DOD (Def Sec & SANDF) 3rd Quarterly Performance Report for FY2012/13
Presentation to the Portfolio Committee on Defence and Military Veterans (PCD&MV)
13 March 2013
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AIMAIM
Information Brief on the Department of Defence (Def Sec & SANDF) 3rd Quarterly Performance
Report for the FY2012/13
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SSCOPECOPE
Legislative Requirements
Summary of Quarterly Performance Targets
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LEGISLATIVE REQUIREMENTSLEGISLATIVE REQUIREMENTS In terms of Section 38(1) (a) (i) and (ii), of the Public Finance
Management Act (PFMA), Act 1 of 1999 as amended, the “Accounting Officer for a department must ensure that the department has and maintains effective, efficient and transparent systems of financial and risk management and internal control; and a system of internal audit under the control and direction of an audit committee”.
The Treasury Regulations, par 5.3.1 states that, “the accounting officer of an institution must establish procedures for quarterly reporting to the executive authority to facilitate effective performance monitoring, evaluation and corrective action.”
The Framework for Strategic Plans and Annual Performance Plans, states that the quarterly report “provides the Accounting Officer with an opportunity to indicate measures that will be taken to ensure that implementation of the Annual Performance Plan remains on track” and that quarterly reports must be submitted to the National Treasury and the Auditor-General for auditing purposes.
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Appendix A: Appendix A: Summary of Quarterly Summary of Quarterly Performance TargetsPerformance Targets
Red – high risk / certainty (major action is required)Amber – moderate risk (remedial/corrective action required)Green – low risk / on course (No major action is required)
Note: “-” in tables indicates no quarterly targets published in APP
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DEFENCE SECRETERIATDEFENCE SECRETERIAT
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OVERVIEW OF THE OVERVIEW OF THE DEFENCE SECRETERIAT DEFENCE SECRETERIAT
The Def Sec consists of the following Sub-Programmes: Departmental Direction Government Information Technology Officer (GITO) Policy and Planning (Defence Policy, Strategy and
Planning) Financial Services Acquisition Services (Defence Matériel) Defence Supply Chain Integration Defence International Affairs
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SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
GOVERNMENT INFORMATION TECHNOLOGY OFFICER (GITO)
1 Percentage (%) compliance with the six DOD ICT Portfolios of the Defence Enterprise Information Systems Master Plan. 1
100% 5% 1.57% 15% 8.86% 25% 41.69% 55% Green
2 Promulgated Department of Defence Information Strategy. 2
Monitor & Review
Monitor Monitored Monitor Monitored Monitor Monitored Monitor & Review
Green
3 Promulgated Information and Communicating System Policy Development plan.
Monitor & Review
Monitor Monitored Monitor Monitored Monitor Monitored Monitor & Review
Green
1 SANDF (CMIS) is responsible for Indicator and target and will report accordingly.2 A promulgated Department of Defence Information Strategy must be in place to guide the department and the Department of Defence Information and Communication Technology Strategy to enable Information to realise as a strategic resource. Continuous scanning of the external environment is done to determine the validity of the Department of Defence Information Strategy and will indicate when it should be revised and tabled for promulgation.
Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
DEFENCE POLICY, STRATEGY AND PLANNING (DPSP)
4 Co-ordinated Defence engagement in clusters
Cluster related submissions by defined target dates
Cluster related submissions in this quarter by defined targets dates
Cluster related submissions in this quarter by defined targets dates
Cluster related submissions in this quarter by defined targets dates
Cluster related activities were successfully done by defined target dates
Cluster related submissions in this quarter by defined targets dates
Cluster related submissions in this quarter by defined targets dates
Green
5 Support and Resource the Defence Review Process
HR requirements are met at 100% according to client’s demand
HR requirements are met at 100% according to client’s demand
HR requirements are met at 100% according to client’s demand
HR requirements are met at 100% according to client’s demand
HR requirements have been met at 100% according to client’s demand.
NilHR requirements have been met at 100% according to client’s demand.
HR requirements have been met at 100% according to client’s demand.
Nil Green
6 % Departmental policies authorised for promulgation
70% 70% 50% 70% 100% 70% 0%3 70% Red
7 Tabling of DOD (Def Sec & SANDF) APP in Parliament in line with the national prescripts on planning
Tabled by February 2013
Develop DOD draft APP
Draft Def Sec APP for FY2013/14 developed
Submit 1st draft DOD APP to NT and AG
1st draft Def Sec APP for 2013 was submitted to NT and Presidency on 31 August 2012 in line with national prescripts on planning.
