DOD POSTAL SUPPLY AND - Defense Technical Information Center · Assistant Secretary of Defense...

Assistant Secretary of Defense(Production and Logistics)(703)697-7288 DOD 4525.6-C

DEPARTMENT OF DEFENSE

AD-A267 706 -

DOD POSTALSUPPLY AND

EQUIPMENT CATAGLOGDTICELECTESAUGO 8 IJ

April 1990

93-18148

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE(PRODUCTION AND LOGISTICS)

DISCLAIM II NOTICI

THIS DOCUMENT IS BEST

QUALITY AVAILABLE. THE COPY

FURNISHED TO DTIC CONTAINED

A SIGNIFICANT NUMBER OF

PAGES WHICH DO NOT

REPRODUCE LEGIBLY,

50272-101

REPORT DOCUMENTATION I 1. REPORT NO. 2. 3. Recipient's Accession No.

PAGE DOD 4525.6-C F_

4. Title and Subtitle S. Report DateDoD Postal Supply Catalog April 1990

S.

7. Author(s) U. Performing Organization Rept.L. Winnings No.

9. Performing Organization Name and Address 10. Project/Task/Work Unit No.Assistant Secretary of Defense (Production and Logistics)Washington, DC 20301

11. Contract(C) or Grant(G) No.(C)(G)

12. Sponsoring Organization Name and Address 13. Type of Report & Period Covered

Catalog

14.

15. Supplementary NotesDoD 4525.6-C, "DoD Postal Suppy Catalog," January 1982, is hereby canceled. The NTIS accessionnumber for the canceled catalog is P886-173036.

16. Abstract(Limit: 200 words)The purpose of this Catalog isto provide a current listing of the United States Postal Service (USPS)equipment, publications, and supplies available to all Military Post Offices (MPOs). It also providesguidance on forecasting equipment items and instructions on obtaining repairs of equipmentcurrently in use.

17. Document Analysisa. Descriptors

b. Identifiers/Open-Ended Terms

c. COSATI Field/Group

10. AvalabllityStatement 19. Security Class (This Report) 21. No.of PagesRelease unlimited for sale by the National Technical UNCLASSIFIEDInformation Service (NTIS)

20. Security Class (This Page) ,22. Price

UNCLASSIFIED

(See ANSI-Z139.1) See Instructions on Reverie OPTIONAL FORM 272 (4-77)

(Formerly NTIS-35)Department of Commerce

THE OFFICE OF THE ASSISTANT SECRETARY OF DEFENSEWASHINGTON, D.C. 20301-8000

PRODUCTION ANDLOGISTICS

FOREWORD

This Catalog is reissued under the authority of DoD Directive 4525.6,"Single Manager for Military Postal Service," May 5, 1980. Itspurpose is to provide uniform procedures for administration of postalsupply and equipment. The procedures prescribed in this Catalog arein accordance with the U.S. Postal Service/DoD Postal Agreement.

DoD 4525.6-C, "DoD Postal Supply Catalog", January 1982, is herebycancelled.

This Catalog is effective immediately for use by the Office of theSecretary of Defense (OSD), the Military Departments, the JointChiefs of Staff (JCS), the Joint Staff, the Unified and SpecifiedCommands, and the Defense Agencies (hereafter referred tocollectively as DoD Components). The term "Military Services", asused herein, refers to the Army, the Navy, the Air Force, The MarineCorps, and the Coast Guard (when operating under the Department ofthe Navy).

Recommended changes to the Catalog should be forwarded throughchannels to Headquarters, Military Postal Service Agency, ATTN:MPSA-OP, Alexandria, VA 22331-0006.

DoD Components may obtain copies of this List through their ownpublications channels. Other Federal Agencies and the public mayobtain copies from the U.S. Department of Commerce, NationalTechnical Information Service, 5285 Port Royal Road, Springfield, VA22161.

Records responsibility for this publicatiQn is assigned to theAdjutant General's Office, Department of the Army. Thisresponsibility includes the retirement of records.

kocesslon 7or

3X'S GRA&IDTIC TAB 0Unannoumoed 0Justittoatio

Diane K. MoralesDeputy Assistant Secretary

D w~r ibutenI (Logistics)

A'valability Co0e8-vall and/oor 'IC QUALITY rNSPEUTMD 5

912111 Special

DOD POSTAL SUPPLY AND EQUIPMENT CATALOGTABLE OF CONTENTS Page

100. Purpose 1

101. Policy 1

102. Federal Standard Requisitioning Issue Procedures(FEDSTRIP) Activity Address CodeUSPS/MPS Equipment Forecast Procedures 1

103. Control of USPS Capital and Sensitive Equipment 2

104. Control of USPS Noncapital Equipment 3

105. Control of USPS Supply Items 3

106. Equipment Containers 4

107. Inventory Control 4

108. Seasonal Demand Items 4

109. Supply Levels 4

110. Receiving, Storing, and Issuing Supplies 5

111. General Requisitioning Procedures 5

112. USPS EqLipment Items 6

113. Annual Forecast for Equipment Items 6

114. Requisitioning USPS Supply Items 7

115. Requisitioning USPS Publications 7

116. Requisitioning USPS Equipment Items 7

117. Requisitioning Repair Parts 7

118. Requisitioning Rubber and Steel Stamps 8

119. Requisitioning Preprinted Military Tags and Labels 8

120. Mailbag Equipment, LCM Trays, and Slide Labels 8

121. Disposition of USPS Equipment, Publications, Forms,and Supplies 8

122. Maintenance of USPS Equipment 8

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Page

123. Equipment Returned for Repair 9

124. MPO Postal Prepack (Contingency Kit) 12

125. Local Purchase of Office Supplies (USPS) 13

APPENDICES

A. Postal Equipment Issue Standards A-I

B. Postal Publications Issue Standards B-i

C. Equipment Maintenance Standards C-i

D. USPS Equipment Items D-1

E. USPS Publications Z-1

F. USPS Postmarking Equipment and Line Stamps F-i

G. USPS General Supply Items G-1

H. Mailbag Equipment H-i

I. Type (Year, Month, and Day) for Hand Stamp andCancelling Machines I-1

J. Facing Slips and Strip Labels J-1

K. Preprinted Military Tags and Labels K-1

L. Capital Equipment Justification L-1

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FIGURES

Figure Title Page

1. Sample PS Form 1590, "Supplies and EquipmentReceipt" 14

2. Sample PS Form 1586, "Supply Record" 15

3. Sample PS Form 4686-A, "Shipping Order" 16

4. Sample Supply Status Information on Requisitions 17

5. Sample Supply Room Layout 18

6. Sample Annual Forecast Documentation Flow 19

7. Sample PS Form 4984, "Repair Parts Requisition" 20

8. Sample PS Form 4805, "Work Record Sheet" 21

D-1. Sample PS Form 7381, "Requisition for Supplies,Services or Equipment" D-2

D-2. Table, Dumping and Stamping (Items 3B) D-10

D-3. Case and Table, Flat Paper (Items 21A, 21B,& 21C) D-10

D-4. Case, Wing, Flat Paper (Item 21L) D-10

D-5. Case, Facing Slip, Case Top (Item 24C) D-11

D-6. Case, Strip Label (Items 27A & 27B) D-11

D-7. Rack, Pouch (Item 30) D-12

D-8. Rack, Pouch (Items 31A & 31B) D-12

D-9. Rack, Parcel Post Sack (Item 32) D-12

D-10. Stool, Adjustable, Platform (Item 53) D-13

D-11. Case, Wing, Letter, Swinging (Item 77) D-13

D-12. Case and Table, Letter (Item 79) D-13

(NOTE: These photos (D-2, D-3 etc) are in USPS pub 47)

D-13. Stool, Carrier, and General Utility (Item 127C) D-13

D-14. Case and Table, Registry or Insured Receipt(Item 182) D-14

D-15. Cabinet, Sheet Stamp (Item 208) D-14

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Figure Title Page

D-16. Cabinet, Stamp Storage (Item 210) D-14



D-19. Stand, Postage Meter (Item 321) D-15

D-20. Truck Platform, Handtilting (Items 1070 & 1074) D-15

D-21. Cart, Utility, Basket Type (Items 1075) D-15

D-22. Box, Collection (Item 1170K) D-16

D-23. Chute, Motorist Mail (Item 1177) D-16

D-24. Desk, Lobby, Single (Items 1190A & 1190B) D-16

D-25. Desk, Lobby, Double (Items 1191A & 1191B) D-16

D-26. Tray, Mail, Letter, Plastic (Item 1262) D-17

D-27. Machine, Cancelling, Class B (Item 3601) D-17

D-28. Scale, Beam, 100-pound (Item 0854) D-17

D-29. Scale, Automatic Indicating 70-pound (Item 0857) D-17

D-30. Scale, Automatic Indicating 20-ounce (Item 0859) D-18

D-31. Scale, Platform, 125-pound (Item 0864) D-18

D-32. Basket, Canvas (Item 01033) D-19

D-33. Basket, Canvas (Item 01046) D-19

D-34. Imprinter, Money Order (Item 07400) D-19

D-35. Postage Meter (Item 07407 & 07408) D-19

D-36. Conveyor, Portable, Single Tilt, Model H (Items1921A & 1921B) D-20

D-37. Conveyor Portable, Aluminum, Model L (Items1920A, 1920B, & 1920C) D-21

D-38. Conveyor, Portable, Model 89 (Items 1922A & 1922B) D-21

D-39. Counter, Multiple Purpose, General (Items 7104A

& 7104B) D-22

D-40. Tray, Cash, Multiple Purpose Counterline(Item 7111) D-22

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Figure Title Page

E-1. Sample PS Form 7380, "Supply Center Requisition" E-3

F-i. Sample PS Form 1567, "Requisition for Rubber andSteel Stamps Only" F-2

F-2. Sample Rubber Line Stamp (Item 502) F-3

F-3. Sample Rubber Postmarking and Cancelling Stamp(Item 550) F-3

F-4. Sample Rubber Receiving or Dating Stamp (Item 552) F-3

F-5. Sample Rubber All-Purpose Dating Stamp (Item 570) F-4

F-6. Sample Rubber Pica Type (Item 645) F-4

F-7. Sample Steel Postmark Die F-4

G-1. Sample Request for USPS Supply Items G-3

G-2. Sample Unit of Issue Designations G-4

I-1. Sample PS Form 7380, "Supply Center Requisition"(Listing Year Type) 1-2

1-2. Sample Year Type Description Chart 1-3

J-1. Sample PS Form 1578-B, "Requisition for Non-Standard Facing Slips or Labels (NondefectiveRegular Labels) J-3

K-I. Sample PS Form 1957-C, "Request for Military Tags" K-2

K-2. Sample PS Form 1957-D, "Request for MilitaryLabels" K-3

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REFERENCES

(a) DoD 4525.6-M, "DoD Postal Manual, Volume I dated June 1984and Volume II dated Feb 1987," authorized by DoD Directive4525.6, "Single Manager for Military Postal Service", May 5,1980. 1

(b) Publications issued by the USPS.(c) USPS/DoD Postal Agreement, February 21, 1980.(d) DoD 4525.6-H, "Mail Distribution Instructions and Labeling

Handbook (MDILAH)", October 1981, authorized by DoD Directive4525.6, "Single Manager for Military Postal Service", May 5,1980.

1Includes USPS Publications 24, 47, 52, 65, 76, 77, 85, 88, 89, 112, 120, 121,223, T-1, T-7, Material Management Handbook AS-701, Handbooks MS-15, MS-19,MS-26 and MS-36; the Administrative Support Manual; the Domestic Mail Manual;the International Mail Manual; and the Postal Operations Manual. Thesepublications can be obtained upon request from MPSA (MPSA-OP), Alexandria,VA 22331-0006.

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OPERATING INSTRUCTIONS

100. PURPOSE

This Catalog provides info mation on the uniform system for the administrationof postal supply And equipment. It supplements instructions contained in DoD4525.6-M (ref-incc (a)) and USPS Publications 24, 47, 223, and HBK-AS-701(reference (b)) and outlines procedures for requisitioning USPS equipment,publications, and supplies furnished by the USPS for the operation of militarypost offices (MPOs). This Catalog also provides procedures for USPS supplyafministration and establishes standards for equipment order and issue, equipmentmaintenance, and publications issue.

