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8/3/2019 Draft CRC Manual
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CRC Manual
IntroductionTheCarbonReductionCommitmentEnergyEfficiencyScheme(CRCEES)isamandatoryschemefor
largeorganisationsintheUKsinceitcameintoforceon1stApril2010.Althoughmandatory,theCRC
involvesself-certificationofemissionsbackedupbyspotauditsbytheEnvironmentAgency(EA).The
purposeof thismanual is togive adetailedexplanationof the numerous processesnecessaryfor
complianceandtosupportorganisationsproducingtheirevidencepacksandpreparingforauditing.
TheEnvironmentAgencyintendstoauditseveryorganisationatleastonceperphase. 1) OrganisationalStructure2) Scoping3) ManagementStructure4) RolesandResponsibilities5) Datacollectionandmanagement
a. Manualmeterreadingprogrammeb. AMRinstallationprogramme c. AnnualStatementRetrievalProcessd. DownloadingAMRdatafromenergywebsitese. Downloadingmeterinformationfromwebsitesf. Estimatingconsumptiong. IdentifyingcoreandResidualGash. IdentifyingcoreandResidualElectricityi. CompilingResidualFuelsdataj. Renewablesinstallationanddatacollationk. Datareconciliation
6) Reportinga. CommentsboxfortheCRCannualreportb. ExcludingResidualSuppliesc. CalculatingAMR%d. EarlyActionMetrice. GrowthMetricf.
CalculatingFITsandEGCs
7) EvidencePacka. Filestructureb. Filenamingconventions
8) Audits9) Appendix
1) Organisational Structure
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Theorganisationalstructurewillactasavisualtooltobothhelpauditorsunderstandthecomplexityof
theorganisationandassistinternallywithcontrollingandcollating informationacross all significant
areas.Forlocalauthorities,thiscouldtakeaformatsimilartotheoneshownbelowin figure1.
Figure1.
2) ScopingInordertomake theclearthe responsibilitiesfor the organisation, the legal department shouldbe
involved.Itisusefultohaveawrittenstatementoforganisationalresponsibilities,seeExample1.
Example1.Organisationalstructureofcouncil,writtenstatement.
Council
Schools Pension Scheme Investment
Property Portfolio
Joint Venture SchemesExternal Bodies
Maintained Schools
with Council as Landlord
Maintained Schools PFI
Operated
Waste PFIAcademies
Included Not included
Organisational Structure of the CouncilTheCouncilis a publicbodywhich, for the purposesof theCarbonReductionCommitment
Energy Efficiency Scheme, will also report on energy usage and carbon emissions for the
LearningTrust,allschoolsthataremanagedbytheLearningTrust,allstatefundedschools,all
academiesorcitytechnologycollegesthataregeographicallylocatedintheareaforwhichthe
Local Authority exercises educational functions, The Housing Association, all of the non-
domesticbuildingsassociatedwithTheHousingAssociation(consistingof..)
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3) Management StructureInternally,itisimportanttoestablishthespecificresponsibilitiesofthekeypersonnelinvolvedinthe
CRC.Thismustalsobeunderstoodinabroadersensewithinthecompany.Forexample,infigure2,
the Senior Officer (for CRC) isnot directly responsible for the Primaryor Secondary Contact, so
procedurestofacilitatecommunicationcouldbeestablished.
Figure2.
4) Roles and ResponsibilitiesTable1isafairlytypicalexampleofhowtheworkloadcouldbesharedfortheCRC.
Name(s) Title Role Energy Manager Managing CRC reporting:Overseesenergy
datacollectionandstorage;energybudget;dataanalysisandverification.
CRC primarycontact Energy ManagementAssistant Data collection and checking;Rechargeselectricityinternallyandexternallytotenants Estates MaintenanceStaff Meter readings:Readselectricitysubmeters,maingasmetersandoildips Estates OperationsAdministrator Invoicing:Controlsoilinvoicedataandmeterreaddatafiling.
Chief Executive
Corporate Director FinanceProperty & Performance
Senior Officer
Head of Finance (CAS, ES &
CDs)
Finance Officer
Corporate Director CustomerService & Transformation
Head of Business Support &
Facilities Management
Energy Manager
Primary & Invoicing Contact
Energy Officer
Secondary Contact
Corporate Director People,Policy & Law
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Finance Manager(Estates) Internal auditor for CRC:Overseesenergyaccounts. CRC secondarycontact; InvoiceContact Finance Assistant Data Validation:Checksandfileselectricity
andgasinvoicedata,andrechargesoilandgas.
Financial Controller Internal auditor:Overseesstrategy,policiesandproceduresforCRC.
Chief Executive Senior Contact:OverseesCRC Senior contact
Table1.
A more comprehensive approach would be to use RASCI modelling. This is a relatively
straightforward technique that couldhave been used at thestart of the CRC to identify roles and
responsibilities, but isstilluseful incaseofanorganisational change or in the eventofnewstaff.
RASCIisanabbreviationfor:
R=ResponsibleownsthetaskA=towhomRisAccountablewhowillsignoffonworkbeforeitiseffective.S=Supportivecanprovideresourcesorplayasupportingroleinimplementation.C=tobeConsultedhasinformationand/orcapabilitynecessarytocompletethework.I=tobeInformedmustbenotifiedofresults,butneednotbeconsulted.Table2showsatypicalRASCIchart.
Activity DataOfficer EnergyManager
FinanceAssistant
LegalAdviser ChiefExecutive
Activity1 R A
Activity2 A R S C
Activity3 RA I I
Activity4 A R C
Table2.
