Downingtown High School East Campus

50 Devon Drive • Exton, Pennsylvania 19341 • Phone: 610-363-6400 • FAX 610-903-1047

March 31, 2016

Dear Parents,

Prom time is here again and we are enthusiastically preparing for this annual celebration. We have had a productive and exciting year filled with memorable events. The prom, which will be held on Saturday, May 21, 2016 will be one of the most exciting occasions. Administrators, teachers and security guards will be present to chaperone the students from 7:00 p.m. until 12:00 a.m. at the Drexelbrook in Drexel Hill. I would like to emphasize that this is an off-campus, school-sponsored event and the school discipline code will be in effect. All infractions will be dealt with in accordance to school regulations. Here are the details:

• Tickets will be sold at Downingtown High School East between April 13th and April 20th during all lunch periods. The tickets will cost $85.00 per person which includes dinner, dancing, event set up, and prom favors. Students cannot buy tickets if they have any obligations. Please make checks payable to Downingtown High School East Class of 2016. No tickets will be sold after April 20th. • All DEHS students must have the DEHS Student/Parent/School Agreement form filled out when purchasing their tickets. If they are bringing a guest, the Senior Prom Guest Form must be completed to purchase a ticket. Your signature on the enclosed form indicates your acceptance of the student/parent/school agreement and a clear understanding of the prom regulations. • All students are expected to arrive promptly. • The senior prom is a black tie event. Appropriate attire is required. • Students will not be permitted to leave the prom until 9:00 pm; once a student leaves he or she will not be allowed to return. • Again this year, we will be using the P.A.S. (Passive Alcohol Sensor) for all students entering this activity. This will ensure our prom will be alcohol-free. Students with a positive alcohol test result will not be permitted to enter the room; parents will be contacted, and a police referral will be made. • Photographs may be ordered for the prom. The photographer will accept cash, credit card or a check made payable to SolerPHOTO. There will be 4 package options (see enclosure). If you have any questions, feel free to contact Dan Soler at 610-716-1210.

Students with a guest over 21 years of age should contact Mr. McCauley at dmccauley@dasd.org. Please feel free to call Mr. McCauley or my office if you have any questions or concerns.

Sincerely,

Paul E. Hurley III Darryl C. McCauley Principal Senior Class Advisor enc: student/parent school agreement and a note from the senior class, senior prom guest form, post prom information, post prom consent form, and photo order form

Paul E. Hurley III Ronald Pavlick Karen Welch Jill Whalen Jack Helm Principal Assistant Principal Assistant Principal Assistant Principal Athletic Director

A note from the Senior Class Officers: Hi Parents! This year, in an effort to show our gratitude to the Class of 2016, the Senior Class officers would like to surprise our fellow graduates with a slideshow that will be shown in the classrooms on the day of graduation. We plan on showing pictures from all ages and grades. In order to accomplish this, however, we need your help! We are asking for any pictures you might have of your child and their friends throughout their school education. In addition, if possible we would like to know the names and grades of those in the photos. We cannot promise to use each photo sent it, but we will try! You can send the photos to alyssahaydon1@gmail.com. Like mentioned before, we are trying surprise them, so it would be much appreciated if this was kept on the ‘down-low’. Thank you for your help. We are looking forward to presenting it to the Class of 2016 graduates!

DEHS STUDENT/PARENT/SCHOOL AGREEMENT

Each person attending the prom must return a completed permission form. Student Name (please print) _____________________________________________________________________ Address_______________________________________________ Home Telephone # _______________________ _______________________________________________ Emergency Telephone # __________________ Student Birth Date (please include year) ____________________________________________________________ I have read the letter explaining the regulations to be followed at the Downingtown High School East Campus Senior Prom on Saturday, May 21, 2016 from 7:00 p.m. to 12:00 a.m. at the Drexelbrook in Drexel Hill. I have discussed them with my child and understand that these rules must be followed. I also understand that Pennsylvania State Law prohibits drivers under the age of 18 from driving between the hours of 11:00 p.m. and 5:00 a.m. and that the Downingtown Area School District recommends that students who are under the age of 18 should not drive to the prom. ________________________________ ______________________________ _________________ Parent/Guardian Signature Student Signature Student’s Cellphone No. ________________________________ ______________________________ __________________ Parent/Guardian Print Name Student Print Name Parent’s Phone Number