101. POLICY

1. Instructions contained herein apply to all operating MPOs and postal activi-ties. Periodically, general supply and equipment information shall be furnishedby USPS in weekly postal bulletins.

2. USPS equipment, publications, and supplies shall be used to the maximumextent possible for conducting MPO business. Command or locally devised formsmay not be substituted for USPS forms. Capital/sensitive items of equipmentshall be assigned to specific MPOs by postmasters New York and/or San Francisco.Such items of equipment may not be moved or disposed of without the writtenapproval of the servicing Joint Military Postal Activity (JMPA). Capital/sensitive items of equipment are those valued at $1,000 or more. The termsAccountable and Non-Accountable are no longer used. Formerly, MPOs could ordersome of the more expensive USPS equipment items (some capital/sensitive equip-ment and some noncaptial equipment) on a reimbursable basis. This is no longertrue; all items in USPS inventory are now available without reimbursement.

3. The requisitioning of items other than those listed in this catalog must bejustified to MPSA, ATTN: MPSA-OP, Alexandria, VA 22231-0006.

4. Common office supply items (such as pencils, pens, and writing paper) shallbe obtained through local military supply sources. See paragraph 125 forlocal purchase procedures when such items are not available from either USPS ormilitary supply sources.

5. With the exception of problems related to revisable USPS publications (seeAppendix h) and military tags and labels (see Appendix K), requests forassistance shall be submitted to the serving JMPA.

102. FEDERAL STANDARD REQUISITIONING ISSUE PROCEDURES (FEDSTRIP)ACTIVITY ADDRESS CODE - USPS/MPS EQUIPMENT FORECAST PROCEDURES

Each MPO and postal activity has an assigned FEDSTRIP activity code and theFEDSTRIP code shall be assigned to the parent unit only. All MPOs assigned USPSFEDSTRIP accounts are directed to enter the Alpha Character "A" in the blocktitled "CAG" on all PS Forms 7380 submitted to the Topeka Material DistributionCenter (TMIDC) for postal supplies. The FEDSTRIP code is required to establishand maintain a supply account with the USPS. When MPSA notifies USPS thatan operational MPO is to be opened, MPSA will request a FEDSTRIP activityaddress code. For those activities that do not have an assigned FEDSTRIP,

requests for assignment shall be sent to MPSA-OP. This request shall incliude

the complete mailing address, MPO number, and justification.

103. CONTROL OF USPS CAPITAL AND SENSITIVE EQUIPMENT

1. Capital items of equipment over $1,000 value, or sensitive equipment overwhich USPS wishes to maintain control shall be furnished by the respectivegateway postmaster. The control and accountability of these items shall bemaintained at all times. Requisitions for these items require written justifi-cation from the requestor and a statement of concurrence/validation from theCommander concerned. Capital/sensitive equipment is indicated by an asterikin Appendix D. See paragraph 113 and Appendix L for specifics.

2. The MPO supervisor or responsible coi.anander shall ensure that a Custodianof Postal Effects (COPE) is the only individual entrusted with the custody,control, maintenance, repair, replacement, or disposition of USPS capital/sensitive items.

3. For the purpose of MPOs, the COPE shall receipt for all capital/sensitiveequipment (see Appendix D) on PS Form 1590, "Supplies and Equipment Receipt"(see figure 1). The Postal Service Item Number (PSIN) and serial number ofcapital/sensitive items shall be listed on PS Form 1590. Each time additionalcapital/sensitive equipment is received, transferred to another MPO, or other-wise disposed of (see paragraph 12!, below), or upon a change or COPE, a newform shall be completed. The form shall be prepared in triplicate. Theoriginal and duplicate copy shall be submitted to the gateway postmaster viathe JMPA for verification. The triplicate copy shall be maintained by the COPEuntil the verified copy is received from the gateway postmaster. Once theverified copy is received, the triplicate copy shall be destroyed. Forms shallbe submitted as follows:

a. Mailing address from MPOs 09XXX and 34XXX,CommanderJMPA-AtlanticUSPS AMF-Bldg 250 (Room MF-35)JFK Intl Airport, NY 11430-9201

b. Mailing addresses from MPOs 96XXX and 98XXX:CommanderJMPA-PacificGeneral Mail Facility, Room 2661300 Evans AvenueSan Francisco, 94188-5000

4. Capital/sensitive items transferred by COPEs to the custo" of othermilitary postal clerks or financial postal clerks shall be receipted from theCOPE on PS Form 1590. The original of the clerk's receipt shall be maintainedwith the COPE's master copy of PS Form 1590.

5. Upon change of COPE, a complete inventory of capital/sensitive items shallbe accomplished by both the outgoing and i iming COPE.

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104. CONTP"L OF USPS NONCAPITAL EQUIPMENT

When noncapital equipment is received at MPOs, it becomes the property of theDepartment of Defense; however, there is no requirement for a formal transferof the property from USPS to the Department of Defense. Each MPO is responsiblefor maintaining records for local control and inventory management purposes.The Postal Supply Clerk shall maintain a separate PS Form 1586, "Supply Record,"for each USPS noncapital item.

105. CONTROL OF USPS SUPPLY ITEMS

1. At least one individual at each MPO shall be designated to act as PostalSupply Clerk (PSC) in addition to carrying out regular duties. The PSC shallmonitor the stock level of supplies to prevent overstocking and shall requisi-tion items necessary to maintain operations. Specific duties include orderingsupplies, receiving and issuing supplies, inventory control (posting andinventorying), care and preservation of supplies, and the disposal and replace-ment of obsolete supplies.

2. The PSCs shall maintain a separate PS Form 1586, "Supply Record" (seefigure 2), for each USPS supply item. This requirement is for supply items andequipment and does not apply to publications. PS Form 1586 shall reflect theUSPS item number (if applicable), form number, description, unit of issue,minimum and maximum supply levels, balance on hand, quantity ordered, quantityrecrpived, and quantity issued. Enter, in pencil, minimum and maximum supplylovels tc allow for adjustments where requirements change. Enter, in pencil,otuer jrt•,ývmation (such as "backordered", and "temp frozen") on cards (seeparagr.•;h 10'7, below). Automated management information systems (computers)may be used in lieu of PS Form 1586, provided all elements listed above areinrclu&: in each program.

3. PS ovin 4686-A, "Shipping Order" (see figure 3) is furnished with eachshipment of supplies from the USPS Material Distribution Centers. The formseives er an invoice. Information reflected thereon shall be compared with theo:5gir;a] requisition to ensure all supplies requested were actually furnished.The status of it, ms shall be reflected in the "Remarks" column of PS Form1686-A when an in is not furnished or the quantity requested is reduced.

i. Fackcrdered ]t(ms are shipped automatically when available and arenormally providd within 60 of days notification of backorder. When supply itemsarc riot received within 60 days, contact the servicing JMPA for assistance.

h f(: iteems idded or discontinued, make a pen-and-ink change to thiscata,•i• l;en an item is to be replaced by a new version, continue to use theSe~i.-ti , st(tk, and suspense the PS Form 1586 to ensure the new item is requi-sit icri,! o:r: next order. Complete a new PS Form 1586 for the new item whenreci-,,,, i:ring stock leve] and usagr information for the discontinued item.When -i trr is discontinued and ib not to ho replaced with a substitute,desticy tif- existing stock and PS Form 1586.

C. Foy "teml:orarily frozen itt-z", maintain PS Form 1586 in suspensependicg notification that the items may be ordered again.

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d. When "NA purchase locally" is indicated, obtain supply from localmilitary supply. If not available through local military supply, then purchaseitem locally IAW paragraph 125.

e. When the Material Distribution Center reduces the quantity of an itemordered, the reduction is because the quantity requested exceeded the quantityauthorized by SMDC or TMDC. It could also be because stock levels have beerdepleted to a point that requires temporary reduction in the amount they canfurnish.

f. When "Furnished to MSC only" is indicated, the form or item is normallyfurnished only to USPS Management Sectional Centers, which are responsible forfinal distribution. If the form or item was not received, reorder separately.These requisitions shall be submitted with a letter of justification to yourservicing JMPA.

106. EQUIPMENT CONTAINERS

When the following items of USPS equipment are received, the shipping containersshall be retained for future transportation and storage:

1. Money order (MO) imprinter.

2. Postage meter (base and head).

3. Integrated Retail Terminals, including component subsystems.

4. Shipping crates for all scales and cancelling machines.107. INVENTORY CONTROL

Inventory control is that function of supply management concerning establishmentof stock quantities of postal supplies to meet current operational requirements.Inventory control consists of the establishment of a maximum stock quantity toensure a proper balance between the time required for resupply and the main-tenance of various inventory quantities stored in anticipation of future needs.The time required for resupply determines the minimum stock level or reorderpoint quantity. At that time, action shall be taken to reorder stock. As aminimum, postal supplies will be inventoried during the months of January andJuly. Inventory will include a physical count of all items. That count will beentered on PS Form 1586.

108. SEASONAL DEMAND ITEMS

Seasonal demand items are those that have a significantly higher or lower demandlevel during the same time frame each year. These items shall be ordered on anas need basis.

109. SUPPLY LEVELS

Operating MPOs shall maintain at least a 3-month, but not more than a 5-month,level of supplies. Consideration shall be given to the amount of time ittakes to receive supplies from TNDC. Active and reserve postal activities inthe Continental United States (CONUS), excluding those established as operatingbranch post offices of New York or San Francisco, shall maintain a 3-monthsupply level for contingency missions.

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110. RECEIVING, STORING, AND ISSUING SUPPLIES

1. Supplies received shall be checked against PS Form 4686-A and PS Form 7380,"Supply Center Requisition" (figure G-1), to ensure all items requisitionedwere received. When an item is not received and PS Form 4686-A does not reflectthe reason for this, the discrepancy shall be reported to the servicing JMPAby letter with a copy of the original PS Forms 7380 and 4686-A enclosed. Thediscrepancy shall be recorded on PS Form 1586 until resolved.

2. Supplies shall be maintained in an area that is large enough to accommodateall supply items and permits ready access to these supplies. A locationnumbering system (see figure 5) shall be established to aid in locating eachitem. The location number shall be posted on PS Form 1586.

111. GENERAL REQUISITIONING PROCEDURES

1. Emergency requisitions for supply items available at TMDC (see Appendix G)are authorized and shall be submitted, when required, by an electronicallytransmitted message to the servicing JMPA as shown below. Emergency requisi-tions shall be limited to items for which there is an urgent need (such assignificant changes in quantities used). Normal requisitions can be submittedat any time, so emergency requisitions are not to be used as a substitute fornormal, orderly procedures.

a. The message format for emergency requisitions shall be in the formatfor PS Form 7380 and shall include the MPO FEDSTRIP, NY or SF postmasterfinance number, requisition number and statement of justification. MPSA-OPwill be included as information addressees.

b. Message address for the respective JMPA's are as follows:

(1) Mailing address 09XXX and 34XXX:CDR JT MIL POSTAL ACTY ATL NEW YORK NY

(2) Mailing address 96XXX and 98XXX:CDR JT MIL POSTAL ACTY PAC SAN FRANSICO CA

2. Requisitions for equipment, publications, forms and supplies shall benumbered consecutively beginning with number one on 1 October each year, andshall be reviewed and signed by the MPO supervisor or COPE. However, theauthority to requisition and receipt for capital/sensitive equipment islimited to the COPE.

3. A statement of justification shall be required for regular requisitionswhen supplies ordered exceed quantities used in preceding periods of likeduration (except for seasonal demand items). Do not write notes or justifica-tions, etc., on PS Form 7380. Write on a routing slip or memorandum and attachit to the front of the requisition. Include your FEDSTRIP and finance numberon the justification. When the quantity of certain items ordered is reducedconsistently, this indicates that items ordered exceed the maximum allowed foran individual activity at the time a requisition is processed. To ensure therequired quantities of items falling into this category are received, orderthem on a separate requisition. The requisition shall be transmitted with aletter of justification to the serving JMPA.

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112. USPS EQUIPMENT ITEMS

1. Capital/sensitive equipment is entrusted by a USPS postmaster for use atan MPO and is furnished by the USPS without charge. These items remain theproperty of USPS.

2. If equipment is not available from USPS for any reason, postal commandersmay obtain equipment through military channels if they desire (USPS mustapprove meter purchase or lease in advance).

