Overview of Documentum

Susheel Kumar

Agenda

What is Documentum ?

Brief History of Documentum

Architecture

Kernel

Application Services

Experiences

Tools

How and What EMC Documentum delivers

Summary

What is Documentum ?

Documentum provides a unified environment for capturing, storing,

accessing, organizing, controlling, retrieving and archiving any type

of unstructured information within an enterprise.

• Documentum is product from the company Documentum

• EMC acquired Documentum in 2003 and now it is called as

EMC Documentum

1990

COMPANY FOUNDED BY EX-INGRESS ENGINEERS

FUNDED BY XEROX

1993

FIRST VERSION OF SOFTWARE SHIPPED

DOCUMENTUM SERVER 1.0

1997

RENAMED AS “DOCPAGE SERVER”

1998

RENAMED AS “EDMS 98”

2000

NEW NAME FOR VERSION 4, DOCUMENTUM 4I

2002

DOCUMENTUM 5.0

2005

DOCUMENTUM 5.3

2007

DOCUMENTUM 6.0

2008

DOCUMENTUM 6.5

2009 – 4TH QUARTER

NEW VERSION OF DOCUMENTUM

Brief History of Documentum

Architecture

Architecture

Kernel – It is a unified environment where content is

stored, accessed and secured

Repository Infrastructure

Repository Services

Security Services

Content Objects

Content is stored in the repository as an object

Objects comprise three parts:

Content Assets or Source data

• Represent the core information stored in its native format.

Content Attributes or Metadata

• Describe the content assets with descriptors such as

keywords, owner, version, links and creation date.

Methods or Operations

• Instructions to be performed on the content assets, such as

transform, notify and display.

Repository Infrastructure

Documentum repository consists of

four main components:

A file store containing the

content assets.

Attribute tables within a

relational database.

Full-text Indexes (Text based

content assets)•All words of the content assets

stored within the repository.

•All keywords and other content

attributes (or metadata) that

describe the content assets.

Directory Services

• A networked service from

which info can be looked-up and

retrieved about available

resources, including info about

groups, individuals, printers etc.

Repository Services – Content Server

The repository can only be accessed via the Content Server.

It provides two storage-specific services:

•Content Storage Services add a storage policy engine to the

Documentum repository that enables event triggered, ad hoc,

and batch execution of storage allocation and migration

polices.

•Content Services for EMC Centra is the bridge between

Documentum repository and Centra, an EMC content-

addressed storage (CAS) system that ensures fast, easy,

online access with assured content authenticity and petabyte

scalability.

Repository Services - Content

Documentum repository stores content in a

consistent manner regardless of content

type, file size or file format. Content types

include but are not limited to the

following:

Document

Web page

XML document

Report

Executable

Engineering drawing

Scanned image

Audio or video file

Thumbnail file

Corporate Record

It uses LDAP to synchronize user and group identities enterprise-

wide.

Assigns authorization rules through access control lists (ACL), which

are automatically applied to all repository objects when the objects are

created.

Every Operation performed by the Documentum Repository can be

recorded in an auditable record.

Security Services – Core Services

Auditing

Authentication Authorization

Single sign-on

Security Services – Trusted Content

Services

Documentum platform adds Trusted Content Services to tackle

application-specific security situations beyond the authentication and

authorization provided by the core security services of the content platform

Trusted Services include

Encrypted File Stores

Digital Shredding of deleted items

Support for electronic signatures.

Digital Shredding

EncryptionElectronic

Signatures

Security Services – Information Rights

Management Services

IRM services extend the security

and access controls on

documents and other types of

content beyond the boundaries

of content platform.

IRM Services secure “Roving

Content” that require persistent

protection across the network and

wherever the content is located and

stored.

IRM services add on IRM policy

server to the enterprise information

environment to secure the content

that is no longer managed by

documentum content server

Architecture

Application Services Group – Provides various application-

level services for organizing, controlling, sequencing and

delivering content to, and from the repository.

Compliance Services

Content Services

Process Services

Compliance Services – Retention Policy Services

Compliance Services provide capabilities for retaining content

and managing content as records. These are

• Retention Policy Services

• Records Manager

RPS specify and enforce the retention of objects in the

documentum repository by attaching one or more retention

policies to the objects. The objects cannot be changed or deleted

for the duration of the retention policy.

RPS enhances the standard documentum controls along three

important dimensions:

• Notifications

• Auditing

• Reporting

Compliance Services – Records Manager

Records Manager architecture

provides recordkeeping functionality as

services that can be used for electronic

and physical records alike.

Records Management capabilities

support electronic documents, e-mail

and paper based documents as managed

records. These capabilities leverage the

complementary offerings of the overall

documentum platform

Records Manager leverages RPS and

the capabilities of the documentum

platform to provide records management

capabilities in a modular fashion.

Content Services – Library Services - Versioning

When a document is modified it is stored in the

repository as a new version

• Each version is represented by a unique set of

properties and content

• Each version has a unique version number

• The initial version number is 1.0

By default, users access the most recent or current

version

Check-in/Check-out capabilities ensure users with

editing privileges do not overwrite one-another’s

versions or make incompatible updates.

A Content file can be associated with one or more renditions

• A rendition is a read-only representation of the content that

differs from the original in some way i.e. different format,

language, resolutions etc.