Submit 2nd draft DOD APP to NT and AG
2nd draft Def Sec and SANDF APP for 2013 was submitted to NT and Presidency on 30 Nov 12 and 3 Dec 12 in line with national prescripts on planning.
Table DOD APP in Parliament
Green
3 Ten (10) Policies at the office of the C SANDF awaiting approval.9
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target 1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) (cont)
8 DOD enterprise risk management maturity level status
Level 4 - - - - Level 4 Level 4 Green
9 Tabling of the DOD Annual Report in Parliament in line with national prescripts
Tabled by 31 August 2012
- - Submit by 15 August 4
The DOD Annual Report for FY2011/12 was tabled in Parliament on 28 September 2012 in line with national prescripts.
- - - Green
10 DOD research capability status
Organisational structure design investigation conducted
Strategic analysis and business process concluded
Not achieved Finalisation of the investigation report
Not achieved Submitted for approval
Not achieved5
Approved structure
Red
4 AG Report only received end of August by AGSA – automatic extension of target date by one month as per policy.5 The further development of the DOD Policy Research capability is on hold until the employees critical to the development of the capability are released from their responsibility to the Defence Review process.
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
FINANCIAL SERVICES
11 Number of adverse audit findings
0 0 0 0 0 0 0 0 Green
12 Approved DOD policy regulating resource unit costing
Approved Policy
Conceptualisation Conceptualisation Development of Draft Strategy
A chapter has been included in the Budget Preparations Policy which is due for promulgation in December 2012.
Stakeholder consultation
A chapter has been included in Budget Preparation Policy which is due for promulgation in June 2013
Policy Approved
Green
13 Defence fiscal Framework status
Review of Defence fiscal framework in line with Defence strategy
- - - - - - Defence fiscal framework reviewed in line with Defence strategy
Amber
14 Percentage (%) payments in accordance with invoices/claims/charges etc
100% - 70% - 80% - 79% 100% Amber
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance TargetsSN Performance
IndicatorAnnual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
ACQUISITION SERVICES (DEFENCE MATÉRIEL)
15 Strategy of Defence Industry Status
Approved White Paper on Defence Industry
- Waiting for the approval of the Defence Review and guidance from the Chairperson of the SA Defence Industry Council
- Waiting for the approval of the Defence Review and guidance from the Chairperson of the SA Defence Industry Council
- Sec Def' authority was obtained to draft the 1st Draft SA Defence Industry Strategy by 01 April 2013
Approved Amber
16 Percentage (%) budget allocation received for renewal of the DOD main equipment in relation to the total DOD vote
30%6 - 9,49% as at 01 Apr 127
- 9,49% as at 01 Apr 12
- 9,49% as at 01 Apr 12
30% 9,49% as at 01 Apr 12
Red
17 Percentage (%) DOD expenditure on research and development (in relation to the total DOD vote)
25%8 - 14% as on 01 Apr 129
- 14% as on 01 Apr 12
- 14% as on 01 Apr 12
25% 14% as on 01 Apr 12
Red
6 The White Paper on the South African Defence Related Industries, December 1999, states inter alia that one of the initiatives launched to sustain strategic technologies and capabilities was to increase the capital equipment replacement to approximately 30% by 2001.7 Comparison between DOD Budget Vote and Def Mat Div (SCAMP: Capital SDA+SDP) Budget Vote – Not including SDA rollovers and maintenance & support at Services & Divisions.8 Based on international best practice and benched marked with BRICSA countries.9 Comparison between Def Mat Div (SCAMP: Capital SDA+SDP) Budget Vote and Technology Development Budget Vote.
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
ACQUISITION SERVICES (DEFENCE MATÉRIEL) (cont)
18 Approval of Defence Intangible Capital Assets (ICA) policy
Approval, ratification and roll out of Defence ICA Management policy
Discuss policy requirements with relevant stakeholders
Discussed policy requirements with relevant stakeholders. Developed Draft Policy and awaiting inputs from SA Army and CMIS.
Obtain first draft inputs for the policy
Busy with 3rd Draft Policy
Obtain second draft inputs for the policy
Policy completed and ready for approval
Consolidate all inputs and prepare for policy approval process
Green
DEFENCE SUPPLY CHAIN INTEGRATION
19 White Paper on Defence Industry Status
Approved White Paper on Defence Industry
Finalised draft and approval process
Draft White Paper on Defence Industry
Discussion Document
Consultation with stakeholders
Draft White Paper on Defence Industry available and consultation has taken place.