113. ANNUAL FORECASTS FOR EQUIPMENT ITEMS

To provide uniform procedures for requisitioning equipment and to aid thecontrol and management of requisitions, the Department of Defense shall followprocedures established by the USPS for annual requirements, planning andforecast development for capital and expense equipment items. The Capital andExpense Budget Call Packages issued by USPS Headquarters will contain specificrequirements, planning and forecast development information and guidance. Theequipment items shown in these packages will be grouped under Forecasted AnnualShipped Timely (FAST), Rapid Equipment Development Inventory (REDI), andCommercially Available Decentralized Acquisition (CADA). The estimateddelivery response time for the above groups is as follows:

FAST - 120 days from receipt of a procurement request by USPS contractingorganization at Headquarters and Regions.

REDI - 15 days from receipt of a PS Form 7381 by the Topeka MaterialDistribution Center, Topeka, KS.

CADA - 60 to 90 days from receipt of a PS Form 7381 by the USPS contractingorganization at the New York and San Francisco Division Postmaster.

These procedures will allow the Department of Defense to present USPS withnecessary equipment requirements information, which will enable the USPS tobudget for the needed equipment. The JMPA Commanders are responsible to MPSAfor administration of the annual forecast and will receive specific guidancefor the forecast development from the New York and San Francisco DivisionManagers Support Services. The forecast program provides for MPOs to identifyequipment for new requirements, to replace old equipment, and also to providefor spares. Paragraph 116, Appendix D of this manual, outlines specificrequisitioning procedures. USPS may not be able to satisfy all requirementswithin the fiscal year required due to budget constraints, contractor delays,defaults, etc., but every effort will be made to provide the items requiredwithin the estimated time frames indicated above. All requirements that arenot specified within the fiscal year required will be placed in an "OutstandingStatus" until satisfied or otherwise cancelled by JMPA-A or JMPA-P. Each yearUSPS will provide a list of postal equipment that will be purchased for thatgiven fiscal year. This list has been preapproved by MPSA in conjunction withthe Military Liaison at USPS Headquarters. MPOs can order anything on it. Allcapital/sensitive equipment worth more than $1,000.00 will be justified asspecified in Appendix L. Any items needed that are not on the list must beimmediately submitted on a separate requisition, along with a letter of justi-fication on the need for the equipment. The appropriate JMPA will submitconsolidated requests (when possible) to MPSA in Alexandria, VA, for review andcoordinate approval with the Military Liaison at USPS Headquarters.

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114. REQUISITIONING USPS SUPPLY ITEMS

1. Routine USPS office supplies, forms, publications, labels and tags (listedin Appendix G) are requisitioned on PS Form 7380 (see figure G-1). Requisitionsshall be submitted to the National Inventory Control Center, Topeka, KS66624-9998 on an as needed basis.

2. List items on PS Form 7380 in order of category sequence as listed in Pub 223(Sample PS Form 7380 should reflect this format). Within each grouping, theitems shall be listed in numerical order. Requisitions shall contain the MPOFEDSTRIP address code, finance number, list the Alpha Character "A" in blocktitled "CAG" and shall be submitted to TMDC, ATTN: Supply Requisitions, Hwy 75South at Montara Pkwy, Topeka, KS 66624-9998.

115. REQUISITIONING USPS PUBLICATIONS

Publications and handbooks that are revised by transmittal letters shall berequisitioned on PS Form 7380, "MDC Supply Requisition" (figure E-1). The formshall be used for initial distribution or when requesting additional completepublications or changes. Requests for complete publications other than initialdistribution or change to quantity required shall be submitted through theresponsible commander to MPSA-OP for approval. This form may be submitted anytime there is a requirement.

- Separate PS Forms 7380 must be submitted for publication requisitionsand supply requisitions.

116. REQUISITIONING USPS EQUIPMENT ITEMS

Requisition equipment items on PS Form 7381 (figure D-1). Although you mustsubmit separate PS Forms 7381 for each different item of equipment requested,you may request more than one of the same item on the same form. PS Forms 7381shall be submitted at any time equipment is needed. Requisitions shall benumbered consecutively beginning with number one on 1 October and shall bereviewed and signed by the COPE. PS Forms 7381 shall be submitted during fiscalyear for which items have been forecasted to the responsible MACOH postalcommander with letter of justification, which should include the following ifapplicable:

a. Information on local voltage, cycles, and whether it is alternatingcurrent (AC) or direct current (DC).

b. For postage meters indicate requirement for PS Form 3602-PO, resettingtools, keys, and meter tapes.

MACOHs send approved request to serving JMPA.

117. REQUISITIONING REPAIR PARTS

In conjunction with the maintenance and repair of USPS equipment (see para-graph 122), major postal commanders having operational control over postaloperations are authorized to requisition repair parts. Requisitions shall besubmitted to the appropriate JMPA on PS Form 4984, "Repair Parts Requisition"

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(see figure 7), for review, determination of availability and for furtherprocessing. Commanders are authorized to designate one postal activity withintheir command to requisition repair parts.

118. REQUISITIONING RUBBER AND STEEL STAMPS

Requisitions for rubber stamps (other than those listed in Appendix G) and steelstamps shall be submitted on PS Form 1567, "Requisition for Rubber and SteelStamps Only" (see figure F-i). Requisitions shall be submitted as outlined inAppendix F. If rubber and steel stamps are not received within 90 days,contact the serving JMPA for assistance.

119. REQUISITIONING PREPRINTED MILITARY TAGS AND LABELS

Instructions for ordering preprinted military tags and labels are at Appendix K.

120. MAILBAG EQUIPMENT, LCM TRAYS, AND SLIDE LABELS

Requisitions for mailbags or mail tray equipment (Appendix H) and facing slipsand slide labels (Appendix J) shall be processed in accordance with proceduresoutlined in the respective appendices.

121. DISPOSITION OF USPS EQUIPMENT, PUBLICATIONS, FORMS AND SUPPLIES

1. Excess equipment shall be reported to the responsible postal commander anddisposition instructions shall be requested. Only if there is no valid need(anywhere in theater) will postal commanders request that JMPAs authorizeturn-in of excess equipment to USPS. Refer to paragraph 104 for control ofnoncapital equipment.

2. Capital/sensitive equipment (see paragraph 103 and Appendix D) that isbeing transferred to another in-theater MPO shall be reported by message. Themessage shall identify the equipment by description, item number, quantity,serial number, and state from/to whom transferred.

3. Items (such as forms, labels, tags, etc) shall be transferred to anotherMPO.

4. Activities in CONUS shall return all excess items to local USPS postmasters.

5. Above procedures also apply when an operating MPO is closed or a CONUSactivity is deactivated.

122. MAINTENANCE OF USPS EQUIPMENT

1. MPO supervisors shall be constantly aware of the condition of the USPSequipment used in their area of responsibility and perform preventive mainte-nance IAW Appendix C. Since the standards in Appendix C are the minimum pre-ventive measures necessary to keep equipment operational, MPO supervisors shallensure that they are met.

2. With the exception of postage meter heads and Integrated Retail Terminals,local repair of equipment is authorized. Responsible commanders shall establish

8

programs for maintenance and repair of equipment through coordination with commandmilitary maintenance activities and maintenance contracts or, when possible, withsubsidiary companies of the manufacturer.

3. When equipment can no longer be cost-effectively repaired or restored tosafe and serviceable condition, replacement equipment shall be requisitioned.Postal commanders shall request disposition instructions from serving JMPA forall non-repairable capital/sensitive equipment items. Refer to paragraph 103for accountability instructions.

4. Postal commanders may authorize the use of USPS funds for local repairof USPS equipment by private vendors, subject to the following:

a. The equipment item is not under contract maintenance with a subsidiarycompany of the manufacturer.

b. The cost of repair does not exceed $400 and local repair is consideredto be cost effective.

c. The postal activity expending funds has prior written approval on filefrom the postal commander approving such disbursement of funds.

d. Accountability of funds expended shall be in accordance with DoD4525.6-M, Vol I, chapter 5, paragraph 503, subsection 17.

5. When local maintenance and repair cannot be accomplished, equipment (suchas postage meter bases, MO imprinters, and scales) shall be returned to thegateway postmaster for repair. The cannibalization of postal equipment isexpressly prohibited.

123. EQUIPMENT RETURNED FOR REPAIR

1. Capital/sensitive equipment returned to USPS for repair shall be accom-panied by PS Form 4805, "Work Record Sheet" (figure 2) and PS Form 1590.Capital/sensitive items that are returned because they are no longer neededshall be accompanied by PS Form 1590 only. The responsible postmaster shouldreturn the original copy of PS Form 1590 to relieve the COPE of accountabilityfor the item. The serving JMPA shall be advised by message each time equipmentis returned to the responsible postmaster. Include the following information:

a. APO number

b. Item name (scale, meter)

c. Serial number

d. Quantity

e. Date mailed

f. Insured/registry number

g. Brief description of problem(s) or reason item is being returned

9

It is important that all equipment returned to USPS for repair be complete (notmissing any parts). If not, USPS will delay return of the equipment untilreplacement parts are available and in place.

2. Equipment shall be returned to USPS facilities as indicated below:

a. Mailing addresses o9XXX and 34XXX, send to USPS, Maintenance OverhaulTechnical Center, 78-02 Liberty Ave, Ozone Park, NY 11417-1045.

b. Mailing addresses 96XXX and 98XXX, send to San Francisco Postal Warehouse,390 Main Street, First Floor, San Francisco, CA 94105-9500.

3. Equipment shipped in wooden containers shall be banded. Postage meterheads, money order imprinters and other mailable equipment valued over $500shall be sent as registered mail when returned to CONUS for repairs. Otherequipment items valued at $500 or less will be returned via insured mail.

a. Pitney Bowes postage meter heads shall be returned to themanufacturer for repair in all instances.

(1) A letter (original and three copies) authorizing repair of themeter head will be prepared on official letter head stationary and signed bythe COPE or officer in charge of the MPO. The letter will authorize repairof the meter head, list the meter serial number and describe the problem(s)experienced with the meter. The original letter will be enclosed with the meterhead when shipped; copies will be sent to the servicing postmastpr and to thePostal Finance Service Officer (PFSO). One copy will be retained by the MPO.

(a) Mailing addresses 09XXX and 34XXX, send the Postmaster copy to:USPS Supply UnitRoom 5124 JAF BuildingNew York, NY 10199-9951

(b) Mailing addresses 96XXX and 98XXX, send the Postmaster copy to:Support ServicesProcurement Specialist Senior1300 Evans Avenue, RM 215San Francisco, CA 94188-9991

(2) The meter descending register will be set at zero beforeshipping, with appropriate entries made on form 3602-PO.

(3) A Tie-on Tag stating "Military Meter" will be attached to the

meter head.

(4) The meter head will be shipped by registered mail only to:

Pitney Bowes IncMeter Repair DepartmentATTN: Karl Rupp624 Atlantic St.Stamford, CT 06901

10

(5) Pack the meter in a wooden crate or fiberboard shipping box of175-pound test strength and enough circumference to enable a 2-inch all-roundbarrier of packing material. Styrofoam packing material is preferred. Whenuse of small loose particles or paper packing is necessary, the head shall beenclosed and sealed in a plastic bag to prevent contact between the machineand packing material. When packing, special attention shall be given to themachine's protection and ensure the nonoperative status of the operatinglever. Enclose the original copy of the letter authorizing repair of themeter and ship the meter head to Pitney Bowes by Registered Mail.

b. MPOs returning an MOS or Unisys IRT for repair must do thefollowing:

(1) Prepare and enclose PS Form 4805 (Work Order) or facsimile andinclude items in subparagraph (5) below.

(2) Prepare and enclose Express Mail B-Label completed as follows:

(a) In the "from" block list the manufacturer's complete addressas indicated in paragraph (3) below.

(b) In the "to" block list the complete address of the unit towhich the IRT is to be returned.

(3) Send only the item(s) requiring repair via express mail to: (MOS)MOS Scale Int'l, 3180 Red Hill Road, Costa Mesa, CA 92626. (UNISYS) Unisys Corp.Postal System, 460 Spring PK Place, Suite 900, Herndon, VA. 22070-5215. MPOsthat serve as express mail acceptance units can return MOS or UNISYS scales byexpress mail utilizing Federal Agency Account Number 400.

