| Date post: | 04-Dec-2014 |
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An ILTA ’06 Encore Presentation
Sherry KappelSr. VP, Chief Innovation Officer
Document Success with Office 2007
Office 2007 Beta product was used to prepare this material. Changes to the final version of Office 2007 may still occur
which can impact material presented here*.
Today’s AgendaHave you seen Office 2007?File Formats Change
– New file extensions – XML in Office– .docx “Package” – Compatibilities Package review
Moving Forward with Office 2007– Comparing inside– Toolbars to Ribbons
Word 2007
Enterprises depend on us to help maintain a high-performance document production environment
through:
Industry leading software
Expert level support
Professional services
Applied practical knowledge
About Microsystems
Have you seen Office 2007?
• A few things are different…– New UI– New File Format– A Few New Features
• A quick tour…
Word 2007 Tour
Firm Considerations
• New UI and Training impact • Changes compel review of existing work product • Document format forces collaboration & updates• Limit desktop applications if possible• Benefit from XML infrastructures • Reduce file storage
Client Considerations
• Expectations about XML capabilities• Representation in pace with technology • Document collaboration & exchange • Supply standard formats like ODF
Save OptionsDefault Formats
Business ImpactWhere is Microsoft moving?
– 2007 Default format is .docx– Binary (.doc) format 97- 2003– Promote benefits of XML– Compatibility/converter available
To what format, how and when shall we move our files?
Icons and Extensions
doc docx docm
dotx dotm
XMLBinaryXML with macros
XML in Office
Office 2003 had varying levels of XML
WordProcessingML: Full fidelity in 2003
OpenXML Supports:
– Faster programmatic load
– Isolate disparate elements
XML in Office
ODF Open Document Format
Gaining acceptance in Europe
Similar to OpenXML
– no legacy Word support
Office 2007 will offer support
Open XML File: User View
Letter.docx
Zip File is smaller than binary Zips/unzips on-the-flyMedia/Objects are stored intact
Extensible beyond Microsoft formats
Component correction capabilityEasier programmatic accessSecurity enhanced
.docx “Package”
Robust
Compacted
Open
Open XML File: Developer View
Letter.docx
docx “Package” Model
Demo replacement of a graphic
Planning for Compatibility, or…What will you do when Office 2007 arrives?•“Save As” in 2007 returns to legacy versions•“Compatibility” supports bi-directional moves Word 2000, 2003 and XP to Word 2007•Batch conversion available with OMPM
Compatibility
…The Error You’ll Start Seeing
Save As
Compatibility: Document Exchange
Word 2007
Word 2000
Word XP, Word 2003
Compatibility
Word 97- 2003 Upward
compatibleWord 2007
Prerequisites
OS Versions– Windows XP SP 1– Windows 2000 SP 4– Windows Server 2003
Office Versions– Office 2003 SP 1– Office XP SP 3– Office 2000 SP 3
Compatibility Pack
Supports Word, PowerPoint, & Excel
Compatibility Requirements
.docx - document
.dotm - macro-enabled document
Compatibility
Transforming your Interface• Command bars & toolbars no longer exist• User customization: Quick Access Toolbar• Developer customization: Ribbon
What are the approaches?
Toolbars: 2003 to 2007
Quick Access DevelopmentUser Accessible Quick Access Toolbar
– Limits on space– Includes “Save”, “Undo”, “Redo” & “Quick Print” as
default– Held in the User Profile– Format is XML
Consistent between documents
Improves screen space
XML Flexibility
Why Ribbon Development ?
Complex customization
Structural feedback limited
No user interface
Ribbon Architectureribbon
tabs
tab
group
control
group
control
control
Office 2007 Ribbon Basics
Define Ribbon
Add Tabs– Add “Groups” each tab– Add Buttons & Menus
Word 2007 Migration Roadmap
Questions to Ponder
Save as PDF Compare
Inspectors SharePoint
Can this replace PDF creation add-ins?
Do I need a document comparison tool?
What about metadatacleaning utilities?
Is Microsoft poised to take over document management?
Review
• Business Concerns re Word 2007 • Ribbon Design Elements• Word 2007 — Feature Demonstration• File Format & Compatibilities• Technical How-to’s — Toolbars & Ribbons • Roadmap Summary & Next Steps• Resources & References
Conclusions
• Office 2007 requires a major change management focus, the likes of which we have not yet seen– We have the time…– …but we need to use it
• Confront the change challenge at three levels– Developers– Design Team (Trainers, Document Specialists, Workflow,
Business Analysts, Practice Teams)– End-users (Lawyers, Secretaries, Business Users)
• Next step: Research – Word 2007 Readiness Roadmap
Resources & ReferencesMicrosoft Office UI Redesign (video) Office 2007 Tips & Tricks (upcoming webcasts)Interactive Word 2003 to Word 2007 guide (interactive online guide)Microsoft Office 2007 (beta download or on-line experience)Microsoft Office Word team (blog)Word 2007 Training Template (PowerPoint template, 107 slides) Word Viewer (download) > views .docx filesOffice Open XML (blog) > all about the formatThe power of OOXML (video) > Mindjet & MicrosoftThe power of OOXML (blog) > Mindjet & MicrosoftOpen XML Developer site (web site)Office Migration Planning Manager (web site)
Resources & ReferencesWeb Sites: Office 20072007 Microsoft Office System Preview http://www.microsoft.com/office/preview/default.mspxCompatibilities Linkhttp://www.microsoft.com/office/preview/beta/converter.mspx Office Developer Resourceshttp://msdn.microsoft.com/office/Open XML Developer http://openxmldeveloper.com/default.aspxECMA Standards Documentationhttp://www.ecma-international.org/news/TC45_current_work/TC45_available_docs.htm
Resources & ReferencesOpen Document Format (ODF)WikiPedia: Open Document Format
http://en.wikipedia.org/wiki/Open_document_formatOnline community for the OpenDocument Format OASIS Standard
http://opendocument.xml.org/Microsoft OpenXML to ODF Converter
http://odf-converter.sourceforge.net/blog/
XML Paper Specification (XPS)Microsoft’s XPS Site
http://www.microsoft.com/whdc/xps/default.mspx2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS
http://www.microsoft.com/downloads/details.aspx?FamilyID=4d951911-3e7e-4ae6-b059-a2e79ed87041&DisplayLang=en
Questions & Answers
Please type any questions into the chat box on your right