5) Data collection and managementa. Quality Control of Meter Reading AccuracyManyorganisationsmayalreadyhaveameterreadingprogrammefortheirestate.Althoughthismay
been seen by some as unnecessary, since most organisations are slowly transferring all of their
meterstoAMR,forsomepublicsectororganisations,suchaslocalauthorities,theymaydecidethat
inthecaseofschools(especiallyiftheyarepotentiallymigratingtoacademystatus)itmaynotmake
financialsensetoinstallAMRbutinsteadcontinuetotakemanualreadsandcollatethedataforthe
purposesoftheCRC.Belowisaprocedurethathasbeenwrittenthatusesamacrotocollateallof
theschoolsdataintoonemasterspreadsheet.Thisprocesswilltakeplaceattheendofthefinancial
year,whenalltheconsumptiondatahasbeencollected.
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ProcedureforSchoolsTemplateCollation
Themonitoringspreadsheetsforallschoolscanbefoundatthefollowingfilepath:
C:\Energy\...
ThespreadsheetwherethemacrowillplacethisinformationislabelledFor CRC Master.Thisislocatedat-C:\Energy\...
Fromeachmonitoringspreadsheetthemacrowillextract:
SchoolName
MPAN
MPANkWh-Totalelectricityconsumption
MPRN
MPRNkWh-Totalgasconsumption
OilLitres
LPGLitres
Step-by-step instructions:1. NavigatetothefilepathaboveandopenForCRCMaster.NOTE:Forthemacrotoworkthis
filemustbeopenatalltimes.2. Openthefirstschoolsmonitoringspreadsheet,Everymonitoringspreadsheetmusttakethe
followingformat:Extracted Data Sheet Name CellSchool Sheet1 B4
MPAN Sheet1 E8
MPRN Sheet1 J8
MPANkWh Sheet2 B29MPRNkWh Sheet2 E29
OilLitres Sheet2 H29
LPGLitres Sheet2 N29
3. ToselectthemacrotorunclickonthegreenPlaybutton(below)inthetoolbaratthetopof
thescreen.Alternatively,usingthetoolbarmenuselectToolsMacroMacros
4. FromthemenuselectthemacroSCHOOLSMASTER.
*SeeappendixforMacro1.
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b. AMR installation programmeAnAMRinstallationprogrammeacrossallsiteshasalreadybeenimplementedbymanyorganisations
in order to increase the accuracy and reliability of their electricity and gas consumption data.
TransferringallmeterstoAMRmaybeaslowanddifficultprocess,withpotentialunforeseenissues
arisingandcausingsignificant cost in termsof time,money and personnel.Below isa process for
developinganAMRinstallationprocedure.Thisprocedurewillvaryfromorganisationtoorganisation,
sinceitmaybethecasethatforcertainsitesitmaynotbedeemedcosteffectiveorworthwhile.The
installationdatesandconsumptiondatashouldbemadeavailabletopersonnelforthepurposesofthe
CRC.
5.SelectRun.6.Themacrowillextracttheinformationandthensaveandclosethemonitoringspreadsheet.AftertheinformationhasbeenplacedintoForCRCMaster,itwilltakethefollowingformat.
SCHOOL MPAN MPANKWH MPRN MPRNKWH OIL LPG
SchoolA 1.30001E+12 83605 17043801 2232236.515 2000 5000
8.TheMPANcolumnneedstobeformattedtonumberwithzerodecimalplaces.9.Repeatthisprocessforeveryschool.
Process for AMR installationTheoverviewspreadsheetsforAMRinstallationcanbefoundatthefollowingfilepath:
C:\Energy\...
Initial steps:1. Identifyallpotentialsites2. Determine:
a. YearlyConsumptionb. ProfileClassc. Locationd. Issueswithchange-over,e.g.costtodowntime,securityrisks,etc.
e. Onsiteliaisonofficer3. HighlightpotentialAMRsites4. GivejustificationforthosesitesthatwillnothaveAMRinstalled5. Sendnotificationofmeterchangestoallliaisonofficers,6. Gototender.7. Selectprocurementprocess.8. UsetheBuyingSolutionsAMRFrameworkguidelines,whichcanbefoundat:
http://www.buyingsolutions.gov.uk/frameworks/list.html9. Makeanoteoftheinstallationsinaspreadsheetandsaveinthefollowingfilepath
C:\Energy\...
http://www.buyingsolutions.gov.uk/frameworks/list.htmlhttp://www.buyingsolutions.gov.uk/frameworks/list.htmlhttp://www.buyingsolutions.gov.uk/frameworks/list.html8/3/2019 Draft CRC Manual
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c. Annual Statements
InGuidanceontheCRCEnergyEfficiencySchemeEstimationtechniquesPublishedMarch2010,
(http://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdf)page9describesthe
acceptableestimationmethodEstimateenergybillsbelow:
Annualstatementsshouldberequestedforallmetersbecause:
1) Itallowsforanadditionalcomparisonofdata,which:a. Ensuresthatyourdataisaccurateb. Ensuresthattheenergycompaniesdataisaccurate
2) It is recommended by the EA, and should beused above all other estimation techniqueswherepossible.
Everyyear,allrequestsshouldbemadesixweeksbeforetheendofthefinancialyear,toallowforthe
annualstatements tobe receivedasquicklyaspossible.In somecases, especiallyin the caseof
schools,youwillneedtofirstreceivealetterofauthoritybeforeyoucanreceivetheannualstatement.
Below is a procedure for retrieving annual statements and some template emails requesting the
relevantdata:
Technique 1: E stimated energy billsYoucanuseestimatedbillsfromsupplierstoestablishenergysupplyforelectricityornaturalgas
(inmostcasesthiswillbefornaturalgas).Suppliersmaysendthesebecausetheyareunableto
providebillsbasedonactualsupplydatafortheentireCRCreportingyear.