(4) No power or attachment cords are to be returned to MOS Int'l orUNISYS with items requiring repair. MPO's will retain all power/attachmentcords.

(5) Notify JMPA-PAC by message (info cy to JMPA-ATL if from O9XXX or

34XXX). With the following info:

(a) MPO number and location

(b) Item name (scale, CRT or printer)

(c) Serial number(s)

(d) Qqantity

(e) Date returned

(f) Registered or express mail number of each item

(g) Brief description of problem(s)

(6) Upon completion of repair, the manufacturer will return therepaired item via express mail directly to the address indicated utilizing theenclosed B-Label.

11

(7) In most cases the repaired IRT will be back in the MPO in lessthan 10 days. However, if equipment is not received at the MPO within 20 daysafter mailing, then direct your inquiry to serving JMPA.

c. When a cancelling machine is shipped for repair all the oil shall bedrained and the reservior wiped dry prior to packing for shipment.

124. MPO POSTAL PREPACK (CONTINGENCY KIT)

1. These procedures apply to overseas MPO operations, CONUS postal activitiesthat are subject to rapid deployment in connection with emergency and contingen-cy plans and all Army reserve postal detachments. These procedures are intendedto aid postal supply readiness and to ensure the greatest operational capacityin the shortest amount of time in support of expanded postal operations.

a. A 3-month supply of postal items, designated as "MPO postal prepackitems," shall be maintained. Major overseas commanders shall determine thenumber of prepacks required based on emergency plans for expanded MPS opera-tions. Each CONUS postal activity shall maintain a prepack. Prepack items areannotated as such in this Catalog.

b. An MPO postal prepack consists of four complete modules containing a3-month supply of designated USPS items. The concept facilitates establishingMPO operations at four geographically separated locations. Therefore, thequantity of each prepack item reflected herein is the requirement for each indi-vidual module.

c. Appropriate postmarking devices, (see Appendix G) which shall include acomplete set for each module, shall be maintained. CONUS activities assigneda contingency MPO number for one or more of the gateway postmasters shall main-tain postmarking devices for each number assigned.

d. A minimum of four office number plates (Item 07402) for money orderimprinters shall be maintained (one per module) for each MPO number assigned.

e. Certain items of USPS equipment also have been designated for inclusionin MPO postal prepacks. Items (see Appendix D) are annotated as such and shallbe requisitioned as outlined herein.

f. A complete set of USPS publications shall be maintained for each prepackmodule.

2. KPO postal prepack items shall be reviewed at least semi-annually by thosein charge of postal activities. MPO postal prepacks shall be the subject ofperiodic examination by major postal commanders. Action shall be taken toreplace and update any obsolete items specified in USPS postal bulletins, anychange to this Catalog, or any new instructions from MPSA.

3. Postjge stamp stock credits, military money order requisitioning, andprocurement of additional publications (Appendix E) shall be coordinated withthe MPSA (AUTOVON 221-9104/9202 or commercial (202) 325-9104/9202).

12

4. USPS supply items (such as forms, tags, and labels) required for trainingshall be requisitioned and maintained separately from postal prepack items.This is necessary to ensure USPS items are available for training and thatprepack items are maintained in the quantities specified in this Catalog.However, USPS equipment maintained as part of the prepack shall be used fortraining purposes.

125. LOCAL PURCHASE OF OFFICE SUPPLIES (USPS)

Items listed in this Catalog can be ordered by operating MPOs and postalactivities. Occasionally USPS supply items may be out of stock at the TMDC.When this occurs, the Materiel Distribution Center notation on PS Form 4686-Ashall indicate the item is to be temporarily purchased locally, and perhapsthat it will no longer be available from USPS supply sources. When out ofstock or discontinued items are required to sustain normal MPO operations, theyshall be obtained, when available, from local supply sources; i.e., militaryself-service supply centers. When items are not available from militaryself-service sources, commanders may authorize the local purchase of likeitems using USPS funds. Postal commanders desiring to institute local purchaseprocedures may issue implementing instructions to their field activities.Local purchases shall be limited to a maximum of $50 per purchase order, with atotal accumulation not to exceed $200 per quarter. Accountability and reportingrequirements are outlined in DoD 4525.6-M, Volume I, Chapter 5, paragraph 503,subsection 17.

1

13

U.to Sa.O Postal sEffect Dot .

COPE, APOork 09102-0006 s

TO: Haknd to He'd

(Exuple of counsigment to COPE) Autd 1agApproed: Tho w form mo e upd as an vera-

F0 WG Dole offi~cect.c 7 IS.232.3

~~.,~ on 23305MSM ad. MOT-

1 0-864 A-4644.01 Scale, Platform, 125 lb._________Serial No. 05055ZA-52

4 0-7400Imprinter, money Order4 0-400 Serial No. 55813, 55426. 55912. 55633

1 3601 A-4521.01 Machine, Canceling,ClsB________ _____________ Serial No. 959939

2 0-7407 A-4654.08 Postage Meter, head_________ eril N.t 3351832. 959939

2 0-7408 A-4654.09 POtae ee, base_________ _____________ Serial No. 4290. 8902

_________ SIGN __________

IA,,. ofh ad.0 V & aw. .9.- k. -.a b. -.a.d

0a. t -a.a am DOTXZ 1•iT. COPE "y- W b--o Wto

PS Fo"m IBM, .1.. 1907

U.S. Plapa Sarea at

SUPPLIES AND EQUIPMENT RECEIPT 23 Feb. Xl

FROM: Post Offic, Store OW VP +4 Swam or. Unitg

coPE, APO Nev York 09102-0006

Unijete 01 PO ewon York 09102 Gv ýW Orde*MAlot Sheer Number

Unit , APO New York 09102wHewcat to H&

3. Tdeobcat

(Example of consignseent to postal Clark)

pere,. We Da OW4 offcewto. mra, IS. 232.23

Impriniter, Mone-y Order0-7400 None Serial No. 55912A-464.oaPostage Mater, be-ad

0-7407 A-6401serial No. 3351832Postage Meter, base

0-7408 A-4654..09 Serial No. 4290

*aaee-aa *.1ea5 Y"aa NO h N 10 ofaa .. ta a e a .... .. 0..1 ee w y

ia '~'231 Feb. a a . .a m~ aea

f2 o.ew,.d te,

Figure 1 Sample PS Form 1590, Supplies and Equipment Receipt

14

I

PS I iFo e/Pn No . - a , k I.Na Le monPS Form 6019 _ __ _ _

OmneumLw I"Mh wMilitary Post Office(MPO) Report of Money Order Business

up" Of ka Saume. Of smippa MitweMmomm LAWd 2SH TMDC L- O '___00 / _yo

No oe emad a'in BOLMN ked W*odI nf

owe a OW Do" Ow Dan O w 0m Ow a" w 0 O DOW Ow DM Oaw

St•-7 rF~ •o •v!Lff f t st 4 /137 --- W I V

•J• r Aoi f /,1 1 Five-month level of supplies- - - r t level of supplies/aL - -,- -o (at the time supplies are

- - - - -m/received from USFS)

PS/... •1,. o,•,m., • SUPPLY RECORD

D ~ FIGURE 2. SAMPLE PS FORM1 1586, "SUPPLY RECORD"

15

S.............. . .. .• a a • m n uu umnCmn

U.S. POSTAI, GEUVICK

SHIPPING ORDER

-1159 EASTERN AREA SUPPLY CENTER 00

1 355825 1SEA19 POSTAL OFFICER DIV 81254-021111 SUPPLY CLERK

1111 APO NY 09036 CAG-A111111

1111111111111111 1 OF 1 PACE 1 OF 1 SECTIONS PRINTED 1

ITEM NUMBER CUANTITY N VALUE REMARKS

17 500 SH N/C ORDERoQUANTITY REDUCED

1096 50 PD N/C

2966 50,000 EA N/C

3849B 10,000 SH N/C

3854 20 BK N/C

3875 200 SH N/C

4314 100 SE N/C

6019 700 SB N/C

6401 100 EA N/C

L4 20 PD N/C ORDER QUANTITY REDUCED

L5 2 EA N/C NOT AVAIL ORDER NEXT CYCLE

08A 0 N/C POIN UNKNOWN CHK PUB 22/24

0503 0 EA N/C ITEM NOT FOR YOUR OFFICE

0292B 100 N/C DISC USE 0293C

0431 0 EA N/C ITEM NOT FOR YOUR OFFICE

0624 5 EA 1.34 TO BE SHIPPED FROM WASC

01026B 4 EA N/C BACKORDERED DUE 81268

lWhen post office identification number (POIN) is unknown andthis message is printed, refer to DoD 4525.6-C, not USPSpublications.

Prom S4a

on. I1si

FIGURE 3. SAMPLE PS FORM 4686-A, "SHIPPING ORDER"

16

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Front ViewRow I

Figure S. Sample Supply Room Layout

18

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19

U.S. Postal ServiceREPAIR PARTS REQUISITION

FEOSTRIP JuinDate Organizational Unit Street. Citv. State, and ZIP+4Addriz @rso7

1- iG7 .39?J 7025 AIRPS APO Nev York 0906018. EF ~0'9 '9 17!2I_______________ ________

National Stock Number Unit Ouantity GroupOE Oeclto

Isse (206281 Code

6670-00-923-5876 EA 1 031 11009 Andieatly

6670-00-923-3944 EA Z 030 10012 Assemblyindicator Tape-

6670-00-920-3946 EA 1 030 10017 AssemblyScale Platform-

L6670-00-000-8794 EA 1 1 202 265496 Assembly

Send Original To: =WueRetain copy for file.

U.S. Postal Service TitleWestern Area Supply Center Hsgt.Repair Parts Supply, Bldg. 302 VHighway 75 S. & SW Montara Pkwy 22 Jun 1989Topeka, Kansas 66624-9602 PEN Tolephodi No.

Ps Iarwin 4984, January 1936 (NSN 7S440-000OO0436)

Figure 7. Sample PS Form 4984, "Repair Parts Requisition"

20

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APPENDIX C

EQUIPMENT MAINTENANCE STANDARDS

This Appendix contains preventive maintenance information, guidance and check-lists (for conveyors only) to be used by postal commanders to develop, imple-ment and aggressively manage the Military Postal System's Preventive MaintenanceProgram. Reference material used to provide the information and directionincluded herein include the USPS Maintenance Handbook Series MS 26, 43, 58, 82,101, 102, and 111.

The use of procedures and practices in conflict with those contained in thisAppendix must be specifically authorized by the cognizant office of the MilitaryPostal Service Agency.

All equipment shall be checked daily to ensure it is operational. MPO super-visors shall ensure that the manufacturer's operating instructions are availablefor each item of mechanical equipment used. Commanders will include verifica-tion of and accomplishment preventive maintenance as part of an MPO's dailyoperations in all command inspection programs.

Below is a Property Code Numbers (PCNs) Handbook F-43 listing the service ofpostal capital/sensitive equipment. The useful life may or may not exceed theservice life as stated in the F-43 Handbook. If proper preventive maintenanceis performed, it should extend the useful life. A complete overhaul willusually double the useful life.

EQUIPMENT USEFUL LIFE

Conveyors 10 YearsIRTs 10 YearsPostage Meters 10 YearsScales 10 YearsCancellation Machines (Flyers) 10 YearsU-Carts local inspection required IndefiniteHampers local inspection required IndefiniteNutting Trucks local inspection required IndefiniteCardboard Trays local inspection required IndefiniteFlat Trays local inspection required IndefinitePouch Racks local inspection required IndefiniteLetter Cases local inspection required IndefiniteFlat Cases local inspection required IndefiniteVending Machine Booklets 10 YearsStrapping Machines 10 Years

Preventive maintenance may be divided into three major categories, inspection,cleaning and lubricating, and routine preventive maintenance.

INSPECTION - Inspection checklists specify those activities which normally callfor a higher level of mechanical and electrical skill. These lists are con-cerned principally with inspections and adjustments, though tightening andcleaning activities may be included when delicate or complex equipment isinvolved. Generally, inspection activities are performed monthly, quarterly,semi-annually, and annually.

C-I

CLEANING AND LUBRICATING - Cleaning and lubricating checklists are primarilyconcerned with cleaning, lubricating, and tightening activities. These jobsdo not ordinarily require as much technical skill as those appearing oninspection checklists. Cleaning and lubricating activities are usually per-formed monthly, quarterly, semi-annually, and annually.