A Content file and its renditions are managed as a single document

in the repository.

Content Service – Library Services - Renditions

Content Services – Workflow Services

Documentum workflow automates business activities and policies

for repository content.

A workflow is defined by a model, the sequence of steps that

comprise the process, and the actions that must occur at each step.

A workflow can be serial with activities occurring one after another,

or parallel, with all activities occurring simultaneously

Content Services – Lifecycle Services

Documentum platform defines, maps and implements flexible

content lifecycle rules according to the business policies established by

the enterprise.

Lifecycle services assign a lifecycle stage to the content object, and

then manage the object’s transition from one stage to another.

Each content object has only a single lifecycle

Content Services – XML Services

Integrated XSLT (transformation engine).

Unlimited stylesheets stored in repository.

Facilitates multi-channel publishing.

Content Services – Enterprise Content

Integration Services

Search

Broker

Integration with heterogeneous repositories

• Enterprise Content Integration (ECI) Services enable extending services to other repositories

• Adapter framework and ADK

Content Services – Content

Transformation Services

Documentum provides a suite of CTS for changing various kinds of

content such as documents, photos, video and medical images into

different formats and resolutions. It also provides content analysis,

metadata extraction and thumb nailing for rich media content types.

Some of modules are:

• Document Transformation services

• Advanced document transformation

services

• XML transformation services

• Media transformation services

• Audio / Video transformation services

Content Services – Content Delivery

Services

Documentum platform provides sophisticated content deployment

and delivery services to supply content to web server farms, enterprise

portals and servers.

Documentum platform can be integrated with a wide variety of

network accessible application, personalization, portal and e-commerce

servers from enterprise vendors such as BEA, IBM, MS, Oracle.

Site Caching Services

• It adds flexibility for distributing content to disparate delivery

environments.

Site Deployment Services

• It complements site caching services by automatically delivering

content to multiple external web servers.

• If the content cannot be delivered as scheduled, these services

also support rollback with self-repair.

Content Services – Content Delivery

Services

Documentum platform can cache predefined sets of documents or

other content objects including both the content and content attributes

or metadata on intermediate servers in a high speed optimized cached

repository.

Applications can then access these attributes and assets to

automatically personalize and incorporate enterprise managed content.

Process Services – Collaborative Services

Process Services capabilities includes Collaborative Services,

managing shared workspaces, as well as Business process

management, a set of products for managing business process across

the enterprise.

Process Services – Business Process

Management

Documentum provides a complete suite of BPM products that

manages the complete lifecycle of business processes across the

enterprise.

Business Activity Monitoring (BAM) engine monitors critical

aspects of the business processes and provides up-to-date reports.

Business Process Engine runs and manages the end-to-end processes

and integrates with external applications through a SOA framework.

All of content is stored and managed with the repository.

Process Services – Business Process

Management

Process Engine

Business ProcessManager

BusinessProcessServices

BAM Reporting

Simulation

Process Forms

RulesEngine

Web Clients

Content Server

Tools Group – Provides capabilities for developing and deploying

content applications. It also provides web services for integrating

Content related objects with external enterprise applications.

Architecture

Tools Group – Enterprise Content Services and

Documentum API

Documentum Foundation Classes (DFC) is the published and

supported programming interface for accessing the functionality of

the documentum Platform. It provides Java and COM class libraries

that expose the functions that drive the documentum platform.

Documentum Foundation Services (DFS) are an SOA development

framework and API. They are based on web services, and designed to

support interoperable machine-to-machine interaction over a network.

Documentum Platform also includes Business Framework Object

(BOF). BOF provides a framework and a methodology to develop

reusable business logic components called Business Objects. This

framework is built into DFC and accessible from applications written

using DFC. It can implement business logic in reusable business

object components that can be plugged into middle-tier or client

applications.

Tools Group – Enterprise Content Services and

Documentum API

Experiences Group – Provide the framework and interfaces enabling

users to process and use content management functionality in desktop or

Browser based applications.

Architecture

Experiences Group – WDK Framework

Documentum platform includes a Web Development Kit (WDK),

an application development framework for developing web based

clients and user applications.

WDK is used to provide a series of application connectors for

integrating documentum functionality within Word, Excel,

PowerPoint and documentum client for outlook as well as portlets for

exposing documentum functionality from within a portal.

WDK framework provides a set of WDK services that run locally

on a client-side device either within a browser or a desktop

applications and interact with server-side business objects.

Experiences Group – Client Applications

Users interact with content

server repository through

client applications.

Documentum Clients

Application Integration

Custom Client

applications

How EMC Documentum delivers

Global and Distributed

Global and Distributed

Open Standards

Scalability

Documentum enforces appropriate levels of security as

organizations make their repository content available to a

wide range of contributors and users

Sensitive information in the repository file stores can be

encrypted.

It also supports electronic signatures and offers

extensive auditing of all system activities.

It secures roving content – documents and other objects

that are moving around the network and beyond the purview

of the repository

Secure

Extensible

Documentum incorporates service oriented architecture

that exploits the capabilities of web services for integrating

with disparate enterprise applications.

What EMC Documentum delivers

Records Mgmt

Digital Asset Mgmt

CollaborationWeb Content Mgmt

Imaging

Document Mgmt

Summary

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