Downloading Extract/Report Software

Georgia Student Finance Commission

GAcollege411 Transcript Exchange: GAcollege411 Transcript Exchange: Using Data Extraction Tools and Capture and Edit

Software

For the 2007 GSIS User Group Conference inFor the 2007 GSIS User Group Conference inSavannah, GeorgiaSavannah, Georgia

Presented By:Presented By:

Bob LahlBob Lahl&&

Demi FogleDemi Fogle

Let’s Get Started:

Select the Preferences Tab

Specify your SIS System

Select the Counselor Tools Tab

Download Extract Software

Downloading and Installing Using the Extract Utility

Running the Extract Utility

Launching the SASIxp Configuration Utility

Step1

Step 2

 

Step 3

Step 4

Step 5

Downloading and Installing Using Report Utilities

Viewing Upload Results

Uploading All Students

Selecting Students Individually

Capture and Edit Software

• Designed to allow school with no SIS to data enter required student transcript data

• Allows schools to view exported transcript data• Allows school to update student transcript data• Allows school to batch update certain fields• Loads transcript data in Xap standard layout• Loads transcript data in Core-STARS layout• Loads transcript data in Generic layout• Download via STARS system

Capture and Edit Program

Capture and Edit Program

Capture and Edit Software

– Add / Edit Functions

• Allows school to enter school demographics data• Allows schools to add / update student’s demographics data• Allows school to add / update student transcript data• Allows school to add student fields not extracted from SIS

Capture and Edit Program

Capture and Edit Program

Capture and Edit Program

Capture and Edit Program

Capture and Edit Software

– Administrative Functions

• Allows school to batch add / update:– Credit Qualifiers– Weighting Indicator – Student Status– Graduation Date– Diploma type– Program of Study

• Allows schools to view all students course records

Capture and Edit Program

Capture and Edit Program

Capture and Edit Program

Capture and Edit Program

Capture and Edit Software

– Upload File Functions

• Export transcript data in Xap standard layout• Export transcript data for individual student in Xap standard layou

Capture and Edit Software

Capture and Edit Software

Capture and Edit Program

Capture and Edit Software

– Import Functions

• Import files in Xap standard layout• Import update files in Xap standard layout• Import files in Core-STARS layout• Import files in Generic layout

Capture and Edit Program

Capture and Edit Program

Capture and Edit Program

Capture and Edit Program

Capture and Edit Software

– Output Functions

• Print all school transcripts (sent directly to your default printer)• Create a text file of all school transcripts

Capture and Edit Program

Capture and Edit Program

Capture and Edit Program

Capture and Edit Software

– Purge data Functions

• Allows school to Purge all data• Allows schools to Purge senior class data• Allows school to Purge a selected students data• Allows school to Restore data from Purged database

Capture and Edit Program

Capture and Edit Program

Capture and Edit Software

– Future Enhancements

• Update only select fields• Purge data Menu• As required for assistance to schools

Capture and Edit Software

Questions ?

Transcript Exchange Library link:http://www.gsfc.org/main/ga411info/transcript.cfm