ROUTINE PREVENTIVE MAINTENANCE - Routine preventive maintenance checklists areconcerned with all of the activities listed above, but are normally directed ata level of skill between that required for inspections and that required forcleaning and lubricating. Inspection and adjustment work assigned at this levelis less complex than work listed for inspections. Routine preventive mainte-nance activities are usually performed on a tour, daily, weekly, and bi-weeklyintervals.

Inspection, cleaning and lubricating, and routine preventive maintenanceactivities for postal service equipment are listed on master preventive mainte-nance checklists, some examples of which are included in this Appendix.

Assignment of Checklist Numbers

Each checklist should be assigned an alpha-numeric identification which isunique within the local maintenance organization for purpose of positiveidentification. Where applicable, National Maintenance Information and ControlSystem (NMICS) equipment codes/acronyms should be used as part of the locallydeveloped checklist number.

N - AAAAA - NA

Activity No. Designation Letter2 - insp. M - Master Checklist3 - RPM R - Route Sheet4 -cl. & lube C - Checklist

Equipment Code/Acronym Sequence Number

An example showing the development of a checklist number for master inspectionchecklist No. I on the Multi-Positions Letter Sorting Machine (MPLSM) is shownbelow

2 - MPLSM - IM

Activity No.(Inspection) 1 Designation Letter (Master)

Equipment Acronym Sequence Number (firstMPLSM insp. checklist)

C-2

PREVENTIVE MAINTENANCE FOR BOOKLET VENDING MACHINE PBM-6

PBM-6 Preventive Maintenance Requirements

ITEM PROCEDURE FREQUENCY

1 Checking for wear and damage Every Service

2 Cleaning the coin mechanism As needed duringservice

3 Cleaning the interior and As needed during* exterior service

"PREVENTIVE MAINTENANCE INSTRUCTIONS

Because PBM-6 machines are often in remote self-service locations, cleaningtakes place only as needed. Always check for wear and damage when servicing themachine or performing routine or unscheduled maintenance of any sort. Lookfor any worn, broken, bent, scorched, or other abnormal conditions of machineparts. Follow safety precautions during performance of preventive maintenance.

C-3

CHECKING FOR WEAR AND DAMAGE

Visually inspect the following electromechanical items for wear, damage,corrosion, rust, and scorched conditions:

a. All metal accessories and components

b. All dispensing module moving parts

c. All printed circuit boards and switches

d. All module latches and catches

e. Front panel indicators, COIN REJECT pushbutton, coin slot, andBOOKLET and CHANGE cups

CLEANING THE COIN MECHANISM

Follow coin mechanism removal and replacement procedures in this section.Stop at the point where the coin mechanism is hanging on the mounting studs.

C-4

1. Push down on coin return knob while observing coin mechanism. Thiscauses coin acceptor lid to open slightly. The coin acceptor lid is heldclosed by a spring. Grasp lid firmly, and carefully swing it diagonally upwardand to right.

CAUTION

Do not use solvents, steel wool, scouringpads, or a metal bristle brush for thefollowing cleaning steps. Do not use anytype of spray lubricant.

2. Hold coin acceptor lid open. Wipe exposed coin ramp and inner surface*- with a damp cloth. Use a cloth dampened with water and a mild nonabrasive

detergent for heavy dirt in this area.

3. Let coin acceptor lid close gently.

4. The coin mechanism cleaning is now complete. Follow removal andreplacement procedure in this section, beginning at point of installing coinmechanism in machine. Complete replacement procedure, and return machine toservice.

C-5

CLEANING THE INTERIOR AND EXTERIOR

Wipe surface areas of PBM-6 clean with a brush and a dry, lint-free cloth. Usea vacuum cleaner on all surfaces. Wash or clean front panel with detergent NSN7930-00-357-7386. Wipe dry with a clean, dry cloth.

C-6

PREVENTIVE MAINTENANCE FOR STAMP VENDING MACHINE PS-53C

PS-53C Preventive Maintenance Requirements




3 Cleaning the stamp dispensing As needed duringmodules service

4 Cleaning the interior and As needed duringexterior service

C-7

PREVENTIVE MAINTENANCE INSTRUCTIONS

Schedule cleaning on an as-needed basis because of the remote locations ofPS-53C machines. Check for wear and damage each time the PS-53C is servicedfor money removal and stamp replenishment, or when routine or unscheduledmaintenance is performed. Look for any worn, broken, bent, scorched, or otherabnormal conditions of PS-53C parts. Follow safety precautions duringperformance of preventive maintenance.


Visually inspect the following electromechanical items for wear, damage,corrosion, rust, and scorched:

a. All metal accessories and components

b. All stamp module moving parts

c. All printed circuit boards and switches

d. All module latches and catches

e. Front panel indicators, coin return button, coin slot, and CHANGE cup

C-8


1. Push down on coin return knob while observing coin mechanism. Thiscauses coin acceptor lid to open slightly. The coin acceptor lid is heldclosed by a spring. Grasp lid firmly, and carefully swing it diagonallyupward and to right.

CAUTION

"Do not use solvents, steel wool, scouringpads, or a metal bristle brush for thefollowing cleaning steps. Do not use anytype of spray lubricant.

2. Hold coin acceptor lid open. Wipe exposed coin ramp and inner surfacewith a damp cloth. Use a cloth dampened with water and a mild nonabrasivedetergent for heavy dirt in this area.

3. Let coin acceptor lid close gently.

4. The coin mechanism cleaning is now complete.

CLEANING THE STAMP DISPENSING MODULE

Remove each stamp module individually, following removal instructions in thissection, and clean thoroughly. Wipe all surface areas with a brush and a dry,lint-free cloth. Use a vacuum cleaner to remove all paper dust collected withinstamp modules.


Wipe surface areas of PS-53C clean with a brush and a dry, lint-free cloth. Usea vacuum cleaner on all surfaces. Wash or clean front panel with detergentNSN 7930-00-357-7786. Wipe dry with a clean, dry cloth.

C-9

PREVENTIVE MAINTENANCE FOR BOOKLET VENDING MACHINE PBM-2

PBM-2 Preventive Maintenance Requirements




3 Cleaning the interior and As needed duringexterior service

PREVENTIVE MAINTENANCE INSTRUCTIONS

The above lists all preventive maintenance requirements. Always check forwear and damage when servicing the machine. Because PBM-2 machines are oftenin remote self-service locations, cleaning takes place only as needed.

Follow safety precautions during performance of preventive maintenance. Beforeopening the access door, disable the external alarm system and remove power byunplugging the machine from the AC outlet. Upon completion of preventivemaintenance, close the rear access door, enable the burglar alarm system, andreturn power by plugging the machine into the AC outlet.

C- 10


Visually inspect the following items for wear, damage, corrosion, rust, andscorched conditions, and discoloration:

1. All metal accessories and components

2. All dispending module moving parts

3. All printed circuit boards and switches

4. All module latches

5. Front panel

6. Front panel indicators, COIN REJECT button, coin slot, and BOOKLETand CHANGE cups

Report any defective parts to the MPO supervisor.


Materials. Cleaning the coin mechanism requires the following materials:

a. Soft damp cloth (nonabrasive)

b. Detergent (nonabrasive liquid soap)

c. Dry cloth (nonabrasive)

Procedures. Use the following steps to clean the coin mechanism:

. Remove coin mechanism as stated below:

a. Remove power by unplugging power cord from wall outlet.

b. Uxulock and open access door.

c. Unplug coin mechanism by separating PIO from J10.

d. Grasp mechanism by its slide bracket and carefully slide it out .ofmachine.

e. To empty coin tubes and remove slide bracket:

(1) Hold down the two clips located in upper corners of mechanism.

(2) Push out top end of acceptor until it clears mechanism.

(3) Pull up coin acceptor until tabs located on sides 'of coinacceptor reach their upper limit.

(4) S,,jng bottom end of coin acceptor out of mechanism.

(5) Remove coins from coin tubes.

C-11

(6) Remove slide bracket. Set aside for use on replacement coinmechanism.

(7) Replace coin acceptor by reversing procedures described insteps (1) through (6) above.

2. Push coin return lever and open coin acceptor lid. Grasp lid firmly,and hold it open while cleaning coin path.

CAUTION

Do not use abrasive substance or materialslike steel wool, scouring pads, or a brushwith stiff bristels to clean the coin path.Do not lubricate the coin path.

3. Wipe coin path and inside of lid with a soft damp cloth. For heavydirt in this area, use a mild nonabrasive liquid detergent applied to a dampcloth. If area cannot be cleaned, replace coin mechanism. Do not attemptto scrape away heavy dirt as this might cause permanent damage to module.

4. Dry thoroughly with nonabrasive cloth.

5. GENTLY close coin acceptor lid.

6. Replace coin mechanism in accordance with the below procedures:

To load coin tubes and attach slide bracket, proceed as follows:

a. Hold down two clips located in upper corners of mechanism.

b. Push out top end of coin acceptor until it clears mechanism.

c. Pull up coin acceptor until tabs located on sides of coin acceptorreach their upper limit.

d. Swing bottom end of coin acceptor out of mechanism.

e. Load coin tubes with desired amount of coins.

f. Set DIP switches on back of coin acceptor to chosen settings.

g. Attach slide bracket removed in paragraph l.e.6.

h. Replace coin acceptor by reversing procedures described in steps athrough d above.

7. Carefully slide coin mechanism onto slide mount bracket, and pushuntil it clears connector J10.

8. Connect P10 to J1O.

C-12

9. Plug power cord into wall outlet, and apply power by pulling out

(activating) interlock switch.

10. Perform the procedures listed below:

C-13

PBM-2 Performance Test

STEP PROCEDURE PERFORMANCE

1 Power-up check. Open rear door. Power-on lamp lights.Make sure all assemblies are Credit display LED's lightinstalled and no coins are in and read zero (0.00).machine. Plug in power cord. EMPTY LED flashes.Pull out (activate) interlockswitch.

2 TEST SWITCH and VEND LIGHT LED Dispensing motor runs onechecks. Press TEST SWITCH cycle. VEND LIGHT LEDmomentarily and release. lights during vend cycle.

EMPTY LED flashes.

3 Power-down check. Push interlock EMPTY LED, credit displayswitch to center (off) position. LED's, and power-on lamp

go out.

4 EMPTY LED check. Load dispenser EMPTY LED remains out andwith 30 test booklets. Put power-on lamp lights.weight on top of booklets. Set USE EXACT CHANGE LED$ACPT/NO $ACPT switch to OFF. flashes. Display readsPull out (activate) interlock zero (0.00).switch.

5 PRICE SWITCHES and credit display Credit display advancesLED's checks. Switch escrow with each nickel depositeddisable switch to the off for a total of $0.45.position. Set PRICE SWITCHES Machine vends one booklet..40 and .05 to the ON position Credit displays returitsfor a total of $0.45. Record to zero (0.00), and cashcash accountability counter accountability counter addsreading, and insert nine $0.45. USE EXACT CHANGEnickels in coin slot. LED flashes.

6 Escrow disable switch check. Set Inserted coins do not passescrow disable switch in the ON through to CHANGE cup.position. Insert one quarter and Insert one dime, machineone dime. Press the COIN REJECT vends one booklet.button.

7 Escrow disable switch check. Set Inserted quarter and dimeescrow disable switch in the OFF pass through to CHANGEposition. Insert one quarter and cup.one dime. Press the COIN REJECTbutton.

C-14

STEP PROCEDURE PERFORMANCE

8 COIN REJECT button check. Insert Credit display shows inone quarter, one dime, and one sequence $0.25, $0.35, andnickel. Push COIN REJECT button. $0.40 and returns to zero

(0.00) as the coins returnto CHANGE cup. USE EXACTCHANGE LED flashes.

9 Booklet vend and cash accounta- Credit display shows inbility counter checks. Insert sequence $0.25, $0.30,one quarter and four nickels. $0.35, $0.40 and $0.45.

Machine vends one booklet.Credit display returns tozero (0.00), and cashaccountability counteradds $0.45. USE EXACTCHANGE LED flashes.

10 Change return check. Insert Credit display shows intwo quarters. sequence $0.25 and $0.50.

Machine vends one bookletand returns one nickel toCHANGE cup. Creditdisplay returns to zero(0.00), and cash accounta-bility counter adds $0.45.USE EXACT CHANGE LEDflashes.

