accommodate the change to Jan 1, 2000
CDE's Public Access WebsiteOrganized website subcommittee to plan and evaluate website maintenanceAdded Financial Revenues/Expenditure Data to School District Profile PagesModified program to automatically FTP District Profile Pages to the web serverDrafted a redesign of the first 2 levels of menus for easier and clearer accessAdded or increased content for several program areas within CDE
Disaster Recovery PlanWorked with the contract services to complete the Disaster Recovery PlanContinued using procedures that can be accomplished with current resourcesRevised Systems Operation and Administration Documentation for the HP 3000 minicomputer
Improved existing automated information systemsDeveloped utility for the Child Nutrition System to automatically generate and load reimbursementratesModified Colorado Talking Books Library weekly check out system toprocess books Wednesdaythrough FridayPrepared reports for the Common Core DataModified Colorado Bureau of Investigation's retrieval processCreated High School graduate and fall membership reports for the Commission on HigherEducationUpdated financial revenues and expenditures reporting for School FinanceMaintained existing base budget systems and provided user assistanceResponded to ad-hoc client requests
Maintain or improve existing level of service for CDE's enterprise network andInternet services
Developed and implemented new Help Desk procedures including a call tracking systemResponded to approximately 1200 Help Desk callsInstalled 71 new desktop and laptop machines.Continued migration from Windows 3.1 to Windows 95Completed migration from Mac OS 6.x to 7.xInstalled communications serverMaintained World Wide Web presenceMaintained 10 listservers
-Installed Right Angle's Lan Auditor to complete CDE hardware and software inventoryCompleted Banyan Certified Specialist Training
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Installed Compaq Prolinant 1500 Banyan Vines ServerUpgraded Banyan Vines network operating system from version 5.54 to 6.3Began installation of Eagle Raptor firewall on a HP 700 series workstationInstalled Power Trust system on HP9000 K210Upgraded HP3000 Applications SoftwareOrdered and Installed QEDIT for HP-UX on the HP9000 K210 MinicomputerPatched NRJE software after GGCC upgrade of operating system
Access Colorado Information Library Network (ACLIN)Maintained ACLIN dial access services through a contract with Super Net Inc.Provided subgrants for connecting approximately 30 libraries to the Internet through a variety ofmethods: 56k, wireless, shared, etc.Installed the following at the ACLIN Technical Operations: NT Server, Cold Fusion, T1connection, 800# serviceProvided subgrants to implement Z39.50 servers on all ACLIN participating library computersystems that were readySelected, purchased, installed, and tested a Z39.50 client (OCLC WebZ) which will provide thebasis (along with the Z39.50 servers) for implementing broadcast (rather than sequential) searchof ACLIN library catalogsSelected, purchased, installed, and tested a Web search engine (Open Text Live Link) to improveaccess to ACLIN's html-based information resourcesRevised ACLIN menus to achieve better organization of new information resources, and to reflectthe new ACLIN Collection Development PolicyAdded approximately 20 new information resources to ACLIN, primarily from non-profitorganizations.Completed a pilot to demonstrate how volunteer librarians can help develop various content areason ACLIN, in this case, Health and Medicine.Developed tools to assist with designing and maintaining content on Web sites, such as ACNews.Completed a study for an ACLIN Interlibrary Loan System.Initiated the Model Libraries Program to test both public relations materials and techniques forpromoting and supporting ACLIN in libraries, resulting in the ACLIN Model Library ProjectNotebookDeveloped the training notebook, Passing It On: Internet Training Workshop, to be used intraining libraries that received Internet connections with grant funds.Developed and distributed the ACLIN PR Kit to librariesCompleted the U. S. Department of Commerce portion of the grant project, including thenarrative, evaluative, and fiscal reports
Colorado School for the Deaf and the BlindEstablished community partnerships with Education MCI, Denver Technical College, Pikes Peak .
Education Connection, and Pikes Peak Technology Consortium, to leverage opportunities in avariety of ways of applying technology toCSDB's needsRefurbished donated equipment to upgrade computers of CIMC, improving their ability to performoutreach services to Colorado's blind population.Submitted a grant application to Cisco Systems, Inc. Virtual Schoolhouse Grant programCreated one full time network analyst position from existing FTEConducted technology training workshops for CSDB staff, using other CSDB staffPrepared a formal educational technology master planCompleted a requirements analysis of technology needs, which was used to develop the detailednetwork design and accompanying standardsBegan the CSDB network installation project by:
Establishing a procedure plan
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Developing contacts with certain state employees representing key technologyareasimpacting the network projectIdentifying requirements to replace the obsolete IBM System 36 computer for GGCCaccessInstalling full-time U.S. West circuit to an Internet service provider which will replaceinefficient individual dialup access accounts being used and starting the process to contactinstallation of the network fiber optic and copper cable plant
Conducted tests with recently developed application software, to test the feasibility of makingtheCSDB library catalog accessible via the Internet and web browser software thereby savingmoneyand improving CSDB's ability to keep the library catalog currentBegan development on the CSDB Internet home page, which will be an extension to the CDE homepage
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FY 97-98 INFORMATION SYSTEMS PLAN
The FY 97-98 information systems have not been prioritized or approved by the State Board of Education. Theprojects to be submitted to the Office of State Planning and Budgeting (OSPB) and the Joint Budget Committee(JBC) will be determined at the State Board of Education meeting in August.
Automated Data Exchange Project (ADE)Distribute money to school districts and BOCESPilot Human Resource data collection.. Includes the following:
Define and create database usersFinalize edit specificationsFinalize report specifications (error and information reports)Define crosswalk to HP3000 Certificated Personnel data (processes to sum and transfer datato legacy system)Complete necessary modifications to databaseLoad code tablesCreate Respondent Information FormIdentify collection period opening/closing datesDefine and implement front end process (user interface)Define audit requirementsDesign and implement file submission process procedures (edit specifications, file statustracking, system messages, edit reports, information reports and e-mail messages)Design and implement CDE custodian processes (table maintenance screens, error andinformation reports, database utilities, file approval process, user interface)Develop internal maintenance of management tablesComplete user and system documentation for the Human Resources data collection (districtrespondents and CDE custodians)Implement crosswalk to HP3000 Certificated Personnel dataProvide user training (district respondents and CDE custodians)Install CDE custodian client softwareDefine summary databaseIdentify archive requirements
Begin implementation of Human Resource Special Education data collectionsPilot districts transmit financial data for further testing of Financial System - Fall '97Provide training for all districts in preparation for full implementation of Financial System Fall '98Convene pilot districts dealing with student data collection to develop comparable data definitionsBegin development of Student System
Year 2000Compile list of Y2K compliant applications software (including version numbers) for the HP3000 andHP9000 minicomputersBegin upgrading software and operating systemsComplete hardware testing for year 2000 complianceBegin flash bios upgrades for hardware
CDEs Public Access WebsiteResearch web-based ad-hoc reporting software for Oracle Database.
Improte existing automated information systemsChild Nutrition - Requested modifications include:
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; Eliminate Attendance Adjusted Eligible edit specificationReimbursement calculations for School Lunch Program will change for 1997-1998(eliminate base rate and add a second paid rate)Change system to natural roundingCombine SL-4 and SL-11 into one programAllow for multiple adjustments to a reimbursement claimModify the calculation for Severe Breakfast Program reimbursement rate
Licensure - Requested modifications include:Add Master Certificate as a valid license typeAllow for renewals of Provisional LicensesAdd Video AssessmentModify the layout of the information screenResearch public phone access to data and document imaging.
Budget Reporting System - Requested modifications include:New report of Budgets and Expenditures sorted by GBL
Federal ApplicationsExpand screens and reports to include excess costs
Special Education TTEExpand database to include new fieldsModify screen and reports on End-of-Year, Federal Applications and December systems
School FinanceChange database, screens and reports for budgeted expenditure reporting
GEDChange layouts of forms and reports to match laser formats
CTBLConvert to new system
Maintain existing automated information systems as necessary
Responded to special requests for data as necessary
Disaster Recovery PlanComplete User and System Documentation for the Disaster Recovery Document
Maintain or improve existing level of service for CDE's Enterprise NetworkComplete Eagle Raptor firewall trainingComplete reconfiguration of network for firewall implementationComplete installation and configuration of firewallImplement HP OmnibackImplement HP Network Node ManagerImplement new backup plan for CDE serversEvaluate UNIX servers to ensure they meet current and future demandsUpgrade to Banyan Vines version 7.0 NOSComplete CDE hardware and software inventoryPlan hardware replacement schemeImplement plan for standardization of applications across all hardware platformsComplete migration from Windows 3.x to Windows 95Begin migration from Mac OS 7.x to 8.0Develop network and security policiesImplement a user training programBegin migration from Banyan Vines to Windows NT NOS.Assist with CSDB LAN installation phase
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Autorriation of Help Desk call tracking systemAssist school districts will pilot data transfersBegin planning phase of CDE IntranetBegin planning of physical network upgrades to meet current and future needsHP3000 and HP9000 Systems Administration
Upgrade HP3000 operating system to MPEi/X 5.0.Upgrade applications software as necessaryInstall Omniback on the HP9000 minicomputer and change backup media to tapeInstall Private3000 security software on the HP3000 minicomputerInstall Predictive Support software on all HP minicomputersInstall Oracle/Image Gateway softwareDocument system startup/shutdown procedures for the HP9000 K210Document backup/recovery procedures on the HP9000 K210Research performance monitoring software on the HP9000 K210
Access Colorado Library and Information Network (ACLIN)Maintain, and upgrade as needed, ACLIN Technical Operations to support existing and improvedservicesContract with Super Net Inc. for the provision of telecommunications services, including local dialaccess nodes, 800# service, and the ACLIN Web site T1 connectionEstablish and assess an independent ACLIN 800# serviceFollow up with Regional Systems on implementation of the Model Library Program and training forlibraries that received Internet connectionsProvide presss releases, training, and documentation on new ACLIN services, as neededProvide trouble-shooting and phone support for ACLIN usersImplement broadcast search on ACLIN using Z39.50 and the WebZ clientImplement the Web search engine on ACLIN, and investigate methods for using it to improve subjectaccess to information resourcesWork with the ACLIN -Collection Development Committee to apply po- licy and procedures inimproving and expanding content in the areas of business, government, children, and historyAssist the Health and Medicine volunteers in moving to the next phase of content developmentProvide support to current ACLIN information providers in maintaining their information on ACLIN,migrating their resources to the State Web site, or terminating their association with ACLINPerform a pilot on the first phase of the ACLIN ILL systemDisseminate to the library community ACLIN's experience and software tools for information resourcedevelopmentPilot a local library working with its community and non-profits in implementing informationresources in support of community activities (to be done by a VISTA volunteer)Complete the requirements of the U. S. Department of Education grant, including narrative,evaluative, and fiscal final reports
CSDBComplete installation of the campus network, to include:
Finishing installation of the fiber optic and copper cable plant throughout the campusProcuring and configuring network infrastructure equipment, file servers, CD-ROM servers,remote access servers, network based applications, email server, web server, and SNMPmanagement softwareTraining network users in the use of its servicesPreparing teachers to allow them to teach the students in using the networkDeveloping policies and procedures for securing network based data
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Develop an "Acceptable Use Policy", a policy that will dictate how all staff and students will use thenetwork and consequences of misusePursue the potential benefits of the Universal Services fund as an avenue to purchase networkcomponents at discounted ratesProvide greater opportunities for staff to become proficient in computer technologies offered by CSDBIncorporate the network to improve the ways Individual Educational Plans are prepared, therebyimproving their effectivenessIdentify areas where information can be shared and database applications developed to improveefficiency and information accuracy. Begin development where appropriate.Develop plan to replace obsolete equipment and software in phases.
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FY 98-99 Information System Plan
Automated Data Exchange (ADE)Planned steps for implementation during Fiscal Year 1998-99:
Evaluate work from Fiscal Year 1997-98Update and continue work from Fiscal Year 1997-98Complete implementation of Human Resource Data CollectionsPilot Student Data CollectionBegin coding Special Education Data Collection SystemImplement summary database
For further detail please refer to Appendix A.
Maintain or improve existing level of service for CDE's Enterprise Network. Complete migration from Banyan Vines to Windows NT NOS.
Complete migration from Mac OS 7.x to 8.xImplement CDE IntranetImplement hardware replacement planUpgrade physical network, if necessary, to meet current and future needs
Disaster Recovery PlanImplement and test disaster recovery planEstablish CSBD as CDE's disaster recovery hot site
Maintain or improve existing automated information systems
Year 2000Begin work with contractors to implement coding changes to insure systems will be Y2Kcompliant
Access Colorado Library and Information NetworkMaintain and improve the ACLIN technical infrastructure to realize maximum efficiency andreliable service, and to reflect new developments in Internet and library networkingtechnologyProvide support to ACLIN users, and prospective usersImprove the ACLIN interface so that it will be easier for the user to identify and retrievedesired informationDevelop content on ACLIN according to the ACLIN Collection Development Policy andassociated proceduresImplement an ACLIN ILL system
CSDBReassess priorities for achieving basic network goals:
Outreach services will be easier to access and extended to more people statewideStudents will improve proficiency in technology through greater access to technologyin the dormitories and classroomsAdaptive technologies will be incorporated to give students with sight or hearingimpairments full access to technology oriented learning resources
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; Students will have greatly improved opportunities to become proficient hi computertechnology that is commonly being used in business, allowing them to become morecompetitive in obtaining jobs or advanced educationStudents will use network based tools like ACLIN and Internet resources to access a
wider range of information resourcesContinue identification of shared information and development of network-based applicationsto improve effectiveness and efficiencyBegin implementation of plan to replace obsolete equipmentAcquire, install, configure technologies not purchased previously that will enable CSDB tomeet the goals of its technology plan. Acquisition ofsome technologies were not practicalduring the first year of funding due to lack of maturity of the technology and high expense.An example is video conferencing via local area network and possibly the wide area network,Internet
Page 1116
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Dial access nodes are provided at 15 sites in a statewide network. Users located within the toll-freecalling area of one of these numbers can use the appropriate number at no coat. 800 service is providedfor those not located within any of these calling areas. Those with local node service are blocked usingthe 800 service. Dial access nodes and the number of lines provided at each site are listed below:
SITE # MODEM SPEED CONNECTAlamosa 8 14.4 56kBoulder 112 14.4 2 TI
Dial accessitsers of the network require a microcomputer, modem, telecommunications software, andphone line to access the network via one of these nodes. Dumb terminals can also be used. A genericlogon is used (username: AC) so that no individual accounts or passwords are required.
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State of ColoradoDepartment of Education
Hardware Inventory SummaryDate 6/30/97
Hardware CountPCs
808X class Machines 080286 class Machines 080386 class Machines 680486 class Machines 64Pentium class Machines 70Pentium Pro class Machines 1
808X class Machines80286 class Machines80386 class Machines80486 class MachinesPentium class Machines 1
Pentium Pro class Machines (intergraph Web 300/NT) 2Portable PCs (486) 1
WANG PCsOther PCsMacintoshesNetwork ComputersTOTAL 4
Larger Machines :::,:.,:i:::::4,,,,,,,::::a,,1LAN ServersMid-Range Systems* Sun Sparc 20, model 71/Sun OS** 1
Mainframe class Machines
Peripherals : ::,,,,,,--
Personal PrintersWork Group PrintersProduction PrintersTerminals (3270 Type, etc.)Scanner (HP) 1
Prepared by: SusanFayad Phone #: 866-6907 Approved by: Karen Stroup** Migrating toSolaris in the near future.
Format 1030 Revised 1997
BEST COPY AVAILABLE
26Page 19
State of ColoradoDepartment of Education
Software Inventory SummaryDate 6/30/97
Software(by product name and version)
Number ofLicenses in Use
Operating SystemsMS/PC-DOS version 3.x or earlierMS/PC-DOS version 4.x to 7.xWindows 3.xWindows 95Other PC Operating System or GUI
8181832
Mac System 6.x or earlierMac System 7.x 123Novell 3.x or earlierNovell 4.xBanyanLAN ManagerWindows NT AS
260
Other Network Operating SystemWord Processing
Word for DOSWordPerfect for DOSOther DOS Word ProcessorsWord for Windows 270WordPerfect for Windows 50Other Windows Word Processors
SpreadsheetsLotus 123 for DOSQuattro Pro for DOSOther DOS SpreadsheetsExcel for Windows 270Lotus 123 for Windows 50
_Quatro Pro for WindowsOther Windows Spreadsheets
DatabasesdBase for DOSParadox for DOSOther DOS Data BasesdBase for WindowsParadox for WindowsAccess 100Other Windows Data BasesPrepared by: Corey Kispert Phone 74: 866-6834 Approved by: Dianne Kress/Karen Stroup
Format 1050 Revised 1996
27
BEST COPY AVAIIABLEPage 20
State of Colorado
Department of EducationColorado School for the Deaf and the Blind
Software Inventory Summary
Software(by product name and version)
Number of Licenses inUse
Operating SystemsMS/PC-DOS version 3.x or earlier 2
MS/PC-DOS version 4.x to 7.x 40Windows 3.x 70Windows 95 25
Other PC Operating System or GUI 0Mac System 6.x or earlier 31Mac System 7.x 43Novell 3.x or earlier 0Novell 4.x 0Banyan 0LAN Manager 0Windows NT 1
Other Network Operating System 0
Word ProcessingWord for DOS 3
WordPerfect for DOS 0Other DOS Word Processors 1
Word for Windows 55WordPerfect for Windows 0Other Windows Word Processors 0Word for Macintosh 58
SpreadsheetsLotus 123 for DOS 0Quattro Pro for DOS 0Other DOS Spreadsheets 0Excel for Windows/Mactintosh 84Lotus 123 for Windows 1
Quattro Pro for Windows 0Other Windows Spreadsheets 0
DatabasesdBase for DOS 0Paradox for DOS 0Other DOS Data Bases 0dBase for Windows 0Paradox for Windows 0Access 31
Other Windows Data Bases: File Maker. Macintosh 11
Prepared by: Tim Martin Phone g: 719-578-2110 Approved by:
OTHER:- Graphics: AdobePhotoshop- M iddleware: Allai re Cold Fusion- Z39.50 Client: OCLCWebZ- Web Search Engine:OpenText Live Link
Format 1050 Revised 1996
29
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3 Page 27
Brief Summary of Base Budget Projects
I. Automated Information Systems
A. School Finance
Colorado's school finance act allocates more than $2.6 billion in state aid andproperty taxes for school districts. On average, nearly 80% of school districtoperating revenue is generated as a result of this financing mechanism.
Colorado public schools are financed from local, state and federal sources. Revenuesand expenditures are budgeted in four basic "funds" or groups of accounts. Thesefour funds are the General Fund, the Capital Reserve Fund, the Bond RedemptionFund, and the Insurance Reserve Fund.
Additionally, special operating funds such as those for pupil activities andgovernmental designated purpose grants can be established at the discretion of thelocal school district. School district budgets are based on a fiscal.
The general fund can be used for all lawful expenditures of the district but generallyis considered the "operating budget" of the district and includes salaries, supplies,utilities, and related day-to-day costs.
Under Senate Bill 428 enacted into law during the 1981 session, school districts andapproved on-ground schools may be entitled to bill the Colorado Department ofEducation for the state average per pupil operating revenue for certain pupils enrolledin their schools. See CRS 22-53-104(3).
Every school district shall report to the Colorado Department of Education by districtof residence, the number of pupils not included in the district's pupil enrollment butwho are receiving education services in residential child care facilities, communitycenters, regional centers, the school for the deaf and the blind, and other group carefacilities or homes designated by the state board within the district's boundaries. Thedepartment of education shall annually withhold an amount equal to the district ofresidence's per pupil operating revenues for each such child counted by local schooldistricts but not actually attending classes in the district of residence and included onthe roll of out-of-district placed children. The department shall forward to the districtor state institution or facility delivering the education, on a monthly basis, theproportional amount of the state average per pupil operating revenues.Approximately $800,000 is distributed monthly to sponsoring agencies.
The system was automated using the HP 3000 minicomputer and personal computers.The automated system supports the equalization program funding, the pupil countsfor the funding formula, the actual and budgeted revenues and expenditures, the
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recalculation of the equalization program funding due to an audit, the reimbursementfor transportation expenditures and the recalculation of transportation due to an audit.Additionally, the system does monthly billing and all reporting for out-of-districtplaced pupils.