Development phase
Green
20 Percentage reduction in non compliance with supply chain regulatory framework
4%10 1% 1% 1% 1% 1% 1% 1% Green
10 The annual target of 4% contains development of a policy on GRC, improvement on supply chain monitoring systems, and successful mitigation of risks. It is believed that non-compliance will be reduced by 4% should all these mechanisms are put in place
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
DEFENCE INTERNATIONAL AFFAIRS
21 Percentage (%) Compliance with AU and UN Requirements Rules and Regulations for peace missions
100% - - - - - - 100% Green
22 Percentage (%) MOU Compliance with agreed force level for deployment in UN Missions
85% - - - - - - 85% Green
23 Percentage (%) compliance with outputs of diplomatic missions in line with SA foreign policy
75% - - - - - - 75% Green
24 DOD Foreign Relations strategy status
Policy Approved
Submit policy to stakeholders for inputs.
Waiting for appropriate slot to brief the Command Bodies of DOD.
Present Policy to senior officers for advice.
Not Achieved
Present Policy to senior officers for approval.
Presented to some of the Command Bodies
Policy approved.
Amber
25 % of positions filled against allocated quota for international institutions
20% - - - - - - 20% Green
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
HUMAN RESOURCE SUPPORT SERVICES
26 Percentage of PSAP Disciplinary Cases Finalised Within 120 Days in the DOD.
40% - - - - - - 40% Green
27 Number of National Youth Service Programme (NYSP) participants trained per year.
2000 - - - - - - 2000 Green
28 Number of the MSDS members in the system per year
6673 - - - - - - 6673 Green
29 Defence Force Service Commission Status
Fully Functional and recommendations submitted to the MOD&MV
Fully Functional Established offices in SAMHS.
Fully Functional
Office infrastructure is now 90% complete.
Fully Functional
Office infrastructure is now 99% complete
(internet connection only remaining issue)
Fully Functional
Amber
30 Human Resource Development Strategy and Plan status.
Strategy Piloted
Piloting of Strategy
Piloting of Strategy 25% completed.
Piloting of Strategy
Piloting of Strategy 50% completed.
Piloting of Strategy
Piloting of Strategy 75% Completed.
Piloting of Strategy
Green
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
HUMAN RESOURCE SUPPORT SERVICES (cont)
31 Armed Forces Day Policy Framework
Approved Conduct Research
Research conducted
Develop Draft
Developed a draft framework.
Consult Draft Document
Draft Document Consulted.
Obtain Approval
Green
32 Percentage of DOD collective grievances and disputes resolved.
80% - - - - - - 80% Green
33 DOD HR Retention Strategy status.
Strategy Approved
- - - - - - Strategy Approved
Green
34 DOD HR Performance Management System status.
1 new comprehensive system implemented and monitored
- - - - - - 1 new comprehensive system implemented
Green
35 Percentage compliance with annual submission and recording of SMS financial disclosures.
95% 95% 95% - - - - - Green
36 Level of morale within the Def Sec.
≥3 - - - - - - ≥3 Green
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Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets
SN Performance Indicator
Annual Target
1st QuarterTarget as per APPApr – Jun 12
1st Quarter Actual output – validated
2nd Quarter Target as per APPJul – Sep 12
2nd Quarter Actual output – validated
3rd Quarter Target as per APP Oct – Dec 12
3rd Quarter Actual output – validated
4th Quarter Target as per APPJan – Mar 13
4th Quarter Actual output – validated
Overall progress of indicator
LEGAL SERVICES
37 % litigation settled in favour of the DOD.
100% - 100% - - - - 100% Green
OFFICE OF THE MILITARY OMBUD
38 Office of the Military Ombud status
Establishment of the Military Ombud office
- Established the Military Ombud office
- - - Established the Military Ombud office.
Office Established
Green
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SANDF
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OVERVIEW OF THE SANDF The outputs, performance measures and targets of the Enablement and
Service Delivery Programmes (Programmes 2 - 8) reflect the core outputs of the SANDF. These programme are as follows:
2 - Force Employment
3 - Landward Defence
4 - Air Defence
5 - Maritime Defence
6 - Military Health Support
7 - Defence Intelligence
8 - General Support
It must be noted that although the quarterly report serves to account for performance against the unclassified SANDF APP, some of the information provided to describe the reasons for deviation are sensitive.