11 Change return check. Insert Credit display shows inone dime and two quarters. $0.10, $0.35, and $0.60.

Machine vends one bookletand return three nickelsto CHANGE cup. Creditdisplay return to zero(0.00), and cash accounta-bility counter adds $0.45.USE EXACT CHANGE LEDflashes.

12 Low quarter SBA coin reject Credit display shows zerocheck. Insert one Susan B. (0.00). The SBA coinAnthony (SBA) dollar coin. returns to CHANGE cup.

USE EXAV. ýCHANGE LEDflashes.

-3 L "%XACT CHANGE LED check. Credit display shows inInsert two quarters. sequence $0.25 and $0.50.

Machine vends one bookletand ret zns oý nickel to

C-15

CHANGE cup. Creditdisplay returns to zero(0.00), and cash accounta-bility counter adds $0.45.USE EXACT CHANGE LED goesout.

14 SBA coin accept check. Insert Credit display shows inone quarter and one SBA dollar sequence $0.25 and $1.25.

Machine vends one bookletand returns three quartersand one nickel. Creditdisplay returns to zero(0.00), and cash accounta-bility counter adds $0.45.USE EXACT CHANGE LEDflashes.

15 INVENTORY SWITCHES check. Press No coins remain in tubes.three INVENTORY SWITCHES toempty coin inventory tubes.

C-16


Materials. Cleaning the interior and exterior of the PBM-2 requires thefollowing materials:

a. Vacuum cleaner

b. Brush

c. Dry, lintless cloth

d. Detergent (NSN 7930-00-357-7386)

Procedure. Use the following procedure to clean Lhe interior and exterior ofthe PBM-2:

1. Remove the cashbox.

2. Gently brush and vacuum surfaces of .1. components inside machine.

3. Wipe surfaces of components with a dry, lintless cloth.

4. Clean front panel. Use detergent as necessary. Wipt dry with dry,lintless cloth.

5. Clean cashbox and return it to machine.

C-17

PREVENTIVE MAINTENANCE FOR POSTAGE METER HEADS

Postage Meter Head Preventive Maintenance Requirements

ITEM PROCEDURE FREQUENCYI -Service Functions Only- When required.

Limited to installing metertape and filling/refillingink and water supply.

Postage Meter Base Preventive Maintenance Requirements

ITEM PROCEDURE FREQUENCYLocal maintenance and repair When required.authorized when performed bymilitar; maintenance personnelor subsidiary companies of themanufacturer or USPS.

Scale, Automatic Indicating Pound, 100 Pound and 125 Pound

ITEM PROCEDURE FREQUENCY1 Local maintenance and repair When required.

authorized when performed bymilitary maintenance personnelor subsidiary companies of the 4manufacturer daily.

2 Service functions performed by Daily.the operator are limited to:

Cleaning scale externally.

Seeing that scale doesnot rock.

Checking for correct zeroweight.

Seeing that the platform isfree to move and returnto normal position afterdisplacement.

CC-18

PREVENTIVE MAINTENANCE FOR CANCELLING MACHINE

Cancelling Machine Preventive Maintenance Requirements

ITEM PROCEDURE FREQUENCY1 Clean dust and lint from Daily.

the top of the machineusing a small paint brush.Avoid pushing dust intooilless bearing. Inspectto determine if/when ItemNumbers 2-3 are necessary.

2 Clean die hub and treat with When required.cleaning solvent if it becomescaked with ink and dust.Similarly, clean other exposedmetal parts; however, avoidexposing rubber rollers tooil or cleaning liquid.

3 Oil areas marked for oiling, When required.including moving parts notmarked that normally requirelubrication.

4 Ink the roller by rolling it When required.on a small amount of ink on aflat surface. Invert rolleroccasionally to equalizewear. Replace roller whennecessary.

5 Adjust as necessary in When required.accordance with manufacturer'sinstructions. Add oil to oiltrough, as necessary.

Model "H.D.2": SAE 10 or20, nondetergent

Model "M": SAE 10,nondetergent

C-19

Cancelling Machine Preventive Maintenance Requirements (Cont.)

ITEM PROCEDURE FREQUENCY6 Change oil-Model H.D.2-clean Semi-annually.

trough before adding 3 pintsof new oil.

7 Change oil-Model M-clean Annuallybefore adding 1 pint of newoil.

NOTE - The cancelling machine has been designed to be dependable during normaldaily use for 10 years. All wear on the machine is gradual, allowingreplacement parts to be ordered before breakdown, if the operatorexamines the working parts when the machine is being cleaned andlubricated.

0

C-20

MASTER PREVENTIVE MAINTENANCE CHECKLIST - SIDE A Chekiit Numbr;:

Tyo of Activity: INSPECTION 2-PPC-iN

Systorabwnon yr Equi t:~ Typ. Gene l purpose B-uD n oasing

Frequency By

Component Item Instruction' Service ConditionJLight Mod Sev

MQSAGENEAL 1 (Safety) observe all safety precautions. -xxx

Disconnect power cable except whenoperations must be performed with theequipment running. Be especially cautiouswhen performing operations with theequipment running.

2 (Power Cable) Connect power cable and *

operate conveyor.

3 (Power Cable) Disconnect power cable from *receptacle.

DRIVE 4 (Motor and Reducer or Gearmotor) With -xxxSECTION conveyor running, feel motor and reducer

housing to detect excessive vibrdtion.Listen for evidcnce of damage or wearto internal parts. Look for evidence oflubricant leakc.ge.

5 (Driv. Section) with conveyor running -xxxobserve the overall performance of themotor, reducer, and power transmissionequipment.

6 (Roller Chain Transmission) With power -xxcable disconnected, remove chain guard.Look for excessive wear to roller chain andsprocket teeth. Look for corrosion andbuild-up of dirt on transmission parts.Feel chain to determine if tension isproperly adjusted. Feel sprockets to besure they are tight on shafts. Remountchain guard.

*Frequency to agree with "operating items"appearing on individual checklist. lbeseperformance time standards have not beenincluded in the data presented on thesummary sheet.

C-21

MASTER PREVENTIVE MAINTENANCE CHECKLIST - SIDE B Chj ftg Number:

Type of ActivIty: ,MSPECTION 1 .2-PP-11N1

Syaem: Equipment: Type: Gmlnealsor sePortable conveyors All modelsI

Frequency

Item Performmnce Time Criteria Notes and Additional Information FactorLt Mad Sev

1 (Safety) 5 minutes includes travel time to the 4job site

2 (power Cable) 2 minutes Standard

3 (power Cable) 2 minutes Standard

4 (Motor and 2 minutes Standard 4

Reducer or Gearmotor)

S (Drive Section) 2 minutes Standard 4

6 (Roller Chain 6 minutes Standard 2

Transmission)

'Frequency to agree with"operating items" appearing on

individual checklist. Theseperformance time standardshave not been included in thodata presented on the summarysheet'

C-22

MASTER PREVENTIVE MAINTENANCE CHECKLIST - SIDE A Chectlstp Number

Type of Activity: INSPECTION 2-PPC-IM

System: Eq Typ: Wen l sePortable Conveyors I loadel TycelsortingLoadina-Utnloadinq

Frequency ByComponent Item IItructions Sevice Condition

Light Mod Sev

NQSACW*MEYrNG 7 (Belt Alinement and Tension) With conveyor -XXXSECTION running, observe tracking of the belt

overdrive, terminal, and take-up pulleys(if reversible, observe in both directions).observe the belt for proper tensionadjustment.

8 (Pulley Bearings) With conveyor running, liste -xxxfor abnormal noise from pulley and rollbearings. Feel accessible bearing housingsto detect excessive vibration. observe eachpulley for eccentricity or other indicationof bent shaft.

9 (Belt and Lacing) With power cable connected, -xxxjog conveyor and observe condition of beltand lacing along entire length of belt.

HYDRAULIC i0 (Hydraulic System) With poer cable connected, -xxxsYro.:!? operate the boom section and observe the(Model C) hydraulic system (manual or motor driven(Hodel H) pump, whichever is applicable). rook for

leakage around cylinders, caps, piston rods,and in tubing and fittings of fluid lines.

STRUCTURAL 11 (Conveyor Frame) With power-cable disconnected -xxxlook for damage to the frame, hopper, boomand other structural members. Chec.k forloose bolts, broken welds, and broken orloose rivets. Check casters for damage.

(Model 3) 12 (Boom) With conveyor running, slide the -xxxboom back and forth and check for freemovement and smooth operation. Check boomlock assembly.

(Models 13 (Manual Tilt Mechanism) With power cable -_xx

C & G) disconnected, operate the elevating crankto test for proper operation of tiltmechanism. Look for damage to and feel forsecure mounting of parts.

C-23

MASTER PREVENTIVE MAINTENANCE CHECKLIST - SIDE I Checkist Number:2-PPC-1m

Type of Activity: INSPECT•CHI$ywn Type: dener'8l Purp=ose

Syptem: t b nveyorType: parcel Sortingpii i•adina-Unloading

Frequency

item Psuformancs Time Criteria Notes and Additional Information Factor

I Lt Mod Sev

7 (Belt Alinement 4 minutes Standard 4

and Tension)

a (PU Ley 3 minutes Standard 4

Bearings)

9 (Belt and 5 minutes Standard

IACirg)

10 (1_.Xdraulic 5 minutes Applies to Model C H 4

System) Portable Conveyors

11 (Conveyor Frame) 4 minutes Standard 4

12 (Boom) 2.minutes Applies to Model J 4Portable Conveyor

13 (Manual Tilt 2 minutes Applies to Models C & G 4

Mechanism) Portable Conveyors

C-24

MASTER PREVENTIVE MAINTENANCE CHECKLIST - SIDE A Ch[miot Numfbw:

Type of Activity: INlPECTICON 2-PDr- 1m

SysGem:EpTel PurTVosePortable Conveyors I Ppri ele Parcea SortaLnq

- load n.g-UnloalinaFrequency By

Componnt item Istruction Sevice ConditionLight Mod Sev

MQSACORMOLS 14 (Switches and Wiring) With power cable dis- _x

connected, look and feel for damage toswitch boxes, cable reels, and associatedconduit and wiring. Look for damage topower cable and plugs.

GENERAL 15 (Clean-up) Clean all parts of the conveyor. 30Remove all inspection equipment from workarea. Initiate repair wdrk orders as re-quired. Report serious deficiencies to themaintenance supervisor.

C-25

MASTER PREVENTIVE MAINTENANCE CHECKLIST - SIDE I Checklist Number:

Type of Activity: ZlSSPf"CTION 2-PPC-1M

System: Equipment: Type: General PuoseAl l m d el sP arce l Sor In g .Portable Conveyors All e Sadin tunloadin

FreQuency

Item Performance Time Criteria Notes and Additional Information Factor

I _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Lt Mod Sev

14 (Switches and 3 minutes Standard 4Wiring)

iS (Clean-Up) 5 minutes Standard 4

-- 2

C-26

IDENTIFICATIONU.S. POSTAL SERVICE WORK EQUIPMENT

CODE ACRONYM NUMBER TYPEMAINTENANCE CHECKLIST icol l012 P IPIC 001 M

SYSTEM/LOCATION EQUIPMENT TYPE MODEL/SERIES ORIGINAL ISSUANCE DATE

POWERED PORTABLE CONVEYORS MODEL 89SUB-EQUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)

PART OR ITEM INSTRUCTIONS FREQUENCY

COMPONENT NO. (COMPLY WITH ALL CURRENT SAFETY PRECAUTIONS) A S 0 M

GENERAL 1. (SAFETY) Observe all safety precautions. Disconnect Xpower cable except when operations must be performedwith equipment running. Be especially cautious whenperforming operations with equipment running.

DRIVE SECTION 2. (MOTOR AND REDUCER OR GEARMOTOR) With conveyor Xrunning, feel motor and reducer housing to detect exces-sive vibration. Listen for evidence of damage or wear tointernal parts. Look for evidence of lubricant leakage.

3. (DRIVE SECTION) With conveyor running, observe Xoverall performance of motor, reducer, and powertransmission equipment.

4. (ROLLER CHAIN TRANSMISSION) With power cable dis- Xconnected, remove chain guard. Look for excessive wearon roller chain and sprocket teeth. Look for corrosionand buildup of dirt on transmission parts. Feel chainto determine if tension is properly adjusted. Feelsprockets to be sure they are tight on shafts. Remountchain guard.