B. Special Education
Special Education data are required by the State Exceptional Children's EducationalAct, Public Law P.L. 94-142 and Federal rules and regulations (P.L. 91-230). TheColorado Exceptional Children's Educational Act (ECEA) states "The departmentshall submit to the governor and the education committees and the joint budgetcommittee of the general assembly an annual report of the type and number ofhandicapped children served and not served, what educational services are providedto them, and the total costs incurred for the services, whether state, federally, locally,or privately funded. The report shall include a measurable qualitative evaluation ofthe educational services rendered. The audit performed by the school district shallcertify the number of pupils enrolled in special education programs and the numbersand salaries of reimbursable personnel." It further states "To comply with thissection, the department shall maintain a data and information system on children,personnel, costs and revenues".
P.L. 94-192 - The Education for All Handicapped Children Act states "each Stateshall . . . provide certification of the actual number of handicapped children receivingspecial education and related services in such state". It further requires states toreport the number of handicapped children, within each disability, who requiredspecial education and related services; those receiving a free appropriate publiceducation and those who are not receiving a free appropriate public education; whoare participating in regular educational programs, the number placed in separateclasses or separate school facilities, or who have been otherwise removed from theregular education environment; the number of handicapped children who are enrolledin public or private institutions in each State; the amount of Federal, State, and localexpenditures for special education and related services; the number of personnel, bydisability category employed in the education of handicapped children, and theestimated number of additional personnel needed to adequately carry out the policyestablished by this Act.
The Education of the Handicapped Regulations (reg. 300.750 - Annual report ofchildren served - report requirement) state "The State educational agency shall reportto the Commissioner no later than February 1 of each year the number of handicappedchildren aged three through 21 residing in the State who are receiving specialeducation and related services." Regulation 300.751 - Annual report of childrenserved information required in the report stipulates additional data that is required.Approximately $70 million is distributed annually to public schools and statesupported programs. The automated system is designed for aiding the distribution offederal and state funds. The system was automated on the HP 3000 minicomputer
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and 100% of the data is currently collected electronically.The End Of Year (EOY) and Federal Application data collection systems ensuresaccurate data collection and more timely submission of the required data by theadministrative units.
C. Educator Licensure (formerly Teacher Certification)
The rules for the Administration of the Educator Licensing Act of 1991 were adoptedby the State Board of Education on May 12,1994 and December 8, 1994. EffectiveJuly 1, 1994, this Act reflects the move from the traditional process of certifying andrecertifying educators with specific courses and clock hour requirements to alicensing system in which educators demonstrate skills and competencies.
The automated licensure system on the HP 3000 was developed primarily to assist inthe application process from the initial recording of the application fee through theissuance or rejection of the license, and the final production of license information onmicrofilm. Data from the old Teacher Certification System is integrated into thissystem.
This system tracks the initial application and fees, required assessment scores,application deficiencies, rejected applicants, fingerprint and background checks andcurrently certified or licensed applicants. Licenses and mailing labels are printed on adaily basis. Status and management reports are available on line. Assessment resultsare received on magnetic tape from the testing center and uploaded into system. Adiskette containing information of all nationally revoked certificates and licenses isuploaded monthly into the system. A magnetic tape of all license renewals isgenerated monthly and sent to the CBI for background checks.
An inquiry program is used internally to respond to 70% of the questions asked byapplicants regarding the status of their license. A separate inquiry program is used bySchool District personnel to determine if potential teacher or administrativecandidates are licensed or certified to teach or administer in the State of Colorado andto check background clearance on all staff.
Other units in the department access licensure/certification data. The Field ServicesUnit can print report employed district staff that do not have the proper license,certificate or endorsements. Special Education uses a similar report for fundingpurposes.
D. Certificated PersonnelIn accordance with C.R.S. 22-2-112(k) the Commissioner of Education is mandatedby HB 1251, "To submit to the governor and the general assembly, not later than thefirst day of September of each year, a report which shall discuss educational issues inColorado and such other subjects as the Commissioner may deem appropriate . . . .
Statistical data by school district regarding dropout rates, teacher-pupil ratios, number
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of courses offered, teacher turnover rates, reading and achievement scores will beavailable upon request." Some of these data also must be reported annually to thefederal government.
To meet a portion of these requirements the Certificated Personnel automated systemcollects data on all educators employed within Colorado's public schools. In addition,data is also collected for non-certificated staff employed in Colorado school districts.The data are collected annually from September through November.
Approximately 75% of the data collection has been automated using an MS-DOScollection system and magnetic tape. The MS-DOS collection system downloads lastyear's personnel file for each school district, allows them to update and report thedata, and then upload the updated data to the minicomputer.
E. Student Counts - Funded Pupil Counts, Graduates, Dropouts, Pupil Counts byService Area, Fall Membership, End of Year Membership, Free Lunch Countsand Test Scores.
As part of the Public .School Finance Act of 1988, each district counts pupils inmembership as of the school day nearest October 1. The count is used in the formulafor the following calendar year funding. Kindergarten pupils are counted as half-timepupils. Preschool pupils with special needs may be counted half-time if enrolled inthe approved pilot program. Full time equivalent counts and head counts arecollected for the following areas:
o Half-time kindergarten and other part-time pupilso Out-of-district placed pupilso Approved second chance centers - in district of residence and district of
attendanceo Pilot preschoolo Nonresident pupilso Resident pupils attending an out-of-district education Program
Colorado law (22-2-114.1, C.R.S.) requires the State Board of Education to "developand implement in cooperation with local boards of education a model studentaccounting method and data collection system on dropouts in grades seven throughtwelve." The department collects dropout data at the school building level for grades7 - 12, by sex and ethnic/racial group.The Public School Finance Act of 1988 requires each district to provide for themeasurement of graduation rates. The State Board of Education has set a goal ofimproving the graduation rate from 76% to 90% by the year 1995. The departmentcollects graduation data for high school graduates, other high school completers, andgeneral education development (GED). These data are collected at the schoolbuilding level, by grade, sex and ethnic /racial group.
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The Public School Finance Act of 1988 also created a commission to oversee andevaluate the implementation of the Act. As a part of the commission's requirementsthe department was mandated to collect pupil counts by service area. This data is alsoused in the equalization program funding formula for calculating categorical buyout.Pupil counts are collected at the school building level for a variety of service areas.
C.R.S. 22-2-11-2(k) mandates the collection of data on the educators and other staffemployed in Colorado's public schools, it also mandates the collection of pupil data inthose same schools. This membership data is used to report the number of pupils bygrade level, ethnic group and sex. These data are also used to calculate and reportpupil teacher ratios. The federal government also requires that much of these data bereported to them annually on magnetic tape. These data are used by the U.S.Department annually to allocate federal program dollars to states.
This statute also requires the reporting of group achievement test results and end ofyear membership counts. The end of year pupil counts are incorporated into thedropout system since both are collected in an end of year instrument. A separatesystem allows for the entering of group achievement test data for each school districtfor selected grades in Math, Reading and Language. Information reports aregenerated from this data.
The automated system collects the data and reports information. Several publicationsare produced from the information reports. The data can be downloaded to personalcomputers for use with LOTUS 1-2-3. Extensive ad-hoc reporting is done by theuser.
A data collection system was developed to collect the graduate and dropout counts ondiskette (MS-DOS). The districts that use this system are able to generate graduationand dropout rates immediately.
F. Colorado Talking Book Library
In cooperation with a network of regional and sub-regional libraries, the Library ofCongress provides a free library service to persons who are unable to read or usestandard printed materials because of visual, physical or learning disabilities.Established by an act of Congress in 1931 to serve blind adults, the program wasexpanded in 1952 to include children, in 1962 to provide music materials, and againin 1966 to include individuals with other impairments that prevent the reading ofstandard print materials.
Books and magazines in recorded form (talking books) or in Braille are delivered toeligible readers by postage-free mail and are returned in the same manner. Speciallydesigned phonographs and cassette players are also loaned free to persons borrowingtalking books.
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The Library's collection of recorded books is similar to that found in any publiclibrary, including both fiction and non-fiction on a wide variety of subjects. Eachyear about 2,000 titles are mass-produced for distribution through network libraries.Another 1,000 titles recorded on tape or transcribed into Braille are circulated in morelimited quantities. A limited number of titles are produced in foreign languages.
Approximately eighty magazines in recorded and Braille forms are offered throughthe program. Current issues are mailed to readers at the same time the print issueappears, or shortly thereafter. The CTBL's collection currently contains more than70,000 titles and over 195,000 volumes.
Commercial record and tape machines will not play the Library's recorded readingmaterials. Specialized playback equipment is loaned free to readers as long as librarymaterials are being borrowed. Available accessories for playback equipment includehead phones and pillow phones. Physically disabled persons can obtain cassettemachines with extension levers for operation controls. An auxiliary amplifier forhearing impaired persons is also available.
The Colorado Department of Education's Colorado Talking Book Library (CTBL)Unit currently has over 11,400 persons and institutions registered and referred to aspatrons. Patrons may select recorded books from a catalog and/or have the computersystem automatically select books for them. Recorded books are automaticallyselected for patrons based on reading level, language preference, rough languagepreference, narrator sex, and reading interest subject areas. Recorded books selectedfrom catalogs, referred to as requests, have a higher priority of being distributed thanrecorded books selected by the computer. At this time, all processing is accomplishedin an on-line-interactive environment on the HP3000. This is a shared environmentwith other units of the CDE.
Although the HP3000 has provided adequate service in the past, our increasingdemand for service is not being met. In the past ten years the CTBL's patron levelshas increased over 100% and the demand for additional services has also increasedproportionately. As a result of this, we are investigating the purchase ofa computercirculation system that will allow for less duplication of effort, increased speed, andgreater patron accessibility. There are two different dedicated circulation systemscurrently being considered; Data Research Associates Circulation System and theKeystone Library Automated System. Both systems are designed for talking booklibraries.
Funding for this new system is currently available through the CTBL and its FriendsOrganization. We are not requesting any funding for this project.
G. GED
The Colorado Department of Education GED Testing program is mandated by the
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following sections in the Colorado School Law: 22-2-106(a) and 22-2-107(c). Theresponsibilities of the program include:
o Supervision of over 40 GED Testing Centerso Issuance of Colorado High School Equivalency Diplomas and Transcriptso Maintenance of permanent records of those examines taking the Tests of General
Educational Development (GED) in Coloradoo Collecting of data on GED examinees for an annual statistical report required by
the GED Testing Services, Washington D.C.o Collecting and reporting of data on passing GED examinees to school districts
The automated system was developed on the HP 3000 and personal computer toaccomplish the above responsibilities. Testing centers can submit data on diskette forissuance of GEDs. Because all data is stored on the HP 3000, inquiry of data on thenew system, as well as issuance of transcripts and duplicate GEDs is done online, nolonger requiring searching paper files.
The automated system works in conjunction with GEDware, a third party PC programused by the testing centers. Using GEDware, the testing centers can submit test dataon diskette for issuance of GEDs. Ninety percent of GEDs are issued in this manner,eliminating the associated manual entry by department staff.
Summary reports are prepared automatically as diskette data is received anddocuments are printed. Diplomas, transcripts and most reports are printed on thepersonal computer. A few reports are printed on the HP 3000.
H. Budget Development and Monitoring System/Accounting System
The State of Colorado Fiscal Rules state that each department head "is responsible forthe agency accounting function which is an integral part of the statewide CentralAccounting System." The department of Education converted from the CentralAccounting System (CAS) to COFRS - Colorado Financial and Reporting System.Implementation of COFRS in the department required additional communicationlines to GGCC and additional hardware. COFRS replaced the front-end accountingsystem on the HP 3000, but a new budget monitoring system (BMS) had to bedeveloped for tracking grants on the HP 3000. The data is extracted from COFRS,processed on the HP 3000 and printed at GGCC. Voucher data from the ChildNutrition system is automatically transferred to COFRS from the HP 3000.
The BMS is used to compare actual expenditures with planned expenditures andidentify the difference in order to alert managers to potential problems. Anencumbrance report is also produced.
The position-cost system is used to determine the cost and report the funding of anyposition in the Department. The system gives the user the capabilities to change
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existing records, print reports and maintain account information and tables. A monthlytape from CPPS is used to load current information in the minicomputer. It isanticipated that COFRS will replace this system.
I. Child Nutrition
CDE assists local school districts with child nutrition programs through activitieswhich focus upon:
a) administration of food service programs;b) training of school personnel in program management;c) assistance in nutrition education program development and implementation.
To comply with the National School Lunch Act, the National School Lunch Programand the Child Nutrition Act of 1966, CDE reimburses sponsoring agencies to theextent of funds available, at assigned rates of reimbursement in connection withbreakfasts, lunches, and milk. Approximately $33 million is distributed annually tosponsoring agencies. The disbursement of federal money designated for feedingvarious groups of school children by the Department has been automated on the HP3000 minicomputer.
J. Directory
The Colorado Education and Library Directory is published each fall as a service toschools and other members of the education community. It contains information onColorado Department of Education staff, school district/school addresses and keypersonnel, district calendars, Boards of Cooperative Educational Services (BOCES),institutions of higher education, and educational groups and professionalorganizations. Colorado public, special, institution, and academic libraries are alsoincluded. Approximately 8,000 books are distributed to Colorado schools andlibraries, nationwide businesses, and individuals interested in educational issues.Information pertaining to the directory is extracted from a data base on the HP 3000minicomputer in the form of turnaround documents. These documents are sent to theappropriate organizations for updating and returned to the Department of Education.The data base on the HP 3000 is then updated using these documents. After allchanges have been made, the original directory listings are produced on the HP 3000and printed on the department's Hewlett Packard LaserJet IID printer.
H. Automated Data Exchange
CDE is in the process of developing an interrelated automated education data exchangesystem that is composed of public school district student, financial and human resourcedata. This will allow school districts to electronically submit edited data rather thanreports on paper or diskette. Over time, this system will replace some of the datacollection/reporting systems described above in the Automated Information Systemssection.
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VISION: The legislature, school districts, libraries, CDE and others interested ineducation will have ready access to accurate and reliable information for decision makingto improve the quality of education.
Goal 1: Establish a statewide education data base that is responsive to the informationneeds of policy makers, the education community and the public.
Objectives: o Increase data accuracy and comparability through improved datadefinitions and a standard data dictionary. The new data definitionswill be compatible with the most recent federal handbooks so thatColorado state data can be compared to national data and trends.
o Create a data base that fulfills educational policy needs and state andfederal reporting requirements.
o Increase responsiveness by making data electronically available to allusers.
o Reexamine the need for all data currently collected from schooldistricts.
o Establish an ongoing review process for analyzing data needs.
Goal 2: Create an efficient, electronic data transfer system that minimizes thereporting burden of data providers.
Objectives: o To the extent possible, eliminate paperwork in data collection.
o Transfer data electronically to eliminate data entry errors.
o Integrate data collection to eliminate duplicate reporting.
o Increase timeliness of data by reducing the need for extensive CDEediting of data. Make standard edit programs available for districts toutilize before transmitting their data to the state.
o Create a standard student record format that will enable school districtsto exchange student records electronically.
Based on a pre-defined collection schedule, districts would transmit data sets (as definedin the CDE data dictionary) to CDE. Data sets would be electronically transferred toCDE's HP 9000. Upon receipt of the data CDE would run automated edit/verificationprograms to verify data parameters are valid. Once this process is complete, aggregatedata would be extracted and loaded onto the CDE reporting server. Only financial,
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aggregate staff and aggregate student data would be made available on the reportingserver. The reporting server would be accessed by users such as school districts, stateagencies, legislators, and CDE program staff via Internet.
III. Enterprise Network
CDE's network provides an infrastructure for a mutli-platform local area network,connecting all computer systems on one homogeneous cable plant that allows filesharing, electronic mail, network applications and print services. Users of thisnetwork are not bound by computer type to receive or send E-Mail internally or to theInternet. Also, users now have access to a greater library of information and resourceson the Internet not previously accessible. The Enterprise Network also allows us toconnect to our remote sites and more effectively share data and pass information thanwas possible. The network will also allow school districts, other state agencies andthe federal government to contact the CDE directly and pass files or input informationdirectly into one of the various applications that will be available to them.
IV. Access Colorado Library and Information Network(ACLIN)
ACLIN is the only statewide public access information network in Colorado. ThroughACLIN, every resident of the state receives free access to the databases housed on librarycomputers around the state, as well as those on the ACLIN computer. This includesapproximately 165 library catalogs, and over 50 other information resources, including theColorado Legislative Database, information resources of many state agencies, and those ofvarious non-profit organizations.
ACLIN services consists of 3 basic technical components that are reflected in the projectobjectives: 1) access to the information resources contained on ACLIN, 2) content that isuseful to the residents of the state, 3) menus that organize the information and guide theuser to what is requested.
Currently access to ACLIN is available free from anywhere in the state with amicrocomputer and modem by dialing-up to one of 16 dial-access nodes. If the user doesnot live in the local calling area, an 800# is available for access. Thesetelecommunications services are contracted to an Internet service provider in what hasproved to be a successful private/public partnership.
Content is provided through two main avenues: library computer systems, and Web siteresources. The majority of information resources on ACLIN are those contained onlibrary computer systems linked to ACLIN via the Internet. Other resources are containedon Web sites, including ACLIN's own Web site. This has made it possible to expand theresources available to Colorado residents to include those of state government, non-profitorganizations, as well as some commercial resources paid for by Colorado libraries.
47Page 36.1
The menu system on ACLIN makes it simple for the user to identify and connect tovarious information resources available on the network. This is currently done using aseries of Web Home Pages. As with any good service, it is deceptively simple to the user,but has a lot of hardware, software, and programming dedicated to making it look thatway. This is a function of the ACLIN Web site mentioned above. While ACLIN iscurrently managing this service itself, with its own programmer, it expects to contract thisto another library organization in the future, to share the costs of the programmingsupport needs.
Though not an actual component of ACLIN, the development of a statewide informationinfrastructure has become an important activity associated with ACLIN services. Theultimate plan is to incorporate ACLIN into whatever statewide network infrastructure isdeveloped for public use. Therefore, State Library staff not only participate in, butencourage, efforts to plan and develop a state information infrastructure.
ACLIN has brought an important new dimension to information delivery in Colorado by:
positioning Colorado to take advantage of developing local, state, and nationalnetworking programs, including the Information SuperHighway;
ensuring that information is a resource readily available to all Colorado residentsfor enhancing all aspects of life: education, business, health, social services,personal growth;providing a model, the first of its kind in the state, for statewide delivery ofinformation to school, office, home, or library, in a manner that avoids creatinginformation "haves and have-nots";
establishing an infrastructure upon which Colorado can further developinformation delivery services for its residents; (The Colorado State Home Page isan example of this.)
creating an enhanced framework for statewide resource sharing amongColorado libraries, ensuring that library materials purchased with public dollarsreceive the greatest and widest possible use to meet the information needs ofresidents.
Page 36.2
48
(Analysis 14/7orksheets
40 Page 37
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osts
80,6
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2,10
610
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210
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000
30,0
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artin
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1
coF
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at 5
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pag
e 2
of 2
CD 4s.
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Rev
ised
199
7
Sta
te Ana
lysi
sN
ew F
unds
artin
ent o
f E
duca
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orad
o Sc
hool
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::
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cost
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63
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ised
199
7
Stat
e of
Col
orad
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Tot
al F
unds
Ana
lysi
s W
orks
heet
Dep
artm
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f E
duca
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Col
orad
o Sc
hool
for
the
Dea
f an
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e B
lind
Dat
e: 7
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t Com
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ase
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rove
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1:1
(c)
Form
at 5
030,
pag
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4t 00
70L
L
Rev
ised
199
7
project Octal Is
Format 7000 -
Format 7000 -
Format 7000 -
Format 7000 -
Format 7000 -
- Year 2000 Project
- Computer Replacement Project
- Automated Data Exchange Project
- Disaster Recovery Project
- Network Maintenance and Support
Format 7000 -
Format 7000 -
- Colorado School for the Deaf and the BlindNetworking Project
Format 7000 -
Format 7000 -
- Intranet Project
ACLIN Project
- Training Project
72 Page 49
THIS PAGE LEFT BLANK INTENTIONALLY
73Page 50
..