Process for Annual Statement Retrieval
TheoverviewforLettersofAuthority(LOA)andAnnualStatementscanbefoundatthefollowingfilepath:
C:\Energy\...
Step-by-step instructions:1. CompilealistofalloutofcontractsiteswhichwillneedaLOAforeachgasandelectricity
account.Alistofcontactsforeachsitecanbefoundat:
C:\Energy\...
2. SendanemailrequestissenttothenominatedCRCcontact.Thefollowingtext(below)can
beusedasatemplate:
http://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdf8/3/2019 Draft CRC Manual
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3. Followthisupasappropriateuntilthecorrectdocumentationhasbeenmadeavailable,
4. UponreceivingtheLOAs,requestAnnualStatementsfromtherelevantenergysupplier.
[NB:Inmanycasestheenergysuppliermayhavechangedthroughtheyear,ortheremay
bemultipleorunknownsuppliers,Ifthereisdoubt,sendtherequeststoallsuppliers.]The
followingtext(below)canbeusedasatemplate.
DearSir/Madame
Iamwritingfromthe[EnergyManagementUnit]at[INSERTORGANISATIONNAMEHERE].
AspartoftheCarbonReductionCommitment(CRC)EnergyEfficiencyScheme,[INSERT
ORGANISATIONNAMEHERE]isrequiredtoreportourannualenergyconsumptionforthe
footprintyear1st April 2010 31st March 2011andsubsequentyears.Wemustbylawreportontheenergyconsumptionforstate-fundedschools,allacademies,all
foundationschoolsandallcitytechnologycollegesthataregeographicallylocatedintheareafor
which[INSERTORGANISATIONNAMEHERE]exerciseseducationalfunctions.Anumberofthe
schoolsinthecountyboroughthatwehavetoaccountfor,including[INSERTSCHOOLHERE],
falloutsideofourenergycontract.
Wewouldbegratefulifyouwouldsupplyuswithallofthefollowingdocuments:
Aletterofauthoritygrantingusaccesstoallgasandelectricitymetersthatyouuse,includingtheMPRNsandMPANsofallmeters.
Invoicesforallutilitybills.
Anoverviewoftheconsumptionofallelectricityandgasmetersusedby[INSERTSITEHERE]
Thank you in advance,
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d. Downloading AMR data from energy websitesManyorganisationsmayalreadyhaveaAMRinstalledinasignificantproportionof theirestate.This
dataisextremelyusefulforanalyticalpurposes,anditisstronglyrecommendedthatyouutilisethis
datatohighlightanytrendsorpossiblediscrepanciesandfocusonreducingyouremissionsthrough
improvedenergyefficiency.BelowisaprocedurethathasbeenwrittentodownloadAMRdatafrom
the electricitymetersprovidedbyBritishGas. This process needs to take place at theend of the
financial year,when all the consumption data has been collected,but it is recommended that for
analytical purposes it is downloaded quarterly and compared with the previous years data for
analysis.
ToWhomItMayConcern
AspartoftheCarbonReductionCommitment(CRC)EnergyEfficiencyScheme,[INSERT
ORGANISATIONNAMEHERE]isrequiredtoreportourannualenergyconsumptionfortheperiod
[STARTPERIOD]to[ENDPERIOD].
Anumberofthesitesintheareathatwehavetoaccountforfalloutsideofourenergycontracts
andIamthereforewritingtorequesttheannualenergystatement(aligningperiodquotedabove)
foreachsitelandmeterintheattachedspreadsheetforenergyprovidedbyyourcompany.
SiteName MPAN/MPRN
Lettersofauthority(whichincludetheMPANs/MPRNs)havebeenprovidedfortheabovesites,
allowingourorganisationaccesstotheirenergyaccountsandannualstatements.
IwouldbegratefultoreceivecopiesoftheannualstatementsinExcelformatfortheabovemeters.
Pleaseacknowledgereceiptofthisrequestandprovidemewiththecontactdetailsoftheperson
dealingwithmyrequest.
Thank you in advance,
5. Therequestwilltakeupto6weeksfromtheendoftheperiodrequested.Uponreceiptof
theAnnualstatements,checkagainstbenchmarks(previousyearsconsumptionfigures,
directcomparison,proratacalculationswhereavailable)forpossibleanomalies.
6. Recordthedataasappropriateandfilethedocumentappropriately.
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BelowisaprocedurethathasbeenwrittentodownloadAMRdatafromthegasmetersmonitoredby
pulse24.Thisprocesscanbecompletedeitherattheendoftheyearlyoronamonthlybasis.
e. Downloading meter information from websites
Almost all organisations will not have AMR on all of their meters. Data for metered supplies is
necessary for billing purposes on a monthly basis, but is also needed on annual basis for the
purposes of the CRC. The two procedures below have been written to detail the steps taken to
downloadmonthly gasmeterdataprovidedbyCoronain the first instance,and then subsequently
reformattheinformationso that itismoresuitablefortheCRC second instance.UnlikeAMRdata,monthly datamay have numerous incongruitieswhen comparedwith the previousmonth.For this
Procedure for Yearly Electricity AMR data downloadsStep-by-step instructions: ElectricityAMRdataisobtainedfromtheBritishGasAMRwebsite
(https://energy360data.co.uk/energy360/index.html) ToobtainthenecessaryelectricityAMRdatafromenergy360data.co.uk,followthesesteps
i. Login.LogindetailsshouldbemadeavailabletotheEnergyManagementteam,andshouldbestoredinthefollowingfilepath:
C:\\Energy\...
ii. SelectReportsandthenSavedReports
iii. Selectthesitesandperiodyouwishtodownload.Note-leavethe*inthesearchboxtosearchallsites.
iv. Whenthereportisdisplayedonthescreen,selectReportinthetoolbarmenuatthe
topofthepage.ThenselectExportas.csvv. OnceexportedinCSVformatthiswillshowthemonthlyelectricityconsumptionofall
siteswhichwhentotalledwillbethefinalfigure.
vi. Thereportshouldbesavedinthefollowingfilepath:
C:\\Energy\...