CONVEYING 5. (BELT ALIGNMENT AND TENSION) With conveyor running, XSECTION observe tracking and tension of belt over drive terminal

and takeup pulleys. (If reversible, observe in bothdirections.)

6. (PULLEY BEARINGS) With conveyor running, listen for Xabnormal noise from pulley and roll bearings. Feelaccessible bearing housings to detect excessive vibration.Observe each pulley for eccentricity or other indicationsof wear.

7. (BELT AND LACING) Operate conveyor and observe Xcondition of entire length of belt and lacing.

STRUCTURAL 8. (CONVEYOR FRAME) With power cable disconnected. Xlook for damage to frame, tower, guards, etc. Checkfor loose or defective bolts, rivets, and welds. Checkcasters for damage.

PS FORMDEC 1982 4777 PAGE OF PAGES

C-27

IDENTIFICATION

U.S. POSTAL SERVICE WORK EOUIPMENTCODE ACRONYM NUMBER TYPE

MAINTENANCE CHECKLIST ISYSTEM/LOCATION EQUIPMENT TYPE MODEL/SERIES ORIGINAL ISSUANCE DATE

POWERED PORTABLE CONVEYORS MODEL 89SUWB-EUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)



CONTROLS 9. (SWITCHES AND WIRING) With power cable disconnected. Xlook and teel for damage to switch boxes, cables, con-duit, and wiring. Look for damage to power cable andplugs.

GENERAL 10. (CLEANUP) Remove all tools, rags, and debris from work Xarea. Initiate repair work orders as required. Reportserious deficiencies to maintenance supervisor.

SAFETY 11. Check operation of the emergency-stop switches Xand proper installation of mechanical guards overpotential pinch points.


C-28

IDENTIFICATION

U.S. POSTAL SERVICE CWORK AQRONM NUMBER TYPEMAINTENANCE CHECKLIST


POWERED PORTABLE CONVEYORS . MODEL 89SUB-EQUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)

PART OR ITEM• INSTRUCTIONS FREOUENCYCOMPONENT NO. (COMPLY WITH ALL CURRENT SAFETY PRECAUTIONS) A S a M

GENERAL 1. (SAFETY) Observe all safety precautions. Disconnect Xpower cable except when maintenance action must beperformed with equipment running. Be especiallycautious when performing operations with equipmentrunning.

DRIVE SECTION 2. (MOTOR AND REDUCER BEARINGS. WHERE GREASE xFITTINGS ARE PROVIDED) With power cable discon-nected, remove relief plugs from bearings. Wipe fittingsto remove dirt. Using a hand-grease gun, purge bearingsby applying lubricant through fittings until fresh lubri-cant appears at relief hole. Connect power cable and runmotor and reducer for a short time to allow excess greaseto run out, then replace relief plugs.

3. (GEARCASE OIL LEVEL) With power cable disconnected, Xremove oil level plug and determine level of lubricantin gearcase. Add lubricant as required to reach properlevel. Clean breather vent and wipe away any excesslubricant.

4. (ROLLER CHAIN) With conveyor running, use a brush to Xapply lubricant to roller chain.

5. (GEARCASE) With power cable disconnected and unit Xwarm from running, remove filler cap from gearcase.Remove drain plug and drain old lubricant from gear-case. Replace drain plug and fill gearcase to properlevel. Clean breather vent, replace filler cap, andwipe excess oil from gearcase exterior.

6. (CASTERS, WHERE FITTINGS ARE PROVIDED) With Xpower cable disconnected, wipe fittings. Using ahand-grease gun, apply small amount of lubricant tofittings. Wipe away any excess lubricant.

CONVEYING 7. (PULLEY BEARINGS, WHERE FITTINGS ARE PROVIDED) XSECTION With power cable disconnected, wipe dirt from all lube-

type pulley bearings. Using a hand-grease gun, apply asmall amount of lubricant to fittings. Wipe away excesslubricant.


C-29

IDENTIFICATION

U.S. POSTAL SERVICE WORK EQUIPMENT

U.S.POSALSRCE CHEC S CODE ACRONYM NUMBER TYPEMAINTENANCE CHECKLIST0 P I CI 0 0 1 M


POWERED PORTABLE CONVEYORS MODEL 89

SUB-EOUIPMENTIAREA DATE LAST REVISED REVISION NO APPROVED BY (INITIALS)


COMPONENT NO (COMPLY WITH ALL CURRENT SAF-TY PRECAUTIONS) A S 0 M

VARIDRIVE 8. With power cable disconnected, wipe dirt from fittings. XUsing hand-grease gun, apply small amount of lubri-cant to bearings.



PS FORM

DEC 1982 4777 PAGE OF PAGES

C-30

IDENTIFICATION

U.S. POSTAL SERVICE WORK EQUIPMENTU.S.TENANCE SEVCELT CODE ACRONYM NUMBER TYPE

0 2 P P C 00 1 M

SYSTEM/LOCATION EQUIPMENT TYPE MODELISERIES ORIGINAL ISSUANCE DATE

POWERED PORTABLE CONVEYORS MODEL LSUB-EQUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)

PIRT OR ITEM f INSTRUCTIONS FREQUENCYCOMPONENT NO. (COMPLY WITH ALL CURRENT SAFETY PRECAUTIONS) A S 0 M




4. (ROLLER CHAIN TRANSMISSION) With power cable dis- Xconnected, remove chain guard. Look for excessive wearon roller chain and sprocket teeth. Look for corrosionand buildup of dirt on transmission parts. Feel chainto determine if tension is properly adjusted. Feelsprockets to be sure they are tight on shafts. Remountchain guard.

CONVEYING 5. (BELT ALIGNMENT AND TENSION) With conveyor running, XSECTION observe belt tracking and tension over drive, terminal,

anc ta. aup pulleys. If reversible, observe in bothdirections.

6. (PULLEY BEARINGS) With conveyor running, listen for Xabnormal noise from pulley and roll bearings. Feelaccessible bearing housings to detect excessive vibration.Observe each pulley ior eccentricity or other indicationsof wear.

7. (BELT AND LACING) Operate conveyor and observe Xcondition of entire length of belt and lacing.

STRUCTURAL 8. (CONVEYOR FRAME) With power cable disconnected, Xlook for damage to frame, tower, guards, etc. Checkfor loose or defective bolts, rivets, and welds. Checkcasterm for damage.


C-31

IDENTIFICATION


MAINTENANCE CHECKLIST CODE ACRONYM NUMBER TYPE

S02 PIP IC 001)I MSYSTEM/LOCATION EQUIPMENT TYPE MODEL/SERIES ORIGINAL ISSUANCE DATE

POWERED PORTABLE CONVEYORS MODEL LSUB-EQUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)


.CWPONENT NO. (COMPLY WITH ALL CURRENT SAFETY PRECAUTIONS) A S 0 M

CONTROLS 9. (SWITCHES AND WIRING) With power cable disconnected, Xlook and feel for damage to switch boxes, cables, con-duit, and wiring. Look for damage to power cable andplugs.

GENERAL 10. (CLEANUP) Remove •il tools, rags, and debris from work Xarea. Initiate repair work orders as required. Reportserious deficiencies to maintenance supervisor.



C-32

IDENTIFICATIONU.S. POSTAL SERVICE WORK EQUIPMENT

CODE ACRONYM NUMBER TYPEMAINTENANCE CHECKLIST -014 PIP IC 010 11 M

SYSTEM/LOCATION EQUIPMENT TYPE MODELISERIES ORIGINAL ISSUANCE DATEPOWERED PORTABLE CONVEYORS MODEL L

SUB-EQUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED By (INITIALS)




DRIVE SECTION 2. (MOTOR AND REDUCER BEARINGS, WHERE GREASE XFITTINGS ARE PROVIDED) With power cable discon-nected, remove relief plugs from bearings. Wipe fittingsto remove dirt. Using a hand-grease gun. purge bearingsby applying lubricant through fittings until fresh lubricantappears at relief hole, Connect power cable and run motorand reducer for a short time to allow excess grease to runout, then replace relief plugs.

3. (GEARCASE OIL LEVEL) With power cable disconnected, Xremove oil level plug and determine level of lubricantin gearcase. Add lubricant as required to reach properlevel. Clean breather vent and wipe away any excesslubricant.

4. (ROLLER CHAIN) With conveyor running, use a brush to Xapply lubricant to roller chain.

5. (GEARCASE) With power cable disconnected and unit Xwarm from running, remove filler cap from gearcase.Remove drain plug and drain old lubricant from gear-case. Replace drain plug and fill gearcase to properlevel. Clean breather vent, replace filler cap, andwipe excess oil from gearcase exterior.

6. (CASTERS. WHERE FITTINGS ARE PROVIDED) With Xpower cable disconnected, wipe fittings. Using a hand-grease gun, apply a small amount of lubricant to fittings.Wipe away any excess lubricant.

CONVEYING 7. (PULLEY BEARINGS, WHERE FITTINGS ARE PROVIDED) XSECTION With power cable disconnected, wipe dirt from all lube-

type pulley bearings. Using a hand-grease gun. apply asmall amount of lubricant to fittings. Wipe away excesslubricant.


C-33

IDENTIFICATION

U.S. POSTAL SERVICE WORK EQUIPMENT N

MAINTENANCE CHECKLIST CODE ACRONYM NUMBER TYPE0 F4 P MPIC 0 0lO 1 M

SYSTEMILOCATION EQUIPMENT TYPE MODELISERIES ORIGINAL ISSUANCE DATE

POWERED PORTABLE CONVEYORS MODEL L

SUB-9QUIPMENTIAREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)




SAFETY 9 Check operation of the emergency-stop switches Xand proper installation of mechanical guards overpotential pinch points.

4


C

C-34

IDENTIFICATION

U.S. POSTAL SERVICE WORK EOUIPMENT

MAINTENANCE CHECKLIST CODE ACRONYM NUMBER TYPE

01 2PP I C I 0101 M

SYSTEM/LOCATION EOUIPMENT TYPE MODEL/SERIES ORIGINAL ISSUANCE DATE

POWERED PORTABLE CONVEYORS MODEL HSUB-EQUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)


COMPONENT NO. (COMPLY WITH ALL CURRENT SAFETY PRECAUTIONS) A S O M


2. (POWER CABLE) Connect power cable and operate X

conveyor.

3. (POWER CABLE) Disconnect power cable from receptacle. X



6. (ROLLER CHAIN TRANSMISSION) With power cable dis- Xconnected, remove chain guard. Look for excessive wearon roller chain and sprocket teeth. Look for corrosionand buildup of dirt on transmission parts. Feel chainto determine If tension is properly adjusted. Feelsprockets to be sure they are tight on shafts. Remountchain guard.

CONVEYING 7. (BELT ALIGNMENT AND TENSION) With conveyor running, XSECTION observe tracking and tension of belt over drive terminal

and takeup pulleys. (If reversible, observe In bothdirections.)

8. (PULLEY BEARINGS) With conveyor running, listen for Xabnormal noise from pulley and roll bearings. Feel ac-cessible bearing housings to detect excessive vibration.Observe each pulley for eccentricity or other indicationsof wear.

9. (BELT AND LACING) With power cable connected, jog Xconveyor and observe condition of belt and lacing alongentire length of belt.


C-35

IDENTIFICATION

U.S. POSTAL SERVICE WORK EOUIPMENT

MAINTENANCECODE ACRONYM NUMBER TYPE

0 2 P PIC I M

SYSTEMILOCATION EQUIPMENT TYPE MODEL/SERIES ORIGINAL ISSUANCE DATEPOWERED PORTABLE CONVEYORS MODEL H

SUJB-EQUIPMENTIAREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)

P*RT OR ITEM INSTRUCTIONS FREOUENCY


HYDRAULIC 10. (HYDRAULIC SYSTEM) With power cable connected, XSYSTEM operate boom section and observe hydraulic system

(manual or motor-driven pump, whichever is applicable).Look for leakage around cylinders, caps, piston rods,and in tubing and fittings of fluid lines.

STRUCTURAL 11. (CONVEYOR FRAME) With power cable disconnected, Xlook for damage to frame, hopper, boom, and otherstructural members. Check for loose bolts, broken welds,and broken or loose rivets. Check casters for damage.