DOWNINGTOWN HIGH SCHOOL—EAST CAMPUS

DANCE REGULATIONS AND GUEST FORM

1. This form MUST be completed prior to purchasing a ticket for your guest. 2. All guests must have achieved 9th grade status and must be under 21 years of age. 3. All guests must show a picture I.D. at the door to be admitted. 4. Students and their guests will be subject to all school regulations (see DHS-East

School Handbook for school regulations) while attending the dance. 5. Students and their guests are not permitted to leave the dance at any time unless they

plan not to return. If they exit the building, they will not be permitted to return. 6. Students and their guests are not permitted to loiter in the parking lot. 7. All students must adhere to these regulations.

DHS-East Student Name______________________________________ Grade:

GUEST INFORMATION

Name: _________________________________________________________ Age: Home Address: Parent/Guardian: ____________________________________________ Phone: ______________________ I, ___________________________________________________________, give permission for my child to Name of Guest’s Parent (please print)

attend the dance at DHS-East Campus. She/he agrees to follow all DHS-East rules and regulations.

Date: Signature of Guest’s Parent

GUEST’S SCHOOL INFORMATION Name and grade/year of secondary school/college guest attends: PLEASE NOTE—COLLEGE STUDENTS DO NOT HAVE TO OBTAIN THE SIGNATURE OF AN ADMINISTRATOR. By affixing their signature below, the secondary school Principal/Assistant Principal indicates that the guest is a student in good academic/discipline standing. Name: Title: Name of Secondary School Administrator (please print) Signature: Date:

All DHS-East students must obtain a signature of approval from a DHS-East Administrator prior to purchasing a ticket for their guest. Signature of DHS-East Administrator: ______________________________________ Date:

Community Walk Thru - You are invited to preview the Post Prom on Saturday, May 21st 7-9 pm.

Dear Senior Parents & Guardians,

Downingtown East’s Ninth Annual All Night Post Prom Celebration following the Senior prom on Saturday,

May 21st is in its final planning stages. Parents have been working since last July to bring this special gift to

our students. This is going to be an exciting event with lots of food, entertainment, and great prizes. The

Guidelines and Rules for the Post Prom are listed on the back of this paper.

Details

Place & Time: DEHS - Saturday, May 21st, midnight to 5am.

All DEHS senior students are invited, even if they do not attend the prom.

“Chemical Free” celebration: no alcohol, drugs nor smoking permitted.

Admission is FREE.

Your student may bring his/her prom date.

If your student chooses to leave before 5am you will be contacted before your student has

permission to leave.

If your student’s date is an underclassman or from another school, they and their parent

must also sign the permission slip.

While we strongly your student to sign up for the party, last minute walks in are welcome,

no Senior will be turned away.

Registration

Your student will be receiving his/her invitation and permission slip with this letter to you. To help us plan for the celebration, we will begin registration along with Prom Ticket Sales at lunch times. We ask that your student return the permission slip to us when they register. We must have a permission slip on file prior to your student’s admission to the event! You may receive a phone call to verify the information. We will hold raffle drawings for some great prizes for those students who register when they buy their Prom tickets.

Your Support

We look forward to a successful and problem-free celebration. All of you can make this a treasured tradition for our students by encouraging your student to attend. In an effort to ensure the students arrive safely at the Post Prom celebration, please make arrangements to have your child’s transportation home to be at the school so they may go directly to the Post Prom from Drexelbrook. We ask that you support this effort by not hosting a party at your house. Help us to keep all the students of Downingtown safe on this special night.

Please visit our website: www.dehspostprom.com for up-to-date information. We welcome questions and

concerns you may have and invite you to contact us.

Thank you,

The 2016 Post Prom Steering Committee

Tricia Scott patrscott@comcast.net

Melissa Bolz, Laura Davis, Lisa Diewald, Suzanne Dooley, Linda Dunkelberger, Sasha Escanellas, Anne

Geiger, Sally Gill, Lee Ann Grimmer, Judy Haupt, Al Lambert, Marie Martini, Colleen Minio, Michelle Mulcahy

Guidelines and Rules

You do NOT have to attend the prom to attend the Post Prom celebration.