.
ate:
of:C
olO
tadO
;
e ar
thid
nt o
aii6
atio
,.
o ec
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ate:
7/7
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Pro
ject
Titl
e: Y
2K P
rogr
amm
ing
Sup
port
Cat
egor
y: 1
1N
ew: X
XC
ompl
eted
:B
udge
t Dec
isio
n Ite
m R
eque
st: X
XS
uppl
emen
tal:
Con
tinui
ng:
Fut
ure:
Cap
ital C
onst
ruct
ion
Req
uest
:
Bus
ines
s R
equi
rem
ents
:T
o en
sure
that
CD
E w
ill m
eet t
he fo
llow
ing
stat
utor
y m
anda
tes,
it's
sys
tem
s m
ust b
e m
odifi
edto
sup
port
the
Yea
r 20
00 d
ate
chan
ge.
Sta
te L
eade
rshi
p fo
r E
duca
tion
and
Libr
ary
Ser
vice
s. P
repa
re a
nd d
istr
ibut
e re
port
form
s, c
urric
ulum
and
inst
ruct
iona
l gui
des
and
othe
r m
ater
ials
as
may
be
bene
ficia
l to
pers
onne
l and
pup
ils o
f the
pub
lic s
choo
ls (
22-2
113(
1)(e
) C
.R.S
.
Info
rmat
ion
Col
lect
ion
and
Dis
sem
inat
ion.
Col
lect
and
dis
sem
inat
e in
form
atio
n ab
out C
olor
ado
educ
atio
n an
d lib
rarie
s to
sta
te a
nd fe
dera
l pol
icy
mak
ers,
the
publ
ic a
nd o
ther
inte
rest
ed p
artie
s (2
2-2-
112(
1)(1
) C
.R.S
..
Proj
ect D
escr
iptio
n:.
In o
rder
to e
nsur
e th
at th
e D
epar
tmen
t of E
duca
tion'
s sy
stem
sar
e Y
2K c
ompl
iant
, con
trac
t pro
gram
mer
s w
ill n
eed
to b
e hi
red
to a
ssis
t with
the
codi
ng c
hang
es fo
r 26
syst
ems.
Eac
h of
CD
E's
pro
gram
mer
/ana
lyst
s w
ill o
vers
ee th
e co
ntra
ctor
ass
igne
d to
thei
r sy
stem
s. T
he C
DE
anal
ysts
hav
e do
ne e
xten
sive
ana
lyse
s de
taili
ng th
e sp
ecifi
cda
ta e
lem
ents
, by
nam
e, to
ass
ist t
he c
ontr
acto
r in
his
/her
wor
k. T
he a
naly
sts
will
als
o w
ork
with
the
cont
ract
or to
com
plet
e th
e te
stin
g ph
ase.
The
sch
edul
e fo
r th
eco
mpl
etio
n of
eac
h sy
stem
has
bee
n de
sign
ed s
o th
at c
onve
rsio
n w
illoc
cur
prio
r to
the
runn
ing
of th
e la
st c
ycle
in th
is c
entu
ry. T
his
will
allo
w a
win
dow
for
addi
tiona
lm
odifi
catio
ns, i
f nee
ded.
Sch
edul
ing
cons
ider
atio
n ha
s al
so b
een
give
n to
sys
tem
s th
at h
ave
code
pend
enci
es w
ith o
ther
sys
tem
s. A
dditi
onal
con
side
ratio
ns h
ave
been
mad
eso
that
eac
h an
alys
t will
be
deal
ing
with
onl
y on
e co
ntra
ctor
at a
tim
e. B
ackf
illin
g co
ntra
ctor
s fo
r new
dev
elop
men
t has
bee
n el
imin
ated
as
an o
ptio
n si
nce
the
CD
E s
taff
has
rece
ntly
und
ergo
ne e
xten
sive
trai
ning
in th
e to
ols
they
are
usi
ng fo
r th
e A
utom
ated
Dat
a E
xcha
nge
deve
lopm
ent.
It is
impo
rtan
t the
y no
t los
e w
hat
they
have
lear
ned.
The
dire
ctor
of t
he s
yste
m's
uni
t will
ove
rsee
the
proj
ect.
The
sta
te Y
2K C
omm
ittee
has
giv
en th
eD
epar
tmen
t of E
duca
tion
a C
onfid
ence
Fac
tor
Rat
ing
of 9
0% in
the
prep
arat
ion
for
this
pro
ject
.
Tec
hnic
al A
rchi
tect
ure:
Con
trac
tors
will
be
need
ed to
com
plet
e pr
ogra
mm
ing
chan
ges
usin
g th
e fo
llow
ing
lang
uage
s: C
OB
OL,
QU
IZ,
QU
ICK
, QT
P,S
PE
ED
WA
RE
, SU
PR
TO
OL,
VIS
UA
LC
OB
OL,
and
FO
RT
RA
N.
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Col
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,
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a'D
ate:
7/7
/97
Proj
ect T
itle:
Y2K
Pro
gram
min
g Su
ppor
tC
ateg
ory:
11
New
: XX
Com
plet
ed:
Bud
get D
ecis
ion
Item
Req
uest
: XX
Sup
plem
enta
l:C
ontin
uing
:Fu
ture
:C
apita
l Con
stru
ctio
n R
eque
st:
Ben
efits
:$4
18,8
81/
CD
E h
as a
pro
gram
min
g st
aff
of 4
FT
Es.
The
se F
TE
s su
ppor
t the
18
lega
cy s
yste
ms
at C
DE
. The
se s
yste
ms
are
in n
eed
of c
ontin
ual m
aint
enan
ce in
ord
er to
com
ply
with
chan
ging
fed
eral
and
sta
te r
equi
rem
ents
.In
199
4, I
-1B
121
3 w
as p
asse
d st
atin
g th
at C
DE
"sh
all i
mpl
emen
t a s
tate
wid
e fi
nanc
ial,
stud
ent
man
agem
ent a
nd h
uman
res
ourc
e el
ectr
onic
dat
a co
mm
unic
atio
ns a
nd r
epor
ting
syst
em...
" T
his
syst
em is
cur
rent
ly u
nder
dev
elop
men
t and
will
be
into
the
next
cent
ury.
Thi
s ad
ditio
nal d
evel
opm
ent i
s be
ing
done
with
exi
stin
g st
aff.
With
the
mai
nten
ance
of
the
curr
ent l
egac
y sy
stem
s an
d th
e de
velo
pmen
t of
the
Aut
omat
edD
ata
Exc
hang
e sy
stem
s, th
e st
aff
is c
urre
ntly
ove
rext
ende
d. T
he p
rogr
amm
ing
mod
ific
atio
ns n
eede
d in
ord
er f
or th
e le
gacy
sys
tem
s to
bec
ome
Y2K
com
plia
nt c
anno
t be
hand
led
byth
e ex
istin
g st
aff.
Out
side
con
sulti
ng p
rogr
amm
ing
supp
ort i
sm
anda
tory
. The
abi
lity
to d
istr
ibut
e ap
prop
riat
e fu
ndin
g to
the
scho
ol d
istr
icts
, iss
ue li
cens
esto
teac
hers
, and
com
plet
e re
port
ing
requ
irem
ents
to f
eder
al a
genc
ies
will
all
beaf
fect
ed.
Not
e: B
acku
p do
cum
enta
tion
rega
rdin
g do
llar
calc
ulat
ions
are
ava
ilabl
e fr
om th
e Y
2K c
omm
ittee
.
Proj
ect M
anag
emen
t:T
he p
roje
ct w
ill b
e un
der
the
dire
ctor
of
1MS,
Dia
nne
Kre
ss. T
he 1
MS
dire
ctor
rep
orts
to th
e C
hief
of
Staf
f fo
r C
DE
, Kar
en S
trou
p. T
he f
our
prog
ram
mer
/ana
lyst
s w
illpr
ovid
e th
e w
ork
dire
ctio
n fo
r th
e co
ntra
ctor
hir
ed to
con
vert
eac
h of
thei
r pa
rtic
ular
syst
ems.
The
ana
lyst
s ha
ve s
peci
fica
lly d
efin
ed th
e w
ork
as p
art o
f th
e st
ate
Y2k
pro
ject
anal
yses
. The
sch
edul
e ha
s be
en d
esig
ned
so th
at e
ach
CD
E a
naly
st w
ill h
ave
no m
ore
than
one
con
trac
tor
on-s
ite a
t a ti
me.
The
CD
E a
naly
st w
ill p
artic
ipat
e in
the
test
ing
phas
e w
ith th
e co
ntra
ctor
as
wel
l as
upda
ting
docu
men
tatio
n fo
r th
ese
syst
ems.
Stak
ehol
ders
/Com
mun
ities
of
Inte
rest
:Sc
hool
dis
tric
ts, t
each
ers,
CD
E, l
egis
lato
rs, o
ther
gov
ernm
enta
l age
ncie
s, c
itize
ns
Prep
ared
by:
Dia
nne
Kre
ssT
elep
hone
#: 8
66-6
823
App
rove
d by
: Kar
en S
trou
pD
ate:
7/7
/97
BE
STC
OPI
AN
IML
AB
LE
7
PRO
JEC
T D
ET
Dep
artm
ent o
f E
duca
tion
Proj
ect T
itle:
Y2K
Pro
gram
min
g Su
ppor
t
AB
CD
EF
GH
Phas
e/M
ilest
one
Des
crip
tion
Est
FTE
, Act
ual :
--:
ESA
,Sta
rtD
ate
Act
ual
Star
t'D
ate;
Est
End
Dat
e
Act
ual
End
Dat
e
Perc
enta
geC
ompl
eted
Spec
ial P
roje
cts
Syst
em14
8 h
9/7/
9910
/1/9
90
Posi
tion
Cos
t Sys
tem
120
h7/
1/98
7/21
/98
0Fu
nded
Pup
il C
ount
Sys
tem
68 h
7/1/
987/
13/9
80
Spec
ial E
duca
tion
TT
E S
yste
m12
h7/
1/98
7/2/
980
Spec
ial E
duca
tion
End
-of-
Yr
Syst
em43
6 h
7/6/
989/
18/9
80
Free
Lun
ch C
ount
Sys
tem
72 h
7/14
/98
7/24
/98
0C
hild
Nut
ritio
n Sy
stem
164
h8/
4/98
9/1/
980
Bud
get R
epor
ting
Syst
em26
4 h
9/2/
9810
/16/
980
Dis
tric
t Pro
file
Sys
tem
40 h
9/2/
989/
8/98
0Sp
ecia
l Edu
catio
n Fe
d. A
ppl.
Syst
em46
0 h
9/18
/98
12/8
/98
0Pu
pil C
ount
By
Serv
ice
Are
a Sy
stem
49 h
9/22
/98
9/30
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0D
irec
tory
Sys
tem
40 h
10/2
6/98
10/3
0/98
0St
ate
Equ
aliz
atio
n Sy
stem
259
h11
/17/
9812
/31/
980
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ort
160
h12
/7/9
81/
1/99
0
78
Proj
ect T
itle:
Y2K
Pro
gram
min
g Su
ppor
t
AB
DE
Phas
e/M
ilest
one
Des
crip
tion
Spec
ial E
duca
tion
Dec
. Ct.
Syst
em73
2 h
12/9
/98
Aud
itors
Sta
te E
qual
izat
ion
Syst
em10
3 h
1/1/
99D
irec
t Cer
tific
atio
n Sy
stem
104
h1/
4/99
Lic
ensu
re/C
ertif
icat
ion
Syst
em64
0 h
2/10
/99
Gra
duat
es/D
ropo
uts/
EO
Y D
isk
Syst
em12
1 h
4/2/
99
Gra
duat
es/D
ropo
uts/
EO
Y H
P Sy
stem
197
h2/
26/9
9G
ED
Sys
tem
176
h6/
1/99
Non
-Pub
lic S
choo
l Sys
tem
24 h
6/29
/99
Tra
nspo
rtat
ion
& A
udito
rs S
yste
m11
6 h
7/12
/99
Out
-of-
Dis
tric
t Pup
il Sy
stem
(H
P&PC
)24
4 h
7/21
/99
Fall
Mem
bers
hip
Syst
em95
h5/
17/9
9C
DE
18 S
yste
m24
h8/
30/9
9
FG
H
Est
.E
ndD
ate
Act
ual
End
Dat
e
Perc
enta
geC
ompl
eted
4/15
/99
0
1/19
/99
0
1/20
/99
0
6/1/
990
4/23
/99
4/1/
990
6/30
/99
0
7/1/
990
7/30
/99
0
9/1/
990
6/1/
990
9/1/
990
Prep
ared
By:
Dia
nne
Kre
ssPh
one
#: 8
66-6
823
App
rove
dby
: Kar
en S
trou
pD
a e:
7/9
/97
Form
at 7
000,
page
2 o
f 5
8081
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epai
:tiri
ni',4
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iiin
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MA
RY
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ate:
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5/97
Proj
ect T
itle:
Y2K
Pro
gram
min
g Su
ppor
tC
ateg
ory:
II
New
: XC
ontin
uing
:B
udge
t Dec
isio
n It
em R
eque
st:
Supp
lem
enta
l:C
apita
l Con
stru
ctio
n R
eque
st.
Cos
t Com
pone
nts
Tot
al C
osts
'--.
Thr
u 6/
30/9
7..
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,
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.98-
§:,,
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00-
01FY
01-
02T
otal
Gra
nd T
otal
Pro
ject
ed C
osts
Bas
e B
udge
t Cos
t
New
Fun
ds R
equi
red
418,
881
132,
880
Fede
ral C
ost
Oth
er C
ost
Ben
efits
Com
pone
nts
Tot
al C
osts
,,,,
Thr
u 6/
30/9
7, ..:97
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01-
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otal
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gibl
e B
enef
its:
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lity
to a
lloca
te f
undi
ng p
ursu
ant t
o th
ePu
blic
Sch
ool F
inan
ce A
ct o
f 19
943,
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000,
000
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0,00
0,00
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000,
000,
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lity
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ibut
e fu
ndin
g pu
rsua
nt to
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eptio
nal C
hild
ren'
s E
duca
tiona
lA
ct
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lity
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istr
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ndin
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rsua
nt to
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ic S
choo
l Tra
nspo
rtat
ion
Act
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nd T
otal
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ject
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212,
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efits
Les
s C
osts
(sub
trac
t Tot
al C
osts
fro
m T
otal
Ben
efits
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iD
ate:
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5/97
Proj
ect T
itle:
Y2K
Pro
gram
min
g Su
ppor
tC
ateg
ory:
II
New
: XX
Con
tinui
ng:
Bud
get D
ecis
ion
Item
Req
uest
:-S
uppl
emen
tal:
Cap
ital C
onst
ruct
ion
Req
uest
:E
xpec
ted
Lif
e of
Com
pone
nts
(har
dwar
e/so
ftw
are)
Five
yea
rs.
Stra
tegi
c B
usin
ess
Obj
ectiv
e(s)
:
the
mill
enni
umcl
ient
s of
colle
ctin
g, a
naly
zing
,bu
sine
ss r
equi
rem
ents
and
the.
issu
ing
IS U
nit/D
ivis
ion
: IM
SD
epar
tmen
t Pri
ority
ofIS
Uni
t Pri
ority
1
Stra
tegi
c Sy
stem
Obj
ectiv
e(s)
:
Bri
ngin
g C
DE
's s
yste
ms
into
com
plia
nce
with
chan
ge w
ill m
eet o
ur s
ervi
ce o
bjec
tive
to o
ur"a
ssis
ting
com
mun
ity a
nd s
choo
l dis
tric
ts in
and
repo
rtin
g da
ta...
" as
wel
l mee
ting
our
rela
tive
to f
unds
dis
trib
utio
n, r
epor
ting
requ
irem
ents
,of
lice
nses
.
To
prov
ide
prog
ram
min
g su
ppor
t to
the
Dep
artm
ent s
o th
at it
can
mee
t fed
eral
and
sta
te f
undi
ng a
nd r
epor
ting
requ
irem
ents
.
Prep
ared
by:
Dia
nne
Kre
ssPh
one:
866
-68
23A
ppro
ved
by: K
aren
Str
oup
Dat
e: 7
/15/
97
tate
,of,
Col
orad
o
epar
emen
(Of
Ech
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ct D
etai
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ate:
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.,.
Proj
ect T
itle:
IT
Com
pute
r R
epla
cem
ent P
lan
Cat
egor
y: IIN
ew: X
XX
Com
plet
ed:
Bud
get D
ecis
ion
Item
Req
uest
: XX
Sup
plem
enta
l:C
ontin
uing
:Fu
ture
:C
apita
l Con
stru
ctio
n R
eque
st:
Bus
ines
s R
equi
rem
ents
:T
he D
epar
tmen
t of
Edu
catio
n ne
eds
to m
aint
ain
the
sam
e le
vel o
f te
chno
logy
as
its c
usto
mer
s to
mai
ntai
n ef
fect
ive
busi
ness
rela
tions
hips
. As
pers
onal
com
pute
rs g
et o
lder
, the
y te
nd to
hav
em
ore
user
pro
blem
s. I
n ad
ditio
n, th
ey m
ay n
ot s
atis
fact
orily
exe
cute
curr
ent a
pplic
atio
ns n
eede
dfo
r th
e da
y to
day
con
duct
of
busi
ness
. Bec
ause
of
the
rapi
dly
chan
ging
tech
nolo
gy, c
ompu
ters
pur
chas
edov
er 4
yea
rs a
go a
re n
ot a
ble
toac
com
mod
ate
CD
E's
cur
rent
dep
artm
ent s
tand
ard
soft
war
e, a
ndar
e ag
ing
past
the
poin
t of
econ
omic
al r
epai
r. T
here
has
bee
na
sign
ific
ant
incr
ease
in th
e nu
mbe
r of
hel
p de
sk c
alls
due
to in
oper
ativ
eeq
uipm
ent,
or th
e in
abili
ty o
f th
e en
d-us
er to
per
form
cer
tain
task
s su
ch a
s th
ese
amle
ss e
lect
roni
c ex
chan
ge o
f do
cum
ents
.
Old
er P
Cs
are
not e
quip
ped
with
the
Des
ktop
Man
agem
ent I
nter
face
(D
MI)
mak
ing
rem
ote
reso
lutio
n of
PC
pro
blem
spo
ssib
le. A
Gar
tner
Gro
up s
tudy
has
fou
nd th
at th
e an
nual
tota
l cos
t of
owne
rshi
p (T
CO
) of
net
wor
k ba
sed
PCs
can
be r
educ
ed a
s m
uch
as $
2,00
0 an
nual
ly p
er P
Cby
pur
chas
ing
DM
I en
able
d eq
uipm
ent.
Unl
ike
som
e st
art u
p co
sts
for
furn
iture
, com
pute
rs a
nd o
pera
ting
soft
war
e ne
ed to
be
upda
ted
in o
rder
to m
aint
ain
func
tiona
lity.
If th
ere
wer
eon
ly a
few
PC
s in
volv
ed, C
DE
cou
ld a
bsor
b th
eco
sts
(and
has
don
e so
in th
e pa
st),
but
we
find
we
can
no lo
nger
del
ay r
epla
cem
ent o
f cr
itica
leq
uipm
ent n
or d
oes
CD
E h
ave
all o
f th
ene
cess
ary
fund
s fo
r re
plac
emen
t nee
ds
Proj
ect D
escr
iptio
n:T
his
proj
ect i
s fo
r re
plac
ing
hard
war
e; M
acin
tosh
, PC
s,se
rver
s, a
nd p
rint
ers
over
a f
our-
year
cyc
le. T
o m
axim
ize
the
qual
ity o
f ea
chpe
rson
'spr
oduc
tivity
at C
DE
, cus
tom
ers
shou
ld s
pend
thei
r tim
eat
thei
r jo
b ra
ther
than
sol
ving
com
pute
r pr
oble
ms.
A r
epla
cem
ent
sche
dule
has
bee
ncr
eate
d ba
sed
on n
on-s
uppo
rted
har
dwar
e, o
bsol
esce
nce,
age,
and
rep
air
cost
s. E
quip
men
t rep
lace
d un
der
this
pro
ject
, but
stil
l ser
vice
able
for
limite
d us
e w
ill b
e re
allo
cate
d to
oth
erus
ers
in C
DE
who
se e
quip
men
t is
in n
eed
of im
med
iate
rep
lace
men
t.
cuuB
E T
CO
PY M
UL
E87
,' S
tate
,of
Col
orad
o..
Dep
artm
ent;
ofE
duca
tion
.':
0 ee
eta'
..,
..
.....