Procedures for Yearly Gas AMR data downloadStep-by-step instructions: GasAMRdatawasobtainedfromPulse24website(https://amr.pulse-24.co.uk/login.php) ToobtainthenecessarygasAMRdatafrompulse-24amr.co.ukfollowthesesteps
i. Login.LogindetailsshouldbemadeavailabletotheEnergyManagementTeam,andshouldbestoredinthefollowingfilepath:
C:\\Energy\...ii. ChangetheDatePeriod:i.e.From:01/04/2011To:31/03/2012iii. ChangetheZoomLeveltoMonthiv. SelectthefirstsiteandthenConfirmv. AgraphisdisplayedshowingthemonthlyconsumptiontotalsinkWh.
vi. ThetotalconsumptionfortheperiodselectedisdisplayedontherighthandsideunderDataSummary
vii. Manuallyextractthedatafromthewebsiteintoaspreadsheetviii. Repeatthisprocessforeverysite.
https://energy360data.co.uk/energy360/index.htmlhttps://energy360data.co.uk/energy360/index.htmlhttps://energy360data.co.uk/energy360/index.htmlhttps://amr.pulse-24.co.uk/login.phphttps://amr.pulse-24.co.uk/login.phphttps://amr.pulse-24.co.uk/login.phphttps://amr.pulse-24.co.uk/login.phphttps://energy360data.co.uk/energy360/index.html8/3/2019 Draft CRC Manual
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reasonitisgoodpracticetoaddressthesethroughouttheyeartoavoidadditionalissuesduringthe
reportingprocess.
Only the consumption data is needed from the invoice for CRC purposes. The procedure below can
be used to filter the invoices to only extract relevant CRC information. Once the invoice has been
edited the information is copied onto a master spreadsheet which contains invoice information
from every month side by side.
Corona Download ProcessAnemailfromebilling@coronaenergy.co.ukwillnotifyyouthattheinvoicesarereadyfor
download.Ifyoudonotreceivethemonthlyinvoicecontact.,AccountManager,on
Youcanaccessthewebsiteathttps://ebilling.coronaenergy.co.uk/login.php, Login.LogindetailsshouldbemadeavailabletotheEnergyManagementTeam,and
shouldbestoredinthefollowingfilepath:C:\\Energy\... Oncethecustomerinvoicehomepageisloaded,selecttheperiodthatyouwishto
downloadtheinvoicesfor. Whenthedatahasbeenuploaded,checkthedateoftheinvoicesandthenselectthose
thatyouwishtodownload.Thesewillbehighlightedinorange. Onceyouhaveselectedalltheinvoicesthatyourequireforthatmonth,selectdownload
in.xlsformat. Checkthisagainstthepaperbillsreceivedtoensurethatallthebillingisaccurate.
Step by step instructions1. Coronamonthlybillisdownloaded2. Savedinfollowingfilepath:Y:\Shared\Carbon\Energy\Gas[YEAR]3. Openthefile4. ClickDetailstab.5. RunmacroReformatCorona.[Seeappendixformacro2]6. SortColumnAascending.WhenpromptedExpandtheselection.
7. OpenCoronaYearlyCompilation11to12,foundatY:\Shared\Carbon\Energy\Gas\Gas11.
8. CopyallinformationfromSheet2(ColumnsAtoG).
9. PasteintoCoronaYearlyCompilation11to12.
10. SaveandclosetheBGmonthlyinvoice.
11. Aftermonth1(April),leavea1columngapandpastetheinformationintoCoronaYearly
Compilation11to12.
12. Sometimesthereisadditionalormissingmeterdata,resultingindifferentmetersonthesame
row.Inordertocompiletheinformation,herearetwosuggestedmethods::
a. WheretherearetwodifferentMPRNsononerow,addinarowsuchthatthemeters
remaininorderandinlinewitheachother.
b. Compilealistofallofthemeters(usingtheUniqueValuefiltertoolinexcel),then
useaVLOOKUPtoextracttheconsumptiondatafromeachmonth.
13. SaveandcloseCoronaYearlyCompilation11to12.
mailto:[email protected]:[email protected]:[email protected]://ebilling.coronaenergy.co.uk/login.phphttps://ebilling.coronaenergy.co.uk/login.phphttps://ebilling.coronaenergy.co.uk/login.phphttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttps://ebilling.coronaenergy.co.uk/login.phpmailto:[email protected]8/3/2019 Draft CRC Manual
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f. Estimating consumption10% UpliftIntheCRCEESthereisapenaltyof10%upliftforanyyearlydatathatisdeemedbytheenvironment
agencytobeestimated.Yearlydataisdeemedestimatedifthereislessthan6monthsofactualdata
foragivenmeterwithintherelevantyear.Figure3wouldbedeemedasactual dataforthewholeyear.
Figure3
Infigure3,thismeterwouldbeconsideredactualyearlydatabecausethe2actualreadsaccountfora
periodofmorethan6months.Oneormoreofthe4estimationtechniques(estimatedbills,prorata
calculation,directcomparisonorbenchmarking,costofsupply)wouldbeusedtoestimatethedatafortherestoftheyearbutthemeterwouldbedeemedashavingactualdatafortheentireyear.This
would not be the case in figure 4, since the actual readsboth need to be takenwithin the same
reportingyear.