You are eligible to attend Post Prom 2016 if:

o You are a DEHS eligible senior

o You are the prom date of an eligible DEHS senior.

The hours of the celebration are Midnight to 5am.

The celebration is entirely free.

Dressing Rooms - No need to go home to change. Hangers and bags will be provided and

placed in a secure area. (Suggest you have transportation / change of clothes at the school

prior to your arrival)

You are responsible for informing your guest of the rules and guidelines if your guest is an

underclassman or non-DEHS student.

You and your guest must be pre-registered with phone numbers and emergency contacts. No

registration: No entrance. No exceptions.

Your guest must be at least 15 years old.

You must arrive by 1:15am Parents/Guardians of those students that have registered, but not

arrived by 1:15am will be called.

Once you leave YOU MAY NOT RETURN. NO EXCEPTIONS.

You must be “checked in” and present in the building to win the raffle prizes.

Only DEHS Seniors are eligible for Raffle Prizes.

No alcohol, drugs, or tobacco products are allowed.

No admittance if the use of alcohol or drugs is suspected. Anyone who is suspected of the

use of alcohol or drugs will be referred to the authorities and their parents will be called.

Personal belongings may be checked for alcohol or drugs upon entry.

No food or drinks may be brought into DEHS. It will be confiscated.

If your behavior presents the potential to harm another student you may be prohibited from

participating in that activity for the remainder of the event.

All school rules apply.

Post Prom 2016 Invitation

WHO: All Members of the Class of 2016 and their Prom Dates

WHEN: Immediately following the Prom: 12am to 5am at DEHS

COST: FREE

DRESS: Casual. Go directly to the Post Prom and we will have changing rooms with

hangers/bags for your Prom attire.

REGISTRATION: Register for Post Prom when you buy your Prom Tickets to be eligible to win prizes

including gift cards and free rentals or services to help you with your Prom preparations.

Registrations may also be turned in at the office until May 14th.

TOURNAMENT: Plan now to participate in the Texas Hold Em Tournament (cash prizes). You must pre-

register for these tournaments at Registration.

PRIZES: Participate in many game activities such as Cash Cab, Minute to Win It, and a Cash

Cube money booth throughout the night to receive cash and gift card prizes. Early

Arrival Raffle for a spectacular prize for the first 100 Seniors to arrive.

GRAND PRIZES: Fabulous Prizes: Ipads, Cash, Flat Screen TVs, Go Pros, all kinds of electronics and gift

cards. More prizes are added every week!

YOU MUST BE REGISTERED BY MAY 14th TO ATTEND THE POST PROM PARTY

All attending East Seniors and their guests must complete this form. Please note:

All forms must be returned to the office or Post Prom Party Registration personnel by May 14th Post Prom Party attendees MUST be an East Senior or the prom guest of a Senior – or the guest of a

Senior who did not attend the prom.

EAST SENIOR REGISTRATION

I, ____________________________________________________ Parent’s Name, (please print) give my permission for: __________________________________ Student’s Name (please print) to attend the DEHS Post Prom Celebration immediately following the Senior Prom. I understand the celebration will take place at Downingtown East High School from 12:00am – 5:00am. In the event my son/daughter wishes to leave the school, I understand I will be contacted for permission. I can be reached during the hours of 12:00am – 5:00am on May 21, 2016 at the following number(s):

1.________________________________________2._____________________________________________

Parent's Email: _______________________________________

I also understand that confirmation will be sent to the Parent's email indicating the date their student registered

for the Post Prom. (Your email address will only be used for this purpose.) We will also confirm in the email if

your student registered his/her date, if not a senior at DEHS.

Parent’s Signature: ____________________________________

I have read the Rules and Guidelines for the 2016 Post Prom Celebration and agree to abide by them.

Student Signature: _____________________________________

The following section should only be filled out if your student will be attending the Prom with a student who is

not a Senior at DEHS.

My student will be attending with: ___________________________ (Guest, if not a DEHS Senior) Guest’s Parent Signature: ______________________________________

Guest’s Parent Contact Phone Number (s): _______________________________