.-4'
''''
Dat
e.7
/24/
97:',
Spec
ific
ally
, thi
s pr
ojec
t goa
ls a
re to
:R
epla
ce e
quip
men
t on
a fo
ur-y
ear
sche
dule
inan
ord
erly
man
ner.
Kee
p al
l sof
twar
e cu
rren
t with
in tw
o re
visi
ons.
Kee
p eq
uipm
ent w
ithin
thre
e re
visi
ons
Con
tinuo
usly
rea
lloca
te r
esou
rces
with
in C
DE
as n
ew c
ompu
ters
are
rec
eive
d. S
ince
the
maj
ority
of
CD
E u
sers
hav
e si
mila
r w
orkl
oads
, the
real
loca
tion
(or
"tri
ckle
-dow
n")
of r
esou
rces
will
be
limite
d to
onl
yon
e cy
cle.
Salv
age
or d
onat
e PC
s th
at a
re n
o lo
nger
usa
ble.
The
eff
ectiv
enes
s of
the
prog
ram
will
be
mea
sure
d by
the
avoi
danc
eof
dow
ntim
e, a
nd th
e ab
ility
of
the
CD
E s
taff
to w
ork
ina
posi
tive
com
pute
r en
viro
nmen
t. T
his
envi
ronm
ent w
ill a
lso
redu
ce th
e am
ount
of
help
des
k ca
lls d
ueto
pro
blem
s w
ith o
lder
equ
ipm
ent.
CD
E e
mpl
oyee
sw
ill a
lso
be a
ble
to tr
ansf
er b
etw
een
units
with
out c
ostly
ret
rain
ing.
Tec
hnic
al A
rchi
tect
ure:
Mac
into
sh o
r IB
M c
ompa
tible
PC
s w
ith c
urre
ntpr
oces
sor
tech
nolo
gy a
nd D
MI
enab
led
whe
re p
ossi
ble,
suf
fici
ent h
ard
disk
and
mem
ory
tosa
tisfa
ctor
ily e
xecu
te c
urre
nt a
nd k
now
n fu
ture
prog
ram
s.
Ben
efits
:Fe
wer
com
pute
r pr
oble
ms
and
flex
ibili
ty in
pro
duci
ng/a
cces
sing
info
rmat
ion
in a
dditi
on to
the
redu
ctio
n of
the
Tot
al C
ost o
f O
wne
rshi
p. I
t will
also
allo
w C
DE
to k
eep
reas
onab
le p
ace
with
indu
stry
sta
ndar
ds w
ithou
t bei
ngon
the
"lea
ding
edg
e" o
f te
chno
logy
and
jeop
ardi
zing
CD
Eus
ers'
pro
duct
ivity
and
eff
icie
ncy.
Proj
ect M
anag
emen
t:T
he p
roje
ct is
led
by th
e IM
S m
anag
er w
ith g
uida
nce
from
the
assi
stan
t com
mis
sion
ers
and
the
IMS
netw
ork
staf
f
Stak
ehol
ders
/Com
mun
ities
of
Inte
rest
:C
DC
use
rs; s
choo
l dis
tric
ts; f
eder
algo
vern
men
t; ve
ndor
s; c
itize
ns o
f C
olor
ado
Prep
ared
by:
Joh
n C
hris
toph
erT
elep
hone
#: 8
66-6
895
App
rove
d by
: Dia
nne
Kre
ss/K
aren
Str
oup
Dat
e: 7
/24/
97
90
Proj
ect D
etai
l..D
epar
tmen
t of E
duca
tion
Pro
ject
Titl
e: IT
Com
pute
r R
epla
cem
ent P
lan
AB
CD
EF
GII
Phas
e/M
ilest
one
Des
crip
tion
Est
imat
ed F
TE
Act
ual F
TE
Est
imat
edSt
art D
ate
Act
ual
Star
t Dat
eE
stim
ated
End
Dat
eA
ctua
lE
nd D
ate
Perc
enta
geC
ompl
ete
1U
pdat
e P
C In
vent
ory
240
Hou
rsM
ay, 1
997
May
, 199
7O
ngoi
ng
2P
lann
ing
60 H
ours
May
, 199
7M
ay, 1
997
Jun,
199
73
Dev
elop
Sta
ndar
ds80
Hou
rsA
ug, 1
997
4P
urch
ase
60 H
ours
Aug
,199
7
5In
stal
latio
n30
0 H
ours
Jul,
1997
Jul,
1997
Ong
oing
6T
rain
ing
100
Hou
rsJu
l, 19
97Ju
l, 19
97.
Ong
oing
7 8 9 10 II 12 Pre
pare
d by
: Joh
n C
hris
toph
erT
elep
hone
#:
866-
6895
App
rove
d by
: Kar
en S
trou
pD
ate:
7/3
/97
to (1)
Proj
ect D
etai
lD
epar
tmen
t of
Edu
catio
nP
roje
ct T
itle:
IT C
ompu
ter
Rep
lace
men
t Pla
n
Cos
t Com
pone
nts
Tot
al C
osts
Thr
u 6/
30/9
7FY
97-
98FY
98-
99FY
99-
00FY
00-
01FY
01-
02T
otal
I. P
erso
nal S
ervi
ces
Labo
r:'
Sta
te E
mpl
oyee
Con
trac
t & C
onsu
lting
.
Oth
er
Tot
al P
erso
nal S
ervi
ces
Tot
al F
TE
II. O
pera
ting
Exp
ense
sM
ater
ials
and
Sup
plie
s
Mai
nten
ance
:
Equ
ipm
ent:
Larg
e S
yste
ms
.
LAN
Sys
tem
s
Des
ktop
s
____
____
_
Net
wor
k
Sof
twar
e:
Larg
e S
yste
ms
LAN
Sys
tem
s
Des
ktop
s
._. _
.._.
_
Net
wor
k
Non
-Cap
italiz
ed E
quip
men
t
Pro
cess
ing
at S
tate
Com
pute
r C
ente
r
Com
mun
icat
ions
Ser
vice
s
Fro
m D
ivis
ion
of T
elec
omm
unic
atio
n:
Voi
ce__
____
____
__ ._
YD
ata
Fro
m O
utsi
de S
ourc
e
Voi
ce
Dat
a
Pre
pare
d by
: Joh
n C
hris
toph
erT
elep
hone
II:
866-
6895
App
rove
d by
:D
ate:
7/3
/97
a A
BE
ST C
OPY
AV
AIL
AB
LE
rkl
Proj
ect D
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lD
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tmen
t of
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catio
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ent P
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t Com
pone
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osts
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7FY
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99FY
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otal
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vice
s.
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chas
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Net
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ohn
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isto
pher
Tel
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ne #
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Kar
en S
trou
pD
ate:
7/3
/97
96B
EST
CO
PY A
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Proj
ect D
etai
lD
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tmen
t of
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catio
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MM
AR
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ate:
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ject
Titl
e:IT
Com
pute
r R
epla
cem
ent P
lan
Cat
egor
y:N
ew: X
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plet
ed:
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get D
ecis
ion
Item
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uest
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Sup
plem
enta
l:C
ontin
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utur
e:C
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stru
ctio
n R
eque
st:
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t Com
pone
nts
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al C
osts
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u 6/
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7FY
97-
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99FY
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otal
GR
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D T
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tegi
c Sy
stem
To
prov
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com
pute
rre
liabl
e an
d se
cure1M
S
ofof O
bjec
tive(
s):
supp
ort s
ervi
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ensu
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acce
ss to
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Stra
tegi
c B
usin
ess
Obj
ectiv
e(s)
:Li
cens
ing
Pro
mul
gatio
n of
nile
s an
d re
gula
tions
Mai
ntai
n co
mm
unic
atio
n w
ith th
e ci
tizen
s of
Col
orad
ore
sour
ces
Prep
ared
by:
Joh
n C
hris
toph
erT
elep
hone
#:
866-
6895
App
rove
d by
:D
ate:
7/3
/97
9899
tate
of
Col
orad
o
e ar
titen
t of
EdU
catio
n ,:,
Proj
ect D
etai
lD
ate:
7/1
/97
Pro
ject
Titl
e:A
utom
ated
Dat
a E
xcha
nge
Sys
tem
Cat
egor
y: II
IN
ew:
Com
plet
ed:
Bud
get D
ecis
ion
Item
Req
uest
: XX
Sup
plem
enta
l:C
ontin
uing
: X F
utur
e:C
apita
l Con
stru
ctio
n R
eque
st:
Bus
ines
s R
equi
rem
ents
:.
Allo
ws
the
Col
orad
o D
epar
tmen
t of E
duca
tion
(CD
E)
to im
plem
ent H
B-1
213
whi
chst
ated
that
"...
the
Sta
te B
oard
of E
duca
tion.
..sha
ll es
tabl
ish
and
impl
emen
ta
stat
ewid
efin
anci
al, s
tude
nt m
anag
emen
t and
hum
an r
esou
rce
elec
tron
ic d
ata
com
mun
icat
ions
and
repo
rtin
g sy
stem
that
is b
ased
on
a re
desi
gned
sta
ndar
d ch
art o
fac
coun
ts, a
sta
ndar
dst
uden
t inf
orm
atio
n sy
stem
, and
a s
tand
ard
pers
onne
l cla
ssifi
catio
n sy
stem
."22
-44-
105(
4)(a
)C.R
.S.
Proj
ect D
escr
iptio
n:C
DE
is in
the
3rd
year
of d
evel
opm
ent o
f an
inte
rrel
ated
aut
omat
ed e
duca
tion
data
exch
ange
sys
tem
to a
llow
sch
ool d
istr
icts
and
Boa
rds
ofC
oope
rativ
e E
duca
tiona
l Ser
vice
s to
ele
ctro
nica
lly s
ubm
it ed
ited
data
rat
her
than
repo
rts
on p
aper
or
disk
ette
.T
he o
vera
ll go
al is
to e
stab
lish
one
inte
rrel
ated
aut
omat
eded
ucat
ion
data
exc
hang
e sy
stem
com
pose
d of
pub
lic s
choo
l dis
tric
t stu
dent
, fin
anci
al, a
nd h
uman
res
ourc
e da
ta. T
his
will
allo
w s
choo
l dis
tric
ts to
ele
ctro
nica
llysu
bmit
edite
d da
ta r
athe
r th
an r
epor
ts o
n pa
per
or d
iske
tte. T
o ac
com
plis
h th
is, C
DE
, sch
ool d
istr
icts
, and
Boa
rds
of C
oope
rativ
e E
duca
tiona
l Ser
vice
s (B
OC
ES
)ar
e re
-eng
inee
ring
the
proc
ess
for
subm
ittin
g re
quire
d da
ta to
CD
E. T
he I
st p
hase
of t
he fi
nanc
ial s
yste
m w
as im
plem
ente
d fa
ll of
'96
with
4 s
choo
l dis
tric
ts s
ubm
ittin
g te
st d
ata.
The
test
indi
cate
d ad
ditio
nal d
evel
opm
ent n
eede
d to
be
done
to m
ake
the
finan
cial
s "w
hole
".T
his
will
be
com
plet
ed in
the
sum
mer
of '
97. F
all o
f '97
25
mor
e di
stric
ts w
ill s
ubm
itda
ta w
ith a
ll di
stric
ts s
ched
uled
to s
ubm
it th
eir
CD
E-3
fina
ncia
l dat
a in
the
fall
of '9
8. P
rogr
amm
ing
for
the
Hum
an R
esou
rce
Sys
tem
will
beg
insu
mm
er o
f '97
with
pilo
tdi
stric
ts s
ubm
ittin
g da
ta in
the
fall
of '9
7. A
ll di
stric
ts w
ill s
ubm
it th
eir
fall
HR
dat
ain
the
fall
of '9
8. T
he S
tude
nt S
yste
m is
ant
icip
ated
to b
e pi
lote
d in
the
fall
of '9
8. T
hede
sign
of t
his
syst
em is
aw
aitin
g a
deci
sion
from
the
Sta
te B
oard
of E
duca
tion
as to
the
use
of s
tude
nt id
entif
iers
.A
dditi
onal
fund
ing
is b
eing
req
uest
ed fo
r on
-goi
ng m
aint
enan
ce c
osts
for
the
hard
war
ean
d so
ftwar
e as
soci
ated
with
the
AD
EP
that
was
not
incl
uded
or
not a
dequ
atel
yco
vere
d in
the
orig
inal
req
uest
. A D
ecis
ion
Item
req
uest
ing
mai
nten
ance
cos
ts w
as s
ubm
itted
in F
Y '9
8 fo
r m
aint
enan
ce a
nd tu
rned
dow
n. S
ince
that
tim
e m
aint
enan
ceco
sts
have
aga
in in
crea
sed
due
to th
e fa
ct th
at s
ome
of th
e ha
rdw
are
and
softw
are
mai
nten
ance
cost
s w
ere
incl
uded
in th
e in
itial
pur
chas
e fo
r th
e fir
st y
ear.
We
arc
now
pas
tth
at fi
rst y
ear.
It, t
here
fore
, is
impe
rativ
e w
e re
ceiv
e fu
ndin
g fo
r th
e on
-goi
ng m
aint
enan
ce.
Tec
hnic
al A
rchi
tect
ure:
CD
E is
usi
ng a
n O
RA
CLE
dat
abas
e m
anag
emen
t sys
tem
on
an H
P90
00 (
mod
el K
210)
UN
IX h
ardw
are
plat
form
. The
Inte
rnet
ser
vice
sw
ill b
e pr
ovid
ed th
roug
h a
an H
P 1
3160
wor
ksta
tion
conf
igur
ed w
itha
Rap
tor
Eag
le fi
rew
all.
Sch
ool d
istr
icts
and
/or
BO
CE
S th
at d
o no
t cur
rent
ly h
ave
the
softw
are
orha
rdw
are
in p
lace
to r
etai
n th
e st
uden
t, fin
anci
al, a
nd s
taff
data
ele
men
ts r
equi
red
for
CD
E r
epor
ting
wou
ld n
eed
to a
cqui
re th
ese
syst
ems.
CD
E h
as b
een
activ
ely
wor
king
with
ven
dors
that
pro
vide
har
dwar
e an
d so
ftwar
e to
sch
ool d
istr
icts
toen
sure
com
plia
nce
with
CD
E's
new
sta
ndar
ds.
Ben
efits
:T
his
proj
ect w
as in
itial
ly p
roje
cted
to c
ost 2
mill
ion
dolla
rs s
prea
d ov
er 3
fisc
alye
ars.
CD
E r
ecei
ved
an a
dditi
onal
$29
1,82
8 fu
ndin
g fo
r F
Y97
-98
abov
e th
e 2
mill
ion
dolla
rs in
itial
ly p
roje
cted
.O
rigin
al b
udge
t req
uest
:D
ecis
ion
Item
:F
Y95
96$7
55,3
33F
Y96
-97
648,
333
FY
97-9
859
6,33
429
1,82
8T
otal
$2,0
00,0
00$2
,301
,828
Not
e: T
he D
ecis
ion
Item
was
nee
ded
to o
btai
n ad
ditio
nal f
undi
ng fo
r th
e B
OC
ES
. Whe
n th
e fe
asib
ility
stu
dyw
as c
ompl
eted
, the
pro
ject
ed c
ost d
id n
ot in
clud
e m
oney
to b
e di
strib
uted
to B
oard
s of
Coo
pera
tive
Edu
catio
nal S
ervi
ces
(BO
CE
S)
and
ongo
ing
oper
atin
g co
sts
for
the
hard
war
e an
d so
ftwar
e at
the
stat
e le
vel t
o im
plem
ent t
he p
roje
ct. T
he fe
asib
ility
stu
dyal
so u
nder
estim
ated
the
actu
al n
umbe
r of
dis
tric
ts r
equi
red
to p
urch
ase
hard
war
e an
d/or
sof
twar
e. A
n ad
ditio
nal D
ecis
ion
Item
for
$30,
800
is b
eing
sub
mitt
ed fo
r F
Y '9
9 to
req
uest
the
fund
ing
need
ed fo
r on
-goi
ng h
ardw
are a
nd s
oftw
are
mai
nten
ance
whi
ch w
as n
ot c
over
edin
the
initi
al r
eque
st.
Mai
nten
ance
. On-
goin
g m
aint
enan
ce c
osts
are
as
follo
ws.
OR
AC
LE D
atab
ase
Mai
nten
ance
14,1
30I I
P90
00-K
210
Sof
twar
e7,
000
I W90
00-1
:210
I la
rdw
are
4,50
0I I
P90
00-E
25 S
oftw
are
1,20
011
P90
00-E
25 I
lard
war
e1,
950
SQ
R S
oftw
are
2,00
0T
omI
30,8
00
By
adeq
uate
ly fu
ndin
g th
e A
utom
ated
Dat
a E
xcha
nge
Pro
ject
incl
udin
g on
-goi
ng m
aint
enan
ce c
osts
the
bene
fits
incl
ude:
Sch
ool d
istr
icts
will
hav
e a
mor
e ef
ficie
nt m
eans
of t
rans
mitt
ing
data
allo
win
g fo
r m
ore
effe
ctiv
e m
anag
emen
t of r
esou
rces
.S
tate
leve
l dat
a w
ill b
e in
tegr
ated
, allo
win
g re
port
s to
be
gene
rate
d at
the
stat
e le
vel r
athe
r th
an a
t the
loca
l lev
el.
Sch
ool d
istr
icts
will
be
able
to e
limin
ate
cost
ly s
peci
aliz
ed r
eque
sts
for
info
rmat
ion
by o
utsi
de a
genc
ies
by h
avin
g da
ta in
ele
ctro
nic
form
atin
form
atio
nca
n be
tran
sfer
red
easi
ly to
the
requ
estin
g ag
ency
.Im
plem
enta
tion
of F
IB-1
213
Incr
ease
d ac
cura
cy a
nd c
onsi
sten
cy o
f dat
a.lm
prov
ed ti
mel
ines
s of
dat
a co
llect
ion.
Res
ourc
es c
an b
e us
ed to
ana
lyze
dat
a ra
ther
than
inpu
tting
dat
a or
typi
ng r
epor
ts.
Proj
ect M
anag
emen
t:.
The
pro
ject
is u
nder
the
dire
ctio
n of
Kar
en S
trou
p, C
DE
Chi
ef o
f Sta
ff. T
he IM
S D
irect
or, D
iann
e K
ress
, is
resp
onsi
ble
for
all t
echn
ical
asp
ects
of
the
proj
ect.
Judi
th B
urne
s,D
irect
or o
f Res
earc
h an
d E
valu
atio
n, is
res
pons
ible
for
the
coor
dina
tion
of th
e pr
ojec
t. Ju
dith
Bur
nes
lead
s an
inte
rnal
dat
a in
tegr
atio
nte
am, m
ade
up o
f1M
S s
taff
and
CD
E p
rogr
am d
ata
man
ager
s, w
ho a
re p
lann
ing
the
phas
es o
f the
inte
grat
ion
and
auto
mat
ion
of th
e da
ta. T
he d
ata
inte
grat
ion
team
als
o w
orks
with
com
mitt
ees
of s
choo
ldi
stric
t sta
ff an
d ve
ndor
s th
at s
erve
sch
ool d
istr
icts
Bot
h D
iann
e K
ress
and
Jud
ith B
urne
s re
port
dire
ctly
to K
aren
Str
oup.
