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DDEPARTMENTEPARTMENT OFOF H HUMANUMAN S SERVICESERVICES

Project Manager ChecklistProject Manager Checklist

Title

From: To: Date First Created:Date Last Updated:

Author: DHS-OIS-PMO Page 1 of 18/tt/file_convert/545692b1af79590d0d8b5658/document.docCreated on: 4/8/2023 Last Modified on: 5/24/2006 03:58:00 AM

Project Control Document

Initiation Process: Recognizing that a project or phase should begin and committing to do so. Initiating Tools & Techniques

New Project Manager Transition Checklist

Required Deliverable Name If no deliverable, why?Deliverable Available?

Deliverable Current?

Yes No

Business Case (Contact P&P)

Yes No

Yes No

Yes No

Information Security Office (DHS-ISO)

<Is there input to the Business Case?>

Yes No

Yes No

Yes No

System Architecture (OIS-SA)


Yes No

Yes No

Yes No

Network & Computer Service -Computer Services (OIS-NCS-Computer Services)


Yes No

Yes No

Yes No

Network &

<Is there input to the Business Case?> Yes No

Yes No

Author: DHS-OIS-NDS Page 2 of 18/tt/file_convert/545692b1af79590d0d8b5658/document.docCreated on: 4/8/2023 Last Modified on: 5/24/2006 03:58:00 AM






Computer Service -Network Services (OIS-NCS-Network Services)

Yes No

Customer Service & Support (OIS-CSS)


Yes No

Yes No

Yes No

Information Resource Request (IRR)


Yes No

Yes No

Yes No

Budgeting <Is there input to the Business Case?> Yes No

Yes No

Yes No

Strategic System Initiatives

<Is there input to the Business Case?> Yes No

Yes No







(OIS-SSI)

Yes No

Application Maintenance & Support (OIS-AMS)


Yes No

Yes No

Yes No

Project Management Office (OIS-PMO)


Yes No

Yes No

Yes No

Advanced Planning Document (APD) Preconditions and Planning (PAPD) see APD Process

Yes No

Yes No

Yes No

DHS-ISO <Is there input to the APD?> Yes No

Yes No


http://egov.oregon.gov/DHS/admin/pmo/apd/apd_overview.shtml

http://egov.oregon.gov/DHS/admin/pmo/



http://egov.oregon.gov/DHS/admin/pmo/publications/tools_and_techniques.shtml#initiating






Yes No

OIS-SA <Is there input to the APD?> Yes No

Yes No

Yes No

OIS-NCS-Computer Services

<Is there input to the APD?> Yes No

Yes No

Yes No

OIS-NCS-Network Services

<Is there input to the APD?> Yes No

Yes No

Yes No

OIS-CSS <Is there input to the APD?> Yes No

Yes No

Yes No

IRR <Is there input to the APD?> Yes No

Yes No

Yes No

Budgeting <Is there input to the APD?> Yes No

Yes No

Yes No

OIS-SSI <Is there input to the APD?> Yes No

Yes No

Yes No

OIS-AMS <Is there input to the APD?> Yes No

Yes No

Yes No

OIS-PMO <Is there input to the APD?> Yes No

Yes No







Yes No

Business and Technical Complexity Assessment

Yes No

Yes No

Yes No

Project Charter Yes No

Yes No

Yes No

OIS-SA Group Notified

Yes No

Yes No

Yes No

Initiation Tools & Techniques

Yes No

Yes No




http://egov.oregon.gov/DHS/admin/pmo/data/initiating_templates/tools_and_techniques/business_and_technical_complexity_assessment.doc




Planning Process: Devising and maintaining a workable scheme to accomplish the business need that the project was undertaken to address. Planning Tools & Techniques




Yes No

DHS-ISO Assessment A

Yes No

Yes No

Yes No

Assessment B – for and from DHS-ISO – Perform this assessment as soon as the technical solution is recommended. DHS-ISO needs to be at the table with OIS-SA, OIS-NCS-Computer Services, OIS-NCS-Network Services and other project planners.

Yes No

Yes No

Yes No

Integrated Project Yes No

Yes No


http://egov.oregon.gov/DHS/admin/pmo/publications/pmo_templates.shtml#planning

http://egov.oregon.gov/DHS/admin/infosec/index.shtml

http://egov.oregon.gov/DHS/admin/pmo/publications/tools_and_techniques.shtml#planning






Plan (with its Core Work Plans and Facilitating Controls)

Yes No

OIS-SA Output/ Recommendation(s)

Yes No

Yes No

Yes No

OIS-NCS-Computer Services Output/ Recommendation(s)

Yes No

Yes No

Yes No

OIS-NCS-Network Services Output/ Recommendation(s)

Yes No

Yes No

Yes No

OIS-CSS Plan & Agreement

Yes No

Yes No

Yes No

OIS-NCS-Computer

Yes No

Yes No


http://egov.oregon.gov/DHS/admin/pmo/publications/pmo_templates.shtml#planning






Services Plan & Agreement

Yes No

OIS-NCS-Network Services Plan & Agreement

Yes No

Yes No

Yes No

OIS-AMS Maintenance, Operations Plan & Agreement

Yes No

Yes No

Yes No

OIS-BPE and Performance Measures

Yes No

Yes No

Yes No

Training Plan – add to the IPP (might be part of OIS-CSS agreement)