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Performance Indicator Target12/13
Responsible Quarter Achievement YTDQ1 Q2 Q3 Q4
Output 1: Prepare forces as stipulated in the Joint Force Employment RequirementActivity 1.2: Ensure Combat-ready Defence Capabilities
Broader DOD Health/Fitness Status Positive trend Surgeon General Negative Negative Negative Negative
Trend of deployable status on concurrent health assessments (CHA)
Positive trend Surgeon General Negative Negative Positive Positive
% of approved Capital Works Plan Projects completed as scheduled per year
100 Chief Logistics4 100 (0) 100 (0) 0 0
% compliance with DOD Refurbishment Programme annual schedule
65 Chief Logistics5 100 (24.14)
100 (34.48)
37.93 37.93
Activity 1.3: Ensure Matériel to satisfy the requirements of the SANDFOverarching Logistic Strategy Approved Chief Logistics 15 20 25 25
Prepare Mission-ready Capabilities
CONFIDENTIAL
4 and 5. Incorrect reporting during the first two quarters
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Execute Ordered CommitmentsPerformance Indicator Target
12/13Responsible Quarter Achievement YTD
Q1 Q2 Q3 Q4
Output 2.1: Border SafeguardingNumber of landward sub-units deployed 11 Force
Employment11 11 11 11
Output 2.2: Regional Security% compliance with force levels for external operations 96 Force
Employment99.5 98.8 95.6 97.6
% compliance with serviceability of equipment for external operations
675 Force Employment
67 67 - 67
% of the value of claims reimbursed by the UN/AU 756 Force Employment
92.58 72.41 - 82.50
Activity 1: Employ the SANDFNumber of internal operations 4 Force
Employment4 4 4 4
Number of external operations 4 Force Employment
4 4 4 4
CONFIDENTIAL
5 and 6. No verification reports received from UN.
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Provide Defence and Strategic DirectionPerformance Indicator Target
12/13
Responsible Quarter Achievement YTD
Q1 Q2 Q3 Q4
Activity 1: Administer the DOD (Direction)
Total number of Defence attaché offices 40 DFR 39 39 40 40
CONFIDENTIAL
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Compliance with the Regulatory Framework
Performance Indicator Target
12/13
Responsible Quarter Achievement YTD
Q1 Q2 Q3 Q4
Activity 1: Administer the DOD (Control)
% increase in military court docket readiness rate 14 CDLS 100 100 100 100
% reduction in military court case backlogs 14 CDLS 15 20 20 18.33
% of disciplinary cases in the DOD finalised within 120 days as per SANDF Order 40 CDLS 32 36 48 38.67
% litigation settled in favour of the DOD 60 CDLS 15 12.5 15.6 14.37
CONFIDENTIAL
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Strategic Outputs and Annual Targets for MTSF Outcome 2
SANDF Outputs Performance Indicator Target12/13
Responsible Quarter Achievement YTD
Q1 Q2 Q3 Q4
Mission-ready defence capabilities
Trend of broader SANDF health/fitness status
Positive Surgeon General
Negative Negative Negative Negative
Ordered defence commitments
Trend of deployable status on concurrent health assessments
Positive Surgeon General
Negative Negative Positive Positive
Number of internal operations
Targets depend on resource allocation
Force Employment
4 4 4 4
CONFIDENTIAL
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Strategic Outputs and Annual Targets for MTSF Outcome 3
SANDF Outputs Performance Indicator Target
12/13
Responsible Quarter Achievement YTD
Q1 Q2 Q3 Q4
Ordered Defence Commitments
Number of internal operations
4 Force Employment
4 4 4 4
CONFIDENTIAL
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Outputs and Annual Targets for MTSF Outcome 5
SANDF Outputs Performance Indicator Target12/13
Responsible Quarter Achievement YTD
Q1 Q2 Q3 Q4
Military direction % compliance with DOD training targets (non-combat professional military development)
100 Human Resources
99 87 70 85
% compliance with DOD training targets (re-skilling)
72 Human Resources
0 0 0 0
% compliance with DOD training targets (National Youth Service)
100 Human Resources
0 48.65 96.70 145
CONFIDENTIAL
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SANDF STRATEGIC OUTCOMES AND OUTPUTS
Strategic Outputs and Annual Targets for MTSF Outcome 11
SANDF Outputs Performance Indicator Target12/13
Responsible Quarter Achievement YTDQ1 Q2 Q3 Q4
Defence direction Approved force design Approved CCS (MPSPO) In progress In progress In progress In progressApproved force structure Approved CCS (MPSPO) In progress In progress In progress In progressTotal number of defence attaché offices
40 DFR 39 39 40 40
Ordered defence commitments % compliance with force levels for external operations
96 J Ops 99.5 98.8 95.6 97.6
% compliance with serviceability of equipment for external operations
67 J Ops 67 67 - 67
% of the value of claims reimbursed by the UN/AU
75 (DefSec) FMD 92.58 72.41 - 82.50
DOD Morale Level of DOD morale Positive Def Insp Ongoing Ongoing Ongoing Ongoing
CONFIDENTIAL
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THANK YOUTHANK YOU