The
CD
E w
ill m
anag
e al
l dat
a in
the
new
sys
tem
in a
ccor
danc
e w
ith th
e fo
llow
ing
law
s:-
Fam
ily E
duca
tiona
l Rig
hts
and
Priv
acy
Act
, 20
U.S
.C.1
232g
, (F
ER
PA
), a
nd im
plem
entin
g re
gula
tions
, 34
C.F
.R. P
art 9
9,-
Col
orad
o P
ublic
Rec
ords
Act
, Sec
tion
24-7
2-20
1 et
.seq
. C.R
.S.,
and,
- C
omm
issi
oner
of e
duca
tion
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Inte
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duca
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ernm
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and
Col
orad
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nne
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6823
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tect
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pes
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Pre
pare
d by
: Joh
n C
hris
toph
erT
elep
hone
#: 8
66-5
895
App
rove
d by
: Dia
nne
Kre
ss/ K
aren
Str
oup
Dat
e: 7
/24/
97
Stat
e of
Col
orad
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Dep
artm
ent o
f E
duca
tion
_Pro
ject
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ail
Dat
e: 0
7/28
/97
Pro
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e:
Net
wor
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Cat
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plet
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anip
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s in
ter-
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, the
net
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to e
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ourc
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s w
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dis
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and
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ss d
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rs n
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ntra
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and
prob
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prob
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ficie
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reby
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dditi
on, s
choo
l dis
tric
ts h
ave
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poi
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fco
ntac
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pro
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latin
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the
Aut
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ata
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stem
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rew
all i
s in
pla
ce to
pro
tect
the
inte
rnal
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tack
s by
ext
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Proj
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he n
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rec
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and
use
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aint
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oftw
are,
and
netw
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rela
ted
prob
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s w
ithin
the
Dep
artm
ent o
f Edu
catio
n w
hile
ext
erna
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tom
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libr
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s an
d sc
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equi
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ssis
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in r
elat
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tom
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Tec
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rchi
tect
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prin
cipl
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twor
k op
erat
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syst
em in
use
for
data
sto
rage
, e-m
ail,
and
prin
ting
serv
ices
is B
anya
n V
INE
S. D
ue to
the
expe
nse
and
lack
of t
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sup
port
for
mai
ntai
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a V
INE
S e
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nmen
t, th
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pla
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ratio
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r fo
r ex
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sers
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t bus
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n co
ntin
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t und
ue in
terr
uptio
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prov
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rodu
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fus
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mon
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IT v
endo
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high
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tech
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Stat
e of
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Dep
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f E
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Proj
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etai
lD
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28/9
7
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olor
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artm
ent o
f Edu
catio
n us
er c
omm
unity
; sch
ool d
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ool l
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ries;
citi
zens
of C
olor
ado
Prep
ared
by:
Joh
n C
hris
toph
erT
elep
hone
#: 8
66-6
895
App
rove
d by
: Dia
nne
Kre
ss/K
aren
Str
oup
Dat
e:7/
24/9
7
Proj
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7FY
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98FY
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99-
00FY
00-
01FY
01-
02T
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GRAND TOTAL PROJECTED COSTS
57,1
3065
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ars
IS U
nit/D
ivis
ion
Dep
artm
ent P
riorit
yIS
Uni
t Prio
rity
Str
ateg
ic S
yste
m
Con
tinue
d su
ppor
t
Info
rmat
ion
Man
agem
ent S
ervi
ces
of5
of
serv
ices
to a
ll em
ploy
ees
Obj
ectiv
e(s)
:
of e
ssen
tial n
etw
ork
Str
ateg
ic B
usin
ess
Obj
ectiv
e(s)
:
Pro
mul
gatio
n of
rul
es a
nd r
egul
atio
ns
Mai
ntai
n co
mm
unic
atio
n w
ith th
e ci
tizen
s of
Col
orad
oan
d sc
hool
dis
tric
ts
Pre
pare
d by
: Joh
n C
hris
toph
erT
elep
hone
#: 8
66-6
895
App
rove
d by
:D
ate:
7/7
/97
Liz
II 3
61
EST
CO
RM
/AR
AB
LE
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471
lPr
ojec
t Titl
e: C
SDB
Net
wor
kC
ateg
ory:
11
New
:C
ompl
eted
:B
udge
t Dec
isio
n It
em R
eque
st:
Supp
lem
enta
l:C
ontin
uing
: XFu
ture
:C
apita
l Con
stru
ctio
n R
eque
st:
Bus
inC
ss R
equi
rem
ents
: It i
sne
cess
ary
to p
repa
re C
SDB
's s
tude
nts
to b
e ab
le to
wor
k w
ithco
mm
on b
usin
ess
tool
s, a
llow
ing
them
to b
ette
r su
ccee
d in
thei
r re
spec
tive
care
ers.
CSD
B is
wor
king
to im
prov
e th
e av
aila
bilit
y of
its
libra
ry o
f uni
que
reso
urce
s to
blin
d an
d de
af s
tude
nts
amon
g C
olor
ado'
ssc
hool
dis
tric
ts.
Proj
ect D
escr
iptio
n: T
he p
roje
ct w
illpr
ovid
e al
l stu
dent
s at
CSD
B w
ithac
cess
to c
ompu
ters
, sof
twar
e an
d ap
prop
riat
ead
aptiv
e eq
uipm
ent.
Stud
ents
acc
essi
ngth
is te
chno
logy
will
be
on a
n ev
en f
ootin
g w
ith s
tude
nts
in p
ublic
sch
ools
. Thi
s w
illpr
epar
e th
e st
uden
ts to
par
ticip
ate
in h
ighe
r ed
ucat
ion
and
allo
w s
tude
nts
to c
ompe
te f
or jo
bs th
at w
ill p
erm
itth
em to
suc
ceed
in o
ur r
apid
ly c
hang
ing
soci
ety.
The
proj
ect w
ill e
xten
d ou
trea
ch s
ervi
ces
to m
ore
Col
orad
o ci
tizen
s, w
ith q
uick
erre
spon
se,
than
now
.
Tec
hnic
al A
rchi
tect
ure:
The
sch
ool i
nten
dsto
inst
all a
10B
aseT
Eth
erne
t loc
alar
ea n
etw
ork
that
will
util
ize
a fi
ber
optic
cab
leba
ckbo
ne, w
hich
will
inte
rcon
nect
seve
ntee
n of
the
eigh
teen
bui
ldin
gson
cam
pus.
The
bac
kbon
e w
ill o
rigi
nate
fro
ma
cent
ral
loca
tion
whe
re f
ile s
erve
rs, r
emot
eac
cess
ser
vers
, net
wor
k co
ntro
l sw
itche
s, a
nda
rout
er f
or I
nter
net a
cces
s w
ill b
e lo
cate
d.
Ben
efits
: Stu
dent
s w
ho b
ecom
e sk
illed
inth
e us
e of
mod
ern
tool
s of
tech
nolo
gy b
ecom
ebe
tter
prep
ared
for
car
eers
aspr
oduc
tive
citiz
ens.
Im
prov
edac
cess
to C
SDB
libr
arie
s an
d its
out
reac
h se
rvic
es w
ill e
xten
d de
afan
d bl
ind
reso
urce
s to
aw
ider
aud
ienc
e ac
ross
Col
orad
o.
Proj
ect M
anag
emen
t: T
he p
roje
ct w
ill b
esu
perv
ised
by
the
Info
rmat
ion
Man
agem
ent
Syst
ems
unit
of C
DE
. Pro
ject
pla
ns a
ndex
ecut
ion
will
be
perf
orm
ed b
y C
SDB
sta
ff.
All
of p
roje
ct's
fir
stye
ar f
undi
ng, b
eing
$43
9,00
0, is
exp
ecte
d to
be
appl
ied
in F
Y'9
8 fo
r in
stal
latio
n of
the
netw
ork
infr
astr
uctu
re. F
undi
ng r
eque
sts
for
late
rye
ars
are
antic
ipat
ed f
or th
e pu
rpos
e of
ong
ing
expe
nses
attr
ibut
ed to
the
netw
ork
and
impl
emen
ting
netw
ork
serv
ices
.St
akeh
olde
rs /C
omm
uniti
es o
f In
tere
st:
The
stu
dent
s an
d th
e fa
mili
es o
f C
SDB
stu
dent
sw
ill s
ee th
e fi
rst b
enef
its f
rom
this
proj
ect.
Scho
ol d
istr
icts
will
ben
efit
from
acce
ss to
res
ourc
es a
t CSD
B a
s th
ey s
erve
dea
f an
d bl
ind
stud
ents
.
Pre
mcd
b ,:
Tim
Mar
tin /
Lan
Ake
rsT
ele
)hon
e il:
719
-578
-211
0A
ppro
ved
by:
Kar
en S
trou
pD
ate:
7/2
2/9A
Form
al 7
000,
pag
e I
of 5
Ua (D OD
13e
BE
ST
CO
PY
AV
AIL
AB
LE13
7R
evis
ed 1
997
la10
00E
1:
Proj
ect T
itle:
CSD
13 N
etw
ork
A
1. A
naly
sis
2. D
esig
n
3. P
rocu
rem
ent
cabl
e pl
ant
netw
ork
equi
pmen
t
appl
icat
ion
serv
ers
wor
ksta
tions
and
per
iphe
rals
4. C
onfi
gura
tion
and
inst
alla
tion
netw
ork
equi
pmen
tne
twor
k ap
plic
atio
nsw
orks
tatio
ns a
nd p
erip
hera
ls5.
Tra
inin
g fo
r ne
twor
k us
ers
6. A
pplic
atio
n an
d da
taba
se d
evel
.
CD
.
tual
::
S
G
vt.O
.
May
-96
May
-96
Jun-
97Ju
n-97
100%
May
-96
May
-96
Aug
-97
...:::
::::::
::60
%
Jul-
97
Sep-
97
Jul-
97
Jul-
97
Dec
-97
Mar
-98
17,1
0/0
0%
Oct
-97
Mar
-98
0%
Oct
-97
Jun-
980%
..
.
::
..
..
..
..
..
..
..
..
..
..
..
..
..
..
.
Sep-
97D
ec-9
700
4
Oct
-97
Mar
-98
0%
Nov
-97
Jun-
98(J
0/0
Sep-
97D
ec-9
90O
/0
Jan-
98D
ec-9
90%
Prep
ared
by:
Tim
Mar
tin /
Lar
ry A
kers
Tel
epho
ne I
I:71
9-57
8-21
10A
ppro
ved
by:
Kar
en S
trou
pD
ate:
7/2
2/97
-1)
cuFo
rmal
700
0, p
age
2 of
5co (I
)
138
BE
ST C
OPY
AV
AIL
AB
LE
co13
9co
Rev
ised
199
7
Proj
ect T
itle:
CSD
B N
ctw
ork
......
.... .
.m
pone
nI.
Per
sona
l Ser
vice
sL
abor St
ate
Em
ploy
eeC
ontr
act &
Con
sulti
ngO
ther
0
2,00
0
Tot
al P
erso
nal S
ervi
ces
0
O
10,0
00 0
2,00
010
,000
43,0
7710
,000 0
45,2
31
10,0
00 0
47,4
9210
,000 0
49,8
6610
,000 0
53,0
7755
,231
57,4
9259
,866
,T
otal
F1'
E
II. O
pera
ting
Exp
ense
sM
ater
ials
and
Sup
plie
sM
aint
enan
ce:
Equ
ipm
ent:
Lar
ge S
yste
ms
LA
N S
yste
ms
Des
ktop
sN
etw
ork
Soft
war
e:
Lar
ge S
yste
ms
LA
N S
yste
ms
Des
ktop
s
185,
666
52,0
00 0
237,
666 1
0
Net
wor
k
Non
-Cap
italiz
ed E
quip
men
tPr
oces
sing
at S
tate
Com
pute
r C
ente
rC
omm
unic
atio
ns S
ervi
ces
From
Div
isio
n of
Tel
ecom
mun
icat
ion:
Voi
ce
10,5
005,
000 0 0 0
4,50
05,
000 0
3,00
0
10,5
00
5,00
010
,500
7,50
00
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0 0
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0
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0 0
4,50
0
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0 0
3,00
03,
000
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00
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9,50
0
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0 0
42,0
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0 0
23,0
00
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00
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ourc
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Prep
ared
by:
Tim
Mar
tin /
Lar
ry A
kers
Tel
epho
ne 4
: 719
-578
-211
0A
ppro
ved
by:
Ka
ren
St r
ou p
44,0
00
Dat
e: 7
/22/
97
Form
at 7
000,
pag
e 3
of 5
cc)
(1) oa
140
BE
STA
VA
ILA
BL
E
141
Rev
ised
199
7
Proj
ect T
itle:
CSD
B N
etw
ork
ion
iiU
tiliti
es/R
ent
Adm
inis
:rat
ive
Exp
ense
sIT
/1S
Tra
inin
gT
rave
lO
ther
Pur
chas
ed S
ervi
ces
Tot
al O
pera
ting
Exp
ense
sIl
l. C
apita
l Out
lay
Equ
ipm
ent:
Purc
hase
d
Lar
ge S
yste
ms
LA
N S
yste
ms
Des
ktop
sN
etw
ork
Lea
sed
Lar
ge S
yste
ms
LA
N S
yste
ms
Des
ktop
sN
etw
ork
Soft
war
e:Pu
rcha
sed
Lar
ge S
yste
ms
LA
N S
yste
ms
Des
ktop
sN
etw
ork
Lea
sed
Lar
ge S
yste
ms
LA
N S
yste
ms
Des
ktop
sN
etw
ork
Tot
al C
apita
l Out
lay
Prep
ared
by:
Tim
Mar
tin /
Lar
ry A
kers
01'.4
'fob
ii11
)(
rur:
.
00
500
500
500
500
2,00
00
00
00
00
00
5,00
05,
000
5,00
05,
000
20,0
000
01,
500
1,50
01,
500
1,50
06,
000
00
1,50
01,
500
1,50
01,
500
6,00
0
47,5
0047
,500
50,0
0055
,000
200,
000 0
00
00
00
00
100,
000
25,0
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27,5
6328
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207,
754
028
0,00
05,
000
5,00
055
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0,00
00
00
00
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00
00
00
00
00
00
00
00
00
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00
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00
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0020
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20,0
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9,00
00
10,0
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13,0
0013
,000
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,000
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00
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4
Form
at 7
000,
page
4 o
f 5
(c) 00
142
Tel
epho
ne #
: 719
-578
-211
0A
ppro
ved
by:
Dat
e:
BE
ST C
OPY
AV
AIL
AB
LE
143
Rev
ised
199
7
Proj
ect T
itle:
CSD
I3 N
etw
ork
Cat
egor
y:
Con
tinui
ng:
Futu
re:
Bud
get D
ecis
ion
Item
Req
uest
:
Cap
ital C
onst
ruct
ion
Req
uest
:Su
pple
men
tal:
GR
AN
D T
OT
AL
PR
OJE
CT
ED
CO
STS
Bas
e B
udge
t Cos
tN
ew F
unds
Req
uire
dFe
dera
l Cos
tO
ther
Cos
t
0
439
000 0
439,
000
.163
,577
0
163,
577
166
981 0
223,
055 0
181,
807 0
00
0
166,
981 0
223,
055 0
181,
807 0
1,17
4 42
0 0
1,17
4,42
0 00
00
00
0
IVO
I61
11
Tan
gibl
e B
enef
its:
my
I.
GR
AN
D T
OT
AL
PR
OJE
CT
ED
BE
NE
FIT
S
Ben
efits
Les
s C
osts
(sub
trac
t Tot
al C
osts
fro
m T
otal
Ben
efits
)
Exp
ecte
d L
ife
of C
ompo
nent
s (h
ardw
are/
soft
war
el:
Soft
war
e w
ill n
eed
regu
lar
upda
ting
as p
ublis
hers
rel
ease
upd
ates
, to
mai
ntai
n an
acc
epta
ble
leve
l of
curr
ency
.
Har
dwar
e w
ill n
eed
to b
e up
grad
ed a
s so
ftw
are
revi
sion
s de
man
d m
ore
reso
urce
s to
fun
ctio
n. N
etw
ork
hard
war
e w
ill r
equi
re u
pgra
ding
as
incr
ease
d pe
rfon
nanc
e be
com
es n
eces
sary
.
Stra
tegi
c B
usin
ess
Obj
ectiv
e(s)
:I.
Pro
vide
all
stud
ents
with
acc
ess
to c
urre
nt te
chno
logy
.2.
Inc
reas
e st
uden
ts' a
bilit
y to
com
pete
for
adm
issi
on to
hig
her
educ
atio
n an
d be
tter
job
plac
emen
t.3.
Inc
reas
e co
nunu
nica
tions
eff
icie
ncy
for
stud
ents
and
sta
ff.
IS U
nit/D
ivis
ion
6D
epar
tmen
t Pri
ority
ofIS
Uni
t Pri
ority
of
Stra
tegi
c Sy
stem
Obj
ectiv
e(s)
:
Prep
ared
by:
Tim
Mar
tin /
Lar
ry A
kers
Tel
epho
ne I
I: 7
19-5
78-2
110
App
rove
d by
:K
aren
Str
oup
Dat
e: //
Z2/
9/
Form
at 7
000,
pag
e 5
of 5
CD CO
144
BE
ST C
OPY
AV
AIL
AB
LE
145
Rev
ised
199
7
''''ta
te:o
f.C
olor
a.
rYD
epar
tmen
t of
ticat
io...
...
yPr
ojec
tec
t, D
etai
li
.:D
ate:
7/7
/97
Pro
ject
Intr
anet
Titl
e:C
ateg
ory:
IIN
ew: X
XC
ompl
eted
:B
udge
t Dec
isio
n Ite
m R
eque
st:
Sup
plem
enta
l:
Con
tinui
ng:
Fut
ure:
Cap
ital C
onst
ruct
ion
Req
uest
:
Bus
ines
s R
equi
rem
ents
:B
ased
on
a C
omm
unic
atio
n P
lan
prep
ared
by
cons
ulta
nts
com
mis
sion
ed b
y th
e D
epar
tmen
t exa
min
ing
publ
icre
latio
ns a
nd c
omm
unic
atio
ns p
riorit
ies
and
info
rmat
ion
deliv
ery
met
hods
, it w
as d
eter
min
ed C
DE
will
gre
atly
ben
efit
by in
stal
ling
an In
tran
et. C
DE
is a
ver
y di
vers
e or
gani
zatio
n w
hich
mak
es it
s di
fficu
lt fo
r C
DE
to k
eep
itsst
aff
info
rmed
of a
ll as
pect
s of
the
orga
niza
tion.
The
inst
alla
tion
ofan
Intr
anet
will
ass
ist t
he D
epar
tmen
t in
prov
idin
g cl
eare
r, m
ore
cons
iste
nt a
nd a
utho
ritat
ive
info
rmat
ion
toits
clie
nts
by k
eepi
ng th
e st
aff u
pdat
ed in
all
area
s th
roug
h a
cent
ral e
lect
roni
c re
posi
tory
. Thi
s w
illas
sist
CD
E in
spe
akin
g w
ith "
one
voic
e" a
nd a
dher
eing
to th
e C
DE
'sS
trat
egic
Pla
n in
all
of it
s co
mm
unic
atio
ns e
ffort
s.
Proj
ect D
escr
iptio
n:C
DE
will
dev
elop
a d
epar
tmen
tal I
ntra
net.
Usi
ng a
sta
ndar
d br
owse
r su
ch a
s N
etsc
ape,
CD
E s
taff
will
be
conn
ecte
dto
the
CD
E n
etw
ork.
The
sco
pe o
f int
erna
lin
form
atio
n w
ould
incl
ude,
but
not
be
limite
d to
, the
follo
win
g: d
irect
orie
s; b
ulle
tin b
oard
s; fo
rms
and
logo
s fo
r do
wnl
oadi
ng; m
aste
r ca
lend
ar; C
DE
pub
licat
ions
,em
ploy
ee p
roce
dure
s an
d po
licie
s; a
utom
ated
form
s; C
DE
dat
abas
es r
elat
ing
to s
tude
nt, f
inan
cial
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hum
anre
sour
ce in
form
atio
n. T
rain
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e st
aff i
s al
so p
art o
f thi
spr
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t. H
iring
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full
time
Web
mas
ter
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onsi
dere
d in
stru
men
tal i
n ke
epin
g bo
th th
e in
tern
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nd e
xter
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eb s
ites
curr
ent.
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t exp
erie
nce
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at u
sing
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ting
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tern
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ot b
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effe
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e to
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xist
ing
wor
kloa
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hnic
al A
rchi
tect
ure:
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offi
ce w
ill u
se P
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chno
logy
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eet t
he g
oals
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his
proj
ect.
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lse
rver
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nee
d to
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hase
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tran
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he s
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onst
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uest
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anag
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Web
mas
ter
posi
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will
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unde
r th
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rect
or o
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orm
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anag
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vice
s. A
ll te
chni
cal a
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ts o
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tran
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ctor
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will
wor
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mun
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nit t
o in
sure
the
cont
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fth
e In
tran
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xpre
sses
the
view
s se
t for
th in
the
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catio
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lan.
Stak
ehol
ders
/Com
mun
ities
of
Inte
rest
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he L
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latu
re, t
he m
edia
, the
edu
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n co
mm
unity
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the
publ
ic.