Yes No

Yes No

Yes No

Requirements Management Plan

Yes No

Yes No

Yes Contract & Yes


http://egov.oregon.gov/DHS/admin/pmo/data/planning_templates/contract_and_procurement_mgmt_plan.doc

http://egov.oregon.gov/DHS/admin/pmo/data/planning_templates/requirement_management_plan_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/planning_templates/requirement_management_plan_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/planning_templates/training_plan_template.doc






No

Procurement Management Plan – add to the IPP (includes completing Contract Pre-conditions process steps, vendor knowledge transfer plan, etc)

No

Yes No

<List life cycle model(s) selected>

<Explain why this SDLC was selected> Yes No

Yes No


http://egov.oregon.gov/DHS/admin/pmo/contracts/ois_pmo_contracts_overview.shtml






Executing Process: Coordinating people and other resources to carry out the plan. Executing Tools & Techniques




Yes No

Implementation APD (IAPD)

Yes No

Yes No

Yes No

System Development Life Cycle (SDLC) Documents

Yes No

Yes No

Yes No

DHS-ISO <Is there input to the SDLC?> Yes No

Yes No

Yes No

DHS-SA <Is there input to the SDLC?> Yes No

Yes No

Yes No

OIS-AMS <Is there input to the SDLC?> Yes No

Yes No

Yes No


<Is there input to the SDLC?> Yes No

Yes No

Yes No


<Is there input to the SDLC?> Yes No

Yes No


http://egov.oregon.gov/DHS/admin/pmo/data/apd/apd_implementation_apd_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/apd/apd_implementation_apd_template.doc

http://egov.oregon.gov/DHS/admin/pmo/publications/tools_and_techniques.shtml#executing


Executing Process: Coordinating people and other resources to carry out the plan. Executing Tools & Techniques




Yes No

OIS-CSS <Is there input to the SDLC?> Yes No

Yes No



Controlling Process: To ensure the project objectives are met by monitoring and measuring progress and when necessary, taking corrective action.




Yes No

Change Management Log

Yes No

Yes No

Yes No

Change Management Request

Yes No

Yes No

Yes No

Communication Plan Log

Yes No

Yes No

Yes No

Contract Process Form

Yes No

Yes No

Yes No

Contract Procurement Planning Tracking Spreadsheet

Yes No

Yes No

Yes No

Decision Request Yes No

Yes No

Yes No

Generic Quality Standards

Yes No

Yes No


http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/generic_software_quality_standards_template.xls

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/generic_software_quality_standards_template.xls

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/decision_request_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/contracts_procurement_planning_tracking.xls



http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/contract_process_form.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/contract_process_form.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/communication_plan_log_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/communication_plan_log_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/change_management_request_template.doc



http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/change_management_log_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/change_management_log_template.doc






Yes No

Issue Definition Yes No

Yes No

Yes No

Issue Management Log

Yes No

Yes No

Yes No

Meeting Agenda and Minutes

Yes No

Yes No

Yes No

QA Status Improvements Report

Yes No

Yes No

Yes No

Risk Management Log

Yes No

Yes No

Yes No

Status Report Presentation Template

Yes No

Yes No

Yes No

Status Report Template

Yes No

Yes No

Yes No

Training Plan Log Yes No

Yes No


http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/training_plan_log_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/status_report_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/status_report_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/status_report_presentation_template.ppt



http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/risk_management_log.xls

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/risk_management_log.xls

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/qa_status_improvement_report_template.doc



http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/meeting_agenda_and_minutes_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/meeting_agenda_and_minutes_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/issue_management_log_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/issue_management_log_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/controlling_templates/issue_definition_template.doc






Yes No

DHS-ISO <Is there input to the Training Plan?> Yes No

Yes No

Yes No

OIS-AMS <Is there input to the Training Plan?> Yes No

Yes No

Yes No


<Is there input to the Training Plan?> Yes No

Yes No

Yes No


<Is there input to the Training Plan?> Yes No

Yes No

Yes No

OIS-CSS <Is there input to the Training Plan?> Yes No

Yes No

Yes No

Funding Partner Updates:

Yes No

Yes No

Yes No

APD Yes No

Yes No

Yes No

Grants Yes No

Yes No

Yes No

General Funding

Yes No

Yes No







Yes No

Budget Reporting Yes No

Yes No



Closing Process: The purpose of this section is to formalize the acceptance of the project or phase and bring it to an orderly end.




Yes No

Administrative Closure

Yes No

Yes No

Yes No

Budget Close-out

Yes No

Yes No

Yes No

Turn over to OIS-NCS-Computer Services

Yes No

Yes No

Yes No

Turn over to OIS-NCS- Network Services

Yes No

Yes No

Yes No

Turn over to OIS-AMS

Yes No

Yes No

Yes No

APD Close-out Yes No

Yes No



Closing Process: The purpose of this section is to formalize the acceptance of the project or phase and bring it to an orderly end.




Yes No

Contract Close-out Yes No

Yes No

Yes No

Lessons Learned Yes No

Yes No

Yes No

Project Evaluation Yes No

Yes No

Project Sponsor Signature: ______________________________ Date: ___________________

Project Manager Signature: ______________________________ Date: ___________________


http://egov.oregon.gov/DHS/admin/pmo/data/closing_templates/project_evaluation_template.doc

http://egov.oregon.gov/DHS/admin/pmo/data/closing_templates/lesson_learned_checklist_template.doc

Date post:	03-Nov-2014
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