:
Figure4
Infigure4,thereisonlyoneactualreadingforthemetertakenwithintheyear,andsothedatawould
beconsideredestimatedyearlydata.Inthiscasethedatawouldbesubjecttoa10%uplift.
More than 6 months
Estimated Bill
Actual Readin
Key:
April 2010 April 2011
April 2011April 2010
More than 6 months
Estimated Bill
Actual Reading
Key:
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AMR for non-contracted schoolsKeypointsregardingnon-contractedschools:
Youcannotguaranteenon-contractedschoolswillsubmitactualdata Non-contracted schools account for approximately .% of the total consumption for the
council
Non-contractedschoolsaccountforapproximately..%oftheCouncilscarbonemissions TheCouncilscarbonallowanceswillcostapproximately. inyear1(at12pertCO 2)
andmayriseto(ifthepriceofcarbonrisesto16pertCO2)inthenext2years.
Non-contractedschoolswillcostuptoanadditional.duetothe10%upliftinyear1(at12pertCO2)andpotentially.thereafterduetoanincreaseinthecostofcarbonallowances.
g. Identifying core and Residual GasResidualGasintheCRC
In Guidance on the CRC Energy Efficiency Scheme Footprint Report May 2011,
(http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf) page 29 describes
whatisconsideredacoregassupply.
Core gas supplies Acoresupplyofgasmeansasupplymeasuredbyameterwhichis:
adailymeteranhourlymeter
alargegaspointmeter.
Ameter,asusedabove,includesanyancillarydeviceusedinconnectionwiththatmeter,which
allowstheamountofthesupplymeasuredbythatmetertoberead.
Daily meters Adailymeterisameterthatisabletomeasuregassuppliedatleastdailyandisreadin:
GreatBritainbyanauthorisedsupplieroranauthorisedtransporterundersection48(1)oftheGasAct1986,orin
NorthernIrelandbyalicenceholderunderArticle3(1)oftheGas(NorthernIreland)Order1996.Hourly meters Anhourlymeterisameterthatisabletomeasuregasatleasthourlyand,inrespectofaphase,
hasbeenreadremotely.ReadremotelyhasthesamemeaningasthatgiveninNon-settled
HHMsabove.
Large gas point meters Alargegaspointmetermeansameterthat,duringafootprintyearofaphase,measuredgreater
than73,200kWhannualquantityofgassupplied.
http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf8/3/2019 Draft CRC Manual
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From thisguidancewecanestablishthatallgasmetersthat consume less than73,200kWhin the
footprintyearareconsidered tobe residualsuppliesforthepurposesof theCRC.However,italso
statesthatacoresupplyofgasmeansasupplymeasuredbyameterwhichisanhourlyanhourly
meter isameter that is able to measure gas at least hourly, and soany gasmeters that have
automaticmeterreaders(AMR)aretobeconsideredcoresupplyforthepurposesoftheCRC.
You shouldbaseyour justificationon this guidance, and storedthe information inthe followingfile
path:
C:\\Energy\...
h. Identifying core and Residual ElectricityProfile class of residual metersThefirsttwodigitsofafullMPANreflectitsprofileclass.Theprofileclassesareshownin table3
below.
00 Half-hourlysupply
01 DomesticUnrestricted
02 DomesticEconomy7
03 Non-domesticUnrestricted
04 Non-domesticEconomy7
05 Non-domestic,withMDrecordingcapabilityandwithaloadfactorlessthanorequalto20%
06 Non-domestic,withMDrecordingcapabilityandwithaloadfactorofbetween20%and30%
07 Non-domestic,withMDrecordingcapabilityandwithaloadfactorofbetween30%and40%
08 Non-domestic,withMDrecordingcapabilityandwithaloadfactorgreaterthan40%
Table3.
Acompletelistofmeterssortedbyprofileclasscanbefoundat:
C:\\Energy\...
InGuidanceontheCRCEnergyEfficiencySchemeFootprintReportMay2011,
(http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf)page28describes
whatisconsideredacoregassupply.Therelevantpointsarehighlightedbelow:
http://y/Shared/Carbon/Energy/CRC/CRC%20Footprint%20&%20Annual%20report/Core/Electrichttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://y/Shared/Carbon/Energy/CRC/CRC%20Footprint%20&%20Annual%20report/Core/Electric8/3/2019 Draft CRC Manual
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i. Compiling Residual Fuels dataResidual Fuels Check ProcessToensurethatallresidualfuelsusedarecapturedforCRC,arequestshouldbesenttoallHeadsof
Department,explainingwhatinformationisrequiredforthepurposesofCRC.Therelevantpersonnel
are:Department Head of Department Email Address
Core electricity supplies
Acoresupplyofelectricityiswherethesupplyismeasuredorrecordedbythefollowing: asettledHalfhourlymeter(HHM)
anon-settledHHM
anon-domesticmeter
adynamicsupply.Settled HHMsA settledHHM is ameter that isable tomeasureelectricity suppliedat leasteveryhalf hour. Itenables the supplier tocomplywith provisions of its licence todetermine charges between thatsupplier and another licence holder in respect of the transmission and trading of wholesaleelectricity.Alicencemeans:InGreatBritain,alicencewithinthemeaningofsection6(1)oftheElectricityAct1989.InNorthernIreland,alicencewithinthemeaningofArticle10(1)or(2)oftheElectricity(NorthernIreland)Order1992.Non-settled HHMsAnon-settledHHMisameterthatisabletomeasureelectricitysuppliedatleasteveryhalfhourand,inrespectofaphase,hasbeenreadremotely.Readremotelymeansthemeterisreadremotelybythebusinessororganisationsupplied(orbyapersonactingonitsbehalfe.g.thesupplier)atanytimeduringthequalificationyearforthephaseorayearofthatphase.Non-domestic metersA non-domesticmeter means ameter that is designed tomeasure supplies to non-domesticpremisesandiscapableofmeasuringmaximumelectricitydemand.Dynamic supplyAdynamicsupplymeans asupplywhereadevice,whichisnotameteringdevice,recordsdailyelectricitysupplytooneitemofasetofequipmentonpremisesandEnvironmentAgencyFootprintReport29v3-GEHO0311BTMD-E-Ethatrecordisusedtodeterminethehalf-hourlysupplyofelectricitytothewholesetofequipment.
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Ifany department usesanyoftheadditional fuels listed, theyshouldcompletetheResidual Fuels
CaptureSpreadsheet(seeappendix)detailingtheamountoffuelused,whatquantityifanywasused
fortransportpurposes,andakeycontactofficer.
j. Renewables installation and data collation
k. Data validation and reconciliation (DVR)Theremaybenumerousdatasourcesthathavebeenusedtocollatethefootprintandannualreports
for the purposes of the CRC.Where more than one data source has beenmadeavailable, it is
importanttocomparethedata,checkingfordiscrepanciesandjustifyingwhichdatasourceyouwill
use.Table4highlightsthemaindatasources.Thisjustificationneedstobeconsistent,logicaland
mostofallmustbedocumentedforauditingpurposes.
DataSources Robustness/Reliability
AMRfromwebsite Themost reliablesource.Independentlystoredanddatais recordedhalf-hourly,allowinganyanomalies/missingdatatobereconciledeasily.
Monthly data fromwebsite
Reliablerecordsusingacceptableestimationtechniqueswherenecessary,howeverthedataisstilloftenonlyanestimate.
Manual meter readsfromstaff/contractors
Robust and reliable, although possibly expensive in staff costs and thedataneedsuploading/collatingindependently.
Manualelectricitymeterreadsfromschools.
Notveryreliable.TheMPANsareoftenmixedupwithserialnumbers,thereadings may be wrong, there in little consistency between differentschools.Iftrainingfortheschoolstaffisavailablethedatacanbedeemedrobust. Going forward you should implement an online meter-reading
system with automatic data checking for signification deviations fromstandard.
Manualgasmeterreadsfromschools.
Unreliable.Thesameissuesasabove,butwiththeaddedissuethatgasmetersarerecordedineithercubicfeetorcubicmeters,andoftenerrorsoccurdue to this.Going forwardyou shouldimplement anonlinemeter-reading system with automatic data checking for signification deviationsfromstandard.
Invoicesforresiduals Reliablebutnotnecessarilyrobust.Theinvoiceswillshowhowmuchhasbeen bought, but not the amount used. It is recommended you reporteverythingthatispurchased.
Table4.
l. Excluding Residual SuppliesAfter residual supplies havebeen identified (discussed in sections 5g,5h and 5i) youmust decide
whetheryouwishtoexcludeanyoftheresidualfuels.Atleast90%ofyourtotalemissionsmustbe
included.Guidanceregardingthe90%rulecanbefoundonpages12- 19ofGuidanceontheCRC
EnergyEfficiencySchemeFootprintReportMay2011 .Ifyouhaveoptedtoincluderesidualsupplies
past90%ofyourtotalemissions,youdonothavetojustifywhythisisthecase,butyouwillhaveto
recordwhichresidualsuppliesyouincludeinyourfootprintreportsothatyoucanincludethesame
residualsuppliesfortheremainderofthephase.
Atpresentweareupdatingthisprocessandstill inneedofexampleprocedures.Ifyouhavealready
writtenaprocedurethatyouwouldbewillingtosharewiththenetwork,pleasecontact
http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf8/3/2019 Draft CRC Manual
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m.Calculating AMR %
Theenvironmentagencyhassetoutclearguidelinesas tohow tocalculatethepercentageof your
emissions covered by voluntary AMR installed before 1 Apri l 2011. It can be found at:
http://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdf
Theenvironmentagencyalsoissuedaclarificationnote,foundat http://publications.environment-
agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdf. Caption2highlightsthekeypoints.
Caption2.
Thecalculationthatyouuseattheendoftheyearshouldbe:
totalenergyconsumedthroughvoluntaryAMRx100=%ofemissionscoveredbyvoluntaryAMR
totalenergythathaspassedthroughnonHHM
n. Early Action MetricTheEarlyActionMetricisbasedontwoequallyweightedelements:
1. thepercentageofaparticipantsemissionsfromelectricityandgas(excludingthosecoveredbymandatoryhalf-hourlyelectricitymeters)whichiscoveredbyvoluntarily-installedautomaticmetering(AMR)bytheendofMarch2011.2. the percentage of the Participants annually reported CRCEnergy EfficiencySchemeemissionscoveredbytheCarbonTrustStandard(CTS)orequivalentattheendofeachyearoftheintroductoryphase.
AMR consumption total:Total energy that has passed through non HHM:AMR %:Supporting documentation can be found at:Carbon Trust Accreditation (or equivalent) score:Supporting documentation can be found at:
Early Action Metric score:
Weareawarethatsomeorganisationshavemisunderstoodtherulesthatapplywhencalculating
thebenefitorganisationscanreceiveforvoluntaryautomaticmeteringreadings(AMR)withinthe
EarlyActionMetric(EAM).TheyhaveconsideredthatprovidedyouinstallvoluntaryAMRby31
March2011youwillreceivethesamebenefitasifyouhadthemeteringinstalledon1April
2010.This is not the case.