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ared
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nne
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ss°
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itle:
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t
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hru
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7 -9
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sed:
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apita
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lay
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ared
by:
Dia
nne
Kre
ssPh
one:
866
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ppro
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by: K
aren
Str
oup
Dat
e:7/
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7
SUM
MA
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/7/9
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Proj
ect T
itle:
Int
rane
tC
ateg
ory:
II
New
: XX
Con
tinui
ng:
Bud
get D
ecis
ion
Item
Req
uest
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apita
l Con
stru
ctio
n R
eque
st:
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lem
enta
l:
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t Com
pone
nts:
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nd T
otal
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ject
ed C
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itle:
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rane
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ory:
II
New
: XX
Con
tinui
ng:
Bud
get D
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Item
Req
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men
tal:
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ital C
onst
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xpec
ted
Lif
e of
Com
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nts
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dwar
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are)
4 ye
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for
hard
war
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are
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tegi
c B
usin
ess
Obj
ectiv
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:ut
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in o
rder
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prov
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DE
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pera
tiona
lin
the
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here
by im
prov
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nit/D
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acro
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deve
lopm
ent a
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acro
Obj
ectiv
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nter
nal O
pera
tions
Proj
ect O
bjec
tive.
To
impl
emen
t an
intr
anet
supp
ort a
nd th
e ef
fici
ent f
low
of
info
rmat
ion
the
qual
ity o
f its
cus
tom
er s
ervi
ce.
Ens
ure
that
the
Intr
anet
ope
rate
s ef
fici
ently
and
effe
ctiv
ely
with
in C
DE
's e
nter
pris
e ne
twor
k.
Prep
ared
by:
Dia
nne
Kre
ssPh
one:
866
-682
3A
ppro
ved
by: K
aren
Str
oup
Dat
e: 7
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A
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Pro
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Titl
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LIN
Cat
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New
:C
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udge
t Dec
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m R
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st: S
uppl
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tal:
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tinui
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onst
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:
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ines
s R
equi
rem
ents
:A
CLI
N Is
the
impl
emen
tatio
n of
the
Col
orad
o Li
brar
y C
ompu
ter
Net
wor
k w
hich
der
ives
its
stat
utor
y au
thor
ity fr
om S
ectio
n 24
-90-
302,
C.R
.S. w
hich
stat
es: "
The
re is
her
eby
crea
ted
the
Col
orad
o co
mpu
ter
info
rmat
ion
netw
ork.
..whi
ch s
hall
bea
part
of t
he s
tate
libr
ary
syst
em u
nder
the
char
ge o
f the
sta
te li
brar
ian
purs
uant
to s
ectio
n 24
-90-
105
(2)
(f).
" T
he c
ited
sect
ion
refe
rs to
the
pow
ers
and
dutie
s of
the
stat
e lib
raria
n w
hich
rea
ds: "
To
carr
y ou
t the
func
tions
and
res
pons
ibili
ties
of th
e C
olor
ado
com
pute
r in
form
atio
n ne
twor
k..."
Am
ong
the
pow
ers
and
the
dutie
s of
the
stat
e lib
raria
n is
a s
ectio
n th
at is
intr
insi
c to
the
ratio
nale
for
AC
LIN
:"T
o co
ntra
ct fo
r th
e fu
rnis
hing
of l
ibra
ry r
esou
rces
to e
nsur
e eq
ual a
cces
s to
info
rmat
ion
for
all C
olor
adan
s."
(Sec
tion
24-9
0-10
5 (1
) (f
), C
.R.S
.)
Proj
ect D
escr
iptio
n:A
CLI
N is
the
only
sta
tew
ide
publ
ic a
cces
s in
form
atio
n ne
twor
k in
Col
orad
o. T
hrou
gh A
CLI
N, e
very
res
iden
t of t
he s
tate
rec
eive
s "a
t no
char
ge"
acce
ss to
the
data
base
s ho
used
on
30 li
brar
y co
mpu
ters
aro
und
the
stat
e as
wel
l as
thos
eon
the
AC
LIN
ser
ver.
Thi
s in
clud
es a
ppro
xim
atel
y 17
5 lib
rary
cat
alog
s, a
nd o
ver
50 o
ther
info
rmat
ion
reso
urce
s.A
CLI
N u
ses
the
non-
prop
rieta
ry in
fras
truc
ture
of t
he In
tern
et to
link
thes
e co
mpu
ters
toge
ther
. Web
-bas
ed m
enus
gui
de th
e us
er to
the
vario
us in
form
atio
n re
sour
ces.
Acc
ess
is p
rovi
ded
in te
xt-
only
form
at v
ia d
ial-u
p (c
onsi
stin
g of
16
loca
l nod
es a
nd 8
00#
serv
ice
for
thos
e no
t with
in th
e ca
lling
area
of o
ne o
f the
loca
l nod
es),
as
wel
l as
via
the
Wor
ld W
ide
Web
.
AC
LIN
is a
n on
goin
g op
erat
ion
that
has
bee
n ap
prov
ed b
y th
e IM
C. N
ot o
nly
does
it p
rovi
de v
ital
info
rmat
ion
acce
ss fo
r th
e en
d us
er, b
ut a
lso
supp
orts
the
exte
nsiv
ere
sour
ce s
harin
g ac
tiviti
es o
fC
olor
ado
libra
ries,
ens
urin
g th
at in
form
atio
n ne
eds
of r
esid
ents
are
met
no
mat
ter
whe
re th
ey li
ve.
Tec
hnic
al A
rchi
tect
ure:
The
AC
LIN
web
hos
t is
a S
un S
PA
RC
stat
ion
20 M
odel
71,
con
figur
ed w
ith 2
56 M
B o
f RA
Man
d 13
GB
of R
OM
, run
ning
on
NC
SA
ser
ver
with
virt
ual
host
cap
abili
ties,
with
adm
inis
trat
ive
cont
rol o
f web
str
uctu
res
and
rela
tiona
l dat
abas
e ca
pabi
litie
son
an
ethe
rnet
link
ed In
terg
raph
Web
300
NT
Ser
ver
(150
Mhz
Pen
tium
Pro
; 2 G
B d
isk)
,eq
uipp
ed w
ith M
icro
soft
SQ
L as
a b
ack
end
data
base
ser
ver,
and
Alla
ire C
old
Fus
ion
for
embe
dded
SQ
Udy
nam
ic d
atab
ase
deve
lopm
ent.
In a
dditi
on to
full,
ded
icat
ed T
-1 In
tern
etac
cess
, AC
LIN
oper
ates
, thr
ough
con
trac
t with
Sup
erN
et In
c., 1
7 po
ints
of p
rese
nce
(16
loca
l dia
l-up;
1 to
ll-fr
ee 8
00 li
ne; e
quip
ped
with
from
8 to
160
mod
ems,
mix
ed 1
4.4
and
28.8
/v34
dep
endi
ngon
leve
l of
activ
ity)
arou
nd th
e st
ate
for
char
acte
r-ba
sed
acce
ss to
its
serv
ices
. In
July
of 1
997
AC
LIN
is a
ddin
g its
own
eigh
t-lin
e 80
0 nu
mbe
r se
rvic
e, w
hich
will
ope
rate
in p
aral
lel w
ith it
s ex
istin
g 80
0se
rvic
e fo
r a
few
mon
ths,
then
rep
lace
it. A
sec
ond
NT
ser
ver
will
als
o be
add
ed th
issu
mm
er. O
ne N
T s
erve
r w
ill fu
nctio
n as
a d
evel
opm
ent m
achi
ne, a
nd th
e ot
her
as a
pro
duct
ion
mac
hine
.
Ben
efits
:A
CLI
N p
rovi
des
impo
rtan
t sup
port
for
libra
ry r
esou
rces
sha
ring
activ
ities
and
for
mee
ting
info
rmat
ion
need
sby
:-
posi
tioni
ng C
olor
ado
to ta
ke a
dvan
tage
of d
evel
opin
g lo
cal,
stat
e, a
nd n
atio
nal n
etw
orrk
ing
prog
ram
s;-
ensu
ring
that
info
rmat
ion
is a
res
ourc
e re
adily
ava
ilabl
e to
all
Col
orad
o re
side
nts;
- pr
ovid
ing
a m
odel
, the
firs
t of i
ts k
ind
in th
e st
ate,
for
equi
tabl
e st
atew
ide
deliv
ery
of in
form
atio
n;-
insu
ring
that
libr
ary
mat
eria
ls, a
nd li
brar
y co
mpu
ter
syst
ems,
pur
chas
ed w
ith p
ublic
fund
s, r
ecei
ve th
e w
ides
t pos
sibl
e us
e.
I; 6
2B
EST
CO
PYA
VIA
LA
BL
EX
63
Proj
ect M
anag
emen
t:T
he p
roje
ct is
adm
inis
tere
d by
the
Col
orad
o S
tate
Lib
rary
on b
ehal
f of t
he C
olor
ado
libra
ry c
omm
unity
. The
pro
ject
is s
taffe
d by
a pr
ojec
t dire
ctor
, a s
uppo
rtlib
raria
n, a
nd a
sha
red
adm
inis
trat
ive
assi
stan
t. T
he p
roje
ct d
irect
or w
orks
unde
r th
e su
perv
isio
n of
the
Ass
ista
nt C
omm
issi
oner
for
the
Sta
te L
ibra
ryan
d A
dult
Edu
catio
n O
ffice
. Tec
hnic
alop
erat
ions
, Inc
ludi
ng h
ousi
ng o
f the
AC
LIN
Web
site
and
pro
gram
min
g se
rvic
es, ar
e do
ne th
roug
h a
part
ners
hip
agre
emen
t with
two
othe
r lib
rary
org
aniz
atio
ns. W
hile
the
Sta
teLi
brar
y ha
s fin
alde
cisi
on-m
akin
g au
thor
ity, t
he p
roje
ct is
coo
pera
tive
and
relie
s on
the
part
icip
atio
nan
d co
oper
atio
n of
the
Col
orad
o lib
rary
com
mun
ity. T
he li
brar
y co
mm
unity
is r
epre
sent
ed in
this
pro
ject
thro
ugh
a tfa
riety
of c
omm
ittee
s th
at p
rovi
de g
uida
nce
to th
e S
tate
Lib
rary
, inc
ludi
ng th
e C
olor
ado
Libr
ary
Res
ourc
e S
harin
g an
d In
form
atio
n A
cces
s B
oard
, the
AC
LIN
Adv
isor
yC
omm
ittee
, and
the
AC
LIN
Tec
hnic
al C
omm
ittee
.
Stak
ehol
ders
/Com
mun
ities
of
Inte
rest
:S
take
hold
ers
and
com
mun
ities
of i
nter
est i
nclu
de: t
he C
olor
ado
libra
ry c
omm
unity
,no
n-pr
ofit
publ
ic s
ervi
ce o
rgan
izat
ions
,ed
ucat
ors,
hea
lth p
rovi
ders
, and
the
gene
ral p
ublic
.
Pre
pare
d by
:S
usan
Fay
adT
elep
hone
#:
866-
6907
App
rove
d by
:K
aren
Str
oup
Dat
e: 7
/11/
97
65'
THIS PAGE LEFT BLANK INTENTIONALLY
66 Page 97
THIS PAGE LEFT BLANK INTENTIONALLY
167 Page 98
PRO
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Sus
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866
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Prep
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by:
Joh
n E
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Nor
anPh
one:
866
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by: K
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Str
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Proj
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LIN
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t Prio
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brar
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mee
t the
info
rmat
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reso
urce
s.de
velo
pmen
t.
Sta
te L
ibra
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nd A
dult
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catio
nof
Offi
ceM
I equ
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ent h
as a
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pect
ed li
fesp
an o
f 3-5
yea
rs
IS
serv
ices
.ne
eds
of C
olor
ado
resi
dent
s.
Str
ateg
ic B
usin
ess
Obj
ectiv
es:
grea
test
ben
efit
is r
ealiz
ed to
Col
orad
o re
side
nts
from
fund
sst
ate
agen
cies
, non
-pro
fit p
ublic
ser
vice
org
aniz
atio
ns)
need
to b
e ec
onom
ical
ly c
ompe
titiv
e in
the
info
rmat
ion
age.
new
info
rmat
ion
tech
nolo
gy, p
artic
ular
ly In
tern
et-b
ased
info
rmat
ion
and
libra
ry c
ompu
ter
syst
ems,
enh
anci
ng a
cces
s w
ith m
inim
al
- T
o m
axim
ize
the
use
of li
brar
y re
sour
ces
so th
at th
e-
To
part
ner
with
oth
er in
form
atio
n pr
ovid
ers
(ven
dors
,-
To
prov
ide
Col
orad
o re
side
nts
with
the
tool
s th
ey
Str
ateg
ic S
yste
m O
bjec
tives
:
- T
o po
sitio
n C
olor
ado
libra
ries
to ta
ke a
dvan
tage
of
- T
o bu
ild o
n ex
istin
g on
line
info
rmat
ion
reso
urce
s
0 P
repa
red
by: S
usan
Fay
adP
hone
: 866
-690
7A
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by: K
aren
Str
oup
Dat
e: 7
/11/
971-
- -
, ',A
AA
,to
t tit
CD 0 N.)
X74
Stat
e of
Col
orad
o
Dep
artm
ent o
f E
duca
tion
Proj
ect D
etai
lD
ate:
07/
28/9
7P
roje
ct T
itle:
End
-Use
r T
rain
ing
Cat
egor
y: I
New
: XX
Com
plet
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Bud
get D
ecis
ion
Item
Req
uest
: XX
Sup
plem
enta
l:
Con
tinui
ng:
Fut
ure:
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ital C
onst
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Req
uest
:
Bus
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s R
equi
rem
ents
:C
DE
has
man
y ex
tern
al c
usto
mer
s in
clud
ing
the
citiz
ens
of C
olor
ado,
sch
ool d
istr
icts
, leg
isla
tors
, and
oth
er g
over
nmen
tal a
genc
ies.
In
orde
r to
prov
ide
the
best
pos
sibl
e se
rvic
e to
thes
e cu
stom
ers,
one
of
CD
E's
goa
ls a
s st
ated
in it
s St
rate
gic
Plan
is to
mai
ntai
na
prod
uctiv
e an
d su
cces
sful
staf
f. E
nhan
cing
the
staf
f's c
ompu
ter
skill
s th
ough
a tr
aini
ng p
rogr
am le
ads
to a
chie
ving
that
obj
ectiv
e.
Proj
ect D
escr
iptio
n:C
DE
's n
etw
ork
has
been
in f
or tw
o ye
ars
and
it is
app
aren
t tha
t man
y of
the
user
s ha
ve n
ot p
rogr
esse
d be
yond
a m
inim
um s
kill
leve
l.In
ord
erto
max
imiz
e th
e re
turn
on
inve
stm
ent i
n In
form
atio
n T
echn
olog
y (I
T)
reso
urce
s, w
e w
ill p
rovi
de a
ppro
pria
te u
ser
trai
ning
in th
e us
e of
com
pute
r te
chno
logy
. Tra
inin
g w
ill b
e pr
ovid
ed to
all
depa
rtm
ent e
mpl
oyee
s re
gard
ing
the
use
of P
Cs-
Bas
ic a
nd A
dvan
ced
and/
or a
ppro
pria
teso
ftw
are.
Thi
s tr
aini
ng w
ill b
ased
upo
n an
ana
lysi
s of
hel
p de
sk p
robl
ems
over
the
prev
ious
two
year
s an
d us
er s
urve
ys. M
anag
emen
t per
sonn
elre
spon
sibl
e fo
r IT
use
rs a
nd/o
r su
ppor
t per
sonn
el w
ill r
ecei
ve a
ppro
pria
te tr
aini
ng to
ena
ble
prop
er m
anag
emen
t and
util
izat
ion
of s
taff
reso
urce
s.
Tec
hnic
al A
rchi
tect
ure:
Inex
pens
ive
tech
nolo
gy u
tiliz
ing
Com
pute
r B
ased
Tra
inin
g (C
BT
) an
d in
stru
ctor
led
clas
ses
whe
re a
ppro
pria
te.
Ben
efits
:T
he G
artn
er G
roup
's d
ocum
ente
d im
pact
of
trai
ning
fou
nd th
at "
it ta
kes
an u
ntra
ined
use
r 6
times
as
long
to a
ccom
plis
h th
esa
me
amou
nt o
fw
ork
done
by
a tr
aine
d us
er".
Tra
inin
g w
ill a
llow
CD
E to
pro
vide
mor
e ef
fici
ent a
nd e
ffec
tive
serv
ice
to it
s ex
tern
al a
nd in
tern
al c
usto
mer
s.
Proj
ect M
anag
emen
t:T
he I
MS
netw
ork
staf
f in
coo
rdin
atio
n w
ith th
e C
DE
Ass
ista
nt C
omm
issi
oner
s
77
Stat
e of
Col
orad
o
Dep
artm
ent o
f E
duca
tion
Proj
ect D
etai
lD
ate:
07/
28/9
7St
akeh
olde
rs/C
omm
uniti
es o
f In
tere
st:
Inte
rnal
CD
E u
sers
, ext
erna
l cus
tom
ers
rece
ivin
g m
ore
effi
cien
t and
eff
ectiv
e se
rvic
e in
clud
ing
citiz
ens,
sch
ool d
istr
icts
, leg
isla
tors
, and
oth
er g
over
nmen
tal e
ntiti
es.
Prep
ared
by:
Joh
n C
hris
toph
erT
elep
hone
#: 8
66-6
895
App
rove
d by
: Dia
ne K
ress
/Kar
en S
trou
p D
ate:
7/24
/97
cQ (1)
.0.
9
,1C
I,
O 41,
79
CD 0 C.7
1
Proj
ect T
itle:
End
-Use
r T
rain
ing
A
Phas
e/M
ilest
one
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crip
tion
1E
stab
lish
Tra
inin
g Pl
an
2 D
evel
op E
ffec
tive
Met
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3 Im
plem
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187
schedule 2,0zleci sion */tems
Year 2000 Project
Computer Replacement Project
Automated Data Exchange Project
Disaster Recovery Project
CSDB Network Project
Training Project
1183 Page 109
SCHEDULE 2D - DECISION ITEM (DI)
(No relation to current programs unless it's an expansion of a current item.)
Macro Objective: To provide application development support to the Department of Education so that CDEcan meet state and federal reporting requirements.
Project Objective To hire contract programming support to assist CDE in making the necessary programmingchanges needed in order to accommodate the millennium change and, therefore, meet itsstatutory mandates.
5. Request Amount
Line Items:6.
Fund SourceRequest Year(FY '99 )
Following Year(FY '00 )
Personal ServicesContract Programming Support
General Fund 418,881 132,880Cash Funded*Federally Funded**
Operating General FundCash Funded*Federally Funded**
Travel' General FundCash Funded*Federally Funded**
Distribution General FundCash Funded*Federally Funded**
Total Program418,881 132,880
if cash: Name COFRS Account NumberNumber CFDA #"If federal: Name COFRS Account
7. Narrative
7A. Problem Statement: CDE has a programming staff of 4 FTEs. These FTEs support the 18 legacysystems at CDE. These systems are in need of continual maintenance in orderto comply with changing federal and state requirements.
In 1994, HB 1213 was passed stating that CDE "shall implement a statewidefinancial, student management and human resource electronic data
Page 110189
communications and reporting system..." This system is currently underdevelopment and will be into the next century. This additional development isbeing done with existing staff.
With the maintenance of the current legacy systems and the development of theAutomated Data Exchange systems, the staff is currently overextended. Theprogramming modifications needed in order for the legacy systems to becomeY2K compliant cannot be handled by the existing staff. Outside consultingprogramming support is mandatory.
7B. Goal Statement: The goal is to obtain outside programming support so that CDE can bring itslegacy systems into compliance for Y2K.
7C. Objectives andPerformance Measures:
The objective is to complete Y2K coding and testing for each system beforeeach system runs through its last cycle prior to the year 2000. Each system willbe able to successfully complete its last cycle prior to Y2K. Testing parametersas set forth by the state Y2K team will be completed prior to the last cycle.
7D. Program Description Every programmer has identified the specific elements that must be modifiedfor each program for his or her specific system. This has been documented (seeState Y2K Committee Inventory). The time lines for completion of coding andtesting are based on the time the last cycle must be run prior to Y2K. This willadd to the assurance that the coding changes have no adverse affect on theoverall system Each programmer/analyst will oversee the contract programmerworking on his or her system. No one p/a will be overseeing more than onecontractor at a time so adequate time can be spent with the contracting in thestartup and testing phases. Scheduling consideration has also been given tosystems that have codependencies with other systems. Backfilling contractorsfor new development has been eliminated as an option since the CDE staff hasrecently undergone extensive training in the tools they are using for theAutomated Data Exchange development. It is important they not lose what theyhave learned. The System Manager will act as the Program Manager for theoverall project.The State Y2K committee has given CDE a Confidence Rating Factor of90%.