CONTROLS 12. (SWITCHES AND WIRING) With power cable disconnected, Xlook and feel for damage to switch boxes, cable reels,and associated conduit and wiring. Look for damage topower cable and plugs.

GENERAL 13. (CLEANUP) Clean all parts of conveyor. Remove all Xinspection equipment from work area. Initiate repair Iwork orders as required. Report serious deficiencies tomaintenance supervisor.

SAFETY 14. Check operation of the emergency-stop switches Xand proper installation of mecharnical guards overpotential pinch points.

PS FORM

DEC ¶982 4777 PAGE OF PAGES

CC-36

IDENTIFICATION


MAINTENANCE CHECKLIST [D 4 C NUB [ M0 14 P P CI I M


POWERED PORTABLE CONVEYORS MODEL HSUB-EOUIPMENTIAREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)




2. (POWER CABLE) Connect power cable and operate Xconveyor.

3. (POWER CABLE) Disconnect power cable from receptacle. X

DRIVE SECTION 4. (MOTOR AND REDUCER BEARINGS, WHERE GREASE XFITTINGS ARE PROVIDED) With power cable disconnected,remove relief plugs from bearings. Wipe fittings toremove dirt. Using a hand-grease gun, purge bearingsby applying lubricant through fittings until fresh lubricantappears at a relief hole. Connect power cable and runmotor and reducer for a short time to allow excess greaseto run out, then replace relief plugs.

I

5. (GEARCASE OIL LEVEL) With power cable disconnected. Xremove oil level plug and determine level of lubricantin gearcase. Add lubricant as required to reach properlevel. Clean breather vent and wipe away any excesslubricant.

6. (ROLLER CHAIN) With conveyor running, use brush Xto apply lubricant to roller chain.

7. (GEARCASE) With power cable disconnected and unit Xwarm from running, remove filler cap from gearcase.Remove drain plug and drain old lubricant from gearcase.Replace drain plug and fill gearcase with lubricant toproper level. Clean breather vent. Replace filler capsad wipe excess oil from gearcase exterior.

8. (CASTERS, WHERE FITTINGS ARE PROVIDED) With Xpower cable disconnected, wipe fittings. Using a hand-grease gun, apply small amount of lubricant to fittings.Wipe away excess lubricant.


C-37

IDENTIFICATION

U.S. POSTAL SERVICE WORK EQUIPMENTCODE ACRONYM NUMBER TYPE

MAINTENANCE CHECKLIST 4 P PC I


POWERED PORTABLE CONVEYORS MODEL HSUB-EOUIPMENT/AREA DATE LAST REVISED REVISION NO. APPROVED BY (INITIALS)

PART OR ITEM INSTRUCTIONS FREOUENCY


CONVEYING 9. (PULLEY BEARINGS. WHERE FITTINGS ARE PROVIDED) XSECTION With conveyor running, wipe dirt from fitting of all

lubrication-type pulley bearings. Using a hand-greasegun, apply a small amount of lubricant to fittings.Wipe away lubricant.

GENERAL 10. (CLEANUP) Clean all parts of conveyor. Remove all Xmaintenance tools, equipment, and lubricants from workarea. Complete Form 4805, Work Order. and reportserious deficiencies to maintenance supervisor.


II

PS FORMDEC 19824777 PAGE OF PAGES

cC-38

MASTER PREVENTIVE MAINTENANCE CHECKLIST Ch1kftl Number:

Type of Actaltv: CZWNING AND,, WBRCATING 4-PFC-I1

Syem: I Equipment: Type: General PuorosePortable Conveyors All Models Parcel Sorting

- fradi ka-tnloadinaFrequency Dy

C"onWent Iam Iaoru"tlos S.esm Condition_____________________________________ Light Mod Stv

MQSAGENIRAL 1 (Safety) Observe all safety precautions. -xxx

Disconnect power cable except whenmaintenance action must be performed with theequipment running. Be especially cautious wheperforming operations with the equipmentrunning.

2 (Power Cable) Connect power cable and operatecam eyor.

3 (Power Cable) Disconnect power cable fromreceptacle.

DRIVE 4 (Motor and Reducer Bearings, where Grease -xxSECTION Fittings are provided). With power cable

disconnected renove relief plugs from bearingsWipe fittings to remove dirt. Using a handgrease gun, purge bearings by applyinglubricant through fittings until freshlubricant appears at relief hole. Connectpower cable and run motor and reducer for ashort tire to allow excess grease to run out,then replace the relief plugs.

5 (Gearcase Oil Level) With the power cable dis- -xxxconnected, remove the oil level plug anddetermine level of lubricint in gearcase.Add lubricant #a required to reach theproper level. Clean breather vent and wipeaway any excess lubricant.

6 (Roller Chain) With conveyor running, use brus -xxxto apply lubricant to roller chain.

Oil SAE 40

*Frequency to agree with "operating items"appearing on individual checklist. Theseperformance time standards have not beenincluded in the data prusented on thesummary sheets.

C-39

MASTER PREVENTIVE MAINTENANCE CHECKLIST jChk Numbe:

Type of Acti": CZZANIAN AM WMICATING 4-PPC-I.

Sym: Potable Conveyors Equip . o ng-Unloing

Frequency fy

Compooett htem Inetlyao Sevice Condition

Light Mod Sev

NQSA7 (Osarcase) With the power cable disconnected -x

and the unit vwos from running, remove fillercap from gearcase. Remove drain plug anddrain old lubricant from gearcase. Replacedrain plug and fill gearcase with lubricantto the proper level. Clean breather vent.Replace filler cap and wipe excess oil fromexterior of qearcase.

Oil SAE 40

(Models 86, 8 (variable-Speed Drive, Where Provided) -xxx

89, C-89) with power cable disconnected, wipefittings. Using a hand grease gun, apply asmall amount of lubricant to fittings. Whereappropriate, apply a mnall amount of oil tomotor base slides. Wipe away excesslubricant.

Molybenum disulfide &.P. grease

Oil SAE 40

HYDRAULIC 9 (Dump Motor B-arings, where Gease -xxxSYSTLM Fittings are Provided) With power cable dis-(Model C) connectedremove relief plugs from bearings.

Wipe Fittings. Using a hand grease gun,purge bearings by applyinj: lubricant throughfittings until fresh lubricant appears atrelief hole. Run pump motor for a short timeto allow excess grease to run out. Replacethe relief plugs.

Molybenum disulfide E.P. grease

STRUCTOrZAL 10 (Cam Rollers, %here Fittings are Provided) -•(Model J) With the pcwer cable disconnected, wipe

grease fittings. Using a hand grease gun,apply a small amount of lubricant to fittings.wipe away excess lubricant.


11 (Casters, Where Fittings are Provided.) -xxxWith the power cable disconnected, wipe thefittings. Using a hand grease gun, apply asmall amount of lubricant to the fittings.

Wipe away excess lubricant.Molybenum disulfide E.P. grease

C-40

MASTER PREVENTIVE MAINTENANCE CHECKLIST holift Nufm:

T of ActMty: CLEANING AMD WIICATI NG 4-PPC-1

Syuwm: Equipmeant: Type: Genral Pu•rpoePare ot t.nPortable Conveyors r All Models Per 091So.tiAng,

Frequency By

Comoeonm Item Instructions Service Condition

Light Mod Sev

NQSA(Model J) 12 (Boom Lock Linkage) With power cable dis- -xxx

connected, wipe dirt from boom lockassembly. Using a spout can, apply a smallamount of oil to linkage pivot points. Wipeaway excess lubricant.

Oil SAE 40

CONVEYING 13 (Pulley Bearings, Where Fittings are -xxxSECTION Provided) With conveyor running, wipe dirt

fror. fittings of all lube-type pulleybearings. Using a hand grease gun, apply asmall amount of lubricant to fittings.Wipe away excess lubricant.


MANUAL TILT 14 (Manual Tilt Mechanism) With the power cable -=M;CHANISM disconnected, raise the conveyor to maximum(Model G) elevation. Remove dirt and oil from screw

stock and gears. Apply lubricant with brushon screw stock and gears. After lubrication,lower conveyor to horizontal position.

Oil SAE 40

GENERAL 15 (Clean-Up) Clean all parts of the conveyor. -xxxRemove all maintenance tools, equipment andlubricants from work area. Complete form4581, CORRECTION NEEDED: .Reportserious deficiencies to maintenancesupervisor.

C-41

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REQUISITIoN FOR SUPPLIES, Ib04 EouiashrMntsea &Cm O 4fo rw IsOSERVICES, OR EQUIPMENT IC Ic~e~ Inmn Iee IC -wOd No

S. Seo t Com uande 6 Frm: Ifaeii,w Alame. Ad*M. -e ZIP 0 41S.MTo: Com ander 228 AG Postal Co.

USPS hitF-Dldg 250, Room MG-35 YokUT00200JFK INTL. AirportNY 11430-9201

7. Complete Oelivery 8.~a For Information Call

a FdwnIt. PEN TaN~oNma NO.(TO BE COMPFLETED BY 11HPA) AUTOVON

__________________________________ Bill JONES 288-9108a~sd1 Finance No. 10. Prot Awl. Fin. No.I II. Acts. Nlo. 12. :F=WR 113. CAG 14. PCN IS. PARhouge 15 l No-

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PS dnam No.. supift Savm=. or Equinpotoat Rem-wad 0,in~tyt~ unit 1011 ftieeNSN . or Part No. price cost

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21L Case, Wing, Flat Paper153 Stool, Adjustable, Platform3601 Machine, Cancelling, Class D (Model Mt)1

Is. Justification Required to replace current Items, item No. 3601 will provide support tocurrent population.

19. Sugafttid Source of Supply

20. Requesitno end Approval S"gnatura. ReQuested Sy b. Approved By c, Certifying Funds Ava-lobto

SIGNATURE Amount Signature

d. Sectional Cente, Approval e. Division Approval 1. Otheir Approval

: 21. Sourceof Supply 22. Contract/Order NO.

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COPEFPO Seattle 98773-0006

Finance Number FEW fd4 o*R .Nubrppr. AG05 6786 FE~~druCd e~ ubrA

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Headquarters Title

Military Postal Service Agency Postal ChiefOperations Division OwAlexandria, VA 22331-0006 X FM 19XX

PEN/Commerpel Phone Number

pS Firlm 7=10, March 1957 *uhise,.se,.te.~ 1 Submit Original Only

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United States Postal Service .lHwy 75 South at Montara Pkwy COPETopeka, KS 66624-9996 a

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APPENDIX LCAPITAL EQUIPMENT JUSTIFICATION

Postal commanders will ensure that their subordinates provide written justifi-cation for each piece of capital equipment worth $1,000 or more. This state-ment of justification is intended to document the reasoning behind the requestand substantiate the need.

Justification will be originated-in either memorandum or letter format-at therequestor's (MPO) level and signed off by the commander/commanding officer/officer-in-charge/noncommissioned officer-in-charge. It will be forwarded tothe postal commander for a statement of validation/concurrence by that commanderor the designated representative. The postal commander will include both piecesof correspondence as part of the capital expense forecast call package to therespective JMPA for review. If the JMPA has any questions on the justificationand/or validation statement(s) they will immediately attempt to recolve it withthe commander concerned. If the issue cannot be satisfactorily resolved, MPSAwill then intercede and make a final binding decision. The justification shallbe submitted in the letter or memorandum format appropriate to the service con-cerned and shall include, but is not limited to, the following:

a. Category of capital equipment requested

- Capital equipment covers these categories:

o Mail processing

o Non-fixed

o Other mail handling

- Vehicles (Not now applicable to MPS)

0 Mail hauling

o Law enforcement

o Other

- Customer service

o Lobby equipment

o Window serviceI

o Self-service

. - Postal support

o Administration and general support

o Maintenance equipment

o Automated data processing (ADP) equipment (not now applicable to MDS)

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b. Problem definitions

c. Recommendation

d. Alternatives

e. Best alternatives

f. Justification

- State whether the justification is basically

o Economic

o Environmental

o Safety

o Service

o Other (specify)

The validation statement is intended to assure MPSA and the USPS

- Of the integrity of the analysis

- That the accuracy of the data and the rationale, logic and conclusionsare valid

- That all viable alternatives are presented

The validation statement should be clear, concise and specifically state what(if any) supporting documents were reviewed and declared accurate and that therequest is forwarded with command approval.

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