You receive benefit from the percentageof your gas and electricitysuppliesmeasured throughAMR and electricity supplied which is dynamic supply during the first year of the Introductory
Phase(1st
April201031st
March2011).Consequently,theearlieryouinstallsuchmeteringand
measuresuppliesthroughthesemetersthegreaterbenefityouwillreceive.Thisisinlinewiththe
intenttorewardearlyactionwithintheCRC
http://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdf8/3/2019 Draft CRC Manual
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o. Growth Metric
p. Calculating FITs and EGCs
q. Commenting on your reportPlain text statement for Annual Report for the Carbon Reduction Commitment (CRC)Aspartofyourannual reportyouaregiven theopportunity tocommentuponany factor(s) that you
considermightaffectyourpositioninthePerformanceLeagueTable(PLT).Thecommentsboxallows
amaximumof2,000characterstobeentered.Thisinformationwillbepublishedaspartofyourentry
inthePLT.
ThefollowingexamplesaregivenbytheEnvironmentAgencyasrelevantcomments:
Organisationalchangesduringthereportingperiodforwhichadjustmentscannotbemade, ThelossoforwithdrawalfromaCCA Increasedturnoverorgrowthnotaccountedforinthegrowthmetricforthereportingyearto
whichyourannualreportrelates.
YouwillnotbeabletoseethePLTbeforecommentingonyourposition,ascommentsaresubmitted
aspartofyourannualreportandthePLTwillnothavebeencalculatedatthetimeofsubmission,nor
willyoubeabletoamendthecommentafterpublicationofthePLT.
Yourpositioninyear1wasentirelyontheEarlyActionMetric(EAM).
WhencommentingonyourpositioninthePLT,youmaywishtocommentonthefollowing:
1. Your AMR % coverage would have been higher if AMR target installation was achieved,givingyouahigherEAMscore.
2. YourCTScoverageof..%hasallowedustoimprovethequalityofourdataandcomplywiththeCRC.
3. Ourestimatedconsumptiondataisaslowas%oftotalconsumption.Thismeansthatyouavoided10%uplifton estimatedemissions for%ofdata,savingyourcouncil.,000 inunnecessary carbon allowances. The accuracy of your data is integral to your CarbonReductionStrategy,asitallowsyoutoidentifyareasofimprovementandhighlightsitesthatareachievingourtargetof..%reductionby...
4. YourCarbonReductionStrategyhasbeenupdatedasoftocontinuetoaimtoreducecarbonemissionsandreachyourtargetof..%reductionby
Atpresentweareupdatingthisprocessandstill inneedofexampleprocedures.Ifyouhavealready
writtenaprocedurethatyouwouldbewillingtosharewiththenetwork,pleasecontact
Atpresentweareupdatingthisprocessandstill inneedofexampleprocedures.Ifyouhavealready
writtenaprocedurethatyouwouldbewillingtosharewiththenetwork,pleasecontact
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5. Youproduced.kWhofelectricitythoroughwindturbinesandsolarPVin2010-2011,andareplanningadditionalSolarPVinstallationonsitesbytheendoffirstphaseofCRC.
6. YourleadCouncillorsforEnergyandEnvrionmentmaywishtoalsomakeastatement.
6) Evidence Packa. File structureThereisnosetwayoffilingyourdocuments,butitisessentialthatismustbestructureinsuchaway
that it iseasy to navigate forall staff and also for externalauditors. Figure4 is an exampleof a
possiblefilestructurethatcouldbeused.Itisrecommendedthatthepathwaysaredrawnoutinorder
tounderstandwhereinformationsitsonyoursystem.Itwouldalsobeusefultoaddhyperlinkstothe
diagram.
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Figure4.
Evidence Packs
Annual Report
Footprint Report
Key Personnel
Information
Participation in SchemeOrganisational Structure
Core Energy Supply
Residual Energy Supply
Estimations
MPANs
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b. File naming conventionsTofurtherimprovethefilingprocess,itisrecommendedthatyoucreateaconventionfornamingyour
filesinordertoeasetheauditingprocess.Belowisanexampleofonesuchconvention.
Evidence Pack Filing1) Theevidencepackcanbefoundinthefollowingfilepath:
C:\\Energy\...
2) ThenextsubfolderswillcontaintheEvidencePackpertainingtoaspecificreportingyear.Thenamewillhavetwocomponents.ThefirstpartwillsignalthephasethattheEvidencePack
relatesto,thesecondpartthespecificyearthatthepackrelatesto.i.e.Phase12010 willbetheEvidencePackto201011inPhase1
3) ThenamingoffolderswithintheMainFolderwillfollowthesuggestedevidencepacktemplateintheEnvironmentAgencyGuidanceDocument.
Section 1. (Evidence Pack Status) Section 2. (Key Emissions and Qualification data) Section 3. (Organisation structure) Section 4. (Responsibilities) Section 5. (Emissions source list) Section 6. (Footprint Report) Section 7. (Annual Report) Section 8. (Special events and changes) Section 9. (Exemptions and Exclusions)
4)Individualfilesnameswillbecomposedofthefollowingelements
Phase1.2010.DOC.8.2.TP EATemplate(TP) orsupportingevidence(EV)
PhaseNumber YearofschemeDocument(DOC)or Sectionnumber
Procedure(PRO)
5) ThefilenameforeachdocumentwillbeshowninBOLDintheHEADERoneachpage6) Definitionofyears:-1stApril2010to31stMarch11yearwillbedesignated2010,2011/12designated2011,2012/13designated2012etc.