7E. Assumptions andCalculations:
Every program at CDE was examined in depth to identify the specific elementsthat will be affected by Y2K. Detailed documentation was prepared identifyingprogram names. date fields, and notes were made relative to the changes. Thesecan serve as detailed guidelines for the contractors. (See Attached)
7F. Justification: Insufficient funds available.
PABUDG98-9\SCHD-2D.DOC June 3, 1997
Page 111
SCHEDULE 2D - DECISION ITEM (DI)
(No relation to current programs unless it's an expansion of a current item.)
1. Priority: 4. Statutory Authority:
State:
Federal:
2. Title: IT Computer Replacement Plan 22-2-112, 22-2-113, C.R.S.E.O. D0002 97
3. Program Technology, Information, &(Macro-Goals): Communication
Macro Objective: To provide computer support services, ensuring reliable and secure access to technologyresources.
Project Objective To replace or upgrade that portion of the currently installed information technologyinfrastructure which is obsolete, unserviceable, no longer vendor supported, or otherwise inneed of replacement or upgrade on a 4 year replacement cycle.
5. Request Amount
Line Items:6.
Fund SourceRequest Year
(FY 98-99 )Following Year(FY 99-00 )
Personal Services General FundCash Funded*Federally Funded*
Operating General Fund $49,600 $27,800Cash Funded*Federally Funded** $126,900 $94,200
Travel General FundCash Funded*Federally Funded**
Distribution General FundCash Funded*Federally Funded**
Total Program :. ::-.,
$176,500 $122,000
*If cash: Name COFRS Account NumberNumber CFDA #"If federal: Name COFRS Account
7. Narrative
7A. Problem Statement: Over the past several years, CDE has automated many functions by networkingPC and Macintosh computers. The LAN infrastructure was funded throughcapital construction funds, but end-user microcomputerswere funded throughindividual unit funds. Because of the rapidly changing technology, computerspurchased over 4 years ago are not able to accommodate CDE's currentdepartment standard software, and are aging past the point of economicalrepair.
There has been a significant increase in the number of help desk calls due toinoperative equipment, or the inability of the end-user to perform certain tasks
Page 112
191
such as the seamless electronic exchange of documents. Older PCs are notequipped with the Desktop Management Interface (DMI) making remoteresolution of PC problems possible. A Gartner Group study has found that theannual total cost of ownership (TCO) can be reduced as muclias $2,000annually per PC by purchasing DMI enabled equipment.
Unlike some start up costs for furniture, computers and operating software needto be updated in order to maintain functionality. If therewere only a few PCsinvolved, CDE could absorb the costs (and has done so in the past), but we findwe can no longer delay replacement of critical equipment nor does CDE haveall of the necessary funds for replacement needs.
7B. Goal Statement: To provide the CDE staff with the tools necessary to efficiently perform thetasks required to comply with statutory mandates. Moreover, the goal is tocontinue to improve and enhance our abilities in an on-going effort to maximizeour effectiveness in servicing the public school districts and school libraries ofColorado.
7C. Objectives andPerformance Measures:
CDE seeks on-going funding to upgrade and replace computer equipment on aregular, organized, and timely basis according to a pre-planned schedule so thatCDE employees can rely on an industry standard level of automation that isreliable and efficient. Specifically to:
Replace equipment on a four year schedule in an orderly mannerKeep all software current within two revisions.Keep equipment within three revisionsContinuously reallocate resources within CDE as new computersare received
The effectiveness of the program will be measured by the avoidance of down-time and the ability of the CDE staff to work in a positive computerenvironment. This environment will also reduce the amount of help desk callsdue to problems with older equipment. CDE employees will also be able totransfer between units without costly retraining.
7D. Program Description A replacement schedule has been created based on non-supported hardware,obsolescence, age, and repair costs. This schedule will replace all personalcomputers and printers over four years old. Equipment replaced under thisproject, but still serviceable for limited use will be reallocated to other users inCDE whose equipment is in need of immediate replacement. However, becausemost of CDE's users have similar tasks, the plan does not provide forclassifying users into tiers for trickled down PCs.
7E. Assumptions andCalculations:
The attachment to this schedule shows the results of the calculations and theconsiderations of the forecasting process. This plan will be updated at leastannually as the IT environment continues to evolve and CDE managers andstaff are challenged to continue to meet the basic business needs of theDepartment. It is assumed that the replacement cost for the averagePC/Macintosh is $2500, Servers $10,000 - $15,000, and printers $1,500
7F. Justification: Annual base funding will allow CDE to keep reasonable pace with industrystandards without being on the "leading edge" of technology withoutjeopardizing CDE users' productivity and efficiency.
PABUDG98-9W CHD-2D.DOC June 3, 1997
REST COPY AVALLABL .92 Page 113
SCHEDULE 2D - DECISION ITEM (DI)
(No relation to current programs unless it's an expansion of a current item.)
I. Priority: 4. Statutory Authority:
State:
Federal:
2. Title: Automated Data Exchange Project(ADEP) On-Going Maintenance
22-44-105, C.R.S.
3. Program Technology Information &(Macro-Goals): Communication; Data
Exchange - Public Access toInformation
Macro Objective: Goal I. Establish a statewide education data base that is responsive to the information needsof policy makers, the education community and the public.Goal 2. Create an efficient, electronic data transfer system that minimizes the reportingburden of data providers.
Project Objective Goal 1 Objectives
o Increase data accuracy and comparability through improved data defmitions and astandard data dictionary.o Create a data base that fulfills educational policy needs and state and federal reportingrequirements.o Increase responsiveness by making data electronically available to all users.o Reexamine the need for all data currently collected from school districts.o Establish an ongoing review process for analyzing data needs.
Goal 2 Objectives
o To the extent possible, eliminate paperwork in data collection.o Transfer data electronically to eliminate data entry errors.o Integrate data collection to eliminate duplicate reporting.o Integrate timeliness of data by reducing the need for extensive CDE editing of data.o Create a standard student record format that will enable school districts to exchangestudent records electronically.
5. Request Amount.
Line Items:6.
Fund SourceRequest Year(FY 99 )
Following Year(FY 00 )
Personal Services General FundCash Funded*
-
Federally Funded**Operating -
Hardware/Software MaintenanceGeneral Fund 30,800 32,340
Cash Funded*Federally Funded* *
Travel General FundCash Funded*
Page 114
13
3.-Federally Funded**General Fund 0Cash Funded*Federally Funded**
30,800 32,340Total Program
*If cash: Name COFRS Account Number**If federal: Name COFRS Account Number CFDA #
7. Narrative
7A. Problem Statement: Funding is requested for on-going maintenance costs for the hardware andsoftware associated with the ADEP that was not included or not adequatelycovered in the original request . A Decision Item requesting maintenancecosts was submitted in FY '98 for maintenance and turned down. Sincethat time maintenance costs have again increased due to the fact that someof the hardware and software maintenance costs were included in theinitial purchase for the first year. We are now past that first year. It,therefore, is imperative we receive funding for this on-going maintenance.
7B. Goal Statement: The goal of this decision item is to provide the funding for on-goingmaintenance needed to fully implement the ADEP.
7C. Objectives and Objectives of this request:Performance Measures: To provide for the ongoing operational costs for the hardware and software
purchased by CDE for the ADEP project.Performance Measures:o Districts and CDE will meet the intent of HB-1213.o Districts will have a more efficient means of transmitting data allowing fora more effective means of managing resources.o Data will be integrated, allowing reports to be generated at the state levelrather than submitted at the local level.o Districts will be able to eliminate costly specialized requests for informationfor outside agencies by having data in this electronic format.o Increased accuracy and consistency in data.o Improved time lines of data collectiono Resources can be used to analyze data rather than inputting data or typingreports.
7D. Program Description On-going Maintenance for Hardware and Software Purchased for the Program.The original decision item did not include the maintenance cost (hardware andsoftware) for the UNIX Boxes (HP9000-K210 and HP9000-E25), for SQRsoftware or for the ORACLE Database. An additional $30,800 is needed forthis maintenance.
7E. Assumptions and Maintenance. Ongoing maintenance costs are as follows.Calculations: ORACLE Database Maintenance $14,130
7F. Justification: Funding for maintenance is not included in the Department's current budget,nor was it included in the original decision item for the ADEP.
EABUDG97-8\SCHD-2D.DOC
194Page 115
SCHEDULE 2D - DECISION ITEM (DI)
(No relation to current programs unless it's an expansion of a current item.)
1. Priority: 4. Statutory Authority:
State:
Federal:
2. Title: Disaster Recovery Plan Implementation 22-2-112, 22-2-113, CRS
3. Program Technology, Information, &(Macro-Goals): CommunicationMacro Objective: To provide computer support services, ensuring reliable and secure access to technology
resourcesProject Objective To activate and test a recovery site for CDE's disaster recovery plan.
5. Request Amount
Line Items:6.
Fund SourceRequest Year
(FY 98 - 99 )Following Year
(FY 99 - 00 )Personal Services General Fund
Cash Funded*Federally Funded**
Operating General Fund $60,000 $17,600Cash Funded*Federally Funded**
Travel General Fund $1,000 $1,000Cash Funded*Federally Funded**
Distribution General FundCash Funded*Federally Funded**
Total ProgramtAthjaZ:4r::.7.e--7tw--t-Z41-t-T. -''..:417Fa:;Anks, artr...; -wen, .-.N1.1:
$61,000 $18,600
if cash: Name COFRS Account NumberNumber CFDA #"If federal: Name COFRS Account
7. Narrative
7A. Problem Statement: During FY 97 CDE, in conjunction with a consulting group, designed a disasterrecovery plan which, when properly implemented, will insure reliable recoveryof CDE's data and restore limited operations in the event of disaster renderingthe current site unusable. Documentation to support this plan will be fullycomplete in 1998. Many of CDE's applications affect the functioning of theschool districts within Colorado and, in certain situations, need to befunctioning at an alternate site within 72 hours ofa disaster occurring. CDE hasselected the Colorado School for the Deaf and Blind (CSDB) in ColoradoSprings as the alternate processing site in accordance with the consultant'srecommendation. This site is removed from the Denver area and offerssufficient facilities to house CDE's data operations.
Critical applications at CDE run on an HP3000/947 and-an HP9000/K210. The
1
123Page 116
HP3000 is aging technology and the availability of systems configured tosupport CDE's needs may not be available within the 72 hour time frame forrecovery.
.
In addition, the infrastructure at CSDB needs to be enhanced to support theadditional equipment requirements, to include filtered power, datacommunications, and environmental enhancements.
7B. Goal Statement: To allow a proactive recovery process when responding to major disruptions tothe Computing and Networking environments of CDE.
7C. Objectives andPerformance Measures:
Establish the infrastructure and test CSDB as the alternate recovery site forCDE's Disaster Recovery process.
Critical applications must be operational within 72 hours of the disasterRemaining CDE applications will be operational within 2 weeks of adisaster occurring.
A semi-annual test will be conducted to insure continued compliance withcurrent disaster recovery procedures.
7D. Program Description A used HP3000/947 will be bought and placed at CSDB. Rental agreementswill be established with vendors to insure an HP 9000/K2I0 and otherperipheral equipment is available within necessary time frames. Theseagreements will be implemented semi-annually as the plan is tested.Asynchronous communications services would be linked to the HP3000through CSDB supplied phone lines. Once the infrastructure is in place, theplan will be put into an actual practice with a "real world" test.
7E. Assumptions andCalculations:
CSDB was chosen as the alternative site for the following reasons:The ability to recover quicklyThe flexibility to perform recovery testing as needed.The ability to control the equipment to ensure application compatibility.The ease of use for the user communityLower overall cost compared to a commercial disaster recovery facility.Providing a reciprocal disaster recovery site for CSDB
A commercial recovery service was not selected because:Tests often limitedThe possibility of conflicts from over subscription or regional disastersWhen alternative computer equipment is substituted by a commercialdisaster recovery facility, unexpected delays occur due to the differencesin system configurations. By placing equipment at CSDB, CDE avoidsthis.The annual fee for a recovery would pay for purchasing equipmentwithin three years
See attachment for an analysis of the costs associated with this process.
7F. Justification: Funding for this project will insure the recovery of CDE's critical operationsand to continue the service to the school districts of Colorado.
PABUDG98-9\SCHD-2D. DOC June 3, 1997
2
1S6Page 117
COST ANALYSIS FOR DISASTER RECOVERY EQUIPMENT:
EQUIPMENT ITEM LEASE PURCHASE Lease!Purchase?
HP3000/947 (Used) $1,000 / Mo $20,500 PurchaseHP9000 /K210 (Used) $2,300 / Mo $39,995 LeaseHP9000/E25 (Used) $650 / Mo $8,750 LeaseLAN Server $600 / Mo $15,000 LeaseCommunications Equipment $600 / Mo $20,000 LeaseInfrastructure $23,900 PurchaseCommercial Hot Site(Comparison only)
$15,000 / Yr N/A
3
Page 118
. SCHEDULE 2D - DECISION ITEM (DI)
(No relation to current programs unless it's an expansion of a current item.)
1. Priority: 4. Statutory Authority:
State:
Federal:
2. Title: Colorado School for the Deaf and theBlind (CSDB) Network
22-2113(1)(e)C.R.S.: StateLeadership for Education inLibrary Services
3. Program Technology Information and(Macro-Goals): Communication
Macro Objective: To allow CSDB students to have the same opportunities to acquire technology skills astheir peers in other school districts.To extend the availability of existing blind and deaf resources to a wider audience ofColorado citizens.
Project Objective
5. Request Amount
Line Items:6.
Fund SourceRequest Year
(FY 99 )Following Year
(FY 00 )Personal Services General Fund 53,077 55,231
Cash Funded*Federally Funded**
Operating General Fund 110,500 111,750Cash Funded*Federally Funded**
Travel General FundCash Funded*Federally Funded**
Distribution General FundCash Funded*Federally Funded**
Total Program. , ,, ", 163,577 166,981
"If cash: Name COFRS Account NumberNumber CFDA #"If federal: Name COFRS Account
7. Narrative
7A. Problem Statement: Funds were granted in FY '98 to establish a campus wide network with specificgoals, for the benefit of its students, blind and deaf students in Colorado schooldistricts, and other blind and deaf citizens of Colorado. The network goalsinclude:- Students use of computers as tools in the classrooms and dormitory rooms
to enhance schoolwork- Expand access to services and resources offered to blind and deaf
communities of Colorado- Students will use educational and standard business software to meet
educational :oals. Use of the Internet, Access Colorado Library
Page 119
Information Network (ACLIN), and similar systems, students will haveready access to a larger scope of information.
- Provide students opportunities through technology and eq-uipment neededto compete for future employment and college admission.
- Provide students and staff with the appropriate adaptive technology tomeet the unique needs of each individual.
- Provide staff with access to necessary information to meet the changing. needs of the student population.
- Increase the school's ability to serve as a statewide resource to all districtsin Colorado.
- Computerize the Individual Educational Plans for each student, permittinggreater input and less confusion for parents.
- Permit the administrative areas of the campus to perform the tasksassigned more efficiently.
These goals cannot be achieved without follow-on funding for maintaining thenetwork.
7B. Goal Statement: To allow CSDB students to have the same opportunities to acquire technologyskills as their peers in other school districts.To extend the availability of existing blind and deaf resources to a wideraudience of Colorado citizens.
7C. Objectives andPerformance Measures:
Students' progress can be measured and monitored at various grade levels bydesigning and applying an Internet/computer proficiency checklist andupdating it at regular intervals.CSDB will track the access to resources via Internet web page facilities andrecording frequency of subsequently loaned materials.
7D. Program Description Implement the CSDB network design, configure the network components, andapply policies and procedures for using the network Use the Internet to teachthe students and teachers about the information resources available via theInternet. Incorporate use of the network and its services into the curriculum.Use the Internet as a medium for Colorado citizens to access the CSDB librarymaterials.
7E. Assumptions andCalculations:
The 1996 Information Management Annual Plan (IMAP) contains detailsconcerning assumptions used to calculate the requested amounts.
7F. Justification: This project received initial funding in FY '98 to design; procure, and installthe Local Area Network (LAN), which included file, application, and printservers, full time connectivity to the Internet, and some personal services.Previous years' funding do not account for continuing expenses of the LAN.This decision item, for FY '99, represents funding needed to support the LAN,following its installation and first partial year of operation. Funding is neededto cover installation of certain phased components of the original design,continued progress toward database application development,software/hardware maintenance and upgrades, Internet access services, andplanned replacement of obsolete hardware.
PABU0G98-91SCHD-20.DOC June 3, 1997
119Page 120
SCHEDULE 2D - DECISION ITEM (DI)
(No relation to current programs unless it's an expansion of a current item.)
1. Priority: 4. Statutory Authority:
State:
Federal:
2. Title:End-User Training
22-2-112, 22-2-113, C.R.S
3. Program Technology, Information, &(Macro-Goals): Communication
Macro Objective: To provide computer support services, ensuring reliable and secure access to technologyresources.
Project Objective Train end-users to utilize technology to reduce the number of help-desk calls experienced.
5. Request Amount
Line Items:6.
Fund SourceRequest Year
(FY 98 -99 )Following Year
(FY 99 - 00 )Personal Services General Fund 25,000 25,000
Cash Funded*Federally Funded**
Operating General FundCash Funded*Federally Funded**
Travel General FundCash Funded*Federally Funded**
Distribution General FundCash Funded*Federally Funded**
Total ProgramliStioii-U , 1.">.4V-':-.4n,...4.,,,.).,p.:,-_,..k.,,,,..,-.ffm% 1.-..
. ;;,:`,7?::, ''S.' '''''"'''''' ,r.'='
25,000 25,000
*If cash: Name COFRS Account NumberNumber CFDA #"If federal: Name COFRS Account
7. Narrative
7A. Problem Statement: CDE's network has been in for two years and it is apparent thatmany of the users have not progressed beyond a minimum skilllevel.
7B. Goal Statement: To continue to improve and enhance our abilities in an on-goingeffort to maximize our effectiveness in servicing the public schooldistricts and school libraries of Colorado
7C. Objectives and The Gartner Group's documented impact of training found that "itPerformante Measures: takes an untrained user 6 times as long to accomplish the same
amount of work done by a trained user". Training will allow CDE
Page 121
200
to provide more efficient and effective service to its external andinternal customers.
7D. Program Description In order to maximize the return on investment in InformationTechnology (IT) resources, we will provide appropriate usertraining in the use of computer technology. Training will beprovided to all department employees regarding the use of PCs-Basic and Advanced and/or appropriate software. Managementpersonnel responsible for IT users and/or support personnel willreceive appropriate training to enable proper management andutilization of staff resources
7E. Assumptions andCalculations:
Gartner Group estimates approximately $50 per user for ComputerBased Training. An additional $10K - $15K per year is allocatedfor Instructor-led training.
7F. Justification: This funding will allow CDE to maintain an efficient, effectiveworkforce, to provide maximum service to the citizens ofColorado.
PABUDG98-91SCHD-2D.DOC June 3, 1997
201Page 122
o4PP&N.2),)C c721
COMPUTER REPLACEMENTPLAN
2 2 Page 123
COLORADO DEPARTMENT OF EDUCATIONPersonal Computer Replacement Plan
It is essential that the Colorado Department of Education (CDE) maintain a level of technologyconsistent with industry and the school districts of Colorado to maintain effective businessrelationships. As personal computers get older, they tend to have more user problems, and, theymay not satisfactorily execute current applications needed for the satisfactory conduct ofbusiness. Because of rapidly changing technology, computers purchased over four years agoare not able to accommodate CDE's current department standard software, and are aging pastthe point of economical repair. There has been a significant increase in the number of help deskcalls due to inoperative equipment, or the inability of the end-user to perform certain tasks suchas the seamless electronic exchange of documents.
The purpose of this plan is to provide a means for the replacement of all *PCs within a four-yearcycle. This will allow the department to maintain technology within reasonable norms and allowCDE users to spend time at their job rather than solving computer problems.