7) AuditsAsofautumn2011,theEnvironmentAgencywill startthe processofauditing theparticipantsoftheCRC.Theirprocessatpresenthasbeendefinedbroadly,andisexplainedbelow.Itisintendedthateveryparticipantwillbeauditedonceperphase,whichmeansthatapproximatelyone third of participantswill be audited eachyear in the first phase. For the first year, andmost
probablysubsequentyears,theselectionprocesswillberisk-based.Thereareanumberoffactorsthatwillbeconsideredtoidentifythehighestriskparticipants.Theycouldinclude:
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Totalcarbonemissions TotalelectricityconsumptionandnumberofMPANs Percentageofestimateddata Sizeofcompany(turnover) Difference between expected emissions (based on registration and average emissions for
similarorganisations)andreportedemissions
Reputation Numberofyearssincepreviousaudit(obviouslynotrelevantforthefirstphase)
Therewillbetwolevelstotheactualauditprocess:desktopauditandsite/fullaudit.Thefirststepwillbethedesktopaudit,whichwillconsistofsendingprimarydatatotheEnvironmentAgencyalongwithanysupportingevidencethat theyask for.The informationasked formay include,butisnotlimitedto:
Annualreport Footprintreport Estimatedbills DatafromyourEMS Estimateddataincludingestimationtechniques Invoicesforresidualenergysources Evidenceforde-energisedmeters ClarificationonrelationshipswithPFIs,landlord-tenantarrangements
Thedesktopauditwill usea light-touch approach and isat the discretion of theregulator. If theregulatorissatisfiedthenyouwillreceiveapass.Iffurtherworkedisrequired,youwillbegivenalistofimprovements,actionsandatimeframetocompletetheseimprovements.Ifthedesktopaudityieldsunsatisfactoryresults,youwillreceiveafullonsiteauditlasting2days.Ifyouhaveanonsiteaudititwill involveamuchmorethoroughcheckoftheentireevidencepack.Thiswillinclude
Allenergydata Internalprocessesandprocedures Allsupportingevidence Thestructureandtransparencyoftheevidencepack Allestimationstechniquesusedincludingjustification Your internal auditand evidenceofregular datachecksincludingappropriatesignoff from
thosepeopleresponsibleandaccountable.UnderthetermsandconditionsoftheCRC,aninternal/self-auditisrequiredbyeveryparticipantonaregularbasisanditisrecommendedthisisdoneannually.Theissuethatmostorganisationswillhavewithaninternalauditwillbethattheauditingteamwillhavenotdealtwiththiskindofassessmentbefore, and will most likely be unaware of the specific legislation for the CRC. Anyone in theorganisationthatisawareoftheprocesseswillprobablyhavebeeninvolvedintheproductionofthereport and the underlyingevidence, and asa resultshould not haveany directinvolvementin the
audit.Anauditshouldfocuson3mainareas:
1) Accuracyofdata2) Robustnessofproceduresandprocesses3) Clarityandtransparencyofdocumentedevidence
1)Accuracy of dataYoushouldfirstsense-checkyourdataandhighlightanysupplythatfallsoutsideexpectedenergylevels.Thisshouldincludecomparingsiteswithpreviou syears informationanda comparisonwithsimilar sites.You should compare your overall consumptionwith previous years,usingNI185andNI186orsimilarreportingschemes.Also,compareyourconsumptiontosimilarorganisations.Itwillalso be necessary to check the percentage of residual energy supplies, highlight anomalies and
suggestpossiblecauses.
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As well as checking to approximate expected energy consumption, you will need to evaluate theestimation techniques you have opted for, which were discussed in section 5f, and justify anddocumentwhyyouusedeachmethod.2) Robustness of procedures and processesThisdocumentshouldbeusedtoensurethatallprocessesandprocedureshavebeenputinplaceto
collectandcollatethekeyinformationnecessaryforsuccessfulcompletionoftheCRC.Ifyourdataisdeemedtobeinaccuratebutyoucanshowyourmethodologyissoundandthatyouhaveappropriatechecksinplacethenyouwillbeinabetterpositiontodefendyourintegrity,goodintentionstowardstheschemeandwillingnesstocomply.Assuch,youshouldauditthedatacollectionprocessforbothcoreandresidualsourcedata,andimproveanyareaswhereyouhaven'tproducedenoughevidencetoshowthatthedataisaccurate.3)Clarity and transparency of documented evidenceYouwillneedtohaveanexplanationastohowthisinformationisstored,highlightedinsections8aand8b.Ifyourcurrent filingsystemisdeemedunstructured/unsatisfactory thennotonlywill anEAauditbecomemoreextensivebutitwillbecomemoredifficultforyoutostoredataovertime.
AppendixTheappendixisavailableuponrequest.
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8) AppendixMacro1
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Macro2
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Macro2(cont.)
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ResidualFuelslist
Fuel type Measurement Units QuantityEmissions factorkgCO2per measurement unit
CoreSupply/ tCO2ResidualSupply /tCO2
Aviationspirit tonnes 3128 -
Aviationturbinefuel tonnes 3150 -
Basicoxygensteel(BOS)gas kWh 0.9960 -
Blastfurnacegas kWh 0.9960 -
Burningoil/kerosene/paraffin litres 2.5320 -
Cementindustrycoal tonnes 2373 -
Cokeovengas kWh 0.1460 -
Commercial/publicsectorcoal tonnes 2577
-
Cokingcoal tonnes 2932 -
Collierymethane kWh 0.1840 -
Diesel litres 2.6390 -
Electricity kWh 0.5410 -
Fueloil tonnes 3216 -
Gasoil litres 2.7620 -
Gasoil kWh 0.2520 -
Industrialcoal tonnes 2314 -
Lignite tonnes 1203 -
Liquidpetroleumgas(LPG) litres 1.4950 -
Peat tonnes 1357 -
Naphtha tonnes 3131 -
Naturalgas