PROCEDURES:
1. The Information Management Services (IMS) unit within the department will maintain aninventory of all hardware and software. Inventories will be conducted as follows:
a. A semi-annual inventory will be conducted using Lan Auditor software. The softwarewill be configured to return information on all software maintained on each user's PCin addition to the user's machine configuration.
b. All requests for new PCs will be forwarded through the IMS unit for compliance withdepartment standards.
c. New machines will be added to the Lan Auditor database as they are received andset up.
d. PCs and software returned for surplus disposal will be deleted from the database.
2. Each year during preliminary budget planning, the inventory will be analyzed. PC's reachingthe four year life cycle are identified. Additional factors considered in this analysis include,but are not limited to:
a. Know future special circumstances and/or business needs which will requirereplacement or upgrade of some items which are not truly obsolete, but are notcapable of delivering the advanced functionality required by the circumstance orbusiness need.
b. Opportunities to reassign replaced assets where needed. Because most of CDE'susers perform similar functions, this will be limited to replacing those PC's that havenot reached the replacement cycle, but are not performing as expected.
c. Anticipated or actual software releases absolutely required for the proper conduct ofbusiness rendering hardware obsolete because of its inability to run the newsoftware.
3. Using the data obtained from the analysis above, candidates are identified for replacement. Abudget decision item is generated using the following criteria:
PC's are defined as "IBM Compatible" Desktops, Macintosh, or any laptop
Page 1242 3
a. PC replacement cost will be determined using industry standard costs andrecommended configurations by Gartner Group.
b. Server cost will be computed using full replacement cost.
2G4 Page 125
CO
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$2,5
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9/13
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$2,5
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$2,5
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$2,5
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3/1/
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$2,5
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3/1/
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$2,5
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3/1/
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$2,5
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3/1/
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$2,5
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3/1/
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CS
LAE
O$2
,500
28/
1/95
6100
/66
Mac
into
shS
LAE
O$2
,500
78/
1/95
6100
/60
AU
Mac
into
shS
LAE
O$2
,500
210
/10/
95C
ompa
qP
CS
LAE
O$2
,500
71/
1/96
7100
/80A
VM
acin
tosh
SLA
EO
$2,5
002
1/10
/96
Clo
ne P
C/A
T 5
86P
CS
LAE
O$2
,500
Lege
nd: 1
=S
tate
fund
ed p
rinte
r, 2
=S
tate
fund
ed P
C/M
acin
tosh
, 3=
Don
ated
Res
ourc
e, 4
=S
erve
r, 5
=S
peci
aliz
ed P
urpo
se, 7
=F
eder
ally
fund
ed P
C/M
acin
tosh
, 8=
Fed
eral
ly fu
nded
Prin
ter
2/1
212
Pag
e 4
CO
LOR
AD
O D
EP
AR
TM
EN
T O
F E
DU
CA
TIO
N
ST
AT
EF
ED
ER
AL
Typ
elD
t Pur
ch I
Mod
elI
Sys
tem
IU
nit
FY
98
IF
Y 9
91
FY
00
IF
Y 0
1F
Y 9
8I
FY
99
IF
Y 0
01
FY
01
21/
10/9
6C
lone
PC
/AT
586
PC
SLAEO
$2,500
26/
27/9
6C
lone
PC
/AT
586
PC
SLAEO
$2,500
77/
1/96
9500
Mac
into
shSLAEO
$2,500
27/
25/9
6C
ompa
qP
CSLAEO
$2,500
79/
1/96
Mac
into
shS
LAE
O$2
,500
210
/10/
96G
atew
ay 2
500
PC
/AT
586
PC
SLAEO
$2,500
212
/3/9
6C
ompa
qP
CSLAEO
$2,500
212
/3/9
6C
ompa
qP
CSLAEO
$2,500
212
/3/9
6C
lone
PC/AT
586
PC
SLAEO
$2,500
210
/7/8
7IB
M P
S/2
Mod
el 8
0 (2
0Mhz
iPC
SPEC_SVCS
$2,5
002
10/7
/87
IBM
PS
/2 M
odel
80
(20M
hzP
CSPEC_SVCS
$2,5
007
3/1/
91II
CX
Mac
into
shSPEC_SVCS
$2,5
007
10/1
/91
SE/30
Mac
into
shSPEC_SVCS
$2,5
007
3/1/
92LC
Mac
into
shSPEC_SVCS
$2,5
007
3/1/
92LC
Mac
into
shSPEC_SVCS
$2,5
007
8/1/
92B
ook
140
Mac
into
shSPEC_SVCS
$2,500
72/
1/93
IIci
Mac
into
shS
PE
C_S
VC
S$2
,500
73/
1/93
II C
XM
acin
tosh
SP
EC
_SV
CS
$2,5
007
3/1/
93II
siM
acin
tosh
SPEC_SVCS
$2,5
007
3/1/
93LC
IIM
acin
tosh
SPEC_SVCS
$2,5
007
3/1/
93LC
IIM
acin
tosh
SPEC_SVCS
$2,5
007
3/1/
93LC
IIM
acin
tosh
SPEC_SVCS
$2,5
007
3/1/
93II
siM
acin
tosh
SPEC_SVCS
.$2
,500
73/
1/93
IIsi
Mac
into
shSPEC_SVCS
$2,500
23/
1/93
LC II
Mac
into
shSPEC_SVCS
$2,5
007
3/1/
93II
siM
acin
tosh
SPEC_SVCS
$2,5
007
3/1/
93LC
IIM
acin
tosh
SP
EC
_SV
CS
$2,5
007
3/1/
93LC
IIM
acin
tosh
SPEC_SVCS
$2,5
007
6/1/
93B
ook
145
Mac
into
shSPEC SVCS
$2,5
007
8/1/
93P
ower
book
160
Mac
into
shSPEC_SVCS
$2,5
002
1/1/
94S
elec
tM
acin
tosh
SPEC SVCS
$2,5
007
2/1/
94LC III
Mac
into
shS
PE
C S
VC
S$2
,500
Lege
nd: 1
=S
tate
fund
ed p
rinte
r, 2
=S
tate
fund
ed P
C/M
acin
tosh
, 3=
Don
ated
Res
ourc
e, 4
=S
erve
r, 5
=S
peci
aliz
ed P
urpo
se, 7
=F
eder
ally
fund
ed P
C/M
acin
tosh
, 8=
Fed
eral
ly fu
nded
Prin
ter
Pag
e 5
Iv
CO
LOR
AD
O D
EP
AR
TM
EN
T O
F E
DU
CA
TIO
N
ST
AT
EF
ED
ER
AL
Typ
elD
t Per
ch I
Mod
elI
Sys
tem
IU
nit
FY
98
1F
Y 9
91
FY
00
1F
Y 0
1F
Y 9
81
FY
99
1F
Y 0
0I
FY
01
72/
1/94
LC Il
lM
acin
tosh
SP
EC
_SV
CS
$2,5
007
2/1/
94LC
Ill
Mac
into
shS
PE
C_S
VC
S$2
,500
72/
1/94
LC Il
lM
acin
tosh
SP
EC
_SV
CS
$2,5
007
2/1/
94LC
IIIM
acin
tosh
SP
EC
_SV
CS
$2,5
007
2/1/
94LC
Ill
Mac
into
shS
PE
C_S
VC
S$2
,500
72/
1/94
LC Il
lM
acin
tosh
SP
EC
_SV
CS
$2,5
007
2/1/
94P
ower
book
520
Mac
into
shS
PE
C_S
VC
S$2
,500
73/
1/94
800
Mac
into
shS
PE
C_S
VC
S$2
,500
73/
1/94
800
Mac
into
shS
PE
C_S
VC
S$2
,500
73/
1/94
Mac
into
shS
PE
C_S
VC
S$2
,500
76/
1/94
Mac
into
shS
PE
C_S
VC
S$2
,500
76/
1/94
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/94
610
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/94
610
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/94
610
Mac
into
shS
PE
C_S
VC
S$2
,500
27/
15/9
4C
lone
PC
/AT
586
PC
SP
EC
_SV
CS
$2,5
002
7/15
/94
Clo
ne P
C/A
T 5
86P
CS
PE
C_S
VC
S$2
,500
27/
15/9
4C
lone
PC
/AT
586
PC
SP
EC
_SV
CS
$2,5
002
9/13
/94
Clo
ne P
C/A
T 4
86P
CS
PE
C_S
VC
S$2
,500
29/
13/9
4C
lone
PC
/AT
486
PC
SP
EC
_SV
CS
$2,5
007
10/1
/94
605
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/95
520-
CM
acin
tosh
SP
EC
_SV
CS
$2,5
007
7/1/
9553
00/1
00M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
6M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
6M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
0M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
6M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
6M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
6M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
0M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
6M
acin
tosh
SP
EC
_SV
CS
$2,5
007
8/1/
9561
00/6
6M
acin
tosh
SP
EC
_SV
CS
$2,5
00
Lege
nd: 1
=S
tate
fund
ed p
rinte
r, 2
=S
tate
fund
ed P
C/M
acin
tosh
, 3=
Don
ated
Res
ourc
e, 4
=S
erve
r, 5
=S
peci
aliz
ed P
urpo
se, 7
=F
eder
ally
fund
ed P
C/M
acin
tosh
, 8=
Fed
eral
ly fu
nded
Prin
ter
215
2-0
Pag
e 6
CO
LOR
AD
O D
EP
AR
TM
EN
T O
F E
DU
CA
TIO
N
ST
AT
EF
ED
ER
AL
Typ
e!D
t Pur
ch I
Mod
elI
Sys
tem
IU
nit
FY
98
1F
Y 9
91
FY
00
1F
Y 0
1F
Y 9
81
FY
99
1F
Y 0
01
FY
01
78/
1/95
Mac
into
shS
PE
C_S
VC
S$2
,500
78/
1/95
6100
/66
Mac
into
shS
PE
C_S
VC
S$2
,500
78/
1/95
6100
/66
Mac
into
shS
PE
C_S
VC
S$2
,500
78/
1/95
6100
/66
Mac
into
shS
PE
C_S
VC
S$2
,500
78/
1/95
6100
/66
Mac
into
shS
PE
C_S
VC
S$2
,500
78/
1/95
6100
\66
Mac
into
shS
PE
C_S
VC
S$2
,500
78/
1/95
6100
/66
Mac
into
shS
PE
C_S
VC
S$2
,500
79/
1/95
5300
/100
LC
Mac
into
shS
PE
C_S
VC
S$2
,500
79/
1/95
5300
/100
LC
Mac
into
shS
PE
C_S
VC
S$2
,500
71/
1/96
7100
/80
Mac
into
shS
PE
C_S
VC
S$2
,500
72/
1/96
5200
/75
LCM
acin
tosh
SP
EC
_SV
CS
$2,5
007
2/1/
9652
00/7
5 LC
Mac
into
shS
PE
C_S
VC
S$2
,500
72/
1/96
5200
/75
LCM
acin
tosh
SP
EC
_SV
CS
$2,5
007
2/1/
9652
00/7
5 LC
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
7600
/132
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
7200
/120
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
7200
/120
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
5400
/120
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
5260
/100
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
5400
/120
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
7600
/132
Mac
into
shS
PE
C_S
VC
S$2
,500
74/
1/96
7200
/120
Mac
into
shS
PE
C_S
VC
S$2
,500
24/
25/9
6C
ompa
qP
CS
PE
C_S
VC
S$2
,500
77/
1/96
7200
/75
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/96
7200
/90
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/96
7200
/90
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/96
7200
/90
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/96
7200
/90
Mac
into
shS
PE
C_S
VC
S$2
,500
77/
1/96
7200
/90
Mac
into
shS
PE
C_S
VC
S$2
,500
212
/3/9
6C
ompa
qP
CS
PE
C_S
VC
S$2
,500
74/
1/97
6500
/250
Mac
into
shS
PE
C_S
VC
S$2
,500
Lege
nd: 1
=S
tate
fund
ed p
rinte
r, 2
=S
tate
fund
ed P
C/M
acin
tosh
, 3=
Don
ated
Res
ourc
e, 4
=S
erye
r, 5
=S
peci
aliz
ed P
urpo
se, 7
=F
eder
ally
fund
ed P
C/M
acin
tosh
, 8=
Fed
eral
ly fu
nded
Prin
ter
217
213
Pag
e 7
CO
LOR
AD
O D
EP
AR
TM
EN
T O
F E
DU
CA
TIO
N
STATE
FEDERAL
Type( Dt Purch
IM
odel
ISystem
IU
nit
FY 98
IFY 99
IFY 00
IFY 01
FY 98
IFY 99
IF
Y 0
0I
FY
01
Prin
ters
:1
6/1/
944m
Plu
sH
P L
aser
Jet
CO
MM
$1,5
001
6/1/
9412
00C
/PS
HP
Las
er J
etC
OM
M$1
,500
86/
1/95
660C
Des
k Je
tC
OM
M$1
,500
16/
1/95
4mH
P L
aser
Jet
CO
MM
$1,5
008
6/1/
954
HP
Las
er J
etC
OM
M$1
,500
86/
1/95
4La
serJ
etC
OM
M$1
,500
86/
1/95
560C
Des
k Je
tC
OM
M$1
,500
36/
1/91
Lase
r Je
t II
HP
CT
BL
$03
6/1/
96La
ser
Jet 4
HP
CT
BL
$03
6/1/
97La
ser
Jet 5
HP
CT
BL
$01
6/1/
94III
HP
Las
er J
etED_SVCS
$1,5
008
6/1/
94III
HP
Las
er J
etED_SVCS
$1,500
86/
1/95
4MP
Lase
r Je
tED_SVCS
$1,500
16/
1/96
4H
P L
aser
Jet
ED_SVCS
$1,500
86/
1/96
4 P
lus
HP
Las
er J
etE
D_S
VC
S$1
,500
86/
1/96
Per
sona
lLa
serW
riter
ED_SVCS
$1,5
008
6/1/
85EX-1000
Epson
FED_PROG
$1,5
008
6/1/
89LQ
105
0Epson
FED_PROG
$1,5
008
6/1/
935
Lase
rFED_PROG
$1,5
008
6/1/
93II
Lase
rWrit
erFED_PROG
$1,5
008
6/1/
93P
erso
nal
Lase
rWrit
erFED_PROG
$1,5
008
6/1/
94III
HP
Las
erJe
tFED_PROG
$1,5
008
6/1/
94III
HP
Las
erJe
tFED_PROG
$1,5
008
6/1/
94III
HP
Las
erJe
tFED_PROG
$1,5
008
6/1/
944
Plu
sH
P L
aser
Jet
FED_PROG
$1,5
008
6/1/
94II
Imag
eWrit
erFED_PROG
$1,5
008
6/1/
9525
63B
HP
FED_PROG
$1,5
008
6/1/
95II
Lase
rWrit
erFED_PROG
$1,5
008
6/1/
964
Plu
sH
P L
aser
Jet
FED_PROG
$1,5
008
6/1/
964
m/P
lus
HP
Las
erJe
tFED_PROG
$1,5
008
6/1/
964
siH
P L
aser
Jet
FED_PROG
$1,5
00
Lege
nd: 1
=S
tate
fund
ed p
rinte
r, 2
=S
tate
fund
ed P
C/M
acin
tosh
, 3=
Don
ated
Res
ourc
e, 4
=S
erve
r, 5
=S
peci
aliz
ed P
urpo
se, 7
=F
eder
ally
fund
ed P
C/M
acin
tosh
, 8=
Fed
eral
ly fu
nded
Prin
ter
21 9
22P
age
8
CO
LOR
AD
O D
EP
AR
TM
EN
T O
F E
DU
CA
TIO
N
ST
AT
EF
ED
ER
AL
Typ
elD
t Pur
ch I
Mod
elI
Sys
tem
IU
nit
FY
98
IF
Y 9
9I
FY
00
IF
Y 0
1F
Y 9
8I
FY
99
IF
Y 0
0I
FY
01
86/
1/96
Pro
Lase
rWrit
erF
ED
_PR
OG
$1,5
008
6/1/
975
siH
P L
aser
Jet
FE
D_P
RO
G$1
,500
16/
1/85
Dec
writ
erD
EC
IMS
$1,5
001
6/1/
8525
63C
HP
IMS
$1,5
001
6/1/
92H
DH
P L
aser
Jet
IMS
$1,5
008
6/1/
943S
IH
PIM
S$1
,500
16/
1/96
Des
kJet
160
0A
pple
IMS
$1,5
001
6/1/
965
SI
Lase
rIM
S$1
,500
16/
1/89
LQ 1
000
Eps
onO
MB
P$1
,500
16/
1/89
LQ 1
000
Eps
onO
MB
P$1
,500
16/
1/92
IIDH
P L
aser
Jet
OM
BP
$1,5
001
6/1/
92II
HP
Las
erJe
tO
MB
P$1
,500
16/
1/94
Per
sona
l Las
er W
riter
300
App
leO
MB
P$1
,500
16/
1/94
LQ 1
070
Eps
onO
MB
P$1
,500
16/
1/94
LQ 2
500
Eps
onO
MB
P$1
,500
16/
1/94
LQ 1
070
Eps
onO
MB
P$1
,500
16/
1/94
LQ 1
070
Eps
onO
MB
P$1
,500
86/
1/94
IIIH
P L
aser
Jet
OM
BP
$1,5
001
6/1/
94II
Lase
r W
riter
OM
BP
$1,5
001
6/1/
954
Plu
sH
P L
aser
Jet
OM
BP
$1,5
001
6/1/
954
HP
Las
erJe
tO
MB
P$1
,500
16/
1/95
4 P
lus
HP
Las
erJe
tO
MB
P$1
,500
16/
1/95
IIIH
P L
aser
Jet
OM
BP
$1,5
001
6/1/
954
HP
Las
erJe
tO
MB
P$1
,500
16/
1/96
4 P
lus
HP
Las
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vziPPEtir.01J: a
AUTOMATED DATA EXCHANGEPROJECT
227 Page 137
age'138
COLORADO DEPARTMENT OF EDUCATIONAUTOMATED DATA EXCHANGE PROJECT (ADEP)
PROGRESS REPORT
As was detailed in the draft plan distributed in November of 1995, the ADEP wasinitiated because of two major concerns. One concern was about the accuracy andcomparability of school district data and the other concern was about school districtdata burden. The ADEP draft plan was disseminated to school districtsuperintendents, hardware and software vendors, and other interested parties.
Following is the ADEP's progress to date:
Financial Data
FY94-95 At the request of school districts, CDE contracted with an expertconsultant to work with FPP to develop a new Chart of Accounts(COA) for school district financial management and reporting.
FY95-96 Thirteen districts piloted the new COA.
FY96-97 An additional 52 districts are implementing the COA. (Four pilotdistricts transferred their FY95-96 end-of-year financial data to CDEusing electronic data transfer.)
Fall 1997 Many districts who used the new COA during FY96-97 will submitthat year's financial data electronically.
Human Resources Data
1994-1997 The Human Resources Committee was formed to redesign thehuman resources data collection system. Representatives of thisCommittee developed new job classification codes; a definition foran administrator, and met with the Financial Policies and ProceduresAdvisory Committee (FPP) to integrate these definitions in both thehuman resources and financial reporting systems.
May 1997 A draft plan of the Human Resource Data Collection System will bemailed to all district human resource and special education directors.
Fall 1997 Pilot districts will submit their human resource data electronically.
BEST CO '? '1?
,,,,,,,, ,, y ... , ............. .......
Student Data
1994-95 In order to reduce data burden, both school districts and thefeasibility study recommended that the new ADEP system collectstudent data by individual record containing only those specificelements need to meet state and federal reporting requirements.
1995-96 All school districts were invited to participate in reviewing theproposed student record layout.
May 1996 Commissioner of Education notified school districts that the studentdata pilot test had been delayed, pending State Board of Educationconsideration of privacy issues.
Sept 1996 Commissioner of Education sent a memorandum to local SchoolBoard presidents informing them of the project and requestingfeedback. CDE received one response.
1997-98 Begin working with school districts to pilot student system Fall1998.
Aug 1997 General mailing will be made to all districts regarding progress;future plans and time lines for all three systems.
Note: Check our website http://www.cde.state.co.us for further informationregarding status of ADEP.
May 6, 1997iEiyAILAbL
Page 1392 r
(9/92)
U.S. DEPARTMENT OF EDUCATIONOffice of Educational Research and Improvement (0ERl)
Educational Resources information Center (ERIC)
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This document is Federally-funded, or carries its own permission toreproduce, or is otherwise in the public domain and, therefore, maybe reproduced by ERIC without a signed Reproduction Releaseform (either "Specific Document" or "